Agenda 03/25/2014 Item #16G4 3/25/2014 16.G.4.
EXECUTIVE SUMMARY
Recommendation to approve a Resolution authorizing execution of Supplemental Joint
Participation Agreement Number One, to Contract No. AR519 with the Florida Department of
Transportation to provide additional funds in the amount of $688,436 for Runway 9-27
Rehabilitation Construction at the Immokalee Regional Airport (Project 33300), and authorize the
necessary budget amendments.
OBJECTIVE: To accept additional funds from the Florida Department of Transportation(FDOT) in the
amount of$688,436 for construction of Runway 9-27 rehabilitation at the Immokalee Regional Airport
(IMM).
CONSIDERATIONS: The BCC accepted a grant offer from the FAA in the amount of$6,754,362 to
fund construction of Runway 9-27 rehabilitation at IMM on September 24, 2013, Agenda Item 14A4.
At that time the Airport Authority informed the Board that it would request and additional funding in the
amount of$822,436 from FDOT.
On October 22, 2013, Agenda Item 14A3. the BCC accepted a grant from FDOT in the amount of
$134,000 to fund construction the Runway 9-27 rehabilitation at the Immokalee Regional Airport, with
FDOT programming the balance of the Airport Authority's funding request($688,436) for future years.
The additional FDOT funding in the amount of$688,436 is now available for this project.
Federal Share $6,754,362
State Share $ 822,436
County Match $ 487,040
Total Estimated Project Cost $8,063,838
Budget Amendments are required to recognize this additional FDOT funding in Project 33300. The
County Match will decrease with this additional funding.
FISCAL IMPACT: The estimated project cost has not changed. The FDOT grantor portion of funding
has increased allowing the local portion to decrease as anticipated. Budget amendments are necessary to
recognize additional FDOT grant revenue in the amount of $688.436 within Airport Grant Fund 498
project 33300. A like amount of funding ($688,436) will be removed from Airport Grant Fund 499 to
reduce the local match loan transfer from the General Fund (001).
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: Supplemental Joint Participation Agreement Number One, to Contract
No.AR519 is a standard FDOT contract and cannot be altered. This item has been approved for form and
legality and requires a majority vote for Board approval.
RECOMMENDATION: That the Collier County Board of County Commissioners approve and
authorize the Chairman to execute the attached Resolution authorizing execution of Supplemental
Agreement One to Joint Participation Agreement No. AR519 with the Florida Department of
Transportation to provide additional funds in the amount of$688,436 for construction of Runway 9-27
rehabilitation at the Immokalee Regional Airport, and approve necessary budget amendments.
Prepared by: Thomas Vergo,Airport/Project Manager, Collier County Airport Authority
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Attachments: 1)JPA Resolution; 3)JPA Agreement
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.G.16.G.4.
Item Summary: Recommendation to approve a Resolution authorizing execution of
Supplemental Joint Participation Agreement Number One,to Contract No. AR519 with the
Florida Department of Transportation to provide additional funds in the amount of$688,436
for Runway 9-27 Rehabilitation Construction at the Immokalee Regional Airport(Project
33300), and authorize the necessary budget amendments.
Meeting Date: 3/25/2014
Prepared By
Name: BrueggemanDebra
Title: Operations Coordinator,Airport Authority
3/10/2014 12:50:43 PM
Submitted by
Title: Manager-Airport,Airport Authority
Name: VergoThomas
3/10/2014 12:50:44 PM
Approved By
Name: LynchDiane
Title: Supervisor-Operations, Road Maintenance
Date: 3/13/2014 4:04:34 PM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 3/13/2014 4:18:25 PM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 3/13/2014 4:20:28 PM
Name: KearnsAllison
Title:Manager Financial& Operational Support,Transportation Administration
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3/25/2014 16.G.4.
