Agenda 05/27/2014 Item #16D13 5/27/2014 16.D.13.
EXECUTIVE SUMMARY
Recommendation to approve Amendment No. 3 to the Subrecipient Agreement with the Immokalee
Community Redevelopment Agency (CRA) for the Community Development Block Grant (CDBG)
First Street Plaza (aka Zocalo) project in order to extend the project completion date to July 31,
2014; increase the project budget by S34,000 (grant funded) and update the project work plan.
OBJECTIVE: To assist in the elimination of slum and blight in a low-income neighborhood through
completion of a public facility project.
CONSIDERATIONS: Collier County is the recipient of Community Development Block Grant(CDBG)
Program funds from the United States Department of Housing and Urban Development (HUD). CDBG
funds may be used for public facilities.
On January 24. 2012. the Board approved a subrecipient agreement with the Immokalee CRA for the use
of CDBG funds for the purchase of land and design-build construction of the First Street Plaza in
Immokalee(Agenda item 16D10).
The CRA is required to pay an increased cost for labor due to a change in the HUD Wage Determination
rate schedule. A HUD Wage Determination rate schedule is the listing of wage rates and fringe benefit rates
for each classification of mechanics and laborers for which the Department of Labor has determined to be prevailing
in a given area for a particular type of construction. As is customary, staff made an initial wage determination
for the project. but HUD subsequently required use of a different rate schedule. This change necessitated
restitution to some of the laborers. Additionally, more lighting is being added to the project to offer better
security and protection of park visitors and the property, and a handrail will be constructed for sidewalk
drop-offs, as was determined necessary during Right of Way inspection.
As is required by HUD regulations and the Five Year HUD Consolidated Plan, Citizen Participation Plan.
a substantial amendment is proposed to amend the project to include additional funding. The required
advertisement notice was published in the Naples Daily News on May 21. 2014. The advertisement
identified a 30-day public comment period from May 21. 2014 to June 20. 2014.
The following substantial amendment change is to the FY2010-201 I HUD Annual Action Plan:
Collier County Community Redevelopment Agency - Immokalee — CDBG — First Street Plaza
(Zocalo) Public Facilities —Increasing funding amount by 534.000 to $994.000 and revising the
project scope to read: Land Acquisition, Design and Construction activities/items/services may
include but not be limited to: closing costs, impact fees, pre-design/design, earthwork,
stormwater, electric, irrigation, water lines, permitting. pedestrian walkway sidewalk, roof
structure: the columns, fencing. landscaping and hardscaping (pavers), and decorative water
drinking water fountain and bike racks. — - ._. . - -
modifications to the concrete/stucco art wall ai.eng the western property line, 2) a total upgraded
corner of the lot. Project earthwork will include site grading, a stormwater conveyance system.
and the installation of utilities (Irrigation, potable waterlines and electric). The detailed project
scope will be contained in the schedule of values awarded the project's construction contract.
The project construction contract will include details sufficient to document the number. amount,
and costs associated with all activities. Additional funds will go towards costs associated with the
added wage determination classification costs. security lighting/wiring. handrails and other minor
adjustments.
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5/27/2014 16.D.13.
The substantial amendment will be brought to the June 24, 2014 Board meeting to accept the substantial
amendment. The First Street Plaza project was approved in the FY2010-201 ] HUD Annual Action Plan
on April 27, 2010. If, for any reason. the substantial amendment is not approved by the Board or HUD,
the project cannot be reimbursed with grant monies.
Typically, HHVS staff brings the substantial amendment and the agreement amendment together for
Board's approval. However, in this instance, the existing agreement will expire before the Board can
address the substantial amendment.thus requiring separate actions.
Agreement modifications are needed to the subrecipient agreement to reflect the updated budget and
project work plan and revise the project completion date to July 31, 2014.
1. TIME OF PERFORMANCE; Paragraph III. Project completion date is extended up to and
including July 31. 2014.
2. CONSIDERATIONS AND LIMITATIONS OF COSTS, Paragraph IV. 534.000 is funding is
added contingent on approval of substantial amendment to Action Plan.
3. EXHIBIT A. Scope of Services, updates Project Scope funded amount. Budget and the Project
Work Plan.
