Agenda 04/08/2014 Item #16A144/8/2014 16.A.14.
EXECUTIVE SUMMARY
Recommendation to approve the short list of design professionals pursuant to RFP No. 14-
6227, "Develop and Update Collier County Floodplain Management Plan," and authorize
staff to negotiate contracts with the top ranked firm for subsequent Board approval.
OBJECTIVE: To obtain professional engineering services to develop and upgrade the existing
Floodplain Management Plan as required by the Community Rating System (CRS) of the
National Flood Insurance Program (NFIP).
CONSIDERATIONS: The Community Rating System (CRS) of the National Flood Insurance
Program (NFIP) requires that Floodplain Management Plans be updated on a five (5) year cycle.
The update, including any rewriting of the plan, will be consistent with the major focus points of
the CRS 10 -step planning process. It will coordinate and support all flood aspects of the Local
Mitigation Strategy (LMS) an identify options to maximize the CRS point rating and scoring.
A Request for Proposal (RFP) was solicited in compliance with the Consultants' Competitive
Negotiations Act (CCNA) requirements. On February 10. 2014 RFP No. 14 -6227, "Develop and
Update Collier County Floodplain Management Plan," was posted. One thousand one hundred
and seventy seven (1,177) notices were sent out and fifty nine (59) firms downloaded full
document packages. Two (2) responsive proposals were received on March 6, 2014. On March
14, 2014, a selection committee short- listed the two (2) firms based on an evaluation of their
technical proposals. The selection committee by consensus ranked the firms as shown below:
Name of Firm
Final Ranking
Amec Engineering and Infrastructure. Inc.
l
J. R. Evans Engineering
2
The top firm. Amec is familiar with the scope of this project. Amec is qualified and has
extensive experience the development of Floodplain Management Plans throughout the country.
Staff recommends approval of the final ranking and requests authorization to commence contract
negotiations with Amec for this work. If contract negotiations are not successful with Amec..
then staff is seeking authorization to commence contract negotiations with J. R. Evans with the
objective of bringing an acceptable negotiated contract back to the Board for approval.
FISCAL IMPACT: Funds in the amount of 575.000 are budgeted in FY14 and available in
Unincorporated General Fund l 11, Cost Center 138110.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts as a result
of this project at this time.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
Packet Page -737-
4/8/2014 16.A.14.
RECOMMENDATION: To approve the short list of design professionals pursuant to RFP No.
14 -6227, "Develop and Update Collier County Floodplain Management Plan," and authorize
staff to negotiate a contract with the top ranked firm for subsequent Board approval
Prepared by: J. Gary McAlpin, PE Coastal Zone Management Manager of the Natural Resources
Department In
Attachments: (1) Request for Proposal; and (2) Final Ranking
Packet Page -738-
4/8/2014 16.A.14.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.14.
Item Summary: Recommendation to approve the short list of design professionals
pursuant to RFP No. 14 -6227, "Develop and Update Collier County Floodplain Management
Plan," and authorize staff to negotiate contracts with the top ranked firm for subsequent Board
approval.
Meeting Date: 4/8/2014
Prepared By
Name: HambrightGail
Title: Accountant, Coastal Zone Management
3/20/2014 2:37:56 PM
Submitted by
Title: Accountant, Coastal Zone Management
Name: HambrightGail
3/20/2014 2:37:57 PM
Approved By
Name: McAlpinGary
Title: Manager - Coastal Management Programs. Coastal Zone Management
Date: 3/21/2014 1:59:41 PM
Name: NorthrupAdam
Title: Procurement Specialist, Purchasing & General Services
Date: 3/24/2014 8:41:53 AM
Name: PuigJudy
Title: Operations Analyst, Community Development & Environmental Services
Date: 3/24/2014 10:53:35 AM
Name: LorenzWilliam
Title: Director - CDES Engineering Services. Comprehensive Planning
Date: 3/24/2014 10:54:12 AM
Packet Page -739-
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 3/24/2014 11:10:50 AM
Name: KovenskyKenneth
Title: Manager Financial & Operational Support, Operations & Regulatory Management
Date: 3/24/2014 4:59:04 PM
Name: KearnsAllison
Title: Manager Financial & Operational Support, Transportation Administration
Date: 3/25/2014 8:20:32 AM
Name: Tara Castillo
Title: Management/Budget Analyst, Road Maintenance
Date: 3/25/2014 8:23:56 AM
Name: JohnsonScott
Title: Procurement Specialist, Purchasing & General Services
Date: 3/25/2014 10:01:46 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 3/25/2014 12:05:23. PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 3/26/2014 3:22:25 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 3/27/2014 3:00:46 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/31/2014 8:31:06 AM
Name: IsacksonMark
Title: Director -Corp Financial and Mngmt Svs, Office of Management & Budget
Date: 4/1/2014 9:06:37 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/1/2014 9:20:51 AM
Packet Page -740-
4/8/2014 16.A.14.
4/8/2014 16.A.14.
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 4/1/2014 10:04:13 AM
Packet Page -741-
Attachment 1
4/8/2014 16.A.14.
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
er C�
AdrTv'njSb73We Services vision
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
14 -6227 - Develop and Update Collier County
Flood Management Plan
Adam Northrup, Procurement Strategist
(239) 252 -6098 (Telephone)
(239) 252 -6302 (Fax)
adamnorthrup @colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
14 -6227
Purchasm rrnt- 3127 Tamiami Trail East • Naples, Florida 34112 -4901 - wv vr.colliergov.ree wrchasng
Packet Page -742-
4/8/2014 16.A.14.
Attachment 1
Table of Contents
LEGALNOTICE .......................................................................................... ............................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ......................
4
EXHIBIT II: GENERAL RFP INSTRUCTIONS .............................................. .............................24
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ................28
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP .............. .............................32
ATTACHMENT 1: CONSULTANT'S NON - RESPONSE STATEMENT ......... .............................40
ATTACHMENT 2: CONSULTANT CHECK LIST .......................................... .............................41
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................... .............................42
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT ............... .............................43
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ................. .............................45
ATTACHMENT 6: CONSULTANT SUBSTITUTE W — 9 ............................... .............................46
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........... .............................47
ATTACHMENT 8: REFERENCE QUESTIONNAIRE .................................... .............................49
14 -6227
Develop and Update Collier County Flood Management Plan
2
Packet Page -743-
Attachment 1
I ii
r wjitty
Administabve SeMces Division
Fum- hasina
Legal Notice
4/8/2014 16.A.14.
Pursuant to approval by the County Manager, Sealed Proposals to Develop and Update Collier
County's Flood Management Plan will be received until 3:00 PM, Naples local time, on March
6th, 2014 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E,
Naples, FL 34112.
CCNA Solicitation
14 -6227 — Develop and Update Collier County Flood Management Plan
Services to be provided may include, but not be limited to the following: Develop and Update the
Collier County Flood Management Plan.
® A pre - proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Purchasing Department Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Interim Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net /purchasing and in the Lobby of Purchasing Building "G ", Collier County
Government Center on 211012014.
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -744-
4/8/2014 16.A.14.
Attachment 1
Exhibit l: Specifications and Response Format
As requested by the Natural Resources Department (hereinafter, the "Division or
Department "), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County ") has issued this Request for Proposal (hereinafter, "RFP ") with the intent
of obtaining proposals from interested and qualified Consultants in accordance with the terms,
conditions and specifications stated or attached. The Consultant, at a minimum, must achieve
the requirements of the Specifications or Scope of Work stated.
Brief Description of Purchase
The Board of County Commissioners of Collier County is seeking qualified firms capable of
providing engineering services as required to revise and /or rewrite the county's existing
Floodplain Management Plan (FMP).
Background
Update and revision of this plan will be consistent the Major Focus Points and the 10 -Step
Planning Process as recommended by the Community Rating System (CRS) of the Federal
Emergency Management Agency (FEMA). The FMP must also coordinate and support all flood
aspects of the Local Mitigation Strategy (LMS). The consultant will be required to assure that all
requirements for updating the FMP are met. The consultant will also identify options to
maximize CRS point rating and scoring.
Collier County's existing FMP can be accessed at the following address:
htto: / /www.collieraov.net/index.asox ?page =1671
For reference, the FMP Major Focus Points are as follows:
• Identify existing and future flood - related hazards and their causes;
• Ensure that a comprehensive review of all possible activities and mitigation measures is
conducted so that the most appropriate solutions will be implemented to address the
hazard;
• Ensure that the recommended activities meet the goals and objectives of the community,
are in coordination with land use and comprehensive planning, do not create conflicts
with other activities, and are coordinated so that the costs of implementing individual
activities are reduced;
• Ensure that the criteria used in community land use and development programs account
for the hazards faced by existing and new development;
• Educate residents and property owners about the hazards, loss reduction measures,
and the natural and beneficial functions of floodplains;
• Build public and political support for activities and projects that prevent new problems,
reduce losses, and protect the natural and beneficial functions of floodplains; and
• Build a constituency that wants to see the plan's recommendations implemented.
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -745-
Attachment 1
4/8/2014 16.A.14.
For reference, the 10 -Step Planning Process as recommended by the Community
Rating System (CRS) is as follows:
Step 1. Orqanize to Prepare the Plan
The consultant must ensure that the organizational requirements for maximum credit point
scoring are completed.
a) The Collier County Planning and Zoning department must be actively involved in
providing direct input, attending meetings, assisting in the Step 3 Coordination efforts,
and reviewing all sections of the FMP.
b) The planning process must be conducted through the Floodplain Management Planning
Committee (FMPC).
If the municipalities (Naples and Marco Island) wants credit for participating in a
multi jurisdictional floodplain management or hazard mitigation planning committee,
• The municipality must send at least two representatives to the planning
committee;
• At least half of the community's representatives must attend all the meetings of
the planning committee. In effect, there must be a quorum from each
community. Remote attendance, e.g., via a webinar that allows for everyone to
talk, is permissible; and
• CRS credit for the multi - jurisdictional planning committee will be based on the
representation from offices that implement the activities in Step 7.
c) The preparation of the FMP must involve meeting with the FMPC a sufficient number of
times to address all issues discussed in Steps 4 through 8 with at least one meeting for
each step.