Date:3/13/2014 4:56:48 PM
Name: ShueGene
Title:Director-Operations Support,Transportation Administration
Date: 3/13/2014 5:24:23 PM
Name: VergoThomas
Title:Manager-Airport,Airport Authority
Date: 3/13/2014 7:41:00 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 3/14/2014 9:07:30 AM
Name:BelpedioJennifer
Title:Assistant County Attorney, CAO General Services
Date: 3/14/2014 4:47:09 PM
Name: CasalanguidaNick
Title:Administrator-Growth Management Div, Business Management&Budget Office
Date: 3/17/2014 10:59:3 7 AM
Name: KlatzkowJeff
Title:County Attorney,
Date: 3/17/2014 1:43:55 PM
Name: StanleyTherese
Title:Management/Budget Analyst, Senior, Grants Management Office
Date: 3/18/2014 4:25:01 PM
Name: FinnEd
Title:Management/Budget Analyst, Senior, Transportation Engineering&Construction Management
Date: 3/18/2014 5:03:19 PM
Name: KlatzkowJeff
Title:County Attorney,
Date:3/19/2014 9:07:02 AM
Name: OchsLeo
Title:County Manager, County Managers Office
Date:3/19/2014 11:10:19 AM
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RESOLUTION NO.2014-
RESOLUTION OF THE COLLIER COUNTY AIRPORT AUTHORITY
APPROVING AND AUTHORIZING CHAIRMAN EXECUTION OF THE
ATTACHED SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
NUMBER ONE TO CONTRACT NO. AR519 WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION
WHEREAS,the Collier County Airport Authority has the authority to enter into the
attached amendment to agreement with the Florida Department of Transportation to
undertake projects as authorized by Chapter 332, Florida Statutes, and Section 14-60 of the
Florida Administrative Code,and Ordinance 2004-03,as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE Collier County Airport Authority,
Collier County,Florida,that:
1. That the Supplemental Joint Participation Agreement (JPA) Number One to JPA
Contract Number AR519 to Rehabilitate Runway 9-27 at the Immokalee Regional
Airport, Financial Management Number 430969-1-94-01, attached hereto, is
hereby approved.
2. The Chairman of the Collier County Airport Authority, Tom Henning, is
authorized to enter into,modify or terminate Supplemental JPA Number One to
Contract No. AR519 with the Florida. Department of Transportation, unless
specifically rescinded.
3. This Resolution shall take effect immediately upon adoption.
ADOY11D this 25th day of March 2014 after motion, second and majority vote in
favor of adoption.
ATTEST: COLLIER COUNTY AIRPORT AUTHORITY,
COLLIER COUNTY,FLORIDA
DWIGHT E.BROCK,Clerk
By:
,Deputy Clerk By:
TOM HENNING
CHAIRMAN
Approved as to form and legality:
Cu {d)
e er A. Belpedio
Jennifer Pdio e
Assistant County Attorney 31 ii \ 1 �' v
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION '' TRANSPORTATION
725430-07
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT ;a'6
Number One
Financial Project No.: Fund: 010 FLAIR Category: 088719
430969-1-94-01 Function: 15 Object Code; 750004
(ltem-segment-phase-sequence) Federal No.: N/A Org, Code: 55012020129
Contract No.: AR519 DUNS No.: 80-939-7102 Vendor No.: F598000558130
Catalog of Federal Domestic Assistance Number. N/A Catalog of State Financial Assistance Number:55.004
•
THIS AGREEMENT,made and entered into this day of ,by and
between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION,an agency of the State of Florida,hereinafter
referred to as the Department,and Collier County Airoort Authority
2005 ainsail Drive. Suite 1. Naples.Florida 34114
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS,the Department and the Agency heretofore on the 7th day of November 2013 ,
entered into a Joint Participation Agreement;and
WHEREAS,the Agency desires to accomplish certain project items as outlined in the Attachment"A"appended
hereto; and
WHEREAS,the Department desires to participate in all eligible items for this project as outlined in Attachment"A"
for a total Department Share of$822.436.00
NOW,THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to
flow from each to the other,the parties hereto agree that the above described Joint Participation Agreement is to be
amended and supplemented as follows:
1.00 Project Description: The project description is amended
no change.
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PUBLIC TRANSPORTATION
0617
Paps 2 alb
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725.03007
PUBaJC TRANSPORTATION
08111
Page 3at 0
2.00 Project Cost:
Paragraph 3.00 of said Agreement is®increased/❑decreased by$0.00
bringing the revised total cost of the project to 58.063.838.00
Paragraph 4.00 of said Agreement is®increased/❑decreased by 5688,436.00
bringing the Department's revised total cost of the project to$822.436.00
3.00 Amended Exhibits:
Exhrbit(s)A,B.and D of said Agreement is amended by Attachment"A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement July 1.2019
5.00 E Verify:
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contractor during the term of the contract;and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S.Department of Homeland Security's E Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
CA
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725.03047
PUBLIC TRANSPORTATION
O6/11
Pap 4o 6
Financial Project No. 430969-1-94-01
Contract No. AR519
Agreement Date
Except as hereby modified,amended or changed,all other terms of said Agreement dated 11!712013
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have caused these presents to be executed,the day and year first
above written.
