Agenda 07/08/2014 Item #16A277/8/2014 16.A.27.
EXECUTIVE SUMMARY
Recommendation to approve Amendment No. A01 to Agreement 4600002912 between
Collier County and the South Florida Water Management District, modifying the timeline
for the construction of the 28th Ave SE Bridge. (Project 60123)
OBJECTIVE: For the Board of County Commissioners (BCC) to approve Amendment A01 to
Agreement 4600002912 with South Florida Water Management ( SFWMD) to extend the period
of performance and to revise the Payment and Deliverable Schedule of the Agreement so that
construction may take place outside of the rainy season.
CONSIDERATIONS: On September 24, 2013, Agenda Item 16A], the BCC approved an
agreement with SFWMD and recognized grant funding from SFWMD in the amount of
$575,000 for the construction of the project. The original Agreement provided that the final
grant payment be applied for by March 31, 2015. The attached Amendment extends that date to
July 31, 2015, and reporting and invoicing dates have been adjusted accordingly. In addition,
deliverables coinciding with each grant payment have been specified.
The purpose of the project is to remove a crossing consisting of two existing 60 -inch culverts
that impede the flow of water in the Miller Canal, and to construct a pile supported bridge
structure. County staff and SFWMD agree that construction during the rainy season may be
more difficult; thus the need to extend the project timelines and deadlines.
FISCAL IMPACT: There is no fiscal impact associated with this Executive Summary. Funds
have been previously appropriated within Growth Management Fund 71 l , Project 60123.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and
requires majority vote for BCC approval — SRT.
GROWTH MANAGEMENT IMPACT: This project has no direct impact on Collier County's
Growth Management Plan.
RECOMMENDATION: That the BCC approve and authorize its Chairman to execute the
attached SFWMD Agreement Amendment No. 4600002912 -A01 to extend the construction
completion schedule for the 28th Avenue SE Bridge project.
Prepared by: Shane Cox, P.E., Senior Project Manager, Growth Management Division
Attachment: ]) SFWMD Agreement 4600002912 -A01
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7/8/2014 16.A.27.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.27.
Item Summary: Recommendation to approve Amendment No. A01 to Agreement
4600002912 between Collier County and the South Florida Water Management District,
modifying the timeline for the construction of the 28th Ave SE Bridge. (Project 60123)
Meeting Date: 7/8/2014
Prepared By
Name: CoxShane
Title: Project Manager, Senior, Road Maintenance
5/23/2014 3:16:30 PM
Submitted by
Title: Project Manager, Senior, Road Maintenance
Name: CoxShane
5/23/2014 3:16:32 PM
Approved By
Name: PutaansuuGary
Title: Project Manager, Principal, Transportation Engineering & Construction Management
Date: 5/23/2014 3:56:12 PM
Name: LynchDiane
Title: Supervisor - Operations, Road Maintenance
Date: 5/23/2014 4:30:41 PM
Name: AhmadJay
Title: Director - Transportation Engineering, Transportation Engineering & Construction Management
Date: 5/28/2014 9:29:04 AM
Name: TaylorLisa
Title: Management/Budget Analyst, Transportation Administration
Date: 5/28/2014 4:02:01 PM
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7/8/2014 16.A.27.
Name: LynchDiane
Title: Supervisor - Operations, Road Maintenance
Date: 6/3/2014 3:10:03 PM
Name: LynchDiane
Title: Supervisor - Operations, Road Maintenance
Date: 6/3/2014 3:23:11 PM
Name: ShueGene
Title: Director - Operations Support, Transportation Administration
Date: 6/3/2014 5:27:26 PM
Name: KearnsAllison
Title: Manager Financial & Operational Support, Transportation Administration
Date: 6/4/2014 4:40:40 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 6/5/2014 12:39:57 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 6/5/2014 1:29:29 PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 6/16/2014 11:10:08 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 6/20/2014 2:05:00 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 6/26/2014 1:28:14 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/26/2014 3:42:03 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/30/2014 1:31:21 PM
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7/8/2014 16.A.27.
0 SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4600002912 -A01
AMENDMENT NO. 01
TO AGREEMENT NO. 4600002912
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA
This AMENDMENT NO. 01, is entered into on to
that AGREEMENT dated October 1, 2013, between "the Parties," the South Florida Water
Management District (DISTRICT), and Collier County (COUNTY).
WITNESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
Parties; and
WHEREAS, the Parties wish to amend the AGREEMENT in order to extend the period
of performance, revise the Statement of Work and revise the Payment and Deliverable Schedule
of the AGREEMENT;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flowing from each to the other, do hereby agree as follows:
1. The term of the AGREEMENT is hereby extended by four (4) months and the expiration
date, as amended, is July 31, 2015. This AMENDMENT NO. 01 shall be effective upon the
date of execution by the Parties.
2. This AMENDMENT NO. 01 shall be at no additional cost to the DISTRICT.
3. The Statement of Work, attached as Exhibit "A" to the AGREEMENT, is hereby
amended in accordance with Exhibit "Al", attached hereto and made a part of this
AMENDMENT NO. 01.
4. The Payment and Deliverable Schedule is hereby revised in accordance with Exhibit
"B I", attached hereto and made a part of this AMENDMENT NO. 01.
Page t of 2,AmendmentNo. 01 to Agreement No. 4600002912
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SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
5. The Project Manager for the DISTRICT is amended to be Joss Nageon de Lestang,
telephone number (239) 263 -7615 ext. 7619.
6. All other terms and conditions of the AGREEMENT remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO. 01 on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
SFWNID PROCUREMENT APPROVE¢
BY: � 1 C,cS _X_
DATE: (A t
Lotn
Dorothy A. Bradshaw, Procurement Bureau Chief
BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA
M.
Title:
A i E: ST Approved as to form and legality
[)4�iGHT E. BROCK, CLERK
BY: Scott R. Teach, Deputy County Attornek ---/
Page 2 of 2, Amendment No. 01 to Agreement No. 4600002912
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EXHIBIT "Al"
STATEMENT OF WORK
Replacement of 28`h Avenue S.E. Culvert on Miller Canal
Capital Improvement Project — FY 2014
A. INTRODUCTION/BACKGROUND
The existing culvert crossing on Miller Canal at the westerly terminus of 28th Avenue Southeast
off Everglades Boulevard in Northern Golden Gate Estates (Figure 1) has poor conveyance
capacity, and backs up water considerably creating high tailwater conditions for the roadside
swales during high flow conditions. The culvert consists of three 5 -foot diameter corrugated
galvanized steel pipes, 38 feet long and spaced 13'-6" on centers for a total bridge length of
approximately 32 feet. The roadway over the bridge carries two lanes of traffic with a total
pavement width of 20' -6" with 3' -l" grassed shoulders on each side. Guard rail is provided on
each side of the roadway over the bridge and headwalls and wing walls are constructed using
concrete filled rip rap bags.
The crossing is located within a 95' wide, north to south, platted drainage easement as depicted
along the west side of Golden Gate Estates (GGE) Unit 88 Plat, Plat Book 5 Page 27, due west of
the western limit of the 28'h Avenue Southeast 60' wide road right of way. The road is
moderately used by the Woodlands Grade /Benton Road area residents and provides the only
reasonable access to this area. The area west of the canal is private and not publicly maintained.
In order to meet the District's need for enhancement of the conveyance capacity of Miller Canal,
and also the need for maintaining transportation access to the area residents, the replacement of
the undersized culverts by a bridge has been proposed as a joint capital improvement project by
the two agencies. This statement of work outlines the tasks of a cooperative agreement between
the District and the County for implementation of the project.
This is a cost -share project with Collier County. The County, as the implementing agency, is
providing in kind services for project design management, permitting, construction management
and land acquisition management as needed. In addition, the County will provide up to $250,000
for actual hard costs associated with consultants, land acquisition and construction. The District
is providing funds for construction of the project which is estimated at $575,000.
B. OBJECTIVE
The purpose of this agreement is to provide funding to Collier County for the construction of a
new bridge on Miller Canal at 286 Ave SE, Collier County, FL to enhance the conveyance
capacity of the canal by replacement of the existing undersized culverts at that location.
C. SCOPE OF WORK
The County will provide construction management and overall contract management, including
obtaining additional land easement (if needed) for the installation of a new bridge on Miller
Page 1 of 3, Exhibit "A 1" to Agreement 4600002912
O
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Canal at 28`h Ave SE, in Golden Gate Estates, Collier County, FL and the District will provide
funding for the construction project.
