Agenda 03/25/2014 Item #16C2 3/25/2014 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve the rankings of firms under Request for Proposal 14-6221, "CEI and
Related Services - U.S. 41 from C.R. 951 to Greenway Road," and to direct staff to negotiate a
contract with the top ranked firm,Atkins North America,Inc.
OBJECTIVE: Obtain professional construction engineering inspection (CEI) and related services for
water and wastewater infrastructure relocations along U.S. 41 from C.R. 951 to Greenway Road.
CONSIDERATIONS: The Florida Department of Transportation (FDOT) has begun a road widening
improvement project along U.S. 41 from C.R. 951 to Greenway Road. The Collier County Water-Sewer
District has water and wastewater infrastructure in the area that requires relocation to accommodate the
FDOT project. On June 24, 2008, as Agenda Item 10G, the Board of County Commissioners (Board)
adopted the 2008 Water Master Plan Update and 2008 Wastewater Master Plan Update that identified the
requirement for coordination with FDOT projects.
This project is consistent with the 2008 Water Master Plan Update, Project 70045, "FDOT Joint Project
Agreements —Water" as shown in Section 8, Table 8-2, Page 2 of 5, Line 53; and, with the 2010 Water
CIP Update, Page 3 of 4, Line 87, as identified in the 2011 User Fee Rate Study. This project is also
consistent with the 2008 Wastewater Master Plan Update, Project 73045, "FDOT Joint Project
Agreements - Sewer" as shown in Section 8, Table 8-2, Page 2 of 5, Line 73; and, with the 2010
Wastewater CIP Update, Page 2 of 4, Line 50, as identified in the 2011 User Fee Rate Study.
The scope of work for Request for Proposal (RFP) 14-6221 is CEI and related services, including
• Construction Observation;
• Daily Log and Construction Documentation;
• Photographic Record;
• General Coordination;
• Construction Progress Meetings;
• Observe Inspections;
• Substantial and Final Completion Inspections;
• Final Construction Certification;
• General Project Management;
• Monitor Project Records;
• Certifications; and,
• As-Constructed Field Drawings.
The RFP was advertised on January 16, 2014. Email notices were sent to 1,154 addresses with 73
addresses requesting full packages. Six responses were received by the due date of February 6, 2014. A
selection committee met on February 26, 2014 and, after review and discussion, by consensus, the six
responding firms were shortlisted to the following three in order:
1. Atkins North America,Inc.
2. URS Corporation
3. Stantec Consulting Services,Inc.
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In accordance with the Consultant's Competitive Negotiation Act, Florida Statute 287.055, upon the
Board's approval of the listed ranking, staff will negotiate an agreement with the top ranked firm and
bring a proposed contract to the Board at a subsequent meeting.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2014 Capital Budget
approved by the Board on September 19, 2013. The source of funding is Water User Fees, Fund (412),
and Wastewater User Fees,Fund (414). This project is not expected to add any additional operating costs
over the next five years.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, ex-officio the Governing Board of
the Collier County Water-Sewer District, approve the rankings of firms under Request for Proposal 14-
6221, "CEI and Related Services — U.S. 41 from C.R. 951 to Greenway Road," and direct staff to
negotiate a contract with the top ranked firm,Atkins North America,Inc.
Prepared By: Nathan Beals, Project Manager, Public Utilities Planning and Project Management
Department
Attachments:
14-6221 Final Rankings
14-6221 Solicitation
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve the rankings of firms under Request for
Proposal 14-6221, "CEI and Related Services- U.S. 41 from C.R. 951 to Greenway Road," and to
direct staff to negotiate a contract with the top ranked firm,Atkins North America, Inc.