AGENCY FOOT
Collier County Airport Authority See attached Encumbrance Form for date of Funding
AGENCY NAME Approval by Comptroller
SIGNATORY(PRINTED OR TYPED) LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE CHRIS SMITH
DEPARTMENT OF TRANSPORTATION
C IC% tZ vrn4
Director of Transportation Development
TITLE TITLE
ATTEST:
DWIGHT E.BROCK, Clerk
A.pproved as to form mmd legality
By: o.a
Assistant County At1�0
3tln ' r`1
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725.0.70-07
PUBLIC TRANSPORTATION
08n 1
Par 5of8
Financial Project No. 430969-1-94-01
Contract No. AR519
Agreement Date
ATTACHMENT"A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the
State of Florida,Department of Transportation and Collier County Airport Authority
2005 Mainsail Drive.Suite 1.Naples.Florida 34114
dated
DESCRIPTION OF SUPPLEMENT(Include justification for cost change):
Advancing grant reimbursement to Fiscal Year 2014.
I. Project Cost: As Approved As Amended Net Change
$8,063,838.00 $8,063,838.00 $0.00
Total Project Cost $8,063,838.00 $8,063,838.00 $0.00
II. Fund Participation: As Approved As Amended Net Change
Department: $134,000.00 $822,436.00
$688,436.00
Agency: $1,175,476.00 $487,040.00 ($688,436.00)
Other. $6,754,362.00 $0.00
$0.00
Total Project Cost $8,063,838.00 $1,309,476.00 $0.00
Comments:
CA
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728-03607
PUBLIC TRANSPORTATION
08/11
Pepe 8 0<8
III. MULTI-YEAR OR DEFERRED REIMBURSEMENT PROJECT FUNDING
If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement,funds are
programmed in the Departments Work program in the following fiscal year(s):
FY 2014 $822,436.00 FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
Project
years may be advanced or deferred subject to Legislative appropriation or availability of funds.
— — Packet Page-1525-
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Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number 430969-1.94-01
Contract Number:AR5I9
Supplemental Agreement One
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority, 2005
Mainsail Drive. Suite 1. Naples, Florida 34114 dated and referenced by the
above Financial Project Number.
PROJECT LOCATION: Immokalee Regional Airport
PROJECT DESCRIPTION: Rehabilitate Runway 9-27
SPECIAL CONSIDERATIONS BY AGENCY:
The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of
project assistance that will reflect the Department's contract number, Financial Project Number
and the Federal Identification number, where applicable and the amount of state funding action
(receipt and disbursement of funds) and any federal or local funding action and the funding
action from any other source with respect to the project.
The plans and specifications review required in paragraph 15.00 of the Agreement shall include
an Engineer Certification and compliance with Department requirements as outlined in Exhibit
SPECIAL CONSIDERATIONS BY DEPARTMENT:
Effective July 1, 2010, Section 215.971 of the Florida Statutes, requires agreements with the
State to contain a scope of work that clearly establishes quantifiable and measurable deliverables.
Each deliverable must specify the required level of service to be performed and the Department's
criteria for evaluating successful completion. The items must be submitted and approved
through the Florida Aviation Database http://www.florida-aviation-database.com/ filed under the
appropriate Financial Management (FM) number to meet the deliverable requirements. The
deliverables must be received and accepted by the Department prior to the payment of services.
The Department of Financial Services Internet link below provides guidance on clear and
comprehensive scopes and deliverables development. The scope of work and deliverables are
specifically addressed in chapter 3:
http://www.m vfloridacfo.com/aad ir/docs/ContractandGrantManagementU serGuide.pdf
Exhibit A,Page 1 of 4
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Collier County
Collier County Airport Authority
lmmokalee Regional Airport
Financial Project Number 430969-1-94-01
Contract Number.AR5I9
Supplemental Agreement One
Narrative This project is to rehabilitate Runway 9-27 and extend Taxiway B. The
runway will be relocated to accommodate the FAA requirement to
decouple the runways. Associated improvements include grading and
drainage in the runway/taxiway object free areas; replacement of runway
edge lighting; the addition of REILs and PAPIs; a new airfield electrical
vault and emergency power generator; new taxiway edge lights; signage
for Taxiways A-2, B, B-1, B-2 and B-3; relocate segmented circle and
wind socks; new Taxiway B-2; removal of old runway pavement; hold
and blast pads, and other miscellaneous improvements.