FISCAL IMPACT: After approval of amendment 2 the award amount was 5960.000.00. The budget is
being increased by 534,000.00, for a total new grant award of 5994,000.00. The funding source for the
grant award is the Community Development Block Grant (CDBG). The funds for this project are
budgeted in the Housing Grants Fund (121) for Project No. 34510, Grants Fund (705) for Project No.
33088. 33176, 33236 (CDBG Grants).
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this amendment will
further the Goals. Objectives, and Policies within the Housing Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval.-JAB
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign Amendment No. 3 to the subrecipient agreement with the Immokalee Community
Redevelopment Agency (CRA).
PREPARED BY: Rosa Munoz, Grants Coordinator. Housing. Human and Veteran Services
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5/27/2014 16.0.13.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.13.
Item Summary: Recommendation to approve Amendment No. 3 to the Subrecipient
Agreement with the Immokalee Community Redevelopment Agency (CRA) for the Community
Development Block Grant (CDBG) First Street Plaza (aka Zocalo) project in order to extend the
project completion date, update the budget, and update the project work plan.
Meeting Date: 5/27/2014
Prepared By
Name: MunozRosa
Title: Grants Coordinator,Housing.. Human &Veteran Services
5/12/2014 10:20:30 AM
Submitted by
Title: Grants Coordinator, Housing, Human & Veteran Services
Name: MunozRosa
5/12/2014 10:20:31 AM
Approved By
Name: Markiewicz.oanne
Title: Director-Purchasing/General Services. Purchasing & General Services
Date: 5/13/2014 11:28:51 AM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 5/13/2014 2:16:45 PM
Name: JohnsonScot1
Title: Procurement Specialist, Purchasing& General Services
Date: 5/13!2014 3:51:54 PM
Name: MaeEsther
Title: Accountant, Housing. Human L.Veteran Services
Date: 5/13/2014 3:52:03 PM
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5/27/2014 16.D.1 3.
Name: TownsendAmanda
Title: Director-Operations Support. Public Services Division
Date: 5/13/2014 5:14:50 PM
Name: SOnntagKristi
Title: Manager-Federal/State Grants Operation, Housing. Human & Veteran Services
Date: 5/13/2014 9:13:50 PM
Name: WardKelsev
Title: Manager-Procurement.Purchasing&General Services
Date: 5/14/2014 11:09:10 AM
Name: MesaNancv
Title: Accountant, Housing.Human & Veteran Services
Date: 5/14/2014 4:20:45 PM
Name: MagonGeoffrey
Title: Grants Coordinator.Housing. Human &Veteran Services
Date: 5/15/2014 11:57:37 AM
Name: GrantKimberlev
Title: Director-Housing. Human and Veteran S, Housing. Human & Veteran Services
Date: 5/15/2014 12:12:15 PM
Name: CarnellSteve
Title: Administrator-Public Services. Public Services Division
Date: 5/15/2014 3:04:16 PM
Name: BelpedioJennifer
Title: Assistant County Attorney. CAO General Services
Date: 5/15/2014 4:05:08 PM
Name: RobinsonErica
Title: Accountant. Senior, Grants Management Office
Date: 5/15/2014 4:52:56 PM
Name: StanlevTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 5/16/2014 10:12:02 AM
Name: KlatzkowJeff
Title: County Attorney.
Date: 5/16/2014 1 1:35:35 AM
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5/27/2014 16.D.13.
Name:FinnEd
Title: Management/Budget Analyst. Senior. Transportation Engineering& Construction Management
Date: 5/16/2014 4:46:33 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 5/18/2014 2:08:18 PM
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5/27/2014 16.D.13.
