Agenda 05/27/2014 Item #16C6 5/27/2014 16.C.6.
EXECUTIVE SUMMARY
Recommendation to approve a Change Order to contract 12-5883 Master Pumping Station 312
"Professional Services During Construction" with Agnoli, Barber and Brundage in the amount of
S39,848,Project Number 72549.
OBJECTIVE: To obtain expert professional civil, structural engineering, and landscape architectural
services for Master Pumping Station (MPS) 312 to be fully regulatory compliant, and to provide reliable,
and sustainable service to our wastewater customers.
CONSIDERATIONS: The proposed scope of work for Project 72549, MPS 312 "Professional Services
During Construction" is consistent with the 2011 Wastewater CTP Update, Page 2 of 4, line 53, as
identified in the 2011 User Fee Rate Study.
On November 13, 2012, as Agenda hem 11H, the Board awarded construction contract 12-5931, "MPS
312 Rehabilitation" to contractor D.N. Higgins. Consulting engineering firm, Agnoli, Barber, and
Brundage (ABB) is the design engineer for this project. During the design phase, certain assumptions had
to be made for areas that were in service, under cover, or receiving sewage flows while the station was in
operation in order to complete the design and develop bidding documents.
Before construction of the station could commence, a complete 100% bypass system had to be
constructed to divert 100% of the sewage flows around the station. The bypass system included piping,
valves, pumps, and generators. Once the station was completely bypassed, several latent areas that
needed repair manifested themselves and had to be corrected. These areas included structural cracks in
the wet well, larger equipment concrete pads were needed to accept larger upgraded equipment bases
(equipment was modernized and updated by the manufacturer after the time of design and construction
award), a concrete containment wall was reduced in size and quantity to realize a cost savings to the
County, and additional landscaping was added on the north side of the station to implement our good
neighbor policy.
The above changes required civil, structural, and landscape architectural services to design the repair
work, the additional landscape work, larger concrete slabs, and concrete wall changes. These changes
required a modification to the site development plan for proper permitting and closeout.
ABB was the design engineer for the MPS 312 Rehabilitation project. The most economical way to
implement the needed changes was to acquire these services from ABB, who previously was selected for
the design contract 12-5883 through the Request for Proposal process. The Board in their approval of the
annual budgets has approved a Master Pumping Station Rehabilitation program in which two or three
master stations are rehabilitated each year. Public Utilities utilizes lessons learned and unforeseen and
latent cost data from each preceding master station for each succeeding station to most economically
perform rehabilitations. One of the ways Public Utilities achieves this is to separately track the costs of
latent deficiencies once they are uncovered during construction. While the contract allows for change
orders, to address the aforementioned latent and unforeseen work, Public Utilities believed it to be more
efficient for tracking and accounting purposes to open a separate work order. The work order was issued
under the 09-5262 Fixed Term Engineering contract in a time and materials, not to exceed amount of
$39,848.00.
The work order was issued and services were performed by Agnoli, Barber and Brundage, which enabled
the project to maintain the critical path to completion. One payment was made before Finance and
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5/27/2014 16.C.6.
Purchasing determined that the proper method of obtaining the additional services should have been
through a change order. Subsequently, in order to correct the problem, Public Utilities, Finance and
Purchasing are in agreement that a change order to contract 12-5883 in the amount of $39,848.00 is
required, and that the work order previously issued must be terminated. Since the change order exceeds
10% of the original 12-5883 contract amount of$209,071.00, Board approval is required. Once the Board
approves the change order, Finance has agreed that the invoices can be re-submitted and Agnoli, Barber
and Brundage can be paid.
FISCAL IMPACT: Funding is available in,and is consistent with, the FY2014 Capital Budget approved
by the Board on September 19, 2013. The source of funding is Wastewater User Fees, Fund (414).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
RECOMMENDATIONS: Recommendation to approve a change order to contract 12-5883 "Master
Pumping Station 312 Professional Services During Construction" with Agnoli, Barber and Brundage in
the amount of$39,848,Project Number 72549.
Prepared by: Peter Schalt, Senior Project Manager,Public Utilities Planning and Project Management
Department
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5/27/2014 16.C.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.6.
Item Summary: Recommendation to approve a change order to contract 12-5883 Master
Pumping Station 312 "Professional Services During Construction" with Agnoli, Barber and
Brundage in the amount of$39,848, Project Number 72549.