Step 2. Involve the Public
The consultant must ensure that the planning process includes opportunities for the public to
comment on the FMP during its development and before its approval.
a) The planning process will be conducted through the FMPC that includes members of the
public and meets the following criteria:
(1) The FMPC includes County staff (e.g., the planning committee credited under
Step 1(b)), and at least one -half of the members are representatives of the public
or stakeholders to enable the FMP to receive full credit for this step. [Note: The
earned credit is prorated for lower levels of public or stakeholder representation.
Note that receiving 50% of the maximum credit for this planning step is a
prerequisite for Class 4 or better communities and item (a) is one -half of the
credit for Step 2.)
(2) The FMPC must meet a sufficient number of times to involve the members in the
key steps of the planning process, i.e., it must meet the same meeting criteria
specified in Step 1(b).
(3) All FMPC meetings must be open to the public and the meeting schedule must be
publicly posted (e.g., on a website). The meetings must be in compliance with
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -746-
4/8/2014 16.A.14.
Attachment 1
the requirements of the Florida "Sunshine" Law as found in Chapter 286, Florida
Statutes.
(4) If the municipalities (Naples and Marco Island) want credit for participating in a
FMPC, it will be their responsibility to petition the Board of County
Commissioners to modify the FMPC membership accordingly. The modified
FMPC must then meet the criteria specified in Step 1(b).
(5) County may augment the FMPC with an advisory body of stakeholders. Such an
arrangement would be credited, provided the stakeholders were treated as full
committee members during the meetings, i.e., they can speak up, vote, and
receive all the materials that regular members do.
Note that the planning committee can be (and it is recommended that it be) the same
committee that prepares a Program for Public Information for credit under Activity 330
(Outreach Projects). The floodplain management plan document can also be or include
the Program for Public Information document and /or the flood insurance coverage
improvement plan credited under Activity 370 (Flood Insurance Promotion).
b) One or more public information meetings will held in the affected area(s) within
the first two months of the planning process to obtain public input on the natural
hazards, problems, and possible solutions. The meetings must be held
separately from the FMPC meetings credited in item (1).
c) One or more public meetings will be held to obtain input on the recommended
plan. The meeting(s) will be at the end of the planning process, at least two
weeks before submittal of the recommended plan to the Board of County
Commissioners.
d) Additional public information activities will be implemented to explain the
planning process and encourage input to the consultant and Planning and Zoning
Dept. planner or FMPC. Examples include, but are not limited to
• A website that explains the planning process and posts the time and place
for its meetings, meeting agendas, status reports, and the draft plan, when it
is ready for review.
• Conducting a public webcast that explains the planning process and solicits
input.
• Questionnaires asking the public for information on their natural hazards,
problems, and possible solutions. A questionnaire or survey that is sent to
everyone in the floodplain or everyone in the community will receive double
credit (10 points).
• Outreach projects, such as those credited in Activity 330 (Outreach
Projects), which explain the planning effort and seek comments. These
could include brochures, mailers, booths at shopping malls, presentations at
civic or neighborhood organizations, etc.
Step 3. Coordinate
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -747-
Attachment 1
4/8/2014 16.A.14.
The consultant must ensure that the many years of comprehensive planning and flooding
studies for land areas within the County by various agencies are evaluated and considered for
inclusion in the FMP.
This planning step credits incorporating other plans and other agencies' efforts into the FMP.
Other agencies and organizations must be contacted to determine if they have studies, plans, or
information pertinent to the floodplain management plan; to determine if their programs or
initiatives may affect the County's program; and to see if they could support the County's efforts.
Examples of "other agencies and organizations" include neighboring communities; local,
regional, state, and federal agencies; and businesses, colleges, and other private and nonprofit
organizations affected by the hazards or involved in hazard mitigation or floodplain
management.
This step focuses coordinating with other agencies and organizations, particularly those that are
not represented on the FMPC credited under Step 1(b) or Step 2(a). No special additional
coordination measures are needed for the agencies and organizations on the FMPC, but the
consultant and planner will formally contact the directors and others for the record.
Note that community needs and goals typically are developed during comprehensive planning
activities. These goals should be identified in this step, reviewed, and considered during the
development of the FMP. They should be taken into account when the goals for the FMP are
developed in Step 6.
The planning must include a review of existing studies, reports, and technical information and of
the community's needs, goals, and plans for the area. (REQUIRED) Where the information from
the existing studies and reports is used in the plan, the source(s) shall be referenced. This
review shall include a review of community needs and goals, past flood studies, disaster
damage reports, natural areas plans, and other documents that will provide information for the
planning process.
The planning must include coordinating with agencies and organizations outside the County's
governmental structure. [Note: There is no credit for talking to other departments within the
County government.] For this credit, "coordinate" means to:
• Contact the agency or organization and keep a record of the contact (a generic
announcement or notice on a website is not sufficient);
• Ask for data or information related to the hazard;
• Ask if the agency or organization is doing anything that might affect flooding or properties
in flood -prone areas; and
• Offer the agency or organization an opportunity to be involved in the planning effort, such
as by attending a committee meeting or commenting on the draft plan.
• Provide written documentation for each agency or organization that is contacted.
• Provide written documentation for meeting or having a telephone conversation with
the agency or organization. Such a coordination meeting or conversation must be
separate from attendance at an FMPC meeting.
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -748-
4/8/2014 16.A.14.
Attachment 1
Examples of such agencies and organizations include, but are not limited to
• Neighboring communities;
• Local and regional agencies involved in hazard mitigation activities;
• Stakeholder -type organizations that are not represented on the planning committee;
• Local drainage, levee, sanitary, and soil and water conservation districts;
• Regional and metropolitan planning agencies;
• State NFIP Coordinator;
• State water resources agency;
• State coastal zone management agency;
• State emergency management agency;
• FEMA Regional Office;
• National Weather Service;
• U.S. Army Corps of Engineers;
• Natural Resources Conservation Service;
• U.S. Bureau of Reclamation;
• U.S. Fish and Wildlife Service;
• National Oceanic and Atmospheric Administration;
• Native American tribes;
• American Red Cross;
• Local homebuilders association; and
• Local environmental groups.
Step 4. Assess the Hazard
The consultant shall ensure that a thorough assessment of the flood hazard is completed and
coordinated with the other hazards identified in the LMS.
At this step in the planning process, the consultant, planner and FMPC reviews, analyzes, and
summarizes data collected about the natural hazard(s) that the community faces. This step
focuses on the
• sources,
• frequency,
• extent, and
• causes of flooding
14 -6227
Develop and Update Collier County Flood Management Plan
8
Packet Page -749-
Attachment 1
4/8/2014 16.A.14.
Step 5 will address the impact of flooding on people, property, infrastructure, the local economy,
and natural floodplain functions.
Under Step 3(a), the FMP contains data about the flood hazard. This Step 4 involves reviewing,
analyzing, and summarizing the data from existing flood studies, including the effective Flood
Insurance Study, drainage problem studies, historical records, and the knowledge and
experiences of the FMPC members. The County does not need to conduct studies to develop
new flood data. However, if this process determines that new maps or data are needed, they
should be described for credit under item 4(d).
The hazard assessment will describe the local flood hazard and not be a broad or generic
discussion of flooding in general. It must discuss how often it floods, the locations of areas that
flood, the depth of flooding, and the source or cause of the flooding. Because the most
important readers are elected officials and flood -prone residents, the descriptions of the hazards
should be in lay terms.
The CRS Community Self Assessment described in Section 240 of the 2013 CRS Coordinator's
Manual can help with this step.
a) There must be an assessment of the flood hazard in the FMP. Flood hazard areas that
require assessment include
• The Special Flood Hazard Area (SFHA) shown on the Flood Insurance Rate
Map (FIRM),
• Repetitive loss areas,
• Areas not mapped on the FIRM that have flooded in the past, and
• Other surface flooding identified in other studies.
(1) There must be a map of the flood hazard areas. Area maps are acceptable for
multijurisdictional plans.
(2) There must be a description of the known flood hazards, including source of water,
depth of flooding, velocities, and warning time.
(3) There must be a discussion of past floods.
b) There must be an assessment of less- frequent flood hazards in the FMP. The
consultant must
(1) Identify the hazard, including
a. Preparing an inventory of levees that would result in a flood of developed areas if
they failed or were overtopped during a flood [Note that there are currently no
qualifying levees in Collier County. A levee is being considered to protect come
properties from the impacts of the Picayune restoration project. The FMP should
establish the inventory and analysis methodology to prepare for future qualifying
levee construction.], and /or
b. Preparing an inventory of dams that would result in a flood of developed areas if
they failed [Note that there are no qualifying dams in Collier County so the FMP
should clearly state this.], and /or
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -750-
4/8/2014 16.A.14.
Attachment 1
Identifying any of the flood - related special hazards listed in Section 401 of the
CRS Coordinator's Manual that are found in the community, and /or d. Identifying
the coastal A Zone, i.e., the area where wave heights during the 100- year flood
are between 1.5 and 3 feet [The FMP should address the coastal A Zone in
preparation for the upcoming changes to the Digital Flood insurance Rate Map
(DFIRM) that will identify the coastal A Zone by drawing of the Limit of Moderate
Wave Action (LiMWA).];
(2) Map the area(s) affected.
(For planning purposes, an approximate affected area is sufficient. No new
engineering studies are needed. Area maps are acceptable for multi - jurisdictional
plans.) If an engineering study is conducted or already available, it may receive
credit under Activity 410; and
(3) Summarize the hazard(s) in lay terms.
Additional guidance on inventorying and mapping the areas affected by levee and
dam failures can be found in Section 621.b and Section 631.b, respectively. The
consultant will incorporate the guidance on inventorying and mapping into the FMP.
