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Agenda 04/22/2014 Item #16D 2 Proposed Agenda Changes Board of County Commissioners Meeting April 22, 2014 Continue Item #16D2 to the May 13, 2014 BCC Meeting: Recommendation to approve the Second Amendment to the Home Investment Partnership Program Subrecipient Agreement with Community Assisted and Supported Living, Inc., for the Multi-Family Property Acquisition Project, providing for project updates. (Commissioner Fiala's request) Note: Item 11E: Revise the Executive Summary title to read: Recommendation to approve a County Purchasing Manual establishing procurement and contract administration procedures that support execution of the Board's Purchasing Ordinance adopted on December 10,2013,and direct the County Attorney to prepare the necessary Resolution of adoption for signature by the Chair. (Staff and County Attorney's request) Item 16D7: Section 9.B.5 of the Subrecipient Agreement Amendment between Collier County Housing,Human and Veteran Services and Habitat for Humanity of Collier County is revised to include the following additional language: Pursuant to HUD letter dated January 8,2014 from Steven A.Bales,Labor Relations Specialist,this project is not required to meet Davis Bacon requirements unless HOME funds are utilized in the project,for 12 or more HOME assisted units pursuant to 24 CFR 92.354. (Staff's request) Item 16H4: Executive Summary title corrected to read: Recommendation to approve an Interlocal Agreement(ILA)with Golden Gate Fire Control and Rescue District(GGFD) providing that the County assume fire plans review duties on behalf of ENFD GGFD and the County's dependent fire districts,including Isles of Capri,Ochopee and Collier Fire District One,and authorizing the ENFD Fire Chief or his designee to act as the approving authority over fire plans review for the County's dependent fire districts. (Staff's request) Commissioners will be attending lunch with the Know Your County Government Teen Citizenship Program in the 5th Floor Conference Room-Administration Building-from 12:00 to 1:00 p.m. Time Certain Items: Item 11C to be heard at 10:00 a.m. Item 11E to be heard at 10:45 a.m. 4/22/2014 16.D.2. EXECUTIVE SUMMARY Recommendation to approve the Second Amendment to the Home Investment Partnership Program Subrecipient Agreement with Community Assisted and Supported Living, Inc., for the Multi-Family Property Acquisition Project,providing for project updates. OBJECTIVE: To provide safe and affordable housing to low- and very-low-income adults with disabilities. CONSIDERATIONS: Collier County is the recipient of HOME Investment Partnerships (HOME) Program funds from the United States Department of Housing and Urban Development (HUD) as provided by the Cranston-Gonzalez National Affordable Housing Act. HOME funds may be used to provide incentives to develop and support affordable rental housing and homeownership affordability. On October 8, 2013, the Board approved a Subrecipient agreement with Community Assisted and Supported Living, Inc. (CASL) for acquisition of multi-family rental housing for persons with disabilities (Agenda item 16D10). The project will target eight low and very low income adult individuals with disabilities. The housing facilities will consist of four two bedroom units. On January 14, 2014,the Board approved Amendment No. 1 to the Subrecipient Agreement, allowing for deposit of monies via wire transfer(Agenda item 16D6). At the time the Subrecipient Agreement was written, CASL had a property under contract, but that property was not ultimately acquired. The project specific address and minimum square footage have been removed from the agreement, and also a time extension has been included to allow the Subrecipient time to locate a new property to acquire. In addition,the staff contact for the agreement has changed and project description is changing to be consistent with the project description in the approved One-Year Action Plan. In summary, Amendment No. 2 to the Subrecipient Agreement reflects the following changes: 1. SCOPE OF SERVICES; Project Component One: Update language to be consistent with the project description in the approved One-Year Action Plan. 2. TIME OF PERFORMANCE; Extend end date of contract to April 30,2015. 3. AGREEMENT AMOUNT; Include Project Component Two: Environmental Review to Budget and Deliverable tables. 