Agenda 06/24/2014 Item #16E46/24/2014 16.E.4.
EXECUTIVE SUMMARY
Recommendation to approve and authorize County Attorney to advertise an amendment to
Ordinance No. 83 — 25, as amended, to correct the name of the deferred compensation
provider to Nationwide Retirement Solutions, Inc. previously known as National
Association of Counties (NACo) and previously administered by Public Employees Benefit
Services Corporation (PEBSCO), to approve removal of Section 2 of the Ordinance
removing the advisory committee, and to include Supervisor of Elections (SOE) under the
deferred compensation plans of the Board of County Commissioners.
OBJECTIVE: To amend and revise Ordinance No. 83 — 25, as amended.
CONSIDERATIONS: On May 31, 1983, the Board of County Commissioners adopted
Ordinance No. 83 — 25, which adopted the National Association of Counties Deferred
Compensation Program, designated the Public Employees Benefit Service Corporation as the
plan administrator, and created a Deferred Compensation Program Committee to review plan
performance and consider claims for hardship distributions (Section 2).
Staff recommends amending Ordinance No. 83 - 25 to reflect the correct and current name of the
National Association of Counties Deferred Compensation Program and plan administrator of
Public Employees Benefit Services Corporation to Nationwide Retirement Solutions, Inc. ICMA
will remain a provider.
Staff further recommends removing Section 2 of Ordinance No. 83 — 25 which provided for the
establishment and composition of a Deferred Compensation Program Advisory Committee.
Currently and historically there is no evidence that the Deferred Compensation Program
Advisory Committee was ever convened. Based on the sound financial management provided by
both Nationwide Retirement Solutions, Inc. and ICMA, this section is not required.
Based on a request from the Supervisor of Elections, staff recommends that the Board approve
continuing to provide the Supervisor of Elections the same 457 benefits that the Board of County
Commissioners currently enjoys with ICMA and Nationwide Retirement Solutions. This will
alleviate the maintenance of a separate 457 plan by the SOE and provide a wider range of
benefits.
FISCAL IMPACT: This action will have no fiscal impact to the County.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
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6/24/2014 16.E.4.
RECOMMENDATION: To approve and authorize the County Attorney to advertise an
amendment to Ordinance No. 83 — 25, as amended, to correct the name of the deferred
compensation provider to Nationwide Retirement Solutions, Inc. previously known as National
Association of Counties (NACo) and previously administered by Public Employees Benefit
Services Corporation (PEBSCO), to approve removal of Section 2 of the Ordinance removing
the advisory committee, and to include the Supervisor of Elections (SOE) under the Board's
Deferred Compensation Plans.
Prepared By: Ofelia Tallon, Manager -- Compensation, Department of Human Resources
Attachments:
1. Ordinance
2. Exhibit 1, Nationwide Letter with Name Change Acknowledgement
3. Exhibit 2, Supervisor of Elections Letter of Inclusion
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6/24/2014 16.E.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.4.
Item Summary: Recommendation to approve and authorize County Attorney to advertise
an amendment to Ordinance No. 83 - 25, as amended, to correct the name of the deferred
compensation provider to Nationwide Retirement Solutions, Inc. previously known as National
Association of Counties (NACo) and previously administered by Public Employees Benefit
Services Corporation (PEBSCO), to approve removal of Section 2 of the Ordinance removing the
advisory committee, and to include Supervisor of Elections (SOE) under the deferred
compensation plans of the Board of County Commissioners.
Meeting Date: 6/24/2014
Prepared By
Name: TallonOfelia
Title: Manager - Compensation, Human Resources
6/9/2014 9:41:53 AM
Submitted by
Title: Manager - Compensation, Human Resources
Name: TallonOfelia
6/9/2014 9:41:53 AM
Approved By
Name: LybergAmy
Title: Director - Human Resources, Human Resources
Date: 6/12/2014 3:58:22 PM
Name: PriceLen
Title: Administrator - Administrative Services, Administrative Services Division
Date: 6/12/2014 5:02:55 PM
Name: PriceLen
Title: Administrator - Administrative Services, Administrative Services Division
Date: 6/13/2014 10:22:09 AM
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Name: GreeneColleen
6/24/2014 16.E.4.
Title: Assistant County Attorney, CAO General Services
Date: 6/13/2014 3:57:10 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/13/2014 4:31:42 PM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 6/16/2014 8:54:39 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/16/2014 1:19:59 PM
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6/24/2014 16.E.4.
ORDINANCE NO. 2014 -
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO. 83 -25,
AS AMENDED, BY MODIFYING SECTION 1, "DEFERRED
COMPENSATION PROGRAMS," TO CORRECTLY IDENTIFY THE
CURRENT PROGRAMS AND TO INCLUDE THE SUPERVISOR OF
ELECTIONS, AND BY DELETING SECTION 2, "PROGRAM
COMMITTEE," IN ITS ENTIRETY; PROVIDING FOR CONFLICT AND
SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF
LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, on May 31, 1983, the Board of County Commissioners (Board) enacted
Ordinance No. 83 -25, which adopted the National Association of Counties Deferred
Compensation Program, designated the Public Employees Benefit Services Corporation as the
plan administrator, and created a Deferred Compensation Program Committee to review plan
performance and consider claims for hardship distribution; and
WHEREAS, through adoption of Ordinance No. 89 -48, the Board added the International
City Management Association "Retirement Corporation" Program as a deferred compensation
program for County employees; and
WHEREAS, it is necessary to update Ordinance No. 83 -25, as amended, in order to
reflect the current names of the programs and plan administrator listed above, and delete Section
2 which established the Program Committee; and
WHEREAS, the Collier County Supervisor of Elections ( "SOE ") has requested that the
Collier County Board of County Commissioners authorize the SOE Employees to participate in
the Board of County Commissioners' 457 Retirement Programs; and
WHEREAS, the Board of County Commissioners, through its Human Resources
Department, has reviewed the request with the County's providers, ICMA and Nationwide
Retirement Services, and both the County and the providers have agreed to accommodate this
request.