Grant#- B-10-UC-12-0016
CFDA/CSFA# - 14.218
Subrecipient—Collier County Community
Redevelopment Agency- Immokalee
DUNS #- 076997790
IDIS #420
FETI#- 59-6000558
FY End 9/30
Monitoring Deadline 9/30/2018 7/31/2019
THIRD AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY
AND
COMMUNITY REDEVELOPMENT AGENCY (CRA) IMMOKALEE
IMMOKALEE CRA-FIRST STREET PUBLIC FACILITY
FIRST STREET PLAZA
THIS AMENDMENT is entered into this day of . 2014 by and between
the parties to the original Agreement. "Collier County Community Redevelopment Agency (CRA) -
Immokalee." a public entity created by Collier County pursuant to Chapter 163, Florida Statutes" having
its principal office at 750 South Fifth Street, Immokalee, FL 3414_ hereinafter referred to as
"SUBRECIPIENT" and Collier County. Florida.. hereinafter to be referred as "COUNTY". collectively
stated as the "Parties."
RECITALS
Whereas, on January 24. 2012, the County entered into an Agreement with Subrecipient to use
Community Development Block Grant Program funds to be used for land acquisition and
construction-design-build activities/line items/services (hereinafter referred to as the "Agreement"): and
Whereas, on .January 8. 2013 and October 8, 2013, the Agreement was amended. and
Whereas, the Parties desire to further amend the Agreement to add additional funding to the
budget and extend the completion date.
NOW THEREFORE, in consideration of the foregoing Recitals. and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged. the Parties agree to
amend the Agreement as follows:
Words ' - - are deleted; Words Underlined are added
HI TIME OF PERFORMACE
The effective date of this Agreement shall be January 24, 2012. The services of the
Amendment No.; 0010-13
C ommunny RedevelopmentAacnc� (CRA)immo;;alec
First Street Plaza i Zocaio'r Proicct
Page I
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SUBRECIPIENT shall comply with all terms and conditions of HUD Grant B-10-UC-12-0016. All
services required hereunder shall be completed by the SUBRECIPIENT up to and including May 3L July
31. 2014. Any funds not obligated by the expiration date of this Agreement shall automatically revert to
the COUNTY as set forth in Section XI.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall he reimbursed by the COUNTY using HUD funding for allowable
costs, determined by COUNTY. in an amount not to exceed EIGI-IT HL 'DREI) TEN THOUSAND
►' ' ' ;. -NIN1=: HUNDRED AND SIXTY THOUSAND AND 001100
DOLLARS (U.S. 5960.000) unless an additional 5150.000 534.000 of grant funds is allocated by the
Board of County Commissioners in a Substantial Amendment to the County's Action Plan. If so.. the
SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs,
determined by COUNTY, in an amount not to exceed NINE HUNDRED SIXTY THOUSAND AND
001 0(. DOLLARS (U.S. 5;960.000) NINE HUNDRED NINETY FOUR THOUSAND AND 00/100
DOLLARS (U.S. $994.000) for the services described in Exhibit ''A." The amount of ZERO DOLLARS
($0.00) to be retained by Collier County for grant administration. In the event the project costs exceed the
stated amount. the SPONSOR shall be responsible for the excess.
EXHIBIT "A"
SCOPE OF SERVICES
COLLIER COUNTY
COMMUNITY REDEVELOPMENT AGENCY(CR.4) IMMORALEE
Immokalee CRA- Public Facility
A. PROJECT SCOPE:
The Immokalee Community Redevelopment Agency (CRA) will use Community Development
Block Grant (CDBG) funding in the amount of$51 0.00 5960.000 unless an additional U 50.000
534.000 of grant funds is allocated by the Board of County Commissioners in a Substantial
Amendment to the County's Action Plan. If so. the SUBRECIPIENT shall be reimbursed by the
COUNTY using HUD funding for allowable costs, determined by COUNTY. in an amount not to
exceed NINE HUNDRED SIXTY THOUS,\ND .\ND 001100 DOLL:1RS (U.S. C96(.0001 NINE
HUNDRED NINETY FOUR THOUSAND AND 00/100 DOLLARS (U.S. S994.000) for the
acquisition of two adjacent parcels of land and subsequent design and building of the First Street
Public Plaza in the downtown area of Immokalee. Florida. The design will include one gateway
for the central commercial district. The Plaza will he located at the NW corner of First and Main
Street.