Item (a) is prorated if part of the "flood hazard" is missing, where applicable. For example, if
the community is downstream of a dam, has a levee, and has a coastal A Zone, and the
assessment includes only the dam failure hazard, the credit will be less than the full 10
points. If the community does not have a levee, it is reflected in the proration. Two points
are provided if the inventory is conducted and concludes that there are no levees, dams, or
special flood - related hazards that threaten the community.
c) The assessment will identify areas likely to be flooded and flood problems that are likely
to get worse in the future as a result of:
(1) changes in floodplain development and demographics,
(2) development in the watershed, and
(3) climate change or sea level rise. [Prior to performing the assessment, the consultant
will present an analysis and options on credible climate change or sea level rise
reports and methodologies, including FEMA approvals /recommendations. The
County will identify the preferred option.]
The credit is prorated if the assessment does not include all three types of changes.
d) The FMP will include a brief description of the magnitude or severity, history, and
probability of future events for other natural hazards, such as earthquakes, wildfires, or
tornados. The FMP will address all natural hazards that affect the community. At a
minimum, it will include hazards identified by the state's hazard mitigation plan. Since
the FMP is an appendix to the LMS, the FMP will direct the reader to the appropriate
section of the LMS for more detailed information rather than duplicate it.
Step 5. Assess the Problem
14 -6227
Develop and Update Collier County Flood Management Plan
10
Packet Page -751-
Attachment 1
4/8/2014 16.A.14.
Flooding can be a natural and beneficial occurrence. A floodplain is only a problem area if
human development (the built environment) gets in the way of, or exacerbates, the natural
flooding process.
The previous Step 4 assessed the hazards facing the community. In this Step 5, the consultant,
working with community planners and FMPC members collects and summarizes data on what is
at risk.
This step looks at the impact of those hazards on the community.
Y To receive credit for this Step 5, the assessment must include item (a) below.
Each credited item must cover all relevant flood - related hazards identified in Step 4.
Each credited item must include a description and summary of the problem(s). Simply
listing data, such as the names of the critical facilities or the number of flood insurance
claims, does not suffice for credit —there must be description of the impact of flooding
and what kinds of problems arise, not just raw data.
The creditable items for Step 5 are as follows:
a) The FMP problem assessment must include an overall summary of the jurisdiction's
vulnerability to each hazard identified in the hazard assessment (Step 4) and the impact on
the community.
b) The FMP will include a description of the impact that the hazards identified in the hazard
assessment (Step 4) have on the features listed below:
(1) for life safety and the need for warning and evacuating residents and visitors.
(2) for public health, including health hazards to individuals from flood waters and mold.
(3) for critical facilities and infrastructure.
(4) for the community's economy and major employers.
(5) for the number and types of affected buildings (e.g., residential, commercial, industrial,
with or without basements, etc.). For this credit, the assessment must include an
inventory of all buildings owned by the community that are located in flood -prone areas
and that identifies which buildings are insured for flood damage.
c) The assessment will include a review of historical damage to buildings, including all
properties that have received flood insurance claims payments (in addition to the repetitive
loss properties) and /or an estimate of the potential damage and dollar losses to vulnerable
structures, including damage from mold and other flood - related hazards.
As a Category B repetitive loss community, Collier County's FMP must include repetitive
loss areas in the problem assessment (see Sections 502 -503). The rep -loss areas have
been identified, and the consultant will evaluate each of them to determine if they should be
amended. The most current listing of repetitive loss structures will be utilized in this
evaluation.
The consultant will review ALL the addresses of properties that have received flood
insurance claims, not just the repetitive loss properties. The property addresses will be
14 -6227
Develop and Update Collier County Flood Management Plan
11
Packet Page -752-
4/8/2014 16.A.14.
Attachment 1
obtained from the listing of historical flood claims provided to the County as a Category C
repetitive loss CRS community.
Data on building damage will be obtained, as available, from post- disaster damage
assessment reports, flood insurance claims or disaster assistance data, and flood control
studies. Since most of Collier County has experienced little or no serious flooding in recent
history, a Hazus -MH flood analysis will also be completed to help provide valuable
information about the potential for flood damage and loss. The consultant will coordinate
with County staff to provide local input information that can augment the building /structure
inventory data bases in Hazus -MH.
d) The assessment will identify and describe areas within the floodplain that provide natural
functions, such as wetlands, riparian areas, sensitive areas, and habitat for rare or
endangered species.
Along with flood protection, comprehensive floodplain management planning should review
the unique natural features, natural areas, and other environmental and aesthetic attributes
that may be present in the floodplain. Protecting and preserving these natural and
beneficial floodplain functions yield flood protection benefits and also help integrate
floodplain management efforts with other community goals and objectives. This section
should also review existing natural floodplain functions plans, such as those credited under
Section 511.c.
e) The assessment will include a description of development, redevelopment, and population
trends and a discussion of what the future brings for development and redevelopment in
the community, the watershed, and natural resource areas.
f) The assessment will include a description of the impact of the future flooding conditions
described in Step 4(c) on people, property, and natural floodplain functions.
Step 6. Set Goals
The FMP goals should set the context for the subsequent review of floodplain management
activities and drafting of the action plan. They should incorporate or be consistent with other
community goals for the affected areas. The FMP goals will complement the LMS goals that
address all the major hazards that face the County. The FMP will include a statement of the
goals of the County's floodplain management and hazard mitigation program. The goals must
address all flood - related problems identified in Step 5.
Step 7. Review Possible Activities
The FMP will contain a detailed review of different activities that could prevent or reduce the
severity of the problems described in Step 5. This is a systematic review of a wide range of
activities to ensure that all possible measures are explored, not just the traditional approaches
of flood control, acquisition, and regulation of land use. The review, including the pros and cons
of each activity, must be included in the FMP document. The following is a list of some of the
types of activities that could be reviewed under each of the six credited categories.
14 -6227
Develop and Update Collier County Flood Management Plan
12
Packet Page -753-
Attachment 1
4/8/2014 16.A.14.
1. Preventive activities keep flood problems from getting worse. The use and development
of flood -prone areas is limited through planning, land acquisition, or regulation. They are
usually administered by building, zoning, planning, and /or code enforcement offices.
• Floodplain mapping and data
• Open space preservation
• Floodplain regulations
• Coastal setback /erosion regulations
• Planning and zoning
• Stormwater management
• Drainage system maintenance
• Building codes
2. Property protection activities are usually undertaken by property owners on a building -
by- building or parcel basis.
• Relocation
• Acquisition
• Building elevation
• Retrofitting
• Sewer backup protection
- Insurance
3. Natural resource protection activities preserve or restore natural areas or the natural
functions of floodplain and watershed areas. They are implemented by a variety of
agencies, primarily parks, recreation, or conservation agencies or organizations.
- Wetlands protection
• Erosion and sediment control
• Natural area preservation
• Natural area restoration
• Water quality improvement
• Coastal barrier protection
Environmental corridors
• Natural functions protection
4. Emergency services measures are taken during an emergency to minimize its
impact.
These measures are usually the responsibility of city or county emergency management
staff and the owners or operators of major or critical facilities.
• Hazard threat recognition
• Hazard warning
• Hazard response operations
• Critical facilities protection
• Health and safety maintenance
• Post - disaster mitigation actions
5. Structural projects keep flood waters away from an area with a levee, reservoir, or other
flood control measure. They are usually designed by engineers and managed or
maintained by public works staff.
• Reservoirs Channel modifications
• Levees /floodwalls Storm drain improvements
• Diversions
6. Public information activities advise property owners, potential property owners, and
visitors about the hazards, ways to protect people and property from the hazards, and the
natural and beneficial functions of local floodplains. They are usually implemented by a
public information office.
• Map information • Library
• Outreach projects • Technical assistance
- Real estate disclosure • Environmental education
14 -6227
Develop and Update Collier County Flood Management Plan
13
Packet Page -754-
4/8/2014 16.A.14.
Attachment 1
The range of activities should be evaluated for each area affected. While some of them may be
quickly eliminated as inappropriate, most deserve careful consideration, especially to ensure full
understanding of their costs and benefits.
The objective of this Step 7 is to maximize the number of floodplain management or hazard
mitigation activities are credibly reviewed in the FMP. This Step 7 must describe the activities
that were considered. It is not acceptable to simply list the various types of projects under each
category. For each activity, there must be a discussion of why the activity is or is not
appropriate for the County and its flood problems.
For an activity that is determined to be appropriate,
• The discussion must also include County's capability to fund and implement the activity.
• If an activity is currently being implemented, the plan must note if it is achieving
expectations and, if not, whether it should be modified.
• Since this will be an update of the County's existing FMP, each activity recommended by
the current FMP must be discussed, along with the status of implementation.
• The discussion of each activity needs to be detailed enough to be useful to the lay
reader.
Section (a) is required for any credit under this step.
a) The FMP must review preventive activities, such as zoning, storm water management
regulations, building codes, subdivision ordinances, and preservation of open space, and
the effectiveness of current regulatory and preventive standards and programs. The review
must include a discussion of the County's
o Comprehensive or land use plan,
o Building code,
• Zoning ordinance,
• Floodplain management regulations,
• Subdivision ordinance, and
• Stormwater management regulations.
The discussion must review
o How these tools can reduce future flood losses,
• The current standards in the community's plans and regulations, and
• Whether the community should adopt or revise such plans and regulations in light of
the Step 5 problem assessment and the goals set in Step 6.
b) The FMP will review whether the community's floodplain management regulatory standards
are sufficient for current and future conditions, as discussed under Steps 4(c) and 5(f).
c) The FMP will review property protection activities, such as acquisition, retrofitting, and flood
insurance;
14 -6227
Develop and Update Collier County Flood Management Plan
14
Packet Page -755-
Attachment 1
4/8/2014 16.A.14.
d) The FMP will review activities to protect the natural and beneficial functions of the
floodplain, such as wetlands protection;
e) The FMP will review emergency services activities, such as, but not limited to, warning and
sandbagging;
f) The FMP will review structural projects, such as levees, reservoirs, channel modifications
and pumping stations; and
g) The FMP will reviews public information activities, such as outreach projects and
environmental education programs.
