Agenda 06/10/2014 Item #16A 9 6/10/2014 16.A.9.
EXECUTIVE SUMMARY
Recommendation to standardize the LABWORKS Laboratory Information Management System
implemented at the Growth Management and Public Utilities Divisions and declare PerkinElmer,
Inc., a sole source provider of products and services associated with the LABWORKS Laboratory
Information Management System.
OBJECTIVE: Approval to standardize the LABWORKS Laboratory Information Management
System (LLIMS) implemented at the Growth Management and Public Utilities Divisions and
declare PerkinElmer, Inc., a sole source provider of products and services associated with the
LLIMS.
CONSIDERATION: On December 12, 2006 Agenda item 16C1, the Collier County Board of
County Commissioners (Board) approved the purchase of a PerkinElmer, Inc. ("PerkinElmer")
LLIMS system,for automation and data management in the laboratories.
PerkinElmer is the sole provider and manufacturer of products and services that support the
LLIMS system and retains proprietary software, support, service agreements, parts, and
subsequent project work data for its customers. Since 2006 it has been necessary to contract
with PerkinElmer, Inc. to provide services such as laboratory instrument maintenance and
products.
One example is the LIMSLink component of the LLIMS, which transfers data directly from the
laboratory instruments to the LLIMS, eliminating the time and human error associated with
manually transcribing data. It is anticipated that LIMSLink will result in a 25% reduction in
Natural Resources Department(NRD) laboratory labor hours. In FY15,the NRD anticipates the
addition of approximately 16,800 analyses, a 26% increase over the current workload.
LIMSLink will allow the NRD to take on the additional workload without hiring an additional
Chemist position.
The Purchasing Director has reviewed and certifies per Section 9 B2 of the Collier County
Purchasing Ordinance No. 2013-69, that Perkin Elmer is the sole provider of the products and
services for the LABWORKS,LLIMS and LIMSLink systems.
FISCAL IMPACT: Funds are budgeted annually in the Growth Management Division (Fund
114) and the Public Utilities Division (Fund 408) operating funds for supplies, services, repairs,
and enhancements to the LLIMS. Historically, expenditures are approximately $71,000
annually.
GROWTH MANAGEMENT IMPACT: Approval will aid compliance with the Growth
Management Plan Natural Groundwater Aquifer Recharge Sub-Element and Conservation and
Coastal Management Element that provides for the collection and evaluation of groundwater and
surface water quality data.
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LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
RECOMMENDATION: That the Board standardizes the LLIMS implemented at the Growth
Management and Public Utilities Divisions laboratories and declare PerkinElmer, Inc. a sole
source provider of products and services associated with the LLLIMS.
Prepared By: Danette Kinaszczuk,Pollution Control Manager
Growth Management Division-Planning&Regulation
Attachments: 1) Sole Source Letters
2)December 12,2006 Executive Summary for Agenda item 16C1
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6/10/2014 16.A.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.9.
Item Summary: Recommendation to standardize the LABWORKS Laboratory Information
Management System implemented at the Growth Management and Public Utilities Divisions
and declare PerkinElmer, Inc., a sole source provider of products and services associated with
the LABWORKS Laboratory Information Management System.