Justification Runway 9-27 pavement has exceeded FAA recommended pavement
overlay interval and is currently in very poor condition. Decoupling of the
runways is required by the FAA. Preservation is vital to ensure safety and
longevity of the runway.
SCOPE OF SERVICES
Design Phase
1. The Agency must submit a signed copy of an agreement between the Agency and its
third-party consultant, incorporating the scope of services and schedule of values
which have been approved by the Department. The scope of services must include or
incorporate by reference a schedule of values that will be used to approve payments
to the third-party consultant. The scope of services and schedule of values must be
approved in writing by the Department before the Agency enters into an agreement
with its third-party consultant. The schedule of values shall be a complete and
detailed itemization describing each subcategory of work and related pay items and
their associated total value, quantity, unit of measurement and unit price/cost. The
consultant should invoice the Agency on a regular basis using the approved schedule
of values and one of the following methods:
a. Percentage Completed. For this method the consultant's invoice should list a
detailed description of each task in the approved scope of services and schedule
of values, the dollar value amount for the item, the percentage competed for the
item, and the dollar value for the percentage completed.
b. Completed Tasks. For this method the consultant's invoice should list a detailed
description of each task in the approved scope of services and schedule of values,
the dollar value amount for each item, indicate which task have been completed,
and the dollar value for each task completed.
Exhibit A,Page 2 of 4
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Collier County
Collier County Airport Authonty
lmmokalee Regional Airport
Financial Project Number 430969-1-94-01
Contract Number ARi19
Supplemental Agreement One
2. The Agency shall sign each invoice submitted to the Department and certify thereon
that the Agency has verified that the percentages of and/or task completions are
correct and that the amounts indicated on the invoice are correct.
3. Any change(s) to the approved scope of services or schedule of values will require a
change order approved by the Department, and signed by the Agency and the third-
party consultant. Invoices incorporating unapproved changes cannot be submitted by
the Agency or paid by the Department. Invoices submitted to the Department with
any unapproved charges will be rejected by the Department.
Construction Phase
4. The Agency must submit a signed copy of an agreement between the Agency and its
contractor, incorporating the scope of services and schedule of' values which have
been approved by the Department. The scope of services must include or incorporate
by reference a schedule of values that will be used to approve payments to the
contractor. The scope of services and schedule of values must be approved in writing
by the Department before the Agency enters into an agreement with its contractor.
The schedule of values shall be a complete and detailed itemization describing each
subcategory of work and related pay items and their associated total value, quantity,
unit of measurement and unit price/cost. The contractor should invoice the Agency
on a regular basis using the approved schedule of values and one of the following
methods:
a. Percentage Completed. For this method the contractor's invoice should Iist a
detailed description of each task in the approved scope of'services and schedule
of values, the dollar value amount for the item, the percentage competed for the
item, and the dollar value for the percentage completed.
b. Completed Tasks. For this method the contractor's invoice should list a detailed
description of each task in the approved scope of services and schedule of values,
the dollar value amount for each item, indicate which task have been completed,
and the dollar value for each task completed.
5. The contractor should submit their pay request to the Agency's project inspector for
approval using the standard "Application and Certificate for Payment" form. The
Agency's project inspector will review and approve the contractor's pay request
certifying the percentage of completion and/or quantities are correct.
Exhibit A,Page 3 of 4
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Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:430969-1-94-01
Contract Number:AR519
Supplemental Agreement One
6. The Agency shall sign each invoice submitted to the Department and certify thereon
that the Agency has verified that the percentages of and/or task completions are
correct and that the amounts indicated on the invoice are correct.
7. Any change(s) to the approved scope of services or schedule of values will require a
change order approved by the Department, and signed by the Agency and the
contractor. Invoices incorporating unapproved changes cannot be submitted by the
Agency or paid by the Department. Invoices submitted to the Department with any
unapproved charges will be rejected by the Department.
Exhibit A,Page 4 of 4
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Collier County,
Collier County Airport Authority
lmmokalee Regional Airport
Financial Project Number:430969-1-94-01
Contract Number:AR519
Supplemental Agreement One
EXHIBIT "B"
PROJECT BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority 2005
Mainsail Drive. Suite 1.Naples. Florida 34114 dated and referenced by the
above Financial Project Number.