Step 8. Draft an Action Plan
After the review of alternatives during Step 7, an Action Plan is drafted (Step 8) that selects and
specifies those activities appropriate to the County's resources, hazards, and vulnerable
properties. The County will be adopting and annually updating the Action Plan, so it should be
developed to strive for a balanced program, selecting measures from more than one category of
floodplain management activity. The Action Plan should implement preventive activities both to
keep identified flood problems from getting worse and also to protect new construction from the
effects of natural hazards.
There is no requirement that the Action Plan focuses on or identifies expensive or massive
structural flood control projects. The Action Plan must include activities that the community can
be assured will be implemented through its own resources. If outside funding support is needed
for some projects, the funding sources should be identified and researched to ensure that the
projects are eligible and the County has a chance of receiving the funds. Consideration will be
given to prioritization of the activities may be eligible to receive CRS credit once they are
implemented.
Action Plan items are based upon the range of actions recommend in the FMP subject to the
following criteria.
• For each recommendation, the action plan must identify
o Who is responsible for implementing the action,
o When it will be done, and
o How it will be funded.
"When it will be done" can be specified in terms of a date, a set period of time after
another action is complete, after the next flood, etc. "How it will be funded" could state
that funding will be dependent on a grant, provided the project is eligible for the grant
program.
• The actions must be prioritized. When prioritizing mitigation actions, the planners need
to consider the benefits that would result from the mitigation actions and projects versus
the cost of those actions. Note that this is not a requirement for a cost - benefit analysis
for every action item. However, an economic evaluation is essential for selecting one or
more actions from among many competing ones.
• There must be an action item for each goal in Step 6.
14 -6227
Develop and Update Collier County Flood Management Plan
15
Packet Page -756-
4/812014 16.A.14.
Attachment 1
• The Action Plan should include a recommendation on floodplain regulations, provided it
recommends adopting or continuing a regulatory standard that exceeds the minimum
requirements of the National Flood Insurance Program (NFIP). Simply continuing to
meet the minimum criteria of the NFIP is not credited as an action item to improve the
community's floodplain management program.
• If the Action Plan calls for acquiring properties, there must be a discussion of how the
project(s) will be managed and how the land will be used after it is acquired.
• Since the cities of Naples and Marco Island participate in the adoption of the LMS, the
FMP will be prepared as a multi - jurisdictional plan. Therefore the Action Plan must have
action items from at least two of the six categories that directly benefit each community
seeking CRS credit.
• To qualify as a multi- hazard mitigation plan, the FMP Action Plan must include a
"process by which local governments incorporate the requirements of the mitigation plan
into other planning mechanisms such as comprehensive or capital improvement plans,
when appropriate" (44 CFR §201.6(c)(4)(ii)). The action items that relate to preventive
activities should clarify how this is done. For example, an action item could recommend
that the next time the zoning ordinance is revised, flood hazard areas and natural
floodplain function be considered when determining allowable uses.
a) The Action Plan shall be prepared to cover as many categories as practical and feasible for
Collier County, with a goal of covering activities from at least five (5) of the six (6)
categories credited in Step 7.
b) The Action Plan will include activity(ies) to establish or revise post- disaster redevelopment
and mitigation policies and procedures. These policies and procedures should account for
the expected damage from a base flood or other disaster. For example, the action plan
should identify the areas likely to be worst hit and the policies should determine whether
they will be rebuilt if substantially damaged. Post - disaster mitigation procedures should
assign responsibilities for public information, code enforcement, planning, and other efforts
that encourage, mandate, and /or fund loss reduction activities.
Note that Activity 330 (Outreach Projects) provides credit for public information materials
developed for use during and after a flood (Flood Response Preparations (FRP)).
Preparation of those materials should be done when the other post- disaster policies and
procedures are prepared.
(c) The Action Plan will include action items (other than public information activities) to mitigate
the effects of the other natural hazards identified in the hazard assessment (Step 4, item
(b))•
Step 9. Adopt the plan
The FMP, as an update to the existing FMP, will be presented to and officially adopted by the
Board of County Commissioners. The FMP is an official plan of the County, not an internal staff
proposal. "Adopted" means that the Board of County Commissioners passes, by simple
majority vote, a resolution. Passage via a consent agenda is not acceptable for receiving CRS
14 -6227
Develop and Update Collier County Flood Management Plan
16
Packet Page -757-
Attachment 1
4/8/2014 16.A.14.
credit. The consultant will work with County staff to prepare all necessary materials for
presentation to the Board of County Commissioners and participate in the presentation during a
regularly scheduled Board meeting.
The Collier County LMS is a multi - jurisdictional plan, so the FMP must be prepared as a multi -
jurisdictional plan. The LMS is adopted by the governing body of each community seeking CRS
or multi - hazard mitigation plan credit.
Step 10. Implement, Evaluate, and Revise
To be useful, planning must be ongoing and the FMP must be dynamic. The FMP should not sit
on a shelf gathering dust once it is completed. Therefore, the FMP must have an evaluation
and update process.
For CRS credit, the FMP must be implemented. No plan is perfect. As implementation
proceeds, flaws will be discovered and changes will be needed. Not only can hazard conditions
change but also goals and objectives may change. If the County is hit by a hurricane, for
example, the short-term action items may be changed to focus attention on the newly damaged
areas in the SFHA.
Changes should be made in the Action Plan when opportunities arise to add new activities or
complete some items ahead of schedule. The FMP Action Plan should also be revised if it is
found that some activities cannot be completed on the original timetable. At a minimum, these
types of changes must be made at the required 5 -year update.
The key to this step is the annual evaluation report on progress in implementing the plan. Not
only are annual evaluations required with the County's annual recertification, but also the
process of conducting an annual evaluation gives the County a framework for monitoring the
plan's effectiveness and the County's progress in implementing it.
• The consultant will prepare a separate FMP section for Implementation, Evaluation and
Revision that will describe how, when, and by whom the FMP will be monitored,
evaluated, and revised. These items will also be included in the adoption resolution as
well.
• The FMP will identify that an annual evaluation report on progress towards FMP
implementation must be prepared at least once each year and submitted with the
community's annual CRS recertification. The report must be submitted to the Board of
County Commissioners, released to the media, and made available to the public.
The consultant will provide a clearly written procedure for the County to receive credit as
a result of participation in a multi - jurisdictional plan that includes action items for each
community, and instructions on how the annual evaluation report must cover those
action items. This can be done either by a multi - jurisdictional planning committee or
through separate submittals by each community. However, a community will not receive
credit if it did not participate in the meeting at which the annual report was prepared.
Therefore, the annual CRS recertification submittal needs to show who participated in
the preparation of the report.
14 -6227
Develop and Update Collier County Flood Management Plan
17
Packet Page -758-
4/8/2014 16.A.14.
Attachment 1
• The County must update the FMP at least every five years. The update is due by
October 1, five years after the plan was adopted (see the Five -Year Update section
below).
• Step 10(b) provides CRS credit if the planning committee does the evaluation and
revision. If the committee does not continue to meet and report or if the committee
membership no longer meets the credit criteria in Step 2(a), the community will not keep
the committee credits under Steps 1(b) or 2(a).
a) The FMP must include procedures for monitoring implementation, reviewing progress, and
recommending revisions to the plan in an annual evaluation report. The annual evaluation
report must be submitted to the governing body, released to the media, and made available
to the public.
b) The FMP will document the benefits in CRS credit scoring if the annual evaluation report is
prepared by the same planning committee that prepared the plan that is credited in Step
2(a) or by a successor committee with a similar membership that was created to replace
the planning committee and charged with monitoring and evaluating implementation of the
plan. The CRS credit points are based on how frequently the committee meets, since more
frequent meetings yield more progress toward implementing the FMP and its Action Plan.
The committee must continue to meet the representation, quorum, and other criteria that
determined the credit points under Step 2(a).
Five -year Update
The consultant will prepare a separate section in the FMP to clearly state the requirements for
the County to submit a copy of its FMP update at least every five years. Since this is a Five -
Year Update, the consultant will ensure that the FMP meets the requirements.
The FMP update will be reviewed for CRS credit according to the Coordinator's Manual
currently in effect, not the version used when the County originally requested this credit. The
update must include the following steps:
a) Steps 1 and 2: If the original planning process included a committee, then in order to keep
the credit provided under Step 1(b) or Step 2(a), the update must be conducted by a
committee that meets the criteria identified in those steps.
b) Step 2: If the original planning process received credit for a public meeting credited under
Step 2, item (c), then to keep this credit the County must also conduct a public meeting that
reviews and receives comments on the draft update.
c) Step 3, item (a): The update must include a review of new studies, reports, and technical
information and of the County's needs, goals, and plans for the area that have been
published since the FMP was prepared.
d) Steps 4 and 5: The hazard and problem assessments must be reviewed and brought up to
date. The assessments must account for
• New floodplain or hazard mapping,
• Annexation of flood -prone areas,
14 -6227
Develop and Update Collier County Flood Management Plan
18
Packet Page -759-
Attachment 1
4/8/2014 16.A.14.
• Additional repetitive loss properties,
• Completed mitigation projects,
• Increased development in the floodplain or watershed,
• New flood control projects,
• Lack of maintenance of flood control projects,
• Major floods or other disasters that occurred since the plan was adopted, and
• Any other change in flooding conditions and /or development exposed to flooding or the
other hazards covered in the plan.
e) Step 6: The original plan's goals must be reviewed to determine if they are still appropriate,
given the revisions to Steps 4 and 5.
f) Step 8: The action plan must be revised to account for projects that have been completed,
dropped, or changed and for changes in the hazard and problem assessments, as
appropriate.
g) Step 9: The update must be adopted by the Board of County Commissioners. An annual
evaluation report that includes these steps may qualify as the five -year update (but may not
qualify as an update for a multi- hazard mitigation plan).
Term of Contract
The contract term, if an award(s) is /are made is intended to be for current needs only.
