Agenda 05/27/2014 Item #16C5 5/27/2014 16.C.5.
EXECUTIVE SUMMARY
Recommendation to approve a work order for $207,790 to Douglas N. Higgins, Inc., under Request
for Quotation #08-5011-116 for Underground Utility Contracting Services for the Thomasson Drive
24" Force Main,Project Number 70044.
OBJECTIVE: Meet demand, stay in compliance, serve customers efficiently, and improve reliability by
providing an alternative path for wastewater to flow from Master Pump Station (MPS) 302 to the South
County Water Reclamation Facility(SCWRF).
CONSIDERATIONS: The proposed scope of work for Project 70044 "Force Main Technical Support"
is consistent with the 2010 Water Capital Improvement Project (CIP) Update, page 2 of 4, line 56, as
identified in the 2011 User Fee Rate Study. Funding for project 70044 is available in, and is consistent
with, the FY2014 CIP Budget.
At its regular meeting on September 11, 2012, under Agenda Item IIE, the Board of County
Commissioners (Board) approved Contract#11-5782 for three design contracts for the Wastewater Basin
Program. The MPS 306 Force Main project is one of many projects under design as part of the
Wastewater Basin 306 Program. More construction projects are planned as the program continues and as
funding becomes available.
Wastewater MPS 306 is located near U.S. 41 and Thomasson Drive. Currently, MPS 306 discharges
through a force main to MPS 302 located at the intersection of Rattlesnake Hammock Road and Santa
Barbara Road. MPS 302 discharges through a 36-inch force main to the SCWRF. Approximately 80
percent of the south wastewater transmission system is conveyed through MPS 302 to the SCWRF.
Currently, there is no alternative path for these flows to reach the SCWRF; therefore, the 36-inch force
main cannot be shut down for preventative maintenance. Further. if the 36-inch force main were to fail,
approximately 80 percent of the south transmission system would be out of service with a high potential
for sanitary sewer overflows.
To address these vulnerabilities, a new force main is under construction from NIPS 306 to the SCWRF.
This will provide an alternative path, allowing flow from MPS 302 to MPS 306 and then to the SCWRF.
Attachment six shows the locations of the existing and proposed facilities. Under current flow conditions,
this project will directly benefit approximately 64,000 customers.
Rapid land development in this area necessitates force main construction in phases, as easements can be
acquired. This scope of work is Phase 5 of 7 required to construct the approximate 18.000-foot force
main from MPS 306 to the SCWRF. Phase 5 is approximately 2,000 feet. Phase 1 (2.000 feet) was
authorized by the Board on April 22, 2014(Item 16C3). Phase 4(1.300 feet)is also on the May 27. 2014,
Board Meeting Agenda for approval (Item 16C3). Phases 6 and 7, approximately 900 feet each, were
constructed in November and December 2013. The remaining Phases 2 and 3 are planned to be
constructed by the end of FY 2015.
The county distributed Request for Quotation, "Thomasson Drive 24" Force Main- (Attachment 2), on
March 10, 2014, to the five vendors under Fixed-Term Underground Utilities Contract #08-501 1. Five
contractors submitted quotations by the March 28, 2014, deadline. The quotations are summarized below
and in Attachment 1.
Packet Page -842-
5/27/2014 16.C.5.
VENDOR PROJECT COST
Douglas N. Higgins $ 207,790.00
Quality Enterprises $ 261,805.00
Mitchell & Stark $ 269,910.00
Kyle Construction $ 273,684.00
Haskins, Inc. $ 319,780.00
Staff determined the lowest quote to be fair and reasonable and recommends awarding the project to
Douglas N. Higgins, Inc., the lowest responsive and qualified vendor. The quote is $62,210 (23 percent)
less than the engineer's cost opinion. The design professional, Johnson Engineering, Inc., recommends
award to Douglas N. Higgins, Inc., in its letter dated April 1, 2014 (Attachment 4). Douglas N. Higgins,
Inc., has a satisfactory performance and warranty record on previous, similar utility-related projects.
The quote specifications informed the bidders there may be unforeseen conditions associated with the
project. The quote amount incorporates an allowance of $10,000 for owner-directed additional work
which includes, but is not limited to, un-located utilities and unforeseen site conditions. The price for any
additional work will be negotiated prior to commencement in accordance with the county's Purchasing
Policy and the terms of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2014 Capital Budget approved
by the Board on September 19, 2013. The source of funding is the Wastewater User Fee Fund (414). The
project is expected to be complete by October 2014. There will be a minor increase in annual maintenance
costs for the additional force main.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approve a work for$207,790 to Douglas N. Higgins,Inc., under
Request for Quotation #08-5011-116 for Underground Utility Contracting Services for the Thomasson
Drive 24" Force Main, Project Number 70044; and, authorize the Chairman to sign and execute the work
order after approval by the County Attorney's Office.