Meeting Date: 3/25/2014
Prepared By
Name:Nathan Beals
Title: Project Manager,Public Utilities Engineering
2/28/2014 8:11:58 AM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid Waste
Date: 2/28/2014 9:21:52 AM
Name: BrilhartBrenda
Title: Procurement Specialist, Purchasing&General Services
Date: 2/28/2014 10:39:09 AM
Name: MarkiewiczJoanne
Title: Manager-Procurement, Purchasing&General Services
Date: 2/28/2014 12:13:35 PM
Name: MarkiewiczJoanne
Title: Manager-Procurement,Purchasing&General Services
Date: 2/28/2014 2:57:05 PM
Name: PajerCraig
Title: Project Manager, Principal,Public Utilities Engineering
Date: 3/2/2014 1:02:09 PM
Name: SunyakMark
Title: Project Manager,Principal,Public Utilities Engineering
Date: 3/3/2014 10:33:27 AM
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3/25/2014 16.C.2.
Name: ChmelikTom
Title: Director-Public Utilities Engineering,Public Utilities Engineering
Date: 3/5/2014 3:14:04 PM
Name: YilmazGeorge
Title: Administrator-Public Utilities,Public Utilities Division
Date: 3/7/2014 5:22:28 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 3/11/2014 11:48:54 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/14/2014 10:40:16 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 3/18/2014 1:57:38 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/18/2014 3:47:57 PM
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3/25/2014 16.C.2.
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3/25/2014 16.C.2.
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
Co -seer County
Administrative Services Division
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
RFP 14-6221
CEI & Related Services — US41 from CR951 to Greenway
Brenda Brilhart, Procurement Strategist
(239) 252-8446 (Telephone)
(239) 252-6697(Fax)
brendabrilhart@colliergov.net(Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
LLf2..
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Purchasing DeparNent•3327 Tamiami Trail East•Naples,Florida 34112-4901•www.coliiergov:nettpurchasing
CCNA(Revision 01012014) Packet Page-910-
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Table of Contents
LEGAL NOTICE 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS 8
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 12
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 15
ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 22
ATTACHMENT 2: CONSULTANT CHECK LIST 23
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 24
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 25
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 27
ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 28
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 29
ATTACHMENT 8: REFERENCE QUESTIONNAIRE 30
EXHIBIT A—SCOPE OF WORK
RFP 14-6221 CEI SVCS US 41 to Greenway
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aex Cam ht
Administrate Services Division
Purchasing
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide Construction
Engineering and Inspection Services for the US 41 (CR951 to Greenway) project will be
received until 4:00 PM, Naples local time, on February 6, 2014 at the Collier County
Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
CEI & Related Services— US41 from CR951 to Greenway
Services to be provided may include, but not be limited to the following: The construction
engineering inspection (CEI) services will include, but not limited to, construction
observation, daily log and construction documentation, photographic record, general
coordination, construction progress meetings, observe inspections, substantial and final
completion inspections, final construction certification, general project management,
monitor project records, certifications, and manage as-constructed field drawings.
A pre-proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Purchasing Department Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Interim Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County
Government Center on January 16, 2014.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Public Utilities Planning and Project Management Department
(hereinafter, the "Division or Department"), the Collier County Board of County Commissioners
Purchasing Department (hereinafter, "County") has issued this Request for Proposal
(hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified
Consultants in accordance with the terms, conditions and specifications stated or attached. The
Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy.
Background
The purpose is to provide a lead CEI inspector and an alternate to coordinate with the Florida
Department of Transportation (FDOT) CEI team for the relocation of Collier County Water-
Sewer District (CCWSD) water and wastewater infrastructure along US41 between CR951 and
Greenway Road. The relocations will be performed by the FDOT highway contractor. The
entire three and a half miles of water main and force main will be relocated and need to be
inspected.
The proposing firm's designated inspector (and their alternate) shall have experience providing
CEI services within the CCWSD using the Collier County Utilities Standards Manual, working
with FDOT, and be familiar with the Florida Department of Environmental Protection (FDEP)
permitting procedures.