, ndmcntNo.? CD]0-13
manit}I2edecelopmen:Agency (C1ta)Innnokaiee
.,st Street Naga(Zocalo)I-ro_icc:
Pagg-
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Land Acquisition. Design and Construction activities/items/services may include but not be
limited to: closing costs, impact fees, pre-design/design, permitting, pedestrian walkway sidewalk,
and roof structure; the columns, fencing. landscaping and hardscaping (pavers). and decorative
drinking water fountain and bike racks. - . ... - - . ., .. : •
.- . t . . restern property line. 2) a total upgraded
wall along the western property line. and/or 3) a large focal point sculpture on the southeast corner
of the lot. Project earthwork will include site grading, a stormwater conveyance system, and the
installation of utilities (Irrigation, potable water lines and electric). The detailed project scope will
be contained in the schedule of values awarded the project's construction contract. The project
construction contract will include details sufficient to document the number, amount, and costs
associated with all activities.
Additional funds will go toward costs associated with the added wage determination classification
costs. security lighting/wiring. handrails. and other minor adjustments. The quotes will include
sufficient details documenting the amounts and costs associated with all added activities not in
schedule of values.
B. BUDGET
Collier County Housing. Human and Veteran Services is providing EIGHT HUNDRED AND
TEN THOUSAND DOLLARS (5810.000) NINE HUNDRED SIXTY THOUSAND DOLLARS
(5960.000.00) unless an additional 5150.000 534.000 of grant funds is allocated by the Board of
County Commissioners in a Substantial Amendment to the County's Action Plan. If approved, the
SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs,
determined by COUNTY. in an amount not to exceed NINE HUNDRED SIXTY THOUSAND
AND 00.'100 DOLLARS (U.S. 5960.000)NINE HUNDRED AND NINETY FOUR THOUSAND
DOLLARS 00/100 DOLLARS (U.S. 5994.000) in CDBG funding for the project scope described
above.
Line Item description CDBG Funds
Acquisition of two parcels of land/closing 5240.132.17
costs, and impact fees
All Construction/Design-Build Activities as 5569,867.83 5719.867.83
listed in scope
TOTAL SS 10.000.09 5960.000.00
*S150,000.00 *534.000.00
*5969.00-0.00 *5994.000.00
"Contingent upon Approval of Substantial Amendment to the Action Plan and BCC
approval.
C. PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only and as
Amendment No. Ci)1O-1;
Community Redevelopment ALtenev(CRA)Immokalee
First Street Plaza iZocaio!Project
Page
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such. is not to he used as a payment schedule.
Date Start Date End Work Plan
01/24/2012 0D,30/12
I I Acquisition of parcels and closing/Impact Fees
01/25/2012 10/30/12 j Begin Bid Process ---
01/2012 I 10/30/12 I Procure eligible design architect
I 01/2012 I 11/30'j2 I Award Design Contract
01/2012 1 01 '30/13 Pre-Design/Master Planning & Preliminary Design /Master
Planning
16/i //I:, 1 7/01/13 j Submit Procurement Packet to Purchasing (includes SDI'
and draft legal advertisement)
618/13 1 7/30'13 I Purchasing Reviews/OMB/PIHVS Review
7/03/13 8/15/13 , Public Notice
01/2012 I 8/05/13 I Bidding and Permits
8'5%13 I 8/5/1 3 I Open Bids
8/6/13 ' 8/9/13 I Tabulate Bids and draft Executive Summary
9/10/13 �I 10'22/13 , Board of County Commissioners Contract Approval �I
! 9/1013 13 10'31/13 I Circulate Contract for signatures
9'10(13 1 10/31/13 ! Issue GC NIP (purchasing loads contract into SAP. PM
j ! creates purchase requisition. Finance approves)
01;"201 "z1031 Construction Performance Period
05/15/14
05/15;i 4 *7'15/14 *Additional construction activities
Completed and Invoiced
_- '1,1 5'31,'1 1: Inspections_ close out & permits
7'1514 1 7/31/14 '.
'Contingent upon Approval of Substantial Amendment to the Action Plan and BCC approval
REMAINDER OF PAGE LEFT INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
'Cndni nil^.b. (7i)10_1
ununih Raiccciunmcm Agene■ (CM A)irnmol:al:c
...,:Street Piaza(7ocalo)Project
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