Meeting Date: 5/27/2014
Prepared By
Name: SchaltPeter
Title: Project Manager, Senior, Public Utilities Engineering
4/29/2014 2:06:02 PM
Submitted by
Title: Project Manager. Senior, Public Utilities Engineering
Name: SchaltPeter
4/29/2014 2:06:03 PM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid Waste
Date: 4/29/2014 2:33:50 PM
Name: HerreraSandra
Title: Procurement Specialist, Purchasing& General Services
Date: 4/29/2014 3:42:37 PM
Name: Nagy Steve
Title: Manager-Wastewater Collection, Wastewater
Date: 4/29/2014 4:01:31 PM
Name: JohnssenBeth
Title: Director-Wastewater, Wastewater
Date: 5/1/2014 4:02:42 PM
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5/27/2014 16.C.6.
Name: BrilhartBrenda
Title: Procurement Specialist, Purchasing& General Services
Date: 5/5/2014 8:17:21 AM
Name: WardKelsev
Title: Manager-Procurement,Purchasing&General Services
Date: 5/8/2014 11:53:20 AM
Name: PajerCraig
Title: Project Manager, Principal, Public Utilities Engineering
Date: 5/8/2014 2:56:50 PM
Name: ChmelikTom
Title: Director-Public Utilities Engineering,Public Utilities Engineering
Date: 5/9/2014 8:49:22 AM
Name: JohnsonScott
Title:Procurement Specialist, Purchasing& General Services
Date: 5/9/2014 11:48:47 AM
Name: Joseph Bellone
Title: Director-Operations Support,Utilities Finance Operations
Date: 5/9/2014 11:56:51 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 5/9/2014 1:37:37 PM
Name: YilmazGeorge
Title: Administrator-Public Utilities, Public Utilities Division
Date: 5/12/2014 11:48:54 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/14/2014 3:52:16 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 5/19/2014 1:15:20 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 5/19/2014 1:49:22 PM
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Coker County
!mod ni tr l Sera; a rRVl Cin
Purchasing Department
:.Il Change Modification Form
Ui 3st".0
E Contract Change Request ❑Work Order Modification
Change — __-
Contract#: is ta3o. g #: , � PO/Work Order#: Project Name: (Master Pumping S auon t
4500142969 1 312 Professional Services During i
I l Construction
--I
1 Project#: 72549 i Project Manager: Peter l Department: PPMMD Contractor/Firm Name: Agnoli, Barber& i
_ Schalt. PP�1P Brundage 1
Original Contract/VVork Order Amount $ 209,071.00 2/12/2013 Original BCC Approval Date: Agenda !tern #
Current BCC Approved Amount $ 209,071.00 2/1212013 Last BCC Approval Date: Agenda Item #
Current Contract/Work Order Amount $ 209,071.00 3/27/2015 SAP Contract Expiration Date (Master)
Dollar Amount of this Change Si 39,848.00 19.06%' Total Change from Original Amount
Revised Contract/Work Order Total $ 248,919,00 19.06% Change from Current BCC Approved Amount
'Cumulative Changes , $ 39,848 00 19 06% Change from Current Amount
Completion Date, Description of the Task(s) Change,and Rationale for the Change
Original completion date: i Last approved completion date: I Revised completion date (includes this
3127/2015 l 3127/2015 change): 3/27/2015
number of days added: 0 ; Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
I E Add new task/s [�Change task(s) ❑ Delete task(s) _______Other(specify):
1 I 1
I
1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days
added: During the shop drawing submittal phase of construction, additional concrete slabs were required to accommodate
additional odor control equipment that was deemed necessary by the odor control vendor(Siemens/Evoque), and to
1 accommodate the electrical transformer concrete pad by FPL- Also. the footprint of the perimeter spill containment wall was
i revised to reduce construction expenses and to obtain a cost credit to the County. Once the rehabilitation project was under
1 construction and a temporary bypass system was installed to take the station online, the interior of the'' etwell tank was
pumped out and cleaned which allowed a structural inspection and soundings to be performed to analyze the integrity of the
i structure's walls and floor. It was determined that cracks in the we`well had to be repaired. Additional landscaping was
11 placed on the adjacent property y that was affected b y construction activities to buffer the ze station from neighboring
communities and the adjacent golf course, These modifications required that the civil site,structural, and landscaping plans
i be revised to accommodate the changes. This required the submittal of an Insubstantial Change to the Site Development
Plan to the Growth Management Department by d esign engineer, which is necessary to obtain the final Certificate.Cate of
Completion from the County Building Deepai.,si'.ynit..