Meeting Date: 6/10/2014
Prepared By
Name: Danette Kinaszczuk
Title:Manager-Pollution Control, Pollution Control
5/1/2014 2:34:49 PM
Approved By
Name: PayneTracey
Title: Manager-Procurement,Purchasing&General Services
Date: 5/2/2014 2:32:19 PM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 5/7/2014 7:50:39 AM
Name: KovenskyKenneth
Title: Manager Financial &Operational Support,Operations&Regulatory Management
Date: 5/7/2014 10:47:04 AM
Name: LorenzWilliam
Title: Director-CDES Engineering Services, Comprehensive Planning
Date: 5/12/2014 1:39:23 PM
Name: PuigJudy
Title: Operations Analyst,Community Development&Environmental Services
Date: 5/16/2014 2:02:03 PM
Name: JohnsonScott
Title: Manager-Procurement,Purchasing&General Services
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Date: 5/20/2014 4:23:32 PM n
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 5/28/2014 7:51:17 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 5/30/2014 11:40:27 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/30/2014 1:25:15 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 5/30/2014 3:48:46 PM
Name: OchsLeo
Title: County Manager,County Managers Office
Date: 6/1/2014 4:06:10 PM
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CambridqeSoft®
Life Science Enterprise Solutions
April 29,2014
Nosbel Perez, Laboratory Supervisor
Collier County Natural Resources Department
Pollution Control &Prevention Laboratory
3339 Tamiami Trail East Suite 304
Naples,FL 34112
RE: LimsLink Sole Source
Dear Mr. Perez,
CambridgeSoft Corporation, a wholly-owned subsidiary of PerkinElmer Inc., submits the
following for your information:
CambridgeSoft Corporation confirms that LimsLink is manufactured by CambridgeSoft
Corporation, and we retain the proprietary source code. We do not utilize U.S.
distributors or dealers in the servicing or supporting of this software. CambridgeSoft
Corporation Engineers perform software installation, support and any subsequent project
work for our customers.
If you have any questions regarding this document, you may contact me at(781) 663-
6980.
Sincerely,
CambridgeSoft Corporation
C gRA--,,,j,&A,
Cristy J. Rosenhahn
Contracts Manager-Informatics
940 Winter Street Waltham,MA 02451 USA Tel:781-663-6900 Fax:781.663.5974 Web:www.cambridgesoft.com
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6/10/2014 16.A.9.
> PerkinElmer Health Sciences Inc.
710 Bridgeport Ave. �...,
Shelton,CT 06484
{t LABWORKS
community" Phone: (800)762-4000
Fax: (203)944.4912
www,perkinelmer.com
March 3, 2014
Nosbel Perez, Laboratory Supervisor
Collier County Natural Resources Deparatment
Pollution Control & Prevention
3339 Tamiami Trail East—Suite 304
Naples, FL 34112
Subject: LABWORKS Sole Source
Dear Mr. Perez,
PerkinElmer Health Sciences Inc., Inc. submits the following for your information:
PerkinElmer Health Sciences Inc. confirms that LABWORKS LIMS is manufactured by PerkinElmer
Health Sciences Inc and we retain the proprietary source code. We do not utilize U.S. distributors or
dealers in the servicing of this software. PerkinElmer's Service Engineers perform software
installation, support and any subsequent project work for our customers. There are no authorized
third-party LABWORKS support consultants in the United States.
PerkinElmer supports LABWORKS LIMS, waterLIMSTm, processLIMSTM and LIMS.The core code,
for each of the products,is identical and the different labels refer to the way modules are bundled
most efficiently for pricing in the different markets.
Best-regards,
i ✓
f`
Judith Albrecht
i Assistant Secretary
V
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EXECUTIVE SUMMARY
Recommendation to approve contract 06-3991 with Perkin Elmer in the amount of
$210,000 for"Specifications for a Laboratory Information Management System"
and approve the necessary Budget Amendment.
OBJECTIVE: To have the Board of County Commissioners approve the contract with
Perkin Elmer to purchase a Laboratory Information Management System(LIMS). LIMS
is a software based information management system designed specifically for use in
analytical laboratories. The public purpose is to improve the overall efficiency and
ability to meet regulatory standards for the Public Utilities Laboratories (Water,
Wastewater and Pollution Control and Prevention Departments).
CONSIDERATIONS: The Public Utilities Division provides laboratory testing services
for drinking, waste and environmental water. These services are provided cooperatively
through three departments: Water, Wastewater and Pollution Control and Prevention.
