Agenda 06/10/2014 Item #16C1 6/10/2014 16.C.1.
EXECUTIVE SUMMARY
Recommendation to approve the addition of a sub-consultant to Contract 04-3593/Purchase Order
4500144640 for Aquifer Storage and Recovery Well Number 1, under Project 74030 and authorize
payment for services rendered in the amount of$5,744.
OBJECTIVE: Approve the addition of sub-consultant Carollo Engineers Inc. (Carollo), to Purchase
Order(PO)4500144640 under Contract 04-3593 with CDM Smith, Inc. (CDM), and authorize payment
of invoices for professional engineering services under this PO for the Livingston Road Irrigation
Quality(IQ)Aquifer Storage and Recovery(ASR) System Project 74030.
CONSIDERATIONS: The proposed scope of work for Project 74030, "IQ Water ASR," is consistent
with the 2010 Water Capital Improvement Project(CIP)Update, page 3 of 4, line 93, as identified in the
2011 User Fee Rate Study. On July 22,2013,Purchase Order 4500144640 was issued under Contract 04-
3593 for Professional Engineering Services for the Wellfield Reliability Improvements and Expansion
Program. (Contract 04-3593 is an 8 year contract, renewable to a total of 11 years.) Although CDM is
authorized to perform work and utilize sub-consultants under that contract, CDM did not specifically
identify Carollo as a sub-consultant in its proposal. Carollo should have been specified as a sub-
consultant to perform work for CDM on CDM PO 4500144640.
Purchase Order 4500144640 was issued for $30,000 to CDM for professional engineering services
relative to the construction and permitting of ASR Well Number 1. Due to an oversight by CDM, the
proposal did not identify the sub-consultant's services. A change order(Attachment 2) is required to add
Carollo as an approved sub-consultant to CDM.This will allow payment of invoices to CDM for services
completed by sub-consultant Carollo. The subcontracted work performed by Carollo on behalf of CDM
has been completed to the satisfaction of the county. A total of$11,066.50 has been paid to CDM under
this PO,with$18,933.50 remaining to be paid. Of the remaining amount, $5,744 is allocated to Carollo.
Staff seeks Board approval of the addition of Carollo as a sub-consultant to CDM and for authorization of
payment for work successfully completed.
FISCAL IMPACT: Funding is available in the FY2014 Capital Budget approved by the Board on
September 19,2013.The source of funding is Wastewater User Fees Fund(414),Project 74030.
LEGAL CONSIDERATIONS: This item is approved as to form and legality,and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approve the addition of a sub-consultant to Contract 04-
3593/Purchase Order 4500144640, Project 74030; and, authorize payment of all sub-consultant's
invoices.
Prepared By:Zamira DelToro,Project Manager,Planning and Project Management Department
Attachments: Attachment 1-P0 4500144640 and accompanying work order
Attachment 2-Change Order to add the sub-consultant
Attachment 3-Contract 04-3593 with rate sheet(Due to the size of the contract,a web link is
provided for viewing: Contract 04-3593.A hard copy is also available at the County Manager's
Office.)
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6/10/2014 16.C.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.1.
Item Summary: Recommendation to approve the addition of a sub-consultant to Contract
04-3593/Purchase Order 4500144640 for Aquifer Storage and Recovery Well Number 1, under
Project 74030 and authorize payment for services rendered.
Meeting Date: 6/10/2014
Prepared By
Name: DeltoroZamira
Title:Project Manager,Public Utilities Engineering
3/24/2014 3:07:34 PM
Submitted by
Title:Project Manager,Public Utilities Engineering
Name: DeltoroZamira
3/24/2014 3:07:35 PM
Approved By
Name: HapkeMargie
Title:Recycling Coordinator, Solid Waste
Date: 3/24/2014 3:31:14 PM
Name: PajerCraig
Title: Project Manager,Principal,Public Utilities Engineering
Date: 3/24/2014 8:41:00 PM
Name: MarkiewiczJoanne
Title:Director-Purchasing/General Services, Purchasing&General Services
Date: 3/25/2014 7:49:33 AM
Name: JohnsonScott
Title: Procurement Specialist,Purchasing&General Services
Date: 3/25/2014 10:26:19 AM
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6/10/2014 16.C.1 .
Name: JohnssenBeth
Title: Director-Wastewater, Wastewater
Date: 3/25/2014 2:40:24 PM
Name: BrilhartBrenda
Title: Procurement Specialist, Purchasing&General Services
Date: 3/26/2014 2:44:06 PM
Name: Joseph Bellone
Title: Director-Operations Support,Utilities Finance Operations
Date: 3/31/2014 8:23:40 AM
Name: JacobsSusan
Title: Operations Analyst,Public Utilities Division
Date: 5/22/2014 1:01:18 PM
Name: ChmelikTom
Title: Director-Public Utilities Engineering, Public Utilities Engineering
Date: 5/22/2014 2:56:35 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 5/23/2014 9:12:44 AM
Name: YilmazGeorge
Title: Administrator-Public Utilities, Public Utilities Division
Date: 5/28/2014 1:28:32 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 5/28/2014 1:50:41 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/28/2014 4:03:29 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 5/30/2014 10:23:31 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/1/2014 3:43:37 PM
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Send all Invoices to: 6/10/2014 16.C.1 .