2. Provide detailed justification for the requested change: in addit+on to the usth;icatlon provided above, these
supplementer,/ improvements were implemented to ensure the final product resulted in a facility that is capable of
accommodating the inflows from over 100 upstream pump stations and to extend the stations service life by another 20 to
25 years These changes aftected the odor control systems. electrical supply_ pumping ability. and associated landscaping
i to adhere to the County's good neighbor policy.
i
1
13. Provide explanation why change was not anticipated in original scope of work: The changes were based on
I
unforeseen cond'tlons and ui.cumstances that oc ur red during construction that could not have been anticipated before the
Station was bypassed during construction.
i
i 4. Describe the impact if this change is not processed: The intent was to perform these upgrades to the station once and l
to have the station perform its functions for the next 20 to 25 years. Without these changes being implemented, this boat
could not be achieved.
i
Type of Change I Modification
-
Revised: .;2613
1
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11 1 1 Planre,-; i L-_-1ectiv;-. 1 L--II 2. Unforeseei-, conPitionslairourharar;s.e 111 ',I; 0i_rantiw;orPrice;s-alistrnent
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1 f 1 6, Schedule adjustm:ent
,.....,,,,,,g. t- -.(:;034:-swu By 1
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-
I-2 Design Prt.jessisr;al 1 17:1 Regulalory Adeiscy (specify): 1 0 Other(specify): 1
PL1ichasin 0 Professiona; Participated in Neactiation of Change 1 Modification; Li Yes l_i No _
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I Name and Title- Paterk.chalt, PPP
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Prdoureme.nt Stratecists Name: ';',71-- . ,, 1--7-- --1 V,- 4---
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Paqe 1 /2
CHANGE ORDER
CHANGE ORDER NO. I CONTRACT NO. 12-5883
BCC Date: May 27,2014
Agenda Item: I 6C
TO: Agnoii, Barber& Brundage
7400 Trail Boulevard#200
Naples, FL 3410S
DATE. Anri: 29,20.14
l'F',03ECT NAME:Professional Services During Construction for MPS 312
PROJECT NO: 77"549
Under OUT AGREEMENT dated February 12, 2013
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: Please refer to Agnoli, Barber & Brundage's proposal doted
1/17/2014,which is attached.
FOR THE Additive) S. of .S.39,F48 00: Thirty Nine,Thousand, Eight Hundred Forty Eight Dollars
and No Cents,
Gnirnd Arzt.:mcnt.Amount $2D907 00
/-/am cf Prv,ious Chances SO
Gds Change Order add S39,?-48.00
P7essnt AgTecment Amount s248,e .0{)
The time far completion shall he increased or decreased by 0 calendar days due to this Change
Order, Acc:erdtngly. the Contract Time is now 7110 calendar days. The final completion date is March
Your aceeptance of this Change Order shall constitute a modification to our Agreement and
'Ail', ha subject to ail the same ICrirdi and conditions as conmained in our et.g.mcintni indicate-ti
as futiv as." n the same wane repeated in this acacptanet. The adjust-rhea:. if arty', to the
Ai...irecrnehl shall constitute a full and final settlement of any and all eutims of the Cnntractnr ansi cnit
of or telateti to change set f-z-th herein,inr.luding.clq;ms for impact and delay costs,
Peter Sdhalt, PM?, Senior Proiect Manacer
)
Dominick Arnica, P.E.
Barber
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5/27/2014 16.C.6.
Page 2 /
CHANGE ORDER NO.
TO: Agno ii, Barber& Brundage CONTRACT NO. 12-5$83
7400 'Frail Boulevard h'200 BCC Date: May 27, 2014
Naples, EL 34108 Agenda Item: 16C
PROJ ELI NAME: Professional Services During Construction for NIPS 317'
I ,4
Approved br: Date:
Craig Pdincipal Project Manager
Public PPMD
„„e„J /
Approi,ed f/ 1
Date:
Tom Chmelik. PE., Director
Public Utilities PPMD
'
/I -
Approve I Date: c:215/1/ ,77
Josept/Belleinei Operations Support Director
PuNgi Ltd itie
AppmcJ b : „„, Dae: -r
George Yilmaz, PhD, Administrator
Public !..'tilities Division
eg DV:
Procurnrit
Page
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5/27/2014 16.0.6.
