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Agenda 06/24/2014 Item #11C6/24/2014 11.C. EXECUTIVE SUMMARY Recommendation to approve a conceptual transition plan for the annexation of the Isles of Capri Fire and Rescue District by the East Naples Fire Control and Rescue District pending approval by referendum of a majority vote of electors in the district. OBJECTIVE: To ensure a smooth transition of the Isles of Capri Fire and Rescue District (IoC) into the East Naples Fire Control and Rescue District (ENFD) with no interruption in service. CONSIDERATIONS: The Florida Legislature passed, and the Governor signed into law, a bill expanding the boundaries of ENFD to include the IoC Fire District pending approval by the electors during a referendum. The referendum is scheduled to be held on August 26, 2014 in conjunction with the Collier County primary elections. In preparation of a positive outcome, staff working with the ENFD developed a conceptual transition plan that includes: Inventory: Completing an inventory of operating supplies and equipment as well capital assets to be verified with the Clerk of Courts Finance Department. Staff of the two fire districts will work together to determine which assets and supplies would be transferred to ENFD and which would remain with Collier County for use elsewhere in the organization. Building/Boat Dock: A long -term lease agreement for use of the building, which contains deed restrictions requiring it to remain in use as a fire station, and the boat dock. County -owned Fire Engine: The Engine currently in use has one final lease payment due in June 2015. This vehicle was funded by revenues generated by the IoC MSTU for the purpose of providing fire services to the residents and taxpayers of the taxing unit. Staff recommends this vehicle be transferred to ENFD as part of the annexation and that ENFD makes the final lease payment in 2015. Grant - Funded Equipment: A backup engine and breathing apparatus were purchased for the IoC Fire District using FEMA grant funds. In accordance with the terms and conditions of the grant, this equipment is to remain under county ownership until no longer useful. Staff recommends the Board make a formal request to FEMA allowing for the transfer of this equipment to ENFD with the provision that it is used to provide fire service to the taxpayers of the IoC MSTU. Additionally, A skid unit for fighting brush fires was purchased with a 50150 grant from the Florida Forest Service. Staff recommends the Board make a formal request to the Florida Forest Service allowing for the transfer of this equipment to ENFD with the provision that it is used to provide fire service to the taxpayers of the IoC MSTU. Radio Equipment: IoC currently owns radios, chargers, and associated equipment, which operate on the County's 800 mhz radio system. This equipment was purchased using IoC funds for use by IoC Firefighters and staff. Staff recommends this equipment be transferred to ENFD as part of the annexation and that ENFD assumes responsibility for future maintenance, repair, and replacement. Exercise Equipment: The Marco Marriott donated exercise equipment for use by IoC Firefighters at the IoC Fire Station. This equipment was accepted by the BCC on September 10, 2013. Staff recommends this equipment be transferred to ENFD with the provision it remain with the fire station until no longer useful. Budget/Fund Balance: Funds collected under the authority of the ordinance that created the IoCFD MSTU are levied for the purpose of providing fire services to the residents of the MSTU. At the time that control of the fire district is transferred to the ENFD and all outstanding invoices and payroll is made, Packet Page -288- 6/24/2014 11. C. there is expected to be a remaining fund balance. Staff recommends that, upon completion of an audit by the Clerk of Courts, any remaining funds be transferred to the ENFD for the express purpose of providing fire service to the residents of the IoCFD MSTU. Effective Date: Staff recommends an effective date of October 1, 2014 for the transfer of command and control of fire services. This date coincides with the start of the County's fiscal year, will require no tax levy be made for 2015 and will allow for a smooth transition. Pending approval by the electors, staff will return to the Board with a lease agreement for approval, determination from grantor agencies regarding the status of grant- funded equipment, a final list of inventory, equipment, and supplies to be transferred, an ordinance dissolving the MSTU, and upon completion of an audit by the Clerk of Courts, authorization to transfer remaining funds. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, presents no legal issues, and requires majority vote for approval. -JAK FISCAL IMPACT: There is no fiscal impact associated with this Executive Summary. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: That, subject to approval by referendum of annexation by the majority of electors, the Board authorizes staff to begin work on: 1) the transfer of supplies, equipment and assets as recommended by staff; 2) the preparation of a lease for use of the building and boat dock; 3) the transfer of fire trucks; 4) the transfer of any fund balance after all payments are made and upon completion of an audit by the Clerk of Courts; and 5) an effective date of October 1, 2014 for said transfers as well as command and control of the IoC Fire and Rescue District to the East Naples Fire Control and Rescue District and that the Board authorizes the Chair to sign requests to FEMA and the Florida Forest Service to transfer grant- funded equipment to ENFD if the annexation is approved. PREPARED BY: Len Golden Price, ASD Administrator Packet Page -289- COLLIER COUNTY Board of County Commissioners Item Number: 11.11.C. 6/24/2014 11.C. Item Summary: Recommendation to approve a conceptual transition plan for the annexation of the Isles of Capri Fire and Rescue District by the East Naples Fire Control and Rescue District pending approval by referendum of a majority vote of electors in the district. (Len Price, Administrative Services Administrator) Meeting Date: 6/24/2014 Prepared By Name: BrockMaryJo Title: Executive Secretary to County Manager, County Managers Office 6/13/2014 2:34:29 PM Submitted by Title: Executive Secretary to County Manager, County Managers Office Name: BrockMaryJo 6/13/2014 2:34:30 PM Approved By Name: KlatzkowJeff Title: County Attorney, Date: 6/13/2014 3:03:01 PM Name: Isacksonlvlark Title: Director -Corp Financial and Mngmt Svs, Office of Management & Budget Date: 6/13/2014 3:12:37 PM Name: LehnhardPat Title: Operations Coordinator, Office of Management & Budget Date: 6/13/2014 3:12:42 PM Name: PriceLen Title: Administrator - Administrative Services, Administrative Services Division Date: 6/16/2014 9:07:08 AM Packet Page -290- 6/24/2014 11.C. Name: OchsLeo Title: County Manager, County Managers Office Date: 6/16/2014 2:46:50 PM Packet Page -291-