Detailed Scope of Work-See Exhibit A
Term of Contract
The contract term, if an award(s) is/are made is intended to be for two years with two, one
(1) year renewal periods.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
Event Date
Issue Solicitation Notice 1/16/14
Last Date for Receipt of Written Questions 5:00 PM 1/30/14
Non-Mandatory pre-solicitation meeting N/A
Addendum Issued By 2/3/14
Solicitation Deadline Date and Time 4:00 PM 2/6/14
Anticipated Evaluation of Submittals Week of 2/9/14
Anticipated Completion of Contract Negotiations By 2/28/14
Anticipated Board of County Commissioner's Approval Date By 3/31/14
RFP 14-6221 CEI SVCS US 41 to Greenway
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Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract. To facilitate the fair
evaluation and comparison of proposals, all proposals must conform to the guidelines set
forth in this RFP. Any portions of the proposal that do not comply with these guidelines
must be so noted and explained in the Acceptance of Conditions section of the proposal.
However, any proposal that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter/ Management Summary (Maximum Pages 2/ Maximum 10
Points)
In this tab, include: Provide a cover letter, signed by an authorized officer of the firm,
indicating the underlying philosophy of the firm in providing the services stated herein.
• Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Consultant's
certification that the Consultant will accept any awards as a result of this RFP.
If services to be provided involve or are related to a physical site(s), including, but not
limited to: design services for construction, physical monitoring, environmental studies,
inspections or other similar activities, prior to submission of proposal, proposers may
visit the site(s) to become familiar with local conditions that may in any manner affect
performance of the Work. This site visit shall be documented in writing by the proposer;
this documentation shall be submitted with the proposal.
No plea of ignorance of conditions or difficulties that may exist or conditions or difficulties
that may be encountered in the execution of the Work pursuant to this Agreement as a
result of failure to make the necessary examinations and investigations shall be
accepted as an excuse for any failure or omission on the part of the awarded proposer,
nor shall they be accepted as a basis for any claims whatsoever for extra compensation
or for an extension of time.
2. Tab II, Business Plan (Maximum Pages 5/ Maximum Points 25)
In this tab, include:
• Detailed plan of approach (including major tasks and sub-tasks).
• Include with the Business Plan or as an attachment, a copy of a report as an
example of work product. This should be for one of the projects listed as a
reference.
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3. Tab III, Experience and Capacity of Firm (Maximum Pages 5/ Maximum Points 25)
In this tab, include
• Provide information that documents Consultant's and subcontractors'
qualifications to produce the required deliverables, including abilities, capacity,
skill, and financial strength, and number of years of experience in providing the
required services.
• Provide details of risks that may be associated with the project and how the firm
may overcome those risks.
• Provide details of unique benefits that the firm offers on this project.
• Provide current list of projects in the format identified below:
Project Original Final Project Number of
Start Date End Date Change
Description Budget Cost Orders
4. Tab IV, Specialized Expertise of Team Members (Maximum Pages 10 / Maximum
Points 30)
In this tab, include Description of the proposed and alternate contract team and the role
to be played by each member of the proposed team.
• Describe the various team members' successful experience in working with one
another on previous projects.
• Attach resumes of all proposed and alternate project team members who will be
involved in the management of the total package of services, as well as the
delivery of specific services.
• Attach resumes of any sub-consultants. If sub-consultants are being utilized,
letters of intent from stated sub-consultants must be included with proposal
submission.
5. Tab V, References — 5 Completed and Returned (Maximum Pages 5/ Maximum
Points 10)
In order for the Consultant to be awarded any points for this tab, the County requests
that the Consultant submits five (5) completed reference forms from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The County
will only use the methodology calculations for the first five (5) references (only)
submitted by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant's information provided in this area:
• The County will total each of the Consultant's five reference questionnaires and
create a ranking from highest number of points to lowest number of points.
References marked with an N/A (or similar notation will be given the score of zero
(0)). Consultants who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
• The next highest Consultant's number of points will be divided by the highest
Consultant's points which will then be multiplied by criteria points to determine the
Consultant's points awarded. Each subsequent Consultant's point score will be
calculated in the same manner.
• Points awarded will be extended to the whole number per Microsoft Excel.