4. NOTICES; update HHVS contact. The proposed modification is allowable under the grant, and will not increase the amount of grant funds or impact the budget for this project. FISCAL IMPACT:The proposed actions described in this executive summary have no new fiscal impact. The funding source for the grant award is the Home Investment Partnership(HOME)Grant. The grant award for this project is $405,564. It is budgeted in the Urban Improvement Grants Fund(121)for Project No. 34550,34555,34560, 34565, 34570, 44550(HOME Grants). The match of$101,391 will be met thru the use of SHIP funds; however,the subrecipient is encouraged to provide match funds for the HOME eligible activities. Should the subrecipient provide eligible match it will reduce the amount of SHIP match required. Packet Page-749- 4/22/2014 16.D.2. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval.-JAB GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this amendment will further the Goals, Objectives, and Policies within the Housing Element of the Growth Management Plan. RECOMMENDATION: That the Board of County Commissioners approves and authorizes the Chairman to execute the Second Amendment to the Subrecipient Agreement with Community Assisted and Supported Living, Inc. for the Multi-Family Property Acquisition Project. Prepared By: Priscilla Doria, Grants Coordinator,Housing,Human and Veteran Services Packet Page-750- 4/22/2014 16.D.2. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.2. Item Summary: Recommendation to approve the Second Amendment to the Home Investment Partnership Program Subrecipient Agreement with Community Assisted and Supported Living, Inc.,for the Multi-Family Property Acquisition Project, providing for project updates. Meeting Date: 4/22/2014 Prepared By Name: DoriaPriscilla Title: Grants Coordinator,Housing,Human&Veteran Services 3/21/2014 3:10:36 PM Submitted by Title: Grants Coordinator,Housing, Human &Veteran Services Name: DoriaPriscilla 3/21/2014 3:10:37 PM Approved By Name: TownsendAmanda Title: Director-Operations Support, Public Services Division Date: 3/24/2014 3:31:04 PM Name: KushiEdmond Title:Accountant,Housing,Human&Veteran Services Date: 4/1/2014 9:16:00 AM Name: MesaNancy Title: Accountant,Housing,Human&Veteran Services Date: 4/1/2014 3:29:30 PM Name: GrantKimberley Title: Director-Housing,Human and Veteran S, Housing, Human&Veteran Services Date: 4/2/2014 5:09:03 PM Packet Page-751- 4/22/2014 16.D.2. Name: MagonGeoffrey Title:Grants Coordinator,Housing,Human&Veteran Services Date: 4/3/2014 10:34:01 AM Name:AlonsoHailey Title: Operations Analyst,Public Services Division Date: 4/3/2014 11:44:16 AM Name: SonntagKristi Title: Manager-Federal/State Grants Operation,Housing, Human &Veteran Services Date: 4/3/2014 4:10:57 PM Name:RobinsonErica Title: Accountant, Senior,Grants Management Office Date: 4/4/2014 9:43:40 AM Name: BelpedioJennifer Title: Assistant County Attorney, CAO General Services Date: 4/4/2014 11:30:25 AM Name: CarnellSteve Title: Administrator-Public Services,Public Services Division Date: 4/8/2014 3:15:24 PM Name: KlatzkowJeff Title: County Attorney, Date: 4/9/2014 8:56:56 AM Name: FinnEd Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction.Management Date: 4/10/2014 4:21:54 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Grants Management Office Date: 4/14/2014 9:45:55 AM Name: OchsLeo Title: County Manager, County Managers Office Date: 4/14/2014 1:37:52 PM n Packet Page-752- 4/22/2014 16.D.2. Grant#-M-03-114-08-UC-12-00217 Grant#- M-04-M-98-UC-12-09217 Grant#-M-05-M-08-UC-12-00217 Grant#-M-0641-98-UC-12-00217 Grant#-M-07-M-0S-UC-12-09217 Grant#-M-08-114-0S-UC-12-00217 CFDA/CSFA#-14.239 Subrecipient—CASL DUNS#-940621519 IDIS#454 FETI#-65-0869993 FY End 12/31 Monitoring Deadline 9-30-2018 SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND COMMUNITY ASSISTED AND SUPPORTIVE LIVING,INC. (CASL) This Amendment, is entered into this day of ,2014, by and between "RENAISSANCE Manor, Inc. d/b/a Community Assisted and Supportive Living, Inc." (CASL) a private not-for-profit corporation existing under the laws of the State of Florida, herein after referred to as SUBRECIPIENT and Collier County, Florida, herein after to be referred to as "COUNTY," collectively stated as the "Parties." RECITALS WHEREAS, on October 8, 2013, the COUNTY entered into an Agreement with CASL allowing HOME Investment Partnerships (HOME) Program funds to be used for a Multi Family Property Acquisition Project(hereinafter referred to as the"Agreement"); and WHEREAS, on January 14, 2013, Item 16D10, the COUNTY approved the first amendment to this agreement; and WHEREAS,the Parties desire to amend the Agreement to include language consistent with the Collier County Consolidated Plan One-Year Action Plan and update department contact information. NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to amend the Agreement as follows: Words Struck hrough are deleted; Words Underlined are added CASL(HM13-02) Multi Family Property Acquisition Amendment#2 Page 1 of 5 Packet Page-753- (13) 4/22/2014 16.D.2. SCOPE OF SERVICES n .Project Component One: Fund building Acquisition and environmental review of Multi- Family Rental Housing : .:= - .