Prepared By: Wayne M. Karlovich, Senior Project Manager,Public Utilities PPMD
Attachments:
Attachment 1-Quote Tabulation
Attachment 2- Request for Quotes
Attachment 3-PPMD Analysis of Quotes
Attachment 4- Recommendation Letter
Attachment 5- Work Order
Attachment 6-Project Location Exhibit
Packet Page -843-
5/27/2014 16.C.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.5.
Item Summary: Recommendation to approve a work order for $207,790 to Douglas N.
Higgins, Inc., under Request for Quotation #08-5011-116 for Underground Utility Contracting
Services for the Thomasson Drive 24" Force Main, Project Number 70044.
Meeting Date: 5/27/2014
Prepared By
Name: KarlovichWayne
Title: Project Manager, Senior,Public Utilities Engineering
5/2/2014 12:43:24 PM
Submitted by
Title: Project Manager. Senior, Public Utilities Engineering
Name: KarlovichWayne
5/2/2014 12:43:2.5 PM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid Waste
Date: 5/2/2014 2:44:33 PM
Name: PajerCraig
Title: Project Manager,Principal, Public Utilities Engineering
Date: 5/2/2014 8:44:48 PM
Name: BrilhartBrenda
Title: Procurement Specialist,Purchasing& General Services
Date: 5/5/2014 8:21:39 AM
Name: JohnsonScott
Title: Procurement Specialist, Purchasing&General Services
Date: 5/5/2014 10:53:57 AM
Packet Page -844-
5/27/2014 16.C.5.
Name: JohnsonScott
Title: Procurement Specialist,Purchasing& General Services
Date: 5/5/2014 10:54:06 AM
Name: NagySteve
Title: Manager-Wastewater Collection, Wastewater
Date: 5/5/2014 11:32:48 AM
Name: Joseph Bellone
Title: Director-Operations Support,Utilities Finance Operations
Date: 5/8/2014 4:46:57 PM
Name: ChmelikTom
Title: Director-Public Utilities Engineering, Public Utilities Engineering
Date: 5/9/2014 8:34:58 AM
Name: JohnssenBeth
Title: Director- Wastewater, Wastewater
Date: 5/9/2014 10:34:17 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 5/9/2014 1:47:05 PM
Name: YilmazGeorge
Title: Administrator-Public Utilities, Public Utilities Division
Date: 5/12/2014 11:40:20 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/14/2014 3:45:07 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 5/19/2014 12:03:01 PM
Name: OchsLeo
Title: County Manager. County Managers Office
Date: 5/19/2014 12:29:45 PM
Packet Page -845-
5/27/2014 16.C.5.
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5/27/2014 16.C.5.
Co#e-r Cermity
Administathie Service Division
Purchasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #08-5011
"Annual Contract for Underground Utilities"
Date: March 10, 2014
From: Brenda Brilhart, Procurement Strategist
239-252-8446, Telephone Number
239-252-6697, Fax Number
brendabrilhart(a�colliergov.net
To: Prospective Vendors
Subject: RFQ #08-5011-116—Thomasson Drive 24" Force Main ($270K)
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 4:00 PM March 28, 2014
Non-Mandatory Pre-Quote Meeting N/A
Q&A Deadline: 5:00 PM March 25, 2014
Number of Days to Final Completion: Substantial 60, Final 30 Total 90
Plans and Specs: Attached
Liquidated Damages: $1,215 Per Day
Payment & Performance Bonds Yes
Direct Material Purchase No
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Firm's Complete Legal Name
Telephone Number/ Fax Number
Signature
Title
Print Name Date
C: Wayne Karlovich, Project Manager
RFQ 08-5011 -116
1
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5/27/2014 16.C.5.
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Packet Page -848-
OH5/27/2014 16.C.5.
N S �� SINCE 1946
ENGINEERING
April 1, 2014
Mr. Wayne Karlovich
Collier County Public Utilities
3339 East Tamiami Trail, Suite 303
Naples, Florida 34112
Re: Collier County - Thomasson Drive 24-inch Force Main
from the Future 306 Pump Station to Hammock Cove
RFQ #08-5011-116 Low Bidder: Douglas N. Higgins, Inc.
Dear Mr. Karlovich:
The bid opening for the above-referenced project took place on Friday, March 28, 2014. Collier
County provided the results of the bid opening to Johnson Engineering on April 1, 2014.
Johnson Engineering perfointed an evaluation of the results and our recommendation is
contained herein.