Words Underlined are added; Words Struok T-lwet�gl} are deleted.
.y
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6/24/2014 16.E.4.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
SECTION ONE: AMENDMENT TO SECTION 1 OF ORDINANCE NO. 83 -25, AS
AMENDED.
Section 1 is hereby amended to read as follows:
SECTION 1. Deferred Compensation Program.
A. The Board of County Commissioners hereby adopts the
Nationwide Retirement Solutions, Inc. Deferred Compensation Program and
the International City Management Association "Retirement Corporation" (ICMA "RC ")
Program and hereby establishes for itself the Collier County, Florida, Deferred Compensation
Plan for the voluntary participation of all eligible County officials and employees including the
Supervisor of Elections' employees. The program "Deferred Compensation Plan for Public
Employees" and "Administrative Service Agreement" documents are hereby incorporated into
and made a part of this section by this reference. Further, the International City Management
Association "Retirement Corporation" Program, the Declaration of Trust of ICMA Retirement
Trust, the Trust Agreement with the ICMA Retirement Corporation are hereby approved and
incorporated into and made a part of this ordinance by reference. A copy of these program
documents Ail! be made is available for public inspection at the one ez - e Gler-k te - the a
Human Resources Department. These programs are entered into with the understanding that,
other than the incidental expenses of collecting and disbursing of the employees' deferrals and
other minor administrative matters, there will be no cost or contribution by the County to the
Programs.
B. The Board of County Commissioners of Collier County, Florida, hereby
designates the Publie E +
r � Benefit r �, y �« (PEBS 0) administer- the
NAGe Def ffe �'empeas + D- Nationwide Retirement Solutions, Inc. and the ICMA
vaavu vvaaaYv —a
Retirement Corporation to administer the IGI� each Deferred Compensation Program on
behalf of Collier County.
C. The County Administrator or his designee is hereby authorized to execute, on
behalf of the Collier County, individual participation agreements with each employee requesting
to participate in the deferred compensation programs.
Words Underlined are added: Words Stmek Pweuo are deleted.
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6/24/2014 16.E.4.
SECTION TWO: DELETION OF SECTION 2 OF ORDINANCE NO. 83 -25, AS
AMENDED.
Section 2 of Ordinance No. 83 -25, as amended, is hereby deleted in its entirety.
SECTION THREE: CONFLICT AND SEVERABILITY.
In the event this Ordinance conflicts with any other ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion of the Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION FOUR: INCLUSION IN THE CODE OF LAWS AND ORDINANCES.
The provisions of this Ordinance shall become and be made a part of the Code of Laws
and Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered
or relettered to accomplish such, and the word "ordinance" may be changed to "section,"
"article," or any other appropriate word.
SECTION FIVE: EFFECTIVE DATE.
This Ordinance shall be effective upon filing with the Department of State.
PASSED AND DULY ADOPTED by a vote of a majority of the Board of County
Commissioners of Collier County, Florida, this day of , 2014.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
LOIR
, Deputy Clerk
Approved as to form and legality:
&1leen M. Greene
Assistant County Attorney
LIZ
TOM HENNING, CHAIRMAN
Words Underlined are added; Words Stmek 44eu.0. are deleted.
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6/24/2014 16.E.4.
Nationwide!
Retirement Solutions
On Your Side'
May 15, 2014
Ofelia Tallon
Collier County Board of County Commissioners
3299 Tamiami Trail East
Naples, FL 34112
Re: Nationwide Retirement Solutions
Dear Ms Tallon:
Nationwide Retirement Solutions (Nationwide) has been serving the public sector since 1973 providing
superior retirement planning services including education, administration and products to public sector
employees.
In March 1999, Nationwide, in order to represent our dedication to bringing retirement solutions to serve
the business needs of plan sponsors and participants alike, changed our name from PEBSCO to
Nationwide Retirement Solutions.
I hope that this satisfactorily responds to your concerns. If we can be of further service, please contact us
at 1- 877 - 496 -1630 between the hours of 8:30 a.m. and 8:00 p.m. Eastern Time.
Sincerely,
Samuel Brown
Relationship Consultant
Nationwide Retirement Solutions
Cc: E. Thompson, Program Director
Nationwide Retirement Solutions
10 W Nationwide Blvd. Columbus OH 43215
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6/24/2014 16.E.4.
JENNIFER 1. EDWARDS
SUPERVISOR OF El FCTIONS
June 4, 2014
Board of County Commissioners
Collier County Government Complex
3299 Tamiami Trail East, Suite 303
Naples, Fl. 34112
Dear Commissioners,
For the past several years, the Supervisor of Elections Office has unofficially been
participating in 457(b) Deferred Plans as offered by Nationwide and IMCA to the Board.
Therefore, the purpose of this letter is to inform you that the Supervisor of Elections
Office Nvislies to officially participate in the 457{b) Deferred Plans as offered by
' atiomv'de and IMCA to the Board effective immediately.
Should you have any questions or require additional information, please feel free to
contact me directly.
Sincerely.
Jennifer J. Ed,, arils
SL1j)C1-ViSO1- Of Election,
Cc: .,"ony Lyberg. 1 Itiman Resources Director
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OFFCM& ME
Rev Dr Martin Luther King Jr Building • Collier Government Complex - 3295 -Tamiiarni Tr! E
supf"Mm CF
Winp- F1 34 i72.5i58 G,�ELECroa
Telephone: ', Packet Page -1612- /774-9468 Y F