RFP 14-6221 CEI SVCS US 41 to Greenway
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For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Total
Consultant Name Points Awarded
Reference Score
Consultant ABC 445 10
Consultant DEF 435 8.9
Consultant CHI 425 8.7
Consultant JKL 385 7.9
Note:Sample chart reflects a 20 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the Consultant's
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per Consultant. The Selection Committee may, at their sole discretion,
contact references, and/or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
6. Tab VI, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Consultant may result in evaluation point deduction(s) and/or
exclusion of proposal for Selection Committee consideration, depending on the extent of
the exception(s). Such determination shall be at the sole discretion of the County and
Selection Committee.
7. Tab VII, Required Form Submittals
• Attachment 2: Consultant Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Consultant Declaration Form'
• Attachment 5: Immigration Affidavit and company's E-Verify profile page and
memorandum of understanding
• Attachment 6: Consultant Substitute W9
• Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire
• Other: License, Certifications, etc.
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.collierciov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department Online Bidding System
website. For general questions, please call the referenced Procurement Strategist noted on
the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted
as "mandatory", prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
All proposals are to be delivered before 4:00 PM, Naples local time, on or before February
6, 2014 to:
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Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Brenda Brilhart, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the
Purchasing/General Services Director, or designee, reserves the right to accept proposals
received after the posted close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
If submitting manually, Consultants must submit one (1) paper copy clearly labeled
"Master," and one (1) compact disks (CD's)with one copy of the proposal on each CD
in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or
envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Purchasing Policy. If the County receives proposals from less than
three (3) firms, the Purchasing Director shall review all the facts and determine if it is
in the best interest of the County to solicit additional proposals or request that the
Selection Committee rank order the received proposals. The County may, as it deems
necessary, conduct discussions with qualified Consultants determined to be in contention for
being selected for award for the purpose of clarification to assure full understanding of, and
responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act. The County's procedure for selecting is as follows:
A. The County Manager or designee shall appoint a Selection Committee to review all
proposals submitted.
B. Request for Proposals issued.
C. Subsequent to the closing of proposals, the Procurement Strategist will review the
proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
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D. Meetings will be open to the public and the Procurement Strategist will publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
E. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
F. Prior to the first meeting of the selection committee, the Procurement Strategist will post
a notice announcing the date, time and place of the first committee meeting. Said notice
will be posted in the lobby of the Purchasing Building not less than three (3) working
days prior to the meeting. The Procurement Strategist will also post prior notice of all
subsequent committee meetings and will endeavor to post such notices at least one (1)
day in advance of all subsequent meetings.
G. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of
and has a history of successfully completing projects of this type, including, without
limitation, additional information Collier County may request interviews, or oral
presentations.
H. The Selection Committee, as approved by the County Manager or designee, will review,
evaluate and rank all responsive proposals received from Proposers responding to this
RFP. The committee members will score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their
qualifications, approach to the project and ability to furnish services for the scope of work
outlined in this solicitation during the publicly announced Selection Committee Meeting
prior to the final ranking. This discussion does not preclude the County from having
additional presentations by ranked firms at the County's sole discretion.
I. The Selection Committee will rank qualified firms in order of preference and by
consensus using all information presented to the Committee, choose the top ranked firm
and will subsequently enter into negotiations with the top ranked firm. Award of the
contract is dependent upon the successful and full execution of a mutually agreed
contract.
J. Negotiations shall begin with the top-ranked firm(s) in accordance with Florida Statute
287.055.
K. Upon the successful completion of negotiations, contracts will be presented to the
Board of County Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner. Acceptance of
the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances may not
be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
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The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab I, Cover Letter/ Management Summary 10
Tab II, Business Plan 25
Tab III, Experience and Capacity of the Firm 25
Tab IV, Specialized Expertise of Team Members 30
Tab V, References 10
TOTAL POINTS 100
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re-advertise using the same or revised
documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer Unless otherwise provided in Purchase Order,
This offer is subject to cancellation by the no invoices shall be issued nor payments
COUNTY without notice if not accepted by made prior to delivery. Unless freight and
VENDOR within fourteen (14) days of issuance. other charges are itemized, any discount will
be taken on the full amount of invoice.