Prices shall remain firm for the entire term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should
be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
Event
Date
Issue Solicitation Notice
2/10/2014
Last Date for Receipt of Written Questions
2/28/2014, 3:OOPM
Solicitation Deadline Date and Time
3/06/2014, 3:OOPM
Anticipated Evaluation of Submittals
Week of 3/10/2014
Anticipated Completion of Contract Negotiations
Week of 3/24/2014
Anticipated Board of County Commissioner's Contract
Approval Date
April 2014
14 -6227
Develop and Update Collier County Flood Management Plan
19
Packet Page -760-
Attachment 1
Response Format
4/8/2014 16.A.14.
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non - responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter
In this tab, include:
• Provide a cover letter, signed by an authorized officer of the firm, indicating the
underlying philosophy of the firm in providing the services stated herein.
• Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Consultant's
certification that the Consultant will accept any awards as a result of this RFP.
If services to be provided involve or are related to a physical site(s), including, but not
limited to: design services for construction, physical monitoring, environmental studies,
inspections or other similar activities, prior to submission of proposal, proposers may
visit the site(s) to become familiar with local conditions that may in any manner affect
performance of the Work. This site visit shall be documented in writing by the proposer;
this documentation shall be submitted with the proposal. The proposal may be deemed
non - responsive if the site visit documentation is not presented to the County in the
proposer's submitted proposal materials. Upon award of the contract, subsequent site
visits shall be at intervals appropriate to the stage of the project, as determined by the
County project manager.
No plea of ignorance of conditions or difficulties that may exist or conditions or difficulties
that may be encountered in the execution of the Work pursuant to this Agreement as a
14 -6227
Develop and Update Collier County Flood Management Plan
20
Packet Page -761-
Attachment 1
4/8/2014 16.A.14.
result of failure to make the necessary examinations and investigations shall be
accepted as an excuse for any failure or omission on the part of the awarded proposer,
nor shall they be accepted as a basis for any claims whatsoever for extra compensation
or for an extension of time.
2. Tab II, Business Plan (15 points)
In this tab, include:
• Detailed plan of approach (including major tasks and sub - tasks).
• Detailed time line for completion of the project.
• Include with the Business Plan or as an attachment, a copy of a report as an
example of work product. This should be for one of the projects listed as a
reference.
3. Tab III, Experience and Capacity of Firm (15 points)
In this tab, include:
• Provide information that documents Consultant's and subcontractors'
qualifications to produce the required deliverables, including abilities, capacity,
skill, and financial strength, and number of years of experience in providing the
required services.
• Provide details of risks that may be associated with the project and how the firm
may overcome those risks.
• Provide details of unique benefits that the firm offers on this project.
• Provide a list of projects that includes sufficient detailed description that outlines
the firms experience in Floodplan management Plan development and
implementation, in the format identified below:
Project Original Final Project Number of
Start Date End Date Chan
Description Budget Cost 9e
Orders
4. Tab IV, Firm Credentials, Experience and Specialized Expertise of Team Members (40
Points)
In this tab, include:
• Description of the proposed contract team and the role to be played by each
member of the proposed team.
• Describe the various team members' successful experience in working with one
another on previous projects.
• Attach resumes of all proposed project team members who will be involved in the
management of the total package of services, as well as the delivery of specific
services.
14 -6227
Develop and Update Collier County Flood Management Plan
21
Packet Page -762-
4/8/2014 16.A.14.
Attachment 1
• Attach resumes of any sub - consultants. If sub - consultants are being utilized,
letters of intent from stated sub - consultants must be included with proposal
submission.
• Provide a "not to exceed" two page "Firm Credential and Experience" narrative
that identifies and highlights the firms credentials and experience relative to
Floodplain Management Plan development and experience.
• Provide the resumes of key individual and qualifying experience relative to
Floodplain Management Plan development and implementation that are available
resources and assigned to this project.
5. Tab V, Availability and Responsiveness (10 Points)
• Provide a "not to exceed" two page narrative that indentifies demonstrated
responsiveness to county needs and availability of resources.
6. Tab VI, References — 5 Completed and Returned (20 points)
In order for the Consultant to be awarded any points for this tab, the County requests
that the Consultant submits five (5) completed reference forms from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The County
will only use the methodology calculations for the first five (5) references (only)
submitted by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant's information provided in this area:
• The County will total each of the Consultant's five reference questionnaires and
create a ranking from highest number of points to lowest number of points.
References marked with an N/A (or similar notation will be given the score of zero
(0)). Consultants who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
• The next highest Consultant's number of points will be divided by the highest
Consultant's points which will then be multiplied by criteria points to determine the
Consultant's points awarded. Each subsequent Consultant's point score will be
calculated in the same manner.
• Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Name
Consultant Total
Reference Score
Points Awarded
Consultant ABC
445
20
Consultant DEF
435
19.6
Consultant GHI
425
19.1
Consultant JKL
385
17.3
Consultant MNO
385
17.3
Consultant PQR
250
11.2
Note: Sample chart reflects a 20 point reference criterion.
14 -6227
Develop and Update Collier County Flood Management Plan
22
Packet Page -763-
Attachment 1
4/8/2014 16.A.14.
The points awarded by Consultant will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the Consultant's
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per Consultant. The Selection Committee may, at their sole discretion,
contact references, and /or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
7. Tab VII, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Consultant may result in evaluation point deduction(s) and /or
exclusion of proposal for Selection Committee consideration, depending on the extent of
the exception(s). Such determination shall be at the sole discretion of the County and
Selection Committee.
8. Tab VIII, Required Form Submittals
• Attachment 2: Consultant Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Consultant Declaration Form'
• Attachment 5: Immigration Affidavit and company's E- Verify profile page and
memorandum of understanding
• Attachment 6: Consultant Substitute W9
• Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire
14 -6227
Develop and Update Collier County Flood Management Plan
23
Packet Page -764-
Attachment 1
Exhibit II: General RFP Instructions
1. Questions
4/8/2014 16.A.14.
Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net /bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department Online Bidding System
website. For general questions, please call the referenced Procurement Strategist noted on
the cover page.
2. Pre - Proposal Conference
The purpose of the pre - proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre - proposal conference for this solicitation. If this pre - proposal conference is denoted
as "mandatory", prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and /or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -765-
24
Attachment 1
4/8/2014 16.A.14.
All proposals are to be delivered before 3:OOPM, Naples local time, on or before 03/06/2014
to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and /or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the
Purchasing /General Services Director, or designee, reserves the right to accept proposals
received after the posted close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit one (1) paper copy clearly labeled "Master," and six (6)
compact disks (CD's) with one copy of the proposal on each CD in Word Excel or
PDF. List the Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013 -69 establishing and adopting
the Collier County Purchasing Policy.
If the County receives proposals from less than three (3) firms, the Purchasing Director shall
review all the facts and determine if it is in the best interest of the County to solicit additional
proposals or request that the Selection Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act.
14 -6227
Develop and Update Collier County Flood Management Plan
25
Packet Page -766-
4/8/2014 16.A.14.
Attachment 1
The County's procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all
proposals submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist will review the
proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist will publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
5. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post
a notice announcing the date, time and place of the first committee meeting. Said notice
will be posted in the lobby of the Purchasing Building not less than three (3) working
days prior to the meeting. The Procurement Strategist will also post prior notice of all
subsequent committee meetings and will endeavor to post such notices at least one (1)
day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of
and has a history of successfully completing projects of this type, including, without
limitation, additional information Collier County may request, interviews, or oral
presentations.
8. The Selection Committee, as approved by the County Manager or designee, will review,
evaluate and rank all responsive proposals received from Proposers responding to this
RFP. The committee members will score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their
qualifications, approach to the project and ability to furnish services for the scope of work
outlined in this solicitation during the publicly announced Selection Committee Meeting
prior to the final ranking. This discussion does not preclude the County from having
additional presentations by ranked firms at the County's sole discretion.
9. The Selection Committee will rank qualified firms in order of preference and by
consensus using all information presented to the Committee, choose the top ranked firm
and will subsequently enter into negotiations with the top ranked firm. Award of the
contract is dependent upon the successful and full execution of a mutually agreed
contract.
10. Negotiations shall begin with the top- ranked firm(s) in accordance with Florida Statute
287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the Board of
County Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and /or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
14 -6227
Develop and Update Collier County Flood Management Plan
`1
Packet Page -767-
Attachment 1
4/8/2014 16.A.14.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab II, Business Plan 15 Points
Tab III, Experience and Capacity of the Firm 15 Points
Tab IV, Firm Credentials, Experience and Specialized Expertise of 40 Points
Team Members
Tab V, Availability and Responsiveness 10 Points
Tab VI, References 20 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re- solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re- advertise using the same or revised
documentation, at its sole discretion.
14 -6227
Develop and Update Collier County Flood Management Plan
27
Packet Page -768-
4/8/2014 16.A.14,
Attachment 1
Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
and to comply with all carrier
This offer is subject to cancellation by the
regulations. Risk of loss of any goods
COUNTY without notice if not accepted by
sold hereunder shall transfer to the
VENDOR within fourteen (14) days of
COUNTY at the time and place of
issuance.
delivery; provided that risk of loss prior
to actual receipt of the goods by the
2. Acceptance and Confirmation
COUNTY nonetheless remain with
This Purchase Order (including all
VENDOR.
documents attached to or referenced
b) No charges will be paid by the COUNTY
therein) constitutes the entire agreement
for packing, crating or cartage unless
between the parties, unless otherwise
otherwise specifically stated in this
specifically noted by the COUNTY on the
Purchase Order. Unless otherwise
face of this Purchase Order. Each delivery
provided in Purchase Order, no invoices
of goods and /or services received by the
shall be issued nor payments made
COUNTY from VENDOR shall be deemed to
prior to delivery. Unless freight and
be upon the terms and conditions contained
other charges are itemized, any
in this Purchase Order.
discount will be taken on the full amount
of invoice.