Expiration Date: July 1, 2019
•
Project funds are programmed in the Department's Work Program in the following fiscal year(s):
FY 13/14
Federal Funding (FAA) 90% $6,754,362.00
State Funding(DPTO) 5% $ 366,909.00
Local Funding(LF) 5% $ 366,909.00
100% $7,488,180.00
State Funding(DPTO) 80% $ 455,527.00
Local Funding(LF) 20% $ 120.131.00
100% $ 575,658.00
Total $8,063,838.00
Project years may be advanced or deferred subject to Legislative appropriation or availability of
funds.
State funds programmed on this project must be expended and an invoice for their
reimbursement to the agency submitted to the Department by the following date(s):
FY 13/14 funds by May 1, 2019
Such funds,which are not expended and invoiced by the dates indicated, shall be forfeited by the
agency. Invoices shall be submitted at a minimum of every 24 months or the project funds are
subject to deletion.
Exhibit B,Page 1 of
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Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number 430969-1-94-01
Contract Number:AR519
Supplemental Agreement One
EXHIBIT "D"
PROJECT COMPLIANCES
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority 2005
Mainsail Drive. Suite 1. Naples. Florida 34114 dated and referenced by the
above Financial Project Number.
State Agency: Florida Department of Transportation
CSFA Number&Title: 55.004, Aviation Development Grants
Amount: $822.436.00
COMPLIANCES
ACTIVITIES ALLOWED
Airport Planning
Airport Planning Grants are to study options for airport development and operations. The
Department funds airport master plans, airport layout plans (ALP), noise and environmental
studies, economical impact, services development, and airport promotion. Examples of projects
are:
• Master Plans and Airport Layout Plans(ALP);
• Master Drainage Plans;
• Environmental Assessments(EA);
• Development of Regional Impact(DRI);
• Operations and Emergency Response Plans (ERP);
• Federal Aviation Regulations(FAR) Part 150 noise studies;
• Environmental Impact Studies (EIS);
• Wildlife Hazard Studies;
• Feasibility and Site Selection Studies;
• Business plans;
• Airport management studies and training;
• Air services studies and related promotional materials.
Airport Improvement
These grants are to provide capital facilities and equipment for airports. Examples of projects
are:
Exhibit D,Page 1 of 5
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Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Protect Number:430969-1-94-01
Contract Number:AR519
Supplemental Agreement One
Air-side capital improvement projects
• Runways
• Taxiways
• Aprons
• T-hangers
• Fuel farms
• Maintenance Hangers
• Lighting
• Air Traffic Control Towers
• Instrument Approach Aids
• Automatic Weather Observation Stations
Land-side capital improvement projects
• Terminal Buildings
• Parking lots and structures
• Road and other access projects
Presentation projects
• Overlays
• Crack sealing
• Marking
• Painting buildings
• Roofing buildings
• Other approved projects
Safety equipment
• Airfield Rescue and Fire Fighting Vehicle(ARFF)
• Lighted Xs
Safety projects
• Tree clearing
• Land contouring on overrun areas
• Removing, lowering, moving, and marking, lighting hazards
Information technology equipment(used to inventory and plan airport facility needs)
Drainage improvements
Exhibit D,Page 2 of 5
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Collier County
Collier County Airport Authority
lmmokalec Regional Airport
Financial Project Number,430969-1.94-01
Contract Number:AR519
Supplemental Agreement One
Land Acquisition
This grant program protects Florida's citizens from airport noise and protects airport clear zones
and runway approach areas from encroachment. Administrative Costs, appraisals, legal fees,
surveys, closing costs and preliminary engineering fees are eligible costs. In the event the
negotiation for a fair market value is unsuccessful, the court will be petitioned for "an Order of
Taking" under the eminent domain laws of Florida. Examples of projects are:
• Land acquisition (for land in an approved Master Plan or ALP)
• Mitigation land (on or off airport)
• Aviation easements
• Right of way
• Approach clear zones
Airport Economic Development
This grant program is to encourage airport revenue. Examples of projects are:
• Any airport improvement and land purchase that will enhance economic impact
• Building for lease
• Industrial park infrastructure and buildings
• General aviation terminals that will be 100 percent leased out
• Industrial park marketing programs
Aviation Land Acquisition Loan Program
The Department provides interest free loans for 75 percent of the cost of airport land purchases
for both commercial service and general aviation airports.
This is a general description of project types. A detail list of project types approved for these
grant programs can be found in the Aviation Grant Program manual which can be accessed
through the internet at www.dot.state.fl.us/Aviation/Public.htm.