D. WORK BREAKDOWN STRUCTURE
The County shall be responsible for the satisfactory completion of this project and may retain
consultants to acquire professional services for design, permitting, real estate acquisition, and
construction management of the project. The County shall be responsible for project
management, budget management and quality control and public outreach. The County shall be
responsible for processing construction contract bidding, selecting contractor, reviewing and
approving deliverables from its construction contractor(s) and consultant(s) to ensure that the
project objectives are met. The work breakdown associated with this project is described below.
Task 1: 1" Ouarterly Status Report: The County shall submit to the project manager a status
report summarizing construction progress made to date, and include the First Invoice. This
invoice will include documented costs associated with the initial mobilization through
construction of main substructural bridge components. Major items will include clearing and
grubbing activities, installation of temporary detour, construction of new bridge pilings and
abutments.
Due Date: March 31n, 2015
Task 2: 2nd Ouarterly Status Report: The County shall submit to the project manager a status
report summarizing construction progress made to date, and include the Second Invoice. Invoice
will include documented costs of items associated with substantial project completion, to include
superstructure, paving of bridge roadway traffic lanes and associated signing, and canal bank
stabilization.
Due Date: June 30'h, 2015
Task 3: Final Construction Completion Report: The County shall submit to the project
manager a status report documenting the project completion, to be accompanied by a Certificate
of Completion and submission of As -Built drawings, duly signed and sealed by a Florida
registered P.E.
The third and Final Invoice will include documented cost of items associated with final project
completion, closeout items from previously completed tasks, final site cleanup, any remaining
landscaping and sod, and removal of temporary detour.
Due Date: July 31",2015
Page 2 of 3, Exhibit "A I" to Agreement 4600002912 y
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Page 3 of 3, Exhibit "A1 "to Agreement 4600002912 TC
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EXHIBIT "Bl"
PAYMENT AND DELIVERABLE SCHEDULE
• Payment from the District to the County shall be done in three (3) installments. The
County shall submit to the District Project Manager two (2) Quarterly Status Reports and
one (1) final Construction Completion Report summarizing progress made to date, issues
of concern potentially affecting project performance, and any other information pertinent
to the project on the dates shown in the table below.
• The County, as the implementing agency is providing services for project design and
permitting, and will provide construction management and acquire easements as needed.
The value of the County's fiscal participation shall not exceed $250,000. In kind services
of design management, permitting management, land acquisition management and
construction management shall not be considered for fiscal participation.
• All deliverables submitted hereunder are subject to review and acceptance by the District.
• Acceptability of all work will be based on the judgment of the District that the work is
technically complete and accurate. The District shall approve the design and bid
specifications prior to the County advertising the project.
• Payment shall be made following receipt and acceptance by the District of project
invoices in accordance with the schedule set forth above.
• All invoices shall be accompanied by adequate documentation to demonstrate completion
of each task outlined in this the Statement of Work (SOW).
• Total payment by the District for all work completed herein shall not exceed the amount
of $575,000. If the total consideration for this Agreement is subject to multi -year funding
allocations, funding for each applicable fiscal year will be subject to Governing Board
budgetary appropriation. In the event the District does not approve funding for any
subsequent fiscal year, this Agreement shall terminate upon expenditure of the current
funding, notwithstanding other provisions of this Agreement to the contrary.
Page 1 of 2, Exhibit "B1" to Agreement No. 4600002912
.y
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Report Due
District Not -To
Task
Deliverables
Invoice Date
Date
Exceed Payment
First Quarterly Status
1
Report / First Invoice
3/31/15
3/31/15
$125,000.00
Second Quarterly Status
2
Report / Second Invoice
6/30/15
6/30/15
$150,000.00
Final Construction
Completion Report /
7/31/15
7/31/15
$300,000.00*
3
Third Invoice
Total District
Funding *
1 $575,000.00*
Page 1 of 2, Exhibit "B1" to Agreement No. 4600002912
.y
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* Final actual costs shall be submitted to the District prior to construction contract approval for
reconciliation. Amount may change based upon actual construction costs.
Page 2 of 2, Exhibit "B 1" to Agreement No. 4600002912
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