Collier County Board of County Commissioners v>,.Li, Collier County Board of County Commissioners
Purchasing Department m- 1, Attn:Accounts Payable
Phone:239-252-8407 ,;.;?-1,0 3299 Tamiami Trl E Ste 700
Fax: 239-732-0844 .?„•. ; Naples FL 34112-5749
Tax Exempt:85-8015966531C-1 °crt. OR email to:bccapclerk @collierclerk.com
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 100476 Purchase order
CDM SMITH INC PO Number 4500144640 Date 07/22/2013
FOMERLY CAMP DRESSER MCKEE INC
2180 W FIRST ST,STE 400 Contact Person Craig Pajer
FORT MYERS FL 33901
Please deliver to:
PLANNING &PROJECT MANAGEMENT DEPT Delivery Date: 10/19/2013
attn: Zamira DelToro
3339 TAMIAMI TRL E, STE 303
NAPLES FL 34112-5361
Terms of Payment Net 30 Days Currency USD
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 TMTask1-Permitting and Construction clos 30,000 each 1.00 30,000.00
Release order against contract 4600001563 Item 00010
Permitting and Construction closeout Services for ASR Well#1
Livingston Road IQ Water ASR
Total net value excl.tax USD 30,000.00
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Purchasing Internet site:
http://www.colliergov.net/Index.aspx?page=762(revision date 01/22/2008),including delivery and payment terms.Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn:Accounts Payable
3299 Tamiami Trl E Ste 700
.^\ Naples FL 34112-5749
OR email to:bccapclerk @collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
� J
Joanne Markiewicz,General Services/Purchasing Director
Printed 07/23/2013 @ 08:34:41 414 Packet Page-1199- Page 1 of 1
6/10/2014 16.C.1.
Agreement for Professional Engineering Services
Contract #04-3593,Dated June 8, 2004
Current Contract Expiration Date 6/07/2014
This Work Order is for professional engineering services for work known as:
Project: Livingston Road IQ Aquifer Storage & Recovery System- Well below the USDW
Project No.: 74030
The work is specified in the proposal dated July 17, 2013 which is attached hereto and made a part of
this Work Order. in accordance with the Terms and Conditions of the Agreement referenced above,
This Work Order is assigned to CDM Smith, Inc.
Scope of Work: This scope of services includes professional engineering services related to
supplemental construction phase services extending the existing well below the USDW.
Task I Permitting and Construction Closeout Services
Schedule of Work: Complete work within 93 days from the date of the Notice to Proceed.
Compensation: In accordance with Article Five of the Agreement,the County will compensate the Firm in accordance with
following method(s): Negotiated Lump Sum Lump Sum Plus Reimbursable Costs Time& Material (established hourly
rate — Schedule A) DCost Plus Fixed Fee, (define which method will be used for which tasks) as provided in the attached
proposal.
Services Original Compensation
Task I S30,000 time and materials
Total I S30,000 I time and materials i
1
1
Any change made subsequent to final department approval will be considered an additional service and j
charged according to Schedule `A" of the Agreement.
7.--.�_L'1.., . c ..I, '-`—f' Date. _ / .
Prepared by: .-,�_.� ��-� j }
Zamira Del Toro,Project Manager
/
Planning and Project Management Department
Approved by: _ ._ --- Date: 7(17 1 f 5
Craig Pajer '.. ,Pri-,., al Project Manager
Planning 3iid Project Management Department
„,-- t. f,a„t,,, f l'
l
Approved hy: � gt t. �`: _ - Date' ',-✓.
To Chmelik,P.E.,Director '
Planning and Project Management Department
„,..—\
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6/10/2014 16.C.1.
,....„.
I f�pr
Approved by:
Beth Johns7€n,Interim WaStewaterDirector
Approved by:
(.6/Li Date. _f-1 47 .-_
___Yoli2___
Evelyn Col Purchasing Contracts Specialist
ACCEPTED BY:
Witnesses (2) Date:
Pii‘:..-orQ4,. t="' r.r.l.„_ ,..---) 104 04;.011t.
% r <- Paul Pinault, P.E., Client Officer
��' '" CDM Smith, Inc.
Fund. 414 CC:263614 G'L Account:631400 Project Number:74030
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6/10/2014 16.0.1 .