Data from the Public Utilities Laboratories are utilized in various programs working
toward the common goals of compliance with Florida Department of Environmental
Protection (FDEP) Water and Wastewater permits; Growth Management Plan
requirements; existing South Florida Water Management District (SFWMD) contracts for
environmental monitoring; ensuring the public health, safety and well-being of Collier
County.
Recently, increasing regulations and requirements coupled with an extremely high rate of
growth have necessitated the Public Utilities Laboratories to perform a higher volume of
testing and improve data security, timeliness and reliability. Modernization of the
information management systems currently utilized within the Public Utilities
laboratories is essential. The use of outdated software and current paper-based record
keeping and data reporting methods will no longer enable the laboratories to meet
existing and upcoming demands.
The LIMS software will enable the Public Utilities Laboratories to provide data of known
and documented quality to ensure the health, safety and well-being of the public.
Laboratory staff will be better equipped to effectively perform their duties and maintain
public safety, trust and confidence with reliable, accurate and timely data.
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As an industry standard, the LIMS will enable laboratory staff to:
• Maintain document control electronically.
• Reduce transcription errors.
• Automate sample tracking, testing and reporting.
• Improve turnaround time of customer reports.
• Improve usability of data by automating data archival and retrieval.
• Allow for rapid regulatory compliance verification.
• Automate customer billing.
• Reduce response time to customer requests.
To procure the LIMS software, a Request for Proposals (RFP#06-3991), "Specifications
for a Laboratory Information Management System"was publicly advertised May 3, 2006.
A selection committee was convened with members of the Information Technology,
Water, Wastewater and Pollution Control and Prevention departments. Notices were sent
to 19 firms with 15 vendors requesting full packages. Four responses were received by
the opening date of May 25, 2006. Each vendor was given the option of presenting a
demonstration. All four vendor presentations were viewed June 13, 2006. The selection
committee meeting was held on June 19, 2006 and after review and discussion; by
consensus of the members, the firms were ranked as below:
Rank Bidder Amount
1 Perkin Elmer $208,120.00
2 Accelerated Technologies $273,713.00 r�
3 Promium $191,368.00
4 LabLynx $261,103.88
The qualifications and prices submitted by each proposer were scrutinized by the
selection committee. Perkin Elmer was unanimously selected due to the vendor's long-
term presence and reputation in the laboratory industry, coupled with their ability to best
meet the requirements of each laboratory. The ratio of support staff to clients, ability to
provide an inventory/instrument maintenance tracking system, pre- and post-installation
process review and length of project schedule were key elements in the committee's
decision to select Perkin Elmer. By consensus, the selection committee has determined
that Perkin Elmer is qualified, responsive and able to perform the required work.
A negotiating protocol was established to tentatively agree on a scope of work and then
negotiate the associated fees. Fees are consistent with industry standards and the
payment schedule is based on the completion of the following milestones:
• Execution of Contract
• Site Survey and Implementation Plan
• System Configuration
• Software Delivery
• Training and Documentation
• Transfer of Existing Data to New System
• Acceptance Testing (by Perkin Elmer and Collier County Staff)
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Staff considers the negotiated scope of work and fees to be fair and reasonable and
recommends approval of contract with Perkin Elmer to provide a Laboratory Information
Management System in the amount of$210,000.
A summary of the total cost breakdown is indicated below:
Available funds, Fund 114 $90,000.00
Available funds, Fund 414, Project $50,000.00
72526
BA Request (Transfer funds from $70,000.00
Project 710054)
Total Project Cost $210,000.00
A budget amendment is necessary to fulfill the project's completion.
FISCAL IMPACT: The total cost associated with performance of tasks outlined in the
scope of work is $210,000 as contained in the attached Program Fee Summary. Funds in
the amount of$90,000 are budgeted and currently available in Water Pollution Control
Fund 114. Funds in the amount of $50,000 are budgeted and available in Wastewater
Fund 414, Project 72526. Approval of a$70,000 budget amendment will be necessary to
provide sufficient funds in the appropriate expenditure categories for this obligation
during FY07. This involves the transfer of funds from Project 710054 to Project 725262.