No additional terms may be added and
c) All shipments of goods scheduled on the
Purchase Order may not be changed except
same day via the same route must be
by written instrument executed by the
consolidated. Each shipping container
COUNTY. VENDOR is deemed to be on
must be consecutively numbered and
notice that the COUNTY objects to any
marked to show this Purchase Order
additional or different terms and conditions
number. The container and Purchase
contained in any acknowledgment, invoice
Order numbers must be indicated on bill
or other communication from VENDOR,
of lading. Packing slips must show
notwithstanding the COUNTY'S acceptance
Purchase Order number and must be
or payment for any delivery of goods and /or
included on each package of less than
services, or any similar act by VENDOR.
container load (LCL) shipments and /or
with each car load of equipment. The
3. Inspection
COUNTY reserves the right to refuse or
All goods and /or services delivered
return any shipment or equipment at
hereunder shall be received subject to the
VENDOR'S expense that is not marked
COUNTY'S inspection and approval and
with Purchase Order numbers.
payment therefore shall not constitute
VENDOR agrees to declare to the
acceptance. All payments are subject to
carrier the value of any shipment made
adjustment for shortage or rejection. All
under this Purchase Order and the full
defective or nonconforming goods will be
invoice value of such shipment.
returned pursuant to VENDOR'S instruction
d) All invoices must contain the Purchase
at VENDOR'S expense.
Order number and any other specific
information as identified on the
To the extent that a purchase order requires
Purchase Order. Discounts of prompt
a series of performances by VENDOR, the
payment will be computed from the date
COUNTY prospectively reserves the right to
of receipt of goods or from date of
cancel the entire remainder of the Purchase
receipt of invoices, whichever is later.
Order if goods and /or services provided
Payment will be made upon receipt of a
early in the term of the Purchase Order are
proper invoice and in compliance with
non - conforming or otherwise rejected by the
Chapter 218, Fla. Stats., otherwise
COUNTY.
known as the "Local Government
4. Shipping and Invoices
Prompt Payment Act," and, pursuant to
a) All goods are FOB destination and must
the Board of County Commissioners
be suitably packed and prepared to
Purchasing Policy.
secure the lowest transportation rates
14 -6227
Develop and Update Collier County Flood Management Plan
28
Packet Page -769-
Attachment 1
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and /or services is not
a waiver of the COUNTY'S right to insist
upon further compliance with all
specifications.
Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and /or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
Statutory Conformity
Goods and services provided pursuant tc
this Purchase Order, and their production
4/8/2014 16.A.14.
and transportation shall conform to all
applicable laws, including but not limited to
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order.
9. Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that
it has contracted with the COUNTY for
goods and /or services, or appropriate or
make use of the COUNTY'S name or other
identifying marks or property without the
prior written consent of the COUNTY'S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and /or services to be
provided hereunder.
11. Warranty of Non - Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY'S use of the goods and /or
services provided under this Purchase Order
are inconsistent with VENDOR'S
representations and warranties in section 11
(a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
14 -6227
Develop and Update Collier County Flood Management Plan
Q11
Packet Page -770-
Attachment 1
likely to occur, VENDOR may, at the
COUNTY'S option, procure for the COUNTY
the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non - infringing,
(without any material degradation in
performance, quality, functionality or
additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
and with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
eligible to write policies in the State of
Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes,
and ordinances that are applicable to the
conduct of its business. By way of non -
exhaustive example, this shall include the
American with Disabilities Act and all
prohibitions against discrimination on the
basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
fully responsible for complying with the
provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C.
1324, et seq. and regulations relating
thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the
laws referenced herein shall constitute a
breach of the award agreement and the
County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision
may be regarded by the COUNTY as a
material and substantial breach of the
contract arising from this Purchase Order,
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause
beyond their control, including, but without
limitation to war, strikes, civil disturbances
4/8/2014 16.A.14.
and acts of nature. When VENDOR has
knowledge of any actual or potential force
majeure or other conditions which will delay
or threatens to delay timely performance of
this Purchase Order, VENDOR shall
immediately give notice thereof, including all
relevant information with respects to what
steps VENDOR is taking to complete
delivery of the goods and /or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase
Order, nor any money due or to become due
without the prior written consent of the
COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida
sales and use tax on real property, transient
rental property rented, tangible personal
purchased or rented, or services purchased
(Florida Statutes, Chapter 212), and from
federal excise tax.
17. Annual Appropriations
The COUNTY'S performance and obligation
to pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at
any time by the COUNTY upon 30 days
prior written notice to the VENDOR. This
Purchase Order may be terminated
immediately by the COUNTY for breach by
VENDOR of the terms and conditions of this
Purchase Order, provided that COUNTY has
provided VENDOR with notice of such
breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed
by the laws of the State of Florida. The
venue for any action brought to
specifically enforce any of the terms and
conditions of this Purchase Order shall
be the Twentieth Judicial Circuit in and
for Collier County, Florida
b) Failure of the COUNTY to act
immediately in response to a breach of
14 -6227
Develop and Update Collier County Flood Management Plan
30
Packet Page -771-
C)
a
Attachment 1
this Purchase Order by VENDOR shall
not constitute a waiver of breach.
Waiver of the COUNTY by any default
by VENDOR hereunder shall not be
deemed a waiver of any subsequent
default by VENDOR.
All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
4/8/2014 16.A.14.
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and /or Conditions that are
most favorable to the County and /or
provide the greatest protection to the
County shall govern.
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -772-
a
4/8/2014 16.A.14.
Attachment 1
Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be
Certificates of Insurance must state the Contract Number,
description, or must read: For any and all work performed o n
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
named as the Certificate Holder. The
or Project Number, or specific Project
behalf of Collier County.The "Certificate
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self- insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self- insured retentions or
deductibles will be Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Consultant. The Consultant
shall also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices
of expiration, cancellation, non - renewal or material change in coverage or limits received by
Consultant from its insurer and nothing contained herein shall relieve Consultant of this requirement to
14 -6227
Develop and Update Collier County Flood Management Plan
32
Packet Page -773-
Attachment 1
4/8/2014 16.A.14.
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Consultant hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated
to the full extent permitted under such policy.
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Consultant for such coverage(s) purchased. If Consultant fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right to
offset these costs from any amount due Consultant under this Agreement or any other agreement
between the County and Consultant. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no way
be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Consultant to provide the County with such renewal certificate(s) shall be considered justification
for the County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and /or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 85% or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities /project site
during and after each work assignment the Consultant is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts /agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and /or service agreements or other documents provided by the Consultant.
14 -6227
Develop and Update Collier County Flood Management Plan
33
Packet Page -774-
Attachment 1
7. Public Records Compliance
4/8/2014 16.A.14.
The Vendor /Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a) -(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
8. Work Orders on Fixed Term Contracts
The County reserves the right to order such services from selected firms as may be required during
said period, but does not guarantee any minimum or maximum services to be ordered during the
period specified from any given firm. Work Order service assignments shall be at the sole discretion of
the County.
The contracts are classified as fixed -term Countywide Agreements for various and miscellaneous
services which will be utilized on an as- needed basis. Assignments shall be implemented with Work
Orders subject to a maximum of $200,000 per Work Order and with a maximum yearly contract
amount of $750,000 per firm. Work Order assignments in excess of $200,000 shall be approved by
the Board of County Commissioners.
Should any project that is active on a work order extend past the contract termination date, that work order
will be active and extended as necessary until completion of such project.
9. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(a)_collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and /or services
as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the
Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price for
14 -6227
Develop and Update Collier County Flood Management Plan
34
Packet Page -775-
Attachment 1
4/8/2014 16.A.14.
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within
the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and /or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
10. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall
comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and /or right -of -way for the purpose of inspection of any Consultant's work operations. This
provision is non - negotiable by any department and /or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
11. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
14 -6227
Develop and Update Collier County Flood Management Plan
35
Packet Page -776-
4/8/2014 16.A.14.
Attachment 1
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Consultant to submit the required documentation may be
grounds to deem Consultant non - responsive. A Consultant, with an office within Collier County is
also required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license /registration will need to be renewed thereafter to remain "active" in Collier
County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252 -2477.
12. Survivability
Bids (ITBs /RFPs): The Consultant /Contractor /Vendor agrees that any Work Order /Purchase Order
that extends beyond the expiration date of Solicitation 14 -6227 — Develop and Update Collier County
Flood Management Plan resultant of this solicitation will survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of any Work Order /Purchase Order.
13. Principals /Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is /are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
14. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
15. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non - performance.
16. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
14 -6227
Develop and Update Collier County Flood Management Plan
36
Packet Page -777-
Attachment 1
4/8/2014 16.A.14.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference
to this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by
this provision may serve as grounds for disqualification for award of this contract to the firm.
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide
a certificate of authority (www.sunbiz.org /search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be
identified. Firms who do not provide the certificate of authority at the time of response shall be required
to provide same within five (5) days upon notification of selection for award. If the firm cannot provide
the document within the referenced timeframe, the County reserves the right to award to another firm.
18. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub -
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non - responsive and rejected from further consideration.
19. Protest Procedures
Any actual or prospective Consultant to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Purchasing Director rior to the due date for acceptance of
proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier
County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays
and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Purchasing Director within
two (2) calendar days (excluding weekends and County holidays) of the date that the recommended
award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Purchasing Director.
20. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
14 -6227
Develop and Update Collier County Flood Management Plan
37
Packet Page -778-
4/8/2014 16.A.14.
Attachment 1
business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
Consultant list.
21. Security and Background Checks
If required, Consultant / Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for all
employees that shall provide services to the County under this Agreement. This may include, but not
be limited to, checking federal, state and local law enforcement records, including a state and FBI
fingerprint check, credit reports, education, residence and employment verifications and other related
records. Contractor shall be required to maintain records on each employee and make them available
to the County for at least four (4) years.
22. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
23. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
the individual, firm, and /or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and /or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c.
immediate termination of any contract held by the individual and /or firm for cause.
24. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -
based means of verifying employment eligibility of workers in the United States; it is not a substitute for
any other employment eligibility verification requirements. The program will be used for Collier County
formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and
construction services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the Consultant's /bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the
fully executed E- Verify Memorandum of Understanding for the company. Consultants are also
14 -6227
Develop and Update Collier County Flood Management Plan
38
Packet Page -779-
Attachment 1
4/8/2014 16.A.14.
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder /Consultant does not comply with providing the acceptable E Verify evidence and the
executed affidavit the bidder's / Consultant's proposal may be deemed non - responsive
Additionally, Consultants shall require all subcontracted Consultants to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify) program
visit the following website: hftp: / /www.dhs.gov /E- Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et sea. and regulations relating thereto, as either may be amended and
with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
14 -6227
Develop and Update Collier County Flood Management Plan
39
Packet Page -780-
4/8/2014 16.A.14.
Attachment 1
C,o per co-p r y
Admnistrative SeMces [rvision
Purchasing
Attachment 1: Consultant's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants
not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover
page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL
34112.
We are not responding to CCNA Solicitation Develop and Update Collier County Flood
Management Plan for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
14 -6227
Develop and Update Collier County Flood Management Plan
40
Packet Page -781-
Attachment 1
:a 73er Casa y
Administrative Services I?iuision
Purchasing
Attachment 2: Consultant Check List
4/8/2014 16.A.14.
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated
and return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
CCNA Solicitation: 14 -6227 — Develop and Update Collier County Flood
Management Plan
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and
Due Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER- DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
14 -6227
Develop and Update Collier County Flood Management Plan
41
Packet Page -782-
4/8/2014 16.A.14.
Attachment 1
Cofer ComltV
Administrative Services Division
Purchasing
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and /or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and /or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and /or agents) agrees to immediately notify in writing the
Purchasing /General Services Director, or designee, if any actual or potential conflict of interest arises
during the contract and /or project duration.
Firm:
Signature and
Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this
20
by
identification
Notary Public
day of
, who is personally known to me to be the
for the Firm, OR who produced the following
My Commission Expires
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -783-
42
Attachment
Carper comity
Adminiss-abue Services Division
Purchasing
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
4/8/2014 16.A.14.
RE: CCNA Solicitation: 14 -6227 — Develop and Update Collier County Flood Management Plan
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement
with any other person and this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose
of establishing a formal contractual relationship between the firm and Collier County, for the performance
of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon
the proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
200_ in the County of , in the State of
Firm's Legal Narne:
Address:
City, State, Zip
Code:
Florida Certificate of
Authority Docurrlent
Number
Federal Tax
Identification
Number
CCR # or CAGE
Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
14 -6227
Develop and Update Collier County Flood Management Plan
Packet Page -784-
43
Attachment 1
Additional Contact Information
Send payments to:
(required if different from Company name used as payee
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
4/8/2014 16.A.14.
14 -6227
Develop and Update Collier County Flood Management Plan
44
Packet Page -785-
Attachment 1
4/8/2014 16.A.14.
cofrler <Z47I.Mty
Admmistyabw Services Division
Purchasing
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 14 -6227 — Develop and Update Collier County Flood Management Plan
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are
required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time
of the submission of the Consultant's /bidder's proposal. Acceptable evidence consists of a copy of the
properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E- Verify program may deem the Consultant / Bidder's proposal as non - responsive
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A
(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the
INA shall be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986
Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-
Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at
the time of submission of the Consultant's / Bidder's proposal.
Company Name
Print Name
Signature
State of
County of
Title
Date
The foregoing instrument was signed and acknowledged before me this day of
20_, by
who has produced
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
as identification.
(Type of Identification and Number)
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
14 -6227
Develop and Update Collier County Flood Management Plan
45
Packet Page -786-
4/8/2014 16.A.14.
Ad-mnistatw Services Division
FvrJlaSing
Attachment 6: Consultant Substitute W — 9
Request for Taxpayer Identification
Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the
following information for tax reporting purposes from individuals and companies who do business with the
County (including social security numbers if used by the individual or company for tax reporting
purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business
and return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address
State
Telephone
Order Informatior
Address
City
FAX
Email
State
FAX
Zip
2. Company Status (check only one)
3.
City
Zip
Email
Remit / Payment Information
Address
City State
FAX
Email
Zip
_Individual / Sole Proprietor
_Corporation
_Partnership
_Tax Exempt (Federal income tax - exempt entity
_Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3)
Enter the tax classification
(D = Disregarded Entity, C.= Corporation, P = Partnership)
axpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
;Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the
contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
14 -6227
Develop and Update Collier County Flood Management Plan
46
Packet Page -787-
Attachment 1
1crr C� lty
Admnisba#rve Services Division
Purchasing
4/8/2014 16.A.14.
Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ❑ Employer's Liability
3. ® Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
$ single limit per occurrence
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification
To the maximum extent permitted by Florida law, the
Contractor /Vendor /Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor /Vendor /Consultant or anyone
employed or utilized by the ContractorNendor /Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ® Automobile Liability
$ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ® Other insurance as
❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Liability $1,000,000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
14 -6227
Develop and Update Collier County Flood Management Plan
47
Packet Page -788-
4/8/2014 16.A.14.
Attachment 1
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ❑ Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ❑ Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. ❑ The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. ❑ Thirty (30) Days Cancellation Notice required.
Consultant's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm Date
Consultant
Signature
Print Name
Insurance Agency
Agent Name Telephone Number
14 -6227
Develop and Update Collier County Flood Management Plan
48
Packet Page -789-
hment 1
Cn lea' Covs y
Admirushbve Services division
Purchasing
Attachment 8: Reference Questionnaire
Solicitation: 14 -6227 — Develop and Update Collier County Flood Management Plan
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire)
Email:
FAX:
4/8/2014 16.A.14.
(Evaluator's Company completing reference)
Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm /individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm /indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0."
Project Description:
Project Budget:
Completion Date:
Project Number of Days:
Item
Citeria
Score
1
Ability to manage the project costs (minimize change orders to scope).
2
Ability to maintain project schedule (complete on -time or early).
3
Quality of work.
4
Quality of consultative advice provided on the project.
5
Professionalism and ability to manage personnel.
6
Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7
Ability to verbally communicate and document information clearly and succinctly.
8
Abiltity to manage risks and unexpected project circumstances.
9
Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10
Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to:
Packet Page -790-
By
14 -6227
Develop and Update Collier County Flood Management Plan
49
fD
O
4/8/2014 16.A.14.
Packet Page -791-
Cn,
(D
CD
(D
CD
0 :7
0
rn
3
(D
:3
F
-n
>
M
(D
CD
0
z
CD
0
h
Cr
CD
CD
M
N
0
0
Co
CD
0 fu
CD
0
CD
-n
O
0
'CD
CD
M
(D
0
CD
CDI
-n
CD
0
M
CD
cD
CD
CD
rh
Cn
SL
(D
0
0
0
0
CD
(D
CD
CD
M
A
c0
N
C
CD
=- ='
° m
Paco
t Page - 792 -
CA
± M
n
0
CD ° CO O '0G
-
m
m
Z
'a
(D
fD
Q O
CD
tL � O IV
G
0)
G Q
CD CD
-=i v
O @ y =
N
t/7
CD s
C7
v,
3�cn00�'
m
0
(D&
o
O CD
N Q CD 3
n
O N
N 0
3 0
5 v 3 Cn 3 0
0.
-o -4
O
D 3
`�
0_ = Cr (D —
_
1 c
0
0' a 0 CL
0
0.
F.
0
-0 �'
0
n -+ o c0 c
s= 0 -� 3 v
�,°
3
C
o C,
?
-0 <.
=r
° m O CA
O 3
o y
0
3
_«
=
0 vi
N
Q a O M cr Cad 0
N
CD
(D
�.
O us C)
.Ni _
Cn
... y
3
K
-" _
o
=T 0 N O
CJt
O
O
CD
M)
CD CD w N° 0
3
c O
0, " � (D O
N
Cn 0 Q'
-„
(D
C)
d
Cn 0
__ (D c (D
-p 0 CD
Cn
O
n O
3
3 }« Gc N
G1
II)
cD
tD
0 0
... 0
CL
fl1
0
(D
O O
N
GS
II�
O
'C7
Q Q CD O
`�
n
C/)
a q is
(D <.
r. m 0
-9
o
sll
o sv CD
o X
0
=3
w O v c v
O
v
Q�
O O G
O
CD
O
7 O
CL
CA)
�.,CD y
O
v
CD
`< S? O Q
N
O
°
@ ZT M rte, N
y
N a Q- N
y
m
CD
° y
i': _�
o
0
00
°� -a
'o =�
�
CD
0
O Cn <.
3
C — Z.
CL a v
O
Cn
CD
CIO)
N•
(D
0.
cr
0 `(D
CD
0
C7
O
t77
N
CD
to
O
0 n
0 ,-'
O-
CL
C0
-0
to
(D 0
N
CD
CD
V -w 0
w
C.
M
00
CL
N
O
4/8/2014 16.A.14.
y
N .0 'CD tU
N
3w
y O
o ro 0 a
0
a
FD
N
�
m
o ° o °
O
cQ
n�i
(D
3(D -0
v
x
m
cn CD
o
y
r
=
CD v
T
m
a
o CD
�
o'
ro
c c ° o �.
a,?
CD < CD
-, 6 cc U
CD
�,
(D a
o
c 3
Er <
v CD
fu
�r
(D ° CD (D a
° c
�
o
- c E
3
0
a <_
3 6 (D 3 (n
-
CD
Q
=
CD (D
O 0 C CCDD CD
x n
}
o
3
�w
0 n
Q O N 3 0
�oa�3
v (D
_ o
O M O
y
gi p•
� N v N Q p
�$
O C
y M _.
o
N (D o <
rn
O
c O v,' O fD
—
o.
`...°
c'
cn cQ
3 -� m
n CD (n CD
N
N ,a
DO
N
C
n c
ma
(D (p (D
CD0x
O CD
o
o < (D
N M
o'
° E
cQ
°� tea-
m
CD
-
_
v (n c �7
m
N
U)
n UJ Q v
TI
—
=r to
c v (D
O
C r_
06
��
U2
0
cD ° O
3
`••.`
O 03
cn 0 ° CL
M
CD
CD
CD
3
Q
W O
p O
O —�
m
fD C
C A S 3 Cn
O.
m
N 3 m
CD
CS CD n
Z7
m
CD -.