ALLOWABLE COSTS
Entities are prohibited from using grant funds for lobbying the legislature. (Section 216.347.
Florida Statutes). Also, restrictions of expenditures are summarized in the Reference Guide for
State Expenditures of the Department of Financial Services. Other specific requirements for
allowable costs are unique to each state project and are found in the laws, rules, and the
provisions of contracts or grant agreements pertaining to the project. For projects listed in the
Compliance Supplement,these specific requirements are in Part Four.
Audit Objectives
Exhibit D,Page 3 of 5
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Collier County
Collier County Airport Authority
lmmokalee Regional Airport
Financial Project Number 430969-1-94-01
Contract Number:AR519
Supplemental Agreement One
Determine whether expenditures of state financial assistance were for allowable costs.
Suggested Audit Procedures
1. Identify the types of costs that are either specifically allowed or prohibited by the laws,
rules, and provisions of contracts or grant agreements pertaining to the project.
2. Select a sample of transactions and perform procedures to verify that the transactions
were for an allowable cost and not for lobbying the legislature or other prohibited uses.
Cash Management
State agencies which are expressly authorized by law to make advances for project startup or
contracted services in total or periodically, shall limit such advances to other governmental
entities and nonprofit entities. The amount to be advanced may not exceed the expected cash
needs of the recipient within the initial 3 months. Thereafter disbursements are to be made only
on a reimbursement basis. The Chief Financial Officer, after consultation with the appropriations
committee, may advance funds beyond a 3-month requirement if it is determined to be consistent
with the intent of the approved operating budget. Any agreement that provides for advances may
contain a clause that permits the recipient to temporarily invest the proceeds, provided that any
interest income either be returned to the agency or applied against the agency's obligation to the
pay the contract amount. (Section 216.181. Florida Statutes) Specific cash management
requirements unique to a state project may be found in the laws, rules, and the provisions of
contracts or grant agreements pertaining to the project. For projects listed in the Compliance
Supplement,these specific requirements are in Part Four.
Audit Objectives
1. Determine that cash management procedures are in accordance with Section 216.181,
Florida Statutes, and other laws, rules, and the provisions of contracts or grant
agreements pertaining to the state project.
2. Determine that interest income, when allowable, is correctly recorded and returned to the
state agency or applied against the contract or grant agreement.
Suggested Audit Procedures
1. Review reimbursement requests and trace to supporting documentation. Ensure that costs
for which reimbursement was requested were paid prior to the date of the reimbursement
request.
2. Determine whether any interest income was owed to the state agency and either remitted
to the agency or applied against amounts owed by the state agency.
Exhibit D, Page 4 of S
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Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:430969-1-94-01
Contract Number:AR519
Supplemental Agreement One
MATCHING
Commercial Service Airports
When no federal funding is available, the Department provides up to 50 percent of the project
costs. When federal funding is available, the Department can provide up to 50 percent of the
non-federal share.
General Aviation Airports
When no federal funding is available, the Department provides up to 80 percent of project costs.
When federal funding is available, the Department can provide up to 80 percent of the non-
federal share.
Economic Development
The Department provides up to 50 percent of airport economic development funds to build on-
airport revenue-producing capital improvements. This program is for local match only.
Airport Loans
The Department provides a 75 percent loan program to fund the Aviation Land Acquisition Loan
Program.
Exhibit D,Page 5 of 5
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3/25/2014 16.G.4.
CHECK LIST
Please check for these items on Joint Participation Agreements, Supplemental
Joint Participation Agreements or Joint Participation Agreement Terminations to
ensure validity of the Agreement.
(1) Original Signature must appear on three (3) copies of the Agreements.
(2) Please be sure authorized parties type titles and names on all copies for
clarity.
(3) Please provide two resolutions from the Agency authorizing signing of the
Agreement. Resolutions must specifically identify, by name or title,
person(s) authorized to sign Agreements. Resolutions must bear original
signature with seal. A sample Resolution is attached for your
consideration and use.
(4) Please do not fill in any dates on the Agreements.
(5) Please return three (3) signed copies of the Agreement for further
processing to the District Modal Development Office at the address below:
Florida Department of Transportation
District One
Modal Development Office
P. O. Box 1249
Bartow, FL 33830
A copy will be furnished to your Agency after the Agreement is executed
by the Department.
(6) Do not obligate funds against this project until final execution of the
Agreement by the State has been completed and you have the necessary
written approval from the Department.
(7) Do not double-side the Agreement during printing.
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