Agenda 05/27/2014 Item #16E2 5/27/2014 16.E.2.
EXECUTIVE SUMMARY
Recommendation to standardize the use of M Group International for support of
Infrastructure.net's Work Management software by the Facilities Management and Parks and
Recreation Departments.
OBJECTIVE: To continue maintenance and enhancements of the Department of Facilities Management
work request system and include its use by the Parks and Recreation Department.
CONSIDERATIONS: The Department of Facilities Management has used Infrastructure.net's Work
Management software to manage work requests, preventative maintenance, security incidents, workload
tracking, budget tracking, and space management for at least the past decade. M Group International is
the sole, factory authorized reseller of Infrastructure.net products in Florida.
The total square footage supported by the Facilities Department has grown from 2,550,000 sq/ft in FY
2004 to over 4,250,000 sq/ft in FY 2014. In response to this growth, M Group has provided maintenance,
updates. and customization to the software to fit the needs of the County. The Parks and Recreation
Department has also started using this system to manage work requests and preventative maintenance
tasks. To do so effectively, additional customization, updates, and maintenance is required. Additionally,
Facilities Management is in the process of making several system improvements which include parts
management, preventative maintenance scheduling, equipment management, and reporting. These
enhancements are necessary not only to improve current productivity and efficiency but also to prepare
for the future migration into the County's new asset and work order management system.
With the enhanced services and additional usage, staff projects the County will surpass the annual
$50,000 competitive solicitation threshold. The Purchasing Director has reviewed this item and certifies
per section 9D of the Collier County Purchasing Ordinance No. 2013-69. that M Group International is
the only company that can provide products and services for Infrastructure.net software.
FISCAL IMPACT: Funds are budgeted within each Department's operating cost center. Historical
annual spend has been approximately $36.000, however, staff projects annual spending may increase to
approximately 560,000.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners standardizes the use
Infrastructure.net's Work Management software and its sole source provider M Group International and
authorizes expenditures exceeding the $50.000 competitive threshold for services and support.
Prepared by: Miguel Carballo, Building Automation Center Supervisor, Facilities Management
Attachments: M Group Sole Source 2014
M Group Hourly Rate
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5/27/2014 16.E.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.2.
Item Summary: Recommendation to standardize the use of M Group International for
support of Infrastructure.net's Work Management software by the Facilities Management and
Parks and Recreation Departments.
Meeting Date: 5/27/2014
Prepared By
Name: LinguidiDennis
Title: Manager-Facilities, Facilities Management
4/28/2014 9:16:01 AM
Submitted by
Title: Manager-Facilities,Facilities Management
Name: LinguidiDennis
4/28/2014 9:16:02 AM
Approved By
Name: CampSkip
Title: Director-Facilities Management, Facilities Management
Date: 4/28/2014 2:35:18 PM
Name: CummingsRhonda
Title: Procurement Specialist,Purchasing& General Services
Date: 4/29/2014 10:46:45 AM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services, Purchasing & General Services
Date: 5/2/2014 7:00:01 AM
Name: pochopinpat
Title: Administrative Assistant. Administrative Services Division
Date: 5/2/2014 9:38:20 AM
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5/27/2014 16.E.2.
Name: NorthrupAdam
Title: Procurement Specialist, Purchasing&General Services
Date: 5/2/2014 1 1:55:45 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 5/2/2014 1:27:25 PM
Name: PriceLen
Title: Administrator-Administrative Services, Administrative Services Division
Date: 5/12/2014 4:29:20 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 5/13/2014 1:03:30 PM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Manag
Date: 5/13/2014 3:01:06 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/14/2014 4:00:07 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 5/19/2014 2:23:22 PM
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5/27/2014 16.E.2.
colpier County Collier County
Waiver Request
AdmInislrialPie Sevic;Oiv ion
Purr-tolling.
it trucbran s
Col/ pjll'eted waiver" equests must.b sti mltted to°the dep lr#merat's�irtiu irement professional f r'eny arnourrt above"
Purchases abate$3004 require thr: quotes or ft al mpetttio ,1 F; .epartmertt must p vtde justification.`to
Purchase t request t tide} tlt�n"to le rrsp i+ p t s+ p� eess +ndpur ase fr rr� a
Engle vendor rve Hof grel ter than;:$5 ;000 will regi ire approva`f Sy TheuBoa d of atant •
Commissioner To qualify, for a' aiverf select- wa,iv0categb y rovide an xpla cation of the research
conducted and the supporting rattonaler Land acquire theMapprova srgnature frotrn, our i*:#or Send;the rai'ver
request,any research information and contract atenals"to yoi p archasing professional cn Purchasrng.
sr.