Collier County received five (5) bids by the deadline established on the hnvitation to Bid. The
bids received at the bid opening performed by Collier County listed below are from lowest to
highest:
BIDDER BASE BID AMOUNT
Douglas N. Higgins, Inc. $207,790.00
Quality Enterprises, Inc. $261,805.18
Mitchell & Stark Construction, Inc. $269,910.00
Kyle Construction, Inc. $273,684.00
Haskins. Inc. $319,780.00
For comparison purposes, Johnson Engineering provided Collier County with an Opinion of
Probable Construction Cost on February 6, 2014 to be approximately $276,780.00. Following
the bid opening, Collier County prepared the enclosed Bid Tabulation Analysis, which includes
an analysis for mathematical errors. No mathematical errors appear to have been found and the
results show Douglas N. Higgins, Inc. as the low bidder.
Internet Research
From the Florida Department of State, Division of Corporations website_ Douglas N. Higgins,
Inc. is an active Foreign Profit Corporation under Document Number 830666, FEI Number
381807765 filed on August 1, 1973. Their principal address is 3390 Travis Pointe Road,
Suite A, Ann Arbor, MI 48108. There are six (6) officers/directors listed for the corporation
2122 Johnson Street.Post Office Box 1550.Fort Myers,Florida 33902-1550
(239)3 Packet Page-849-"4-3661
5/27/2014 16.C.5.
Mr. Wayne Karlovich
Re: Bid Recommendation for RFQ #08-5011-116
Thomasson Drive 24-inch Force Main from
the Future 306 Pump Station to Hammock Cove
April 1, 2014
Page 2
with two (2) operating out of 4465 Enterprise Avenue, Naples, FL 34104 and four (4) operating
out of 3390 Travis Point Rd., Suite A, Ann Arbor, MI 48108.
Based upon our review of the analysis, the low bidder, Douglas N. Higgins, Inc. appears to be a
reasonable and responsive bid. Subject to concurrence with Collier County's Purchasing and
Contracts Division, and the contractor furnishing the appropriate bonding and other required
insurances, we believe selection of Douglas N. Higgins, Inc. by Collier County for the intended
work contained within the bid documents to be an appropriate choice. Should you have any
questions, or require additional information,please let me know.
Very truly yours,
JOHNSON ENGIN-TERING, INC.
Mi hael S. Dickey. P.E.
Director of Utility Services
MSD/ljb
cc: File
20149700-001
Packet Page -850-
5/27/2014 16.C.5.
WORK ORDER/PURCHASE ORDER
Contract 08-5011 "Annual Underground Utility Contractors"
Contract Expiration Date: September 10, 2014
This Work Order is for professional underground utility construction services for work known as:
Project Name: Thomasson Drive 24-inch Force Main
Project No: 70044.6.3.5
The work is specified in the proposal dated March 28, 2014 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to: Douglas N. Higgins, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Perform all Work as described in the Proposal
* Task II Owner Directed Allowance Work
Schedule of Work: Complete work within 90 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the
expiration date of Agreement # 08-5011 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) Lump Sum Plus
Reimbursable Costs (LS+RC) ®Time& Material (T&M) (established hourly rate — Schedule A)
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $1 97,790.00 NLS
Task II $10,000.00 T&M
TOTAL FEE $207,790.00
(Li r l 0 �..�1 � ) f ' /'tom'PREPARED BY: Le `� �
1
Wayne }arlovr i h, Senior Project Manager Date / /
{ i APPROVED BY: '�- _ ` - 1 2 6 4
Craig Pier, 'rinci lit Project Manager Date
APPROVED BY: / 64 A. �z 7 , 1-4
To Chmelik, PPMD Department Director Date
APPROVED BY: 4/11 ‘71- 1-74/
Steve Nagy, Collections System Manager Date
Page 1 of 3
Packet Page -851- C.)
5/27/2014 16.C.5.
t,
APPROVED Bry: 2�'44 , C...-- //' 9,
Bet h/Johnssen astewater Director Date
APPROVED BY: , � � ,�s � _.a. _i7�t,_ C C. f J���. �.,L/
Dr. George Yilmaz, Public Utilities Administrator Date
APPROVED BY: � '
Brenda Brilhart, Procurement Strategist ' Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally,the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Douglas-N Higgins; Inc. —
Name & Title of Authorized Company Officer Date
(Remainder of page intentionally left blank)
Page 2 of 3
Packet Page -852-
CD
5/27/2014 16.C.5.
IN WITNESS WHEREOF,the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
Deputy Clerk Tom Henning, Chairman
Dated:
(SEAL)
Douglas�Tn.a?nc.