CHANGE ORDER TO WORKORDER
TO:CDM Smith FROM: Collier County PIIPPM])
2180 West First Street Suite 400 •
Fort Myers,Florida 33901
Contract#: 04-3593
Project Name: Permitting and Construction Closeout Services Project Number. 74030
Work Order Date: 7/22/2013 WO/Purchase Order No.: 4500144640
Change Order No.:2 Date: 11/21/2013
Change Order Description: This change order is to add a subcontractor and realocation of
funds to track the cost of subcontractor, Catono Engineers Inc.
Original agreement amount $30,000
Sum of Previous Changes __$0 •
•
This Change Order No. 1 Amount(add or subtract) $0
Revised Agreement Amount. $30,000
Original contract time in calendar days 93 days
Adjusted number of calendar days due to 20%time extension ..18 days
This change order adjusted time is 0 days "
Revised Contract Time in working days .111 days
The table below provides the total days used and the remaining days of the total 111 days per .
revised contract time within this WO.
. ;Start Date(Original NTP) — _ - 7/23/2013 -Days J, ..--•\
End Date(Original Contract) .10/24/2013
;Total Days per Original Contract ?4—931 1 •
+18 days 10/24/2013;
Days Needed • 18 18
End Date(Revised ZDCL) 11/11/2013; j
Total Days revised with 20%Time extension; 111
:Stop Work#1 i 11/6/2013' i •
i Original Start 7/23/2013:
Days Used -106 106
Remaining days after stop of work#1 5
Resume Work Date _ W i 11/20/2013 i
Stop Work#2 —_-------._._._._ `11/22/2013;
Days Used -3' 31
•
Current Remaining Days
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6/10/2014 16.C.1 .
• Change Order No.
Page 2
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of,or related to,the change set forth herein, including claims for impact and delay
costs.
Prepared by:
;(k,LLAAIN3)....t.trtrZA0Date: i(J2612Df 3
Tamira Del Toro,Project Manager
PUPPMD
Approved By: 11114. PDate: 11/26/2013
Paul Pinautl,P.E.,Associate
CDM Smith —
r 115 Accepted by: Date: << 2
Craig Pajer c---:).....Ar:1.--,
ciProject Manager
PUPPMD
Approved by: Date: t‘Zbf 13
_coi---Tom Chmel. rector PUPPMD
14.1\\3 ,
Approved by: // , (cc Date: /ibr/i3
Ge•rge i i i. ,Divisi' 1 Administrator PU
Approved by:___! '`-i-- /1------- Date: I‘- 2:7- 13
Banda Brilhart,Procurement Strategist
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Co County 6/10/2014 16.C.1.
Purchasing Department
°strarrve Services Division Change Modification Form
Purchasing
❑Contract Change Request ►X4 Work Order Modification
Contract#: 04-3593 . Change#: 2 PO/Work Order#: Project Name: ASR Livingston Road
4500144640
Project#: 74030 Project Manager: Zamira Department: PUPPMD Contractor/Firm Name: CDM Smith
DelToro
Original Contract/Work Order Amount V, V trOSv4rt - :Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount .dO0 __ 4 r Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount 4O0O 01) 6/7/2014. SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ T,a:r '',11'40 I00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 30,000.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date,Description of the Tasks) Change,and Rationale for the Change
Original completion date: Last approved completion date: Revised completion date(includes this
10/24/2013 11/24/2013 change): 0
Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval zd (this box must be initialed by Project Manager)
❑Add new task(s) ® Change task(s) ❑ Delete task(s) 0 Other(specify):
fY):
1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days
added: A WO was issued to CDM to closeout the construction project and proceed with the permitting after construction of the ASR-1.
The proposal did not include the subcontractor's services. The scope and project cost remain the same. n
2. Provide detailed rationale for the requested change:To allow payment of invoices to CDM for the services completed by
the subconsultant, Carollo Engineers Inc.
3.Provide explanation why change was not anticipated in original scope of work: The scope of work remains the same,
CDM needed to out source some of the original scope of work in order to complete the project timely.
4. Describe the impact if this change is not processed: Futures invoices to the subconsultant will be not paid if this change is
not made.
Type of Change/Modification
❑ 1. Planned/ Elective ❑2. Unforeseen conditions/circumstance
❑3. Quantity or price adjustment
®4. Correction of error(s) ❑ 5.Value added ❑ 6. Schedule adjustment
Change Requested:By
❑ Contractor/Consultant ® Owner
❑ Design Professional ❑ Regulatory Agency(specify): ❑Other Department
9 rY 9 Y( P fY)� ❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change/Modification: ®Yes ❑ No
Approved by: - Date: 1.‘11.4413 f
PorTom Chmelik,.Direct° P PPMD
Reviewed by: Date: lc-Z1,(3
Procurement Str tegist's Nan : Brenda Brilhart -_
Revised:7!26/13
1
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