2. Acceptance and Confirmation c) All shipments of goods scheduled on the same
This Purchase Order (including all documents day via the same route must be consolidated.
attached to or referenced therein) constitutes Each shipping container must be
the entire agreement between the parties, unless consecutively numbered and marked to show
otherwise specifically noted by the COUNTY on this Purchase Order number. The container
the face of this Purchase Order. Each delivery of and Purchase Order numbers must be
goods and/or services received by the COUNTY indicated on bill of lading. Packing slips must
from VENDOR shall be deemed to be upon the show Purchase Order number and must be
terms and conditions contained in this Purchase included on each package of less than
Order. container load (LCL) shipments and/or with
each car load of equipment. The COUNTY
No additional terms may be added and Purchase reserves the right to refuse or return any
Order may not be changed except by written shipment or equipment at VENDOR'S
instrument executed by the COUNTY. VENDOR expense that is not marked with Purchase
is deemed to be on notice that the COUNTY Order numbers. VENDOR agrees to declare
objects to any additional or different terms and to the carrier the value of any shipment made
conditions contained in any acknowledgment, under this Purchase Order and the full invoice
invoice or other communication from VENDOR, value of such shipment.
notwithstanding the COUNTY'S acceptance or d) All invoices must contain the Purchase Order
payment for any delivery of goods and/or services, number and any other specific information as
or any similar act by VENDOR. identified on the Purchase Order. Discounts
of prompt payment will be computed from the
3. Inspection date of receipt of goods or from date of receipt
All goods and/or services delivered hereunder of invoices, whichever is later. Payment will
shall be received subject to the COUNTY'S be made upon receipt of a proper invoice and
inspection and approval and payment therefore in compliance with Chapter 218, Fla. Stats.,
shall not constitute acceptance. All payments are otherwise known as the "Local Government
subject to adjustment for shortage or rejection. All Prompt Payment Act," and, pursuant to the
defective or nonconforming goods will be returned Board of County Commissioners Purchasing
pursuant to VENDOR'S instruction at VENDOR'S Policy.
expense.
5. Time Is Of the Essence
To the extent that a purchase order requires a Time for delivery of goods or performance of
series of performances by VENDOR, the services under this Purchase Order is of the
COUNTY prospectively reserves the right to essence. Failure of VENDOR to meet delivery
cancel the entire remainder of the Purchase Order schedules or deliver within a reasonable time, as
if goods and/or services provided early in the term interpreted by the COUNTY in its sole judgment,
of the Purchase Order are non-conforming or shall entitle the COUNTY to seek all remedies
otherwise rejected by the COUNTY. available to it at law or in equity. VENDOR agrees
4. Shipping and Invoices to reimburse the COUNTY for any expenses
a) All goods are FOB destination and must be incurred in enforcing its rights. VENDOR further
suitably packed and prepared to secure the agrees that undiscovered delivery of
lowest transportation rates and to comply with nonconforming goods and/or services is not a
all carrier regulations. Risk of loss of any waiver of the COUNTY'S right to insist upon
goods sold hereunder shall transfer to the further compliance with all specifications.
COUNTY at the time and place of delivery;
provided that risk of loss prior to actual receipt 6. Changes
of the goods by the COUNTY nonetheless The COUNTY may at any time and by written
remain with VENDOR. notice make changes to drawings and
b) No charges will be paid by the COUNTY for specifications, shipping instructions, quantities and
packing, crating or cartage unless otherwise delivery schedules within the general scope of this
specifically stated in this Purchase Order. Purchase Order. Should any such change
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increase or decrease the cost of, or the time arise out of or are incident to the goods and/or
required for performance of the Purchase Order, services to be provided hereunder.
an equitable adjustment in the price and/or
delivery schedule will be negotiated by the 11. Warranty of Non-Infringement
COUNTY and VENDOR. Notwithstanding the VENDOR represents and warrants that all goods
foregoing, VENDOR has an affirmative obligation sold or services performed under this Purchase
to give notice if the changes will decrease costs. Order are: a) in compliance with applicable laws;
Any claims for adjustment by VENDOR must be b) do not infringe any patent, trademark, copyright
made within thirty (30) days from the date the or trade secret; and c) do not constitute unfair
change is ordered or within such additional period competition.
of time as may be agreed upon by the parties.