5.-signa et"Se:vie:es
Genera!Engineerino Services
MPS 312 Rehabilitation
knot Barber B BrunsisGe Inc
Project Narrative:
This proposel is suomited to render professicnai services to address field clienues and additional works requested for the
current rehabilitation project The tasks include updating the current Civil site plan and Landscape plans to reflect nanaes
to the footprint of the perimeter containment wall,a driveway addition, and to modify the existing SDPI with CoWer County
GMD. Services are also included to propose replacement landscaping and irrigation on the adjacent property which
borders the northern boundary of the pump station site. Structural engineering services are induced to perform a structural
evaluation of the wetwell structure,additional structural desicm, and construction administration expenses associated with
future coordination
Scope of Services:
rB Construction Administration T&M 1O 40$
A.Mod hy exievng 5001 end subrut to Ccjker County Gtiffi
2 12 C'jj.j
Project Engineer 10 hours S 148 per hour 5 2,368
Designer 10 Pours S 100 per hour 5 1 000
Az,rnrn Aset 2 hours S 00 per flour 2 120
S 458
B Ccnolruotton Adronn:statIon
Project Engrleer 40 hours $. 1.tS per Pour 2 5 520
Designer 10 hours $ 100 per hour s 1c00
5,220
ABB Total= sio.408
!LStajCsuant . '
A Sc 3005&O proposals Liezi coo Bsiirow
* Vijelaveli ins:sag:ion errs P.egemrrcir.Paisris
* Ocinstrus:ion,1-i,,O:ilin:str2tiriiii,;'S:rgeti„;r:li Design
Ill Landscaping Consultant : • : $9,000
A See attochen ore:nos:4:n'y Pergola,in.: 20 000
subcons uttant Total= S22,440
Tato%Proiect Budvet= 532.548
__Notes and 2!arifications
o o.ort MarenhoJ 2.:2incor. „„Joo,juo,:jj ono matarigis expeinsas ancceo-onno,:th cur
j'tehz
oven are en J2Se'.:;,..7,:),-{7:t and on no 17:1'
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Lehi & Barrow Engineering, inc.
- - —
u,,,Lj; LI-,iigint,;..:(';rMa • rlieSTICI ir1SPc'etierl
Date: 11'1913 Project Number: .10-452.16
Collier County PS itit.312 Wet W ell inspection and Recommendation,, and
Project Name: site camera pole review
Company Name: Attnoli, Barber Sc Brunditnte, Inc.
Company Address: 7400 Tamiarni Trail North Suite 200, Naples. Florida 34 10X-2509
Attention: Steven Martin Phone: 239-597-3111 martin4i abbinc,coin
From: Brian Liebl, P.E.
From our preliminary discussion of 11/13/13 it is our understandinu,that you want
Lien' & Barrow Errieineeriniz, Inc., to perform the followinn professional services:
• Inspect and conduct soundings of the wet well —observed from inside and outside.
• Provide recommendations for repairs if necessary.
• Observe repair work procedures durino, Work and final observation upon completion
• Review site camera pole shop drawinus
For our services, our office will bill per hourly rates based on the Fee Schedule in our
3L're:LTtleni dated 0520, 10, We estimate our total fee as follows:
• 46 hours of Eil,,,in::crirw S b,440.00
This contract is for the scope of services described herein only The terms and conditions
this proposal will be in accordance with the general conditions specified in our project
contract dated 05:20:10.
if the infortinnon contained heroin is citinsistent with r our understandintt. please sien
be;oix. Tins sitirnaitire vs ill iiionstittite n acknowledernent of and autitoriPat ion to proceed
is oh this \X OIL
Accepted and Authorized:
Licb1 & Rarrow En<tincerinP. Inc.
Date: Date:
ilC9TO Ci=i3veiar1d AVE3., Str.: 0 Fort iviy,ars, FL :3;.3:-;07
Prione (239) 1-Y36-7557 • 132 x (229) 935-0E317
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Liebi & Barrow Engineering, inc.
Structural' dine<r inq e Threshold lhspeo.tion
Date: Ct i s i r 14 Project Number: 10-452.17
Collier County Pump Station ;,312 - Construction for Phases I to X —
Project Name: _Building upgrades : box culvert -C(>NTUNL;ATIC?N
Company Name. Armoii. Barber& Brundage, Inc.