O
� v< o a
cn CD
-n
m a a n
3 cD
° o o c
C2
p c v
a
m o
n N
c
O
w
�
c
,p
c
m
a
C
m
S'
s
CD
d
x
0
a
4/8/2014
16.A.14.
ro
ac
- -
< C)
CD
z
v
3
c
CD
c
co
cn 5•
a,?
N
3
N -0
. -sm
fu
-On Q„ 'k
A
O ?? � CD
0
m
x n
}
o
r
m
�oa�3
^� N
O
CD 'D
O C
y M _.
O
N 'tr
O —
'(D' c
Cl) 7
N
N ,a
N
CD
'CD
O CD
N M
N
Q
@1
to
N
O
N .,
=r to
O
C r_
06
U2
0
(D
CD =) O
M
CD
w
CL
U; o c ju
-,
N 3 m
y � 0
`D -M
C m
3
F n
L2 O
a I
c n
m O
(D
n �
c
`J
O N_
v
CD CD
(D 'a
0 3
to
-o
CD
D
m
m
i
R
0
_
(D
0
0 0
fD
CD
3
m
Q
to
cnm
m
N
0
m
0
0
_
cD
N
C)
0
3
0
CD
3
m
c
Q
CD
d
m �
7 N
x
CD
(O =
CD
n N
O
0
N
d
C
_
0
7
N
d
o.
c
o•
CD
CD
w.
o'
_
N
to
Sr
CD
N
N
_
x
4t
N
N
N
O
O
O
cc
CD
_
a
N
4/8/2014 16.A.14.
cn
CD "=
G o° o O m
°
cn <
(D
° <
3 — CD
.. =0 N
CD
0 m
�_ o � -- -n
S
=T 0
1U
p p ? (D N
G
tea.
3°x,3_
:a
c 3
CD c ' CL
O f, + O (p z
o' o ° m a ID C
CD _Q
QO 3 6cD
'y
Q<
�3cr (D�cn
�1
1
_0 CL
-0 O S p
CQ N fD
0
0
N O p
0 co
o
0- o N� 0
to
cn o
m CD
Q1 2. N O n
° 0
-o iv o < 3
0 cn 0 CD
n 3 m a = °
O
3 (D c-,-0�
_
-O" CL
C
CL
° a° c?
CD
tr
o o
.
CT
cQ �cQ
r
�C�
cn (n
v
C
CD o v
cn
... n
cn
t0
C O CD X
(p
G
Q.
°—'
N
`G U) n O Q
CL
m o :r
CL O
O o ° —I
�
O' 0- -n
o "
�
ai
a) = m
CD
=r
°
a n
O O
0
O N M O- Q.
N
-+�
° 0
U) O O C
v a
0 y
CD
a � w w
0
4/8/2014 16.A.14.
T
m 'o
v�
M j
m 80
O N
'C N
py V
CL
C
.a
Q
l�D
0
O
CD
n
O
C
7
-n
0
O
m
O
to
m
CD
O
ci
O
n
� o
a. m
C o
R O
Cl) V
CD
C1 -�
c
n=r
O N
R 51
My
C
0 3
O M
(o
'a
CD
I
D
N
cn
m
0
a
n m
0
0 A
m = M'
°
CD_
„y
O
O
� m °
0
0 co
3
M N
3'
N
cD
X
_
_
-O" CL
O
G
tr
m
2•
... n
cn
Q
(p
G
Q.
°—'
m°
x
n
N
W
�
O' 0- -n
o "
�
ai
•m
m
°
N (D d
0 y
0
o D
�,
'd
C
�/!
c S
n
o N
S
C
n
;(D
(D
N a
o.
°
N
CD
m
a
cr
O
0 m
:;
rn
O
O
y
O
CD
N
O
�•
N
O
�
o 0
?
0
MCL ID
N
V
cr
1
S O
L 0
c0. N
T
m 'o
v�
M j
m 80
O N
'C N
py V
CL
C
.a
Q
l�D
0
O
CD
n
O
C
7
-n
0
O
m
O
to
m
CD
O
ci
O
n
� o
a. m
C o
R O
Cl) V
CD
C1 -�
c
n=r
O N
R 51
My
C
0 3
O M
(o
'a
CD
I
D
N
C CD
n m
0
0 A
m = M'
T
m 'o
v�
M j
m 80
O N
'C N
py V
CL
C
.a
Q
l�D
0
O
CD
n
O
C
7
-n
0
O
m
O
to
m
CD
O
ci
O
n
� o
a. m
C o
R O
Cl) V
CD
C1 -�
c
n=r
O N
R 51
My
C
0 3
O M
(o
'a
CD
I
D
N
0
N
(D
m
a
n
3
m
m
m
w
UD
S,
O
m
0
0
N
(n
N
C)
0
CD
m
3
o-
m
m
m x
m
c
0
N
a
D
d
c
co
C.
VI
7
CL
a
Q
3
m
�D
5
0
m
C
CD
N
a�
#
N
N'
n
O
a
cn
cc
w
_
CD
cr = —
o U) <
CD
O CD
=r =
CD CD
Q
= 3
C7, l<
Q
Q <
Q
� C
O �
0
v CD
v�
O cn
C)
O
N =
to
O ..
. v
n _
v Q
O O
_
Cl)
(O =
= C2
CL
CL o
0
cD a
.. (D
O O
O _
CD
� o a- m ,+
< o
o
O'
N
CD N
(D
<
0 m
=7 O �.
O a'
W —
v
CD
v CD
(D
CD U) _a
O CD <•
Q
7
- CD 0-
O C
O
C Cn N
3 O
n
N co
n
CD CD
-' CQ CD
tin —
cn O
C0
CD
O n
6 0
.
0 CD
v
o n
CD
5
CL
-a n
N O <
C
O
Cr O
cn O CD
G CD
CD cn _
CD
CD
O
CD Q
CD CD
x _ 3
.(7
v
O
n.
CD
ca
_
cn
ZT _
�
n
(n n
o
CD CD 77
CD
G
0 O 0-
CD 0O - CD
v
o O
M
=r m Cn CD
n
CD
< O Q
to
N
= CD <.
0- a cn
_
Q
L2
O 0 C
=3 N
4/8/2014 16.A.14.
Pacl24--
Page -795-
N
<
0 m
_
(n
CD
cn
CD
n
03
:CA
O
cn
O
N
v w
CD
CD
CD
�
CD
o, x
,n, -
-nnCD
CD
p
m
.A o 0
_Q
tJ1 ; CD
<
CL
M, 'v
n
CD Q
v
O
cn
CD CD
rn
CD w
cn
Po
O
0
�.
_
�v
j� �
o
00 ;�
CD
0 An
CD
n
CD v CD
D.
N Q
O
Zr
CD
CD
Q
h
cr
0 COI
CD
,=y, n
,y
O
0'
CD
M
N
N
O
�
O
A
O
C =
CD
o
cn
CD
i y
ni
I~I C cn
3(
-fin o
_0 °- —
CD
P d O
N CD
N
4 O
O n
n �
O N
cm
CD 'o CD
O
CD
d
'O
CD
q
D
3
CD
a:
0
fD
0
0
3
CD
CD
3
CD
3
a'
m
co'
0
CD
0
0
0
N
N
(7
O
3
rD
cu
3
0
3
C
CD
o�
i
� y
x
�n CD
CD o
C1 y
O
O
d
C
7
N
a
3
o�
0
N
S
w
d
7
fa
N
N
N
fD
fmO
O
a
VPI
_
m
i
C,
9
Id+ -
r
4/8/2014 4�kkcf
N
CD
m
,(7a.
O
_
3
m
CD
m
CS
CD
5*
C1
[1
C
to
sli
N
N
N '0
v *�
'a N
V
O
C2.
C
'a
M
n
O
W
n
O
_
3
l<
T
O
O
Q
3
lV
CD
CD
a
o�
O
57 0 O
C.
C:
c 0
°—' o
cn =
CD `�
n
_
O n
O N
3 �
D
O CD
CD 03
C �
O 3
CD
7� K
to
T
d
a
4
D
�'* N
r
o3m N
<
<o °o�u
CD
CD _ N
— O
0 CD =
O CD CC n 3.
O
O CF cDD v
CL
E
3
c3
=°° -'a
a G_
3
0 OL N O CD c,
• C
C a
= -+� C COn 3 N
a o 3
a0i
cr m
3 CD 3
c
� - CD
c -° � = a�
cn CO CD
O
0
p O CD
Q �0
0u CCDD
O
N CD
= N CD C, O C-)
N CD
5 N cn t2 O
'
o N
0
CD " .-* -' 3
0 n N° O
< 3
.�„
_ .
C O N O CD —
_.
_
03
N C
° CD
3 CD
Cn =-
3 .. CD
0. =
CD = CD _ CD
Q
3
0 0
_. _
Q <
_
0 CD
to n
v
cn O W
CL
[Q =
O CD < 7c
CL O
m
n=
0 0 a
mo=•��
77
m O
<
N ° -I
CD C2 -'
c � N
CD
CD
CCD N
C)
° o
� 0 m ° CL
O
Er
N = S.
CD
0- CL n
m
C2 N v
i
C,
9
Id+ -
r
4/8/2014 4�kkcf
N
CD
m
,(7a.
O
_
3
m
CD
m
CS
CD
5*
C1
[1
C
to
sli
N
N
N '0
v *�
'a N
V
O
C2.
C
'a
M
n
O
W
n
O
_
3
l<
T
O
O
Q
3
lV
CD
CD
a
o�
O
57 0 O
C.
C:
c 0
°—' o
cn =
CD `�
n
_
O n
O N
3 �
D
O CD
CD 03
C �
O 3
CD
7� K
to
T
d
a
4
D
�'* N
r