VENDOR shall indemnify and hold harmless the
7. Warranties COUNTY from and against any and all claims,
VENDOR expressly warrants that the goods including claims of negligence, costs and expense,
and/or services covered by this Purchase Order including but not limited to attorneys' fees, which
will conform to the specifications, drawings, arise from any claim, suit or proceeding alleging
samples or other descriptions furnished or that the COUNTY'S use of the goods and/or
specified by the COUNTY, and will be of services provided under this Purchase Order are
satisfactory material and quality production, free inconsistent with VENDOR'S representations and
from defects and sufficient for the purpose warranties in section 11 (a).
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or If any claim which arises from VENDOR'S breach
claim of any third party. These warranties shall of section 11 (a) has occurred, or is likely to occur,
survive inspection, acceptance, passage of title VENDOR may, at the COUNTY'S option, procure
and payment by the COUNTY. for the COUNTY the right to continue using the
goods or services, or replace or modify the goods
8. Statutory Conformity or services so that they become non-infringing,
Goods and services provided pursuant to this (without any material degradation in performance,
Purchase Order, and their production and quality, functionality or additional cost to the
transportation shall conform to all applicable laws, COUNTY).
including but not limited to the Occupational
Health and Safety Act, the Federal Transportation 12. Insurance Requirements
Act and the Fair Labor Standards Act, as well as The VENDOR, at its sole expense, shall provide
any law or regulation noted on the face of the commercial insurance of such type and with such
Purchase Order. terms and limits as may be reasonably associated
with the Purchase Order. Providing and
9. Advertising maintaining adequate insurance coverage is a
No VENDOR providing goods and services to the material obligation of the VENDOR. All insurance
COUNTY shall advertise the fact that it has policies shall be executed through insurers
contracted with the COUNTY for goods and/or authorized or eligible to write policies in the State
services, or appropriate or make use of the of Florida.
COUNTY'S name or other identifying marks or
property without the prior written consent of the 13. Compliance with Laws
COUNTY'S Purchasing Department. In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all federal,
10. Indemnification state, and local laws, rules, codes, and ordinances
VENDOR shall indemnify and hold harmless the that are applicable to the conduct of its business.
COUNTY from any and all claims, including claims By way of non-exhaustive example, this shall
of negligence, costs and expenses, including but include the American with Disabilities Act and all
not limited to attorneys' fees, arising from, caused prohibitions against discrimination on the basis of
by or related to the injury or death of any person race, religion, sex creed, national origin, handicap,
(including but not limited to employees and agents marital status, or veterans' status. Further,
of VENDOR in the performance of their duties or VENDOR acknowledges and without exception or
otherwise), or damage to property (including stipulation shall be fully responsible for complying
property of the COUNTY or other persons), which with the provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C. 1324, et
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seq. and regulations relating thereto, as either breach by VENDOR of the terms and conditions of
may be amended. Failure by the awarded firm(s) this Purchase Order, provided that COUNTY has
to comply with the laws referenced herein shall provided VENDOR with notice of such breach and
constitute a breach of the award agreement and VENDOR has failed to cure within 10 days of
the County shall have the discretion to unilaterally receipt of such notice.
