Agenda 06/24/2014 Item #16F46/24/2014 16. F.4.
EXECUTIVE SUMMARY
Recommendation to approve Tourist Development Tax Category "B" funding to
support the ConnectSPORTS Executive Sports Forum in November, 2014 up to
$15,000 and make a finding that this expenditure promotes tourism.
OBJECTIVE: Approve funding for managing and promoting the 2014 ConnectSPORTS
Executive Sports Forum.
CONSIDERATIONS: Collier County has been selected for the 2014 ConnectSPORTS
Executive Sports Forum. The estimated $15,000 to bring this event to our area is to
underwrite event rights holders' air fare and ground transportation, and to sponsor the
hospitality events related to the Forum. This event will take place in Naples in
November, 2014. ConnectSPORTS will use its sports industry relationships to recruit
10 -12 senior level Event Rights Holders /Sports Planners to attend this forum. The 2013
ConnectSPORTS Executive Sports Forum was held at the San Juan Marriott Resort &
Casino in San Juan Puerto Rico and the attendees included senior event personnel
from USA Cycling, USA Gymnastics, USA Volleyball, US Lacrosse, Elite Tournaments,
International Senior Softball Association, and other National Governing Bodies.
ConnectSPORTS will work closely with the Collier County Tourism Department to
create a schedule that will highlight key venues, hotels, and highlight the local sports
community and infrastructure. In addition, ConnectSPORTS will work with the Tourism
Sports Marketing team in selecting the attendees to ensure they meet the criteria for
bringing future sports meetings and events to Collier County. The Sports Marketing
team has brought this prestigious event to our community, and as part of the bid award,
our obligation is to fund the above costs to produce the event.
The goal of hosting the 2014 Connect SPORTS Forum to our community is to drive
future sports business by showcasing our region. The selected attendees are rights
holders of high visibility events and will have the potential to bring future sports events
and meetings to Collier County, and influence other event rights holders to do the same.
This event will also help us market our region as a training site for the 2016 Rio
Summer Olympics.
FISCAL IMPACT: Funding for this event is included in the proposed FY 15 tourism
department budget in Fund 184.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan from this action.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council (TDC)
reviewed this funding request at their May 29, 2014 meeting and unanimously
recommended (8 -0) to support funding this event.
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6/24/2014 16.F.4.
LEGAL CONSIDERATION: The Board must make a finding that this expenditure
promotes tourism. The Board may accept the recommendation of the TDC or the Board
may make its own finding. This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: Recommend approval of Tourist Development Tax Category "B"
funding to support the ConnectSPORTS Executive Sports Forum in November, 2014 up
to $15,000 and make a finding that the expenditure promotes tourism.
PREPARED BY: Rob Wells, Sports Marketing Manager
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6/24/2014 16.F.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.4.
Item Summary: Recommendation to approve Tourist Development Tax Category "B"
funding to support the ConnectSPORTS Executive Sports Forum in November, 2014 up to
$15,000 and make a finding that this expenditure promotes tourism.
Meeting Date: 6/24/2014
Prepared By
Name: GreenKelly
Title: Tourist Development Tax Coordinator, Tourism
6/12/2014 9:51:03 AM
Submitted by
Title: Director - Tourism, Tourism
Name: WertJack
6/12/2014 9:51:04 AM
Approved By
Name: WertJack
Title: Director - Tourism, Tourism
Date: 6/12/2014 10:59:20 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/12/2014 3:58:43 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/13/2014 9:33:22 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 6/13/2014 5:31:09 PM
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6/24/2014 16.F.4.
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/16/2014 12:36:52 PM
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6/24/2014 16. F.4.
Connect SPORTS
2014 ConnectSPORTS Executive Sports Forum
Request for Proposal
Purpose of the Advisory Group
The ConnectSPORTS Executive Sports Forum convenes annually to assist the
ConnectSPORTS team in the development of resources and solutions for the sports
travel industry.
Benefits of Hosting
• ConnectSPORTS will use it's relationships to recruit 10 senior level Rights
Holders / Sports Planners to attend this forum. The 2013 ConnectSPORTS
Executive Sports Forum attendees including senior event personnel from
USA Cycling, USA Gymnastics, USA Volleyball, US Lacrosse, Elite
Tournaments, International Senior Softball Association, and more.
• ConnectSPORTS will work closely with the host hospitality community to
create a schedule that will highlight key venues, hotels, and highlight the
local sports community and infrastructure.
• ConnectSPORTS will dedicate a moderated two hour "state of the sports
industry" session for key representatives of the local community to ask
questions, best practice share, and discover what Rights Holders / Sports
Planners are really looking for.
• Local host community will receive a detailed profile of each attendee prior to
their arrival highlighting all event information to include detailed venue
requirements, next open year(s), event history, etc. We will include RFP's for
any Rights Holder / Sports Planner with events that are open for bid.
• Each Rights Holder / Sports Planner will be asked to share a 10 minute
presentation on their event(s) with the host CVB / Sports Commission.
Dates
2014: ConnectSPORTS Executive Sports Forum - November 7th - 10th
History
2013 November 17th- 21st
Host Community: San Juan, Puerto Rico
Host Hotel: San Juan Marriott Resort & Casino
2014 OPEN FORBID
2015 OPEN FORBID
aim
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6/24/2014 16.F.4.
Host Communily Requirements
Meeting Requirements
The Host Hospitality Community must provide the following:
I. Transportation
a. Complimentary air transportation for 11 (eleven) Forum Participants
(10 Rights Holders / Sports Planners and 1 moderator). Collinson
Media & Events will cover air travel for any Connect Sports staff
attending meetings
b. Complimentary ground transportation for all Participants and
ConnectSPORTS Staff
II. Hotel
a. 14 (fourteen) Complimentary guest rooms for individuals for three
nights
b. Complimentary guest room internet
c. Welcome amenity
d. 11 complimentary room drops
III. Meeting Room Requirements
a. Complimentary meeting space for 15 individuals in a U -shape
configuration
b. Complimentary Audio / Visual
i. Screen
ii. Projector
c. Complimentary Meeting Room Internet
IV. Meals / Entertainment
a. Complimentary Friday night welcome dinner or function
b. Complimentary breakfast on Saturday, Sunday, and Monday
c. Complimentary lunch on Saturday and Sunday
d. Complimentary dinner on Saturday night
e. Complimentary Sunday night closing dinner or function
f. Complimentary morning break on Saturday and Sunday to include
refreshments and beverages
Connect
SPORTS
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01 1:4
General Agenda
Friday, November 7th
Scattered Arrivals
Opening Night Event - at the host city's discretion
Saturday, November 8th
Breakfast
A.M. Meetings
Lunch
Afternoon tours and activities - at the host city's discretion
Dinner - at the host city's discretion
Sunday, November 9th
Breakfast
AM Meetings
Lunch
Afternoon Meetings
Time on Own - Possible Host City Tours
Closing Night Dinner
Evening Departures
Monday, November 10th
Breakfast
Scattered departures
Bid Information
If interested in bidding on one of these programs, please contact ConnectSPORTS .
Director, Patrick Higgins, at phigginsOcollinsonmedia.com or 435.200.5623.
MM
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