Requester Name: Jose.Hamnior; Vendor Name: f.1 Croup
Department; Facilities M3ranG menu item f Service: Arct1lbus mid hNrJsln,rclurc suer,lireneas,and nlalritcrnsnta
Requisition #(if applicable): I Anticipated Cost: s2&,a00
Emergency: Describe the public health or safety issues that requires the immediate product or service(i.e.,The
supply of vaccination was completely depleted within hours of delivery to the employee health center;the current
vendor will not receive another shipment for 2 weeks).
Compatibility I Proprietary,(One of a Kind or No Substitute Available); Describe the research completed to
determine that there is only one product or service capable of meeting the County's existing candifians and that no
other vendor can provide a product,component,or replacement part that may be substituted.
• Authorized Distributor; Describe the research completed to find similar features and operability,and a letter from
the manufacturer naming the single source authorized distributor(s)in the southwest Florida region.
t+ll Group is an authorized re-seller and support services in Florida.
it is a felony to knowingly circumvent a competitive process for commodities or services by
fraudulently specifying sole source. Florida Statute 838.22(2).
Requested by: Josh Hammond
Date: 101112014 �
Department Director.,
'.-- r'
P ?'curer�nt Professional: �' Date <'
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5/27/2014 16.E.2.
D N
September 30,2013
Procurement Department
Collier County Government
Naples, Florida 34112
To Whom It May Concern
Thank you for your continued confidence in Infrastructure.Net Management Software,
M Group International.Inc. is the sole fully authorized Reseller of Infrastructure.Net
products in Florida and can sell Infrastructure.Net products plus provide implementation
and support services,
M Group is the exclusive Business Partner of record for Collier County and has been
an outstanding infrastructure.Net Business Partner for over six years.
We are very confident our strong relationship with M Group International will continue.
Please contact me if you need additional information.
Sincerely,
Nick Springate
Managing Director
lnfrastructure.Net Management Software
www.infrastructure.net
(866) 923-DOD 1 ext 300
nickalidn12 corn
872 Alderside Road Port Moody British Columbia Canada V3H 346
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5/27/2014 16.E.2.
M Group International, inc., PROPOSAL
370 Minorca Avenue
Coral Gables, FL 33134 Date Estimate#
f r&2O13 0000127
Name I Address
Joshua Hammond
Department of Facilities Mona ectnent
Naples,Florida 34 101-3016
Proposal
IDN Maintenance
Description Rate Hours Total
Infrastructure Annual Software Maintenance 3,900,00 3,9Q0.LN)
flnfrastructure_Net Annual Software Maintenance Reacher-
Octobeer 1,2013-SepLmher 30,2014)
7
Total $3,900.im
voice: 305.926.9548 Fax,: 305.675.397{} Email: atu;i+dngrnupint,com Web: wW,V,11.1 VIupint-corn
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5/27/2014 16.E.2,
Ni Group International. Inc. PROPOSAL
370 Ivfinorea Avenue
('oral Gables, H. 33134 Date j tstimate
0+:1128
Name/AddmS
Joshua I thrnipond
Dupiwtment of Rucilitius N•fartagAiructil
Nziples.Florida 34111 LA)]6
Proposal
,ts.tmuirl Suprx>rt Cillltra Ct
Description Rate Hours Total
ArchibuN TON Annual Supp•ori Contract I-Ziricwal 1,l,800,00 T, 01i.it1l
(Amin hihi rind ION Support Contract I nnwni tor 01.1(51:,..:1
I.it.013-Spiaithar 30,2014)
I
Total
.),ffs-.675 30'm I 5-1011: Jrn-( 11J;21roup2ritcon
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. .
5/27/2014 16.E.2.
M Group International, Inc. PROPOSAL
370 Minorca Avenue
Coral Gables, FL 33134 Date Estimate#
10/11/2013 0000130
Name/Address
Joshua Hammond
Department of Facilities Management
Naples,Florida 34101-3016
Proposal
Support Hours
Description Rate Hours Total
Support Hours 0.00 0.00
(Rate is$150.00/Hour for Archibus/IDN customization)
Total $0.00
Voice: 305.926.9548 Fax: 305.675.3970 Email: am(kmgroupint.com Web: www.mgroupint.com
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