First Witness % Signature
, �, Ic; ��_ L a-t(I:iL ��, TType/print signature and titleT
TType/print witness name7T
Secc> t erIss
TType/print witness nameT
Approved as to Form and Legality:
Assistant County Attorney
Print Name
Page 3 of 3
Packet Page -853-
5/27/2014 16.C.5.
{.ern? "I " u'. %ai,i11_ 1
Adm ristr t:v 8 Se.rvica s Ci'vit.ic n
=ur_hasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: March 10, 2014
From: Brenda Brilhart, Procurement Strategist
239-252-8446, Telephone Number
239-252-6697, Fax Number
brendabrilhart(a�colliergov.net
To: Prospective Vendors
Subject: RFQ#08-5011-116—Thomasson Drive 24" Force Main ($270K)
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 1:00 PH Hai : :'t _ .
Non-Mandatory Pre-Quote Meeting Al.‘-,,
Q&A Deadline: i0 hn,'l i\is : ?,:.. .
Number of Days to Final Completion: , ;r,rj:?I HO, i
Plans and Specs:
Liquidated Damages: $1,115 Hz :
Payment& Performance Bonds
Direct Material Purchase ,`1-;
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Douglas N. Higgins, Inc.
Firm's Complete Legal Name
239-774-3130/239-774-4266
Teleptrobre-1 umber/Fax Number _ -
�_ --
n sere---_-_____.--- ._-_
Vice President --_ _
Title
Brandy Bartolone
Print Name Date
C: Wayne Karlovich, Project Manager
RFQ 08-5011 -116
1
Packet Page -854-
,u
5/27/2014 16.C,5.
RFQ 08-5011-116
Thomasson Drive 24-Inch Force Main
ITEM DESCRIPTION QTY UNITS UNIT TOTAL
Section 1: General
1 Mobiiization/Demobnization 1 LS $ 21,000.00 $ 21000
2 Maintenance of Traffic 1 LS $ 4,000.00
§ 4,000
3 Pre-Construction Video 1 LS $ 800.00 $ 800
4 Survey Layout&Record Drawings 1 LS $ 3,700A0 $ 3,700
SUBTOTAL Section 1 $ 29,500
Section 2:Force Main
5 24"C905 PVC(Labor Only) 2,040 LF $ 37.00 $ 75,480
6 Install 24"Plug Valves(Labor Only) 2 EA $ 1,400.00 $ 2,800
7 Connect to Existing Force Main 1 EA $ 1,800.00 S 1,800
8 Open Cut 42"Steel Casing(Labor Only) 141 LF $ 110.00 $ 15,510
SUBTOTAL Section 2 $ 95,590
Section 3: Drainage Modifications
9 Drainage Structures-Manhole Type P-8 2 EA $ 5,400.00 $ 10,800
10 Drainage Structures-Manhole Type J-8 2 EA $ 4,800.00 $ 9,600
11 Drainage Pipe 15"RCP 12 LF $ 100.00 $ 1,200
12 Drainage Pipe 30"RCP 12 LF $ 150.00 $ 1,800
SUBTOTAL Section 3 $ 23,400
Section 4;Restoration
13 General Restoration 2,100 LF $ 13.00 $ 27,300
14 Roadway Crossing Restoration 2 EA $ 11,000.00 $ 22,000
15 Allowance to cover unanticipated costs including
but not limited to:un-located utilities and
unforeseen site conditions(No additional
payment shall be made for rock excavation, 1 T&M $ 10,000.00 $ 10,000
replacement of fill material or dewatering). Use
of allowance must be approved by the County
prior to the execution of the work.
SUBTOTAL Section 4 $ 59,300
SUBTOTAL Section 1 $ 29,500
SUBTOTAL Section 2 $ 95,590
SUBTOTAL Section 3 $ 23,400
SUBTOTAL Section 4 $ 59,300
TOTAL $ 207,790
Packet Page -855-
5/27/2014 16.C.5.
jotter County Email: BrendaBrilhart @colliergov.net
mo=t T- Telephone: (239)252-8446
Administrative Services Division FAY. (239)252-6697
Purchasing
ADDENDUM #1
Memorandum
Date: March 26, 2014
From: Brenda Brilhart, Procurement Strategist
To: Awarded Firms 08-5011 Annual Contract for Underground Utilities
Subject: Addendum#1 —RFQ#08-5011-116—Thomasson Drive 24"Force Main ($270K)
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
CLARIFICATION:
Sheets 04, 05, 06, 07: At each plug valve add the following Note:
Plug valve shall be supported on a precast concrete slab placed under the valve to help
distribute the total weight of the valve and reduce line sagging.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Wayne Karlovich, Project Manager
_ 1
Packet Page -856-
5/27/2014 16.C.5.
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Packet Page -858-