-. -- . ' _ , .. : ., ... . : . . - . :, .: . , - _ __ _ :, - •: - • _ ._ _-, • : _ __. , _. • _. . - ; the project will target eight (8) low and very low income adult individuals with disabilities. The project will consist of omits sensist-e€four(4) , - - •. - .- - . .-- .. - . = units with rents at the 2013 High Rent Limits for Collier County($1,038). * * * II. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the 8th day of October, 2013 and end on the 30th day of April, 2015. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of HOME funds or other HOME assets, including program income III. AGREEMENT AMOUNT * * * The budget identified for the Property Acquisition Project shall be as follows: Line Item Description HOME Funds Project Component One: Acquisition of Multi-Family Rental $ 105,561.00 Housing Property and associated costs $404,064.00 Project Component Two: Environmental Review $1,500.00 TOTAL $405,564.00 * * * Words Sruel-Thfough are deleted; Words Underlined are added CASL(HM13-02) Multi Family Property Acquisition Amendment 142 Page 2 of 5 Packet Page-754- 4/22/2014 16.D.2. The following table details the project-payment deliverables and ayment schedule: Deliverable Payment-Deliverable Submission Schedule Supporting Documents Project Component One: Exhibit B with documentation including At acquisition Acquisition of Multi- but not limited to HUD Settlement Family Rental Housing Statement(s), appraisal(s), closing Property and associated documents, deed restriction,note, costs mortgage and any additional supporting documentation as needed. Project Component Two; Supporting Documents: Canceled check, Upon successful Environmental Review bank statements, invoice, Exhibit B and clearance of any other additional supporting environmental by documentation certifying officer HOME-Match -Preeutnentatien-ef--rehabilitatien Quarterly Requifernent _ - -- ..•. Client files Maintained-by SUBRECIPIENT and Exhibit D Quarterly clientele Progress Report Exhibit D Quarterly Insurance Ce..t;acate N/A Annually Affirmative Plan-Deeumet3tS as 1.14S-Insbeetiena eetien-Forms Annually T-enant-Iveaaes ed-beaseS occupancy Plan-Docunnent fiscal-year Words StruelE-T-hyough are deleted; Words Underlined are added CASL(HM13-02) Multi Family Property Acquisition Amendment 412 Page 3 of 5 Packet Page-755- CJ 4/22/2014 16.D.2. The following details the program deliverables and schedule HOME Match Documentation of rehabilitation Quarterly as they occur Requirement expenditures and supportive services paid following acquisition for from non-federal sources Income eligibility Client files Maintained by SUBRECIPIENT and eligibility documentation submitted 60 days prior to tenant occupancy Eight(s)persons with Exhibit D Quarterly special needs will benefit from this funding and will be low- and moderate- income(LMI)presumed clientele Progress Report Exhibit D Quarterly Insurance Certificate N/A Annually Affirmative Plan Documents Within 30 days of Action/Marketing Plan contract execution and/or as modified HQS Inspections Inspection Forms Annually Tenant Leases Signed Leases 30 days prior to n occupancy Tenant Participation Plan Plan Document 60 days prior to leasing and annually thereafter Annual Audit Audit Report with Management Letter and 180 days after end of Exhibit E fiscal year IV. NOTICES COLLIER COUNTY W - e : • . _ " _ _:. _ . 3339 E Tamiami Trail, Suite 211 • Naples,Florida 34112 • n 239 252 5713 ATTENTION: Priscilla Doria, Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 mai lto:Prisci llaDoriaacolliergov.net Phone: 239-252-5312 * * * Words Struck ugh are deleted; Words Underlined are added CASL(HM13-02) Multi Family Property Acquisition Amendment#2 Page 4 of 5 Packet Page-756- 4/22/2014 16.D.2. IN WITNESS WHEREOF,the Parties have each,respectively,by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS OF COLLIER DWIGHT E. BROCK, CLERK COUNTY,FLORIDA By: , Deputy Clerk TOM HENNING, CHAIRMAN Dated: (SEAL) Community Assisted& Supported Living, Inc. (CASL). By: Subrecipient Signature J. Scott Eller,CEO Subrecipient Name and Title Approved as to form and legality: Jennifer A. Belpedio ,h Assistant County Attorney 0-531 - tA\�-�� Words,Sttuek—Thr-eugh are deleted; Words Underlined are added CASL(HM13-02) Multi Family Property Acquisition Amendment#2 Page 5 of 5 Packet Page-757-