Conipany Address: 74010 Tamiaroi Trail North Suite 2(00, Naples. Florida 34108-25°9
Attention: Steven Martin Phone: 239-597-311 1 Fax: 239-5(,o-2203
From: Brian Licht, P.F.
From our preliminary discussion of' 12/12/13 and 01/15'14, it is our understanding that
you want Lich! & Barrow Engineering, Inc., to continue providing the follow-big
professional services:
• Shop drawing review and mark-ups for phases I to X
• Respond to Contractors' requests for information or clarification during bidding
and construction,
• Prepare record drawings of revisions to site structures
• Attend construction meetings when required.
• Periodic site visits during construction.
• Perform ;final walk-Hits.
• Design light pole bases at containment wen and wet well.
• Design slab and retaining walls at[PL transformer.
For our s r\ic s, our office will bill hrturi1" per our original Fee Schedule (10;'11 !
estimate our total fee as follows:
r 100 hours of Engineering S 14.000.00
This: contract is for the scope of services described herein only. The terms and conditions
of this proposal will be in accordance ts,ith the General Conditions and Fee Schedule of
r' r p.e't'. ,ri-iinlent for this proi ct (Ref: 1...8..;B Project No. 1 0-452.12 dated 07
If the cur. incie. herein is consistent o hit your nn,,Icrstanding. please :viz
eb . This signitture will constitute an acknowledgment of and authorization to proceed
with this s ork.
Accepted and Authorized:
Barrow Engineering, Inc.
a .. Date:
13970 South Ave„ Ste 1'J5 • Fort reliers, n' .`33207
Phone (12'39) C:3 6-75d7 i• Fax (239) 230-6817
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-��
- '
Pergola, I
c
^
Landscap _ in the [ vii service tradition
To: A ndi Barber and Brundag Date: 1/1354
7400 /acnmm/naU
Naples,FL 34110
RE: Landscape Architecture Project: Pump Station 312
Glen Eagle Buffer Replacement
Plrrnr:na and Irrication Design Plans
We are pleased to submit for your consideration, our proposal to provide landscape architectural services for the above
named property:
Our proposal is based upon on the Site Plan supplied by the Project Engineer. Drawings to include:
Glen Eagle Services:
1. Site Inventor and Concept Plan for submittal to Glen 5150000
Eagle for their axiewand approval prior roproduction
'
of construction drawin s.
2. Location of file copy of Glen Eagle Landscape and Irrigation 550000
SDP Plan set.
3. Preparation,Meetin d Presentation of the Concept Plan 31oonoo
ro the Glen Eag|eDRBo,HOxasappropriate. ' �
4. Planting and Irrigation Plan set for site construction. S*,O000V
Including specifications and deti1 .
5. Construction Observation tu ensure compliance with g1.000.00
the plans.
6. ft is not anoc:pated that a Collier County SIP or SDPA submittal is
necessary at this t:nre.Howeveg if that changes,an add;tional
fe will he chanced ed and submitted for your approval in advance
of the work being completed.
Pump Station 2 SDP Plan Revision SerGcey,
l
SDP Plan(Planting and lrricatior(revisions for the wall reconflguradon 31,000.00
and the drive adjustment
All chan n drawings after siraseincrs have been comnieted will be charged at S50.00 oar hour plus materials. All crionoos
in u/armps required due to the actions of others will be charged at the rate of $150.00 per hour. All mr-siu, or office
cuo,divacon and/o, discuoion with [|ientlOicnr's Agent, County Staff or Others beyond what is necessary during plan
procuction will be cisarcsad at Si 50.00 per hour,The total fee for plans and services isJ9.3O0.0U.
TERMS: Due upon completion of plans suhiect to 30 days progress payment 59,000u0
|
agree to pay a �crv!ce charge of1 per month or 1S'io pie. annum on unpaid past due ba|ancia, pins attorney's fees and
casts if collection is necessary.
Submitted: pe'goi^.mc. Accented and Aopncve0:
SF Petri/ o; __
Date: ____1/13!14 Date:
Kristen Sena Petry ' R. Jeffrey Petry ^ (23Q) 4S4- 758S
1 3 2 3 1 l c h Street N o rth ^ Naples, F| o r i d a 34102
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