GROWTH MANAGEMENT IMPACT: The approval of this contract is consistent
with and furthers the Goals, Objectives and Policies of the Collier County Growth
Management Plan.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the
Governing Board of the Collier County Water-Sewer District:
(1) Approve the selection of Perkin Elmer as the No. 1 firm recommended by the
Selection Committee for RFP #06-3991.
(2) Award a contract to Perkin Elmer in the amount of$210,000 to provide a Laboratory
Information Management System.
(3) Approve the necessary budget amendment to provide sufficient funds in the
appropriate expenditure categories for this obligation.
(4) Authorize the Chairman of the Board of County Commissioners to execute a standard
County Attorney approved contract.
PREPARED BY: Elizabeth Woods, Laboratory Supervisor, Pollution Control and
Prevention Department
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6/10/2014 16.A.9.
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16C1
Item Summary: Recommendation to approve contract 06-3991 with Perkin Elmer in the amount of$210,000
for Specifications for a Laboratory Information Management System and approve the
necessary Budget Amendment.
Meeting Date: 12/12/2006 9:00:00 AM
Prepared By
Liz Woods Laboratory Supervisor Date
Public Utilities Pollution Control&Prevention 8/18/2006 3:55:19 PM
Approved By
Millie Kelley Laboratory Supervisor Date
Public Utilities WasteWater 11121/2006 9:01 AM
Approved By
Ray Smith Director Date
Public Utilities Pollution Control&Prevention 11/21/2006 1:03 PM
Approved By
Jack P.Curran Purchasing Agent Date
Administrative Services Purchasing 11/21/2006 2:33 PM
Approved By
Kelsey Ward Contract Administration Manager Date
Administrative Services Purchasing 11/22/2006 11:56 AM
Approved By
G.George Yilmaz WasteWater Director Date
Public Utilities WasteWater 11/22/2006 12:13 PM
Approved By
Paul Mattausch Water Director Date
Public Utilities Water 11/22/20061:02 PM
Approved By
Steve Cornell Purchasing/General Svcs Director Date
Administrative Services Purchasing 11/28/2006 8:47 AM
Approved By
Barry Axelrod Information Technology Director Date
Administrative Services Information Technology 11/28/2006 9:12 AM
Approved By
Thomas Wides Operations Director Date
Public Utilities Public Utilities Operations 11;2812006 1:31 PM
Approved By
James W.DeLony Public Utilities Administrator Date
Public Utilities Public Utilities Administration 11130/2006 8:46 AM
Approved By
OMB Coordinator Administrative Assistant Date
County Manager's Office Office of Management&Budget 11(30/2006 2:06 PM
Approved By
Susan Usher Senior Management/Budget Analyst Date
County Manager's Office Office of Management&Budget 12/1/2006 12:08 PM
Approved By
Michael Smykowski Management&Budget Director Date
County Manager's Office Office of Management&Budget 12/4/2006 2:26 PM
Approved By r�
James V.Mudd County Manager Date
Board of County
Commissioners County Manager's Office 12/4/2006 5:45 PM
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Funding and Cost Summary, RFP #06-3991, Laboratory Information Management
System
Original Budgeted Funds $140,000
Pollution Control and Prevention, Fund 114 ($90,000)
Wastewater Fund 414, Project 72526 ($50,000)
Sub-Total(Available for Software and Services) $140,000
Associated Software and Services Costs (Proposed)
Software Configuration/Implementation (Based on Modified
Scope of Work &Negotiated Bid Proposal for 06-3991) ($206,215)
Reserve Allowance for Contingencies (2%) ($ 3,785)
Sub-Total(Software and Services—Proposed) ($210,000)
Budget Amendment Needs
Amount Added to Project 725262 per this BA $70,000
Totals $210,000 ($210,000)
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