terminate said agreement immediately. Any
breach of this provision may be regarded by the 19. General
COUNTY as a material and substantial breach of a) This Purchase Order shall be governed by the
the contract arising from this Purchase Order. laws of the State of Florida. The venue for
any action brought to specifically enforce any
14. Force Majeure of the terms and conditions of this Purchase
Neither the COUNTY nor VENDOR shall be Order shall be the Twentieth Judicial Circuit in
responsible for any delay or failure in performance and for Collier County, Florida
resulting from any cause beyond their control, b) Failure of the COUNTY to act immediately in
including, but without limitation to war, strikes, civil response to a breach of this Purchase Order
disturbances and acts of nature. When VENDOR by VENDOR shall not constitute a waiver of
has knowledge of any actual or potential force breach. Waiver of the COUNTY by any
majeure or other conditions which will delay or default by VENDOR hereunder shall not be
threatens to delay timely performance of this deemed a waiver of any subsequent default by
Purchase Order, VENDOR shall immediately give VENDOR.
notice thereof, including all relevant information c) All notices under this Purchase Order shall be
with respects to what steps VENDOR is taking to sent to the respective addresses on the face
complete delivery of the goods and/or services to page by certified mail, return receipt
the COUNTY. requested, by overnight courier service, or by
personal delivery and will be deemed effective
15. Assignment upon receipt. Postage, delivery and other
VENDOR may not assign this Purchase Order, nor charges shall be paid by the sender. A party
any money due or to become due without the prior may change its address for notice by written
written consent of the COUNTY. Any assignment notice complying with the requirements of this
made without such consent shall be deemed void. section.
d) The Vendor agrees to reimbursement of any
16. Taxes travel expenses that may be associated with
Goods and services procured subject to this this Purchase Order in accordance with
Purchase Order are exempt from Florida sales Florida Statute Chapter 112.061, Per Diem
and use tax on real property, transient rental and Travel Expenses for Public Officers,
property rented, tangible personal purchased or employees and authorized persons.
rented, or services purchased (Florida Statutes, e) In the event of any conflict between or among
Chapter 212), and from federal excise tax. the terms of any Contract Documents related
to this Purchase Order, the terms of the
17. Annual Appropriations Contract Documents shall take precedence
The COUNTY'S performance and obligation to over the terms of the Purchase Order. To the
pay under this Purchase Order shall be contingent extent any terms and for conditions of this
upon an annual appropriation of funds. Purchase Order duplicate or overlap the
Terms and Conditions of the Contract
18. Termination Documents, the provisions of the Terms
This Purchase Order may be terminated at any and/or Conditions that are most favorable to
time by the COUNTY upon 30 days prior written the County and/or provide the greatest
notice to the VENDOR. This Purchase Order may protection to the County shall govern.
be terminated immediately by the COUNTY for
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests' provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be
Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
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Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of
any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 75% or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site
during and after each work assignment the Consultant is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
7. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
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8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerkla�coliierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional— payment by check, wire transfer or other cash equivalent.
• Standard— payment by purchasing card. Collier County's Purchasing Card Program is supported by
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County's credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these
debts, the County reserves the right to off-set the amount owed to the County by applying the amount
owed to the vendor or contractor for services performed of for materials delivered in association with a
contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
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with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be
labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477.
11. Survivability
The Consultant agrees that any Purchase Order that extends beyond the expiration date of Solicitation
14-6221 resultant of this solicitation will survive and remain subject to the terms and conditions of that
Agreement until the completion or termination of any Purchase Order.
12. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
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13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non-performance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
In addition, consultants that have participated and/or will participate in the development of
scope, background information or oversight functions on this project are precluded from
submitting a Proposal as either a prime or sub- consultant.
18. Protest Procedures
Any actual or prospective Consultant to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Purchasing Director prior to the due date for acceptance of
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proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier
County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Purchasing Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list.
20. Security and Background Checks
If required, Proposer shall be responsible for the costs of providing background checks by the Collier
County Facilities Management Department, and drug testing for all employees that shall provide services
to the County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports, education,
residence and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least four(4) years.
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
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23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States. The Employment Eligibility
Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership
with the Social Security Administration (SSA), provides an Internet-based means of verifying
employment eligibility of workers in the United States; it is not a substitute for any other employment
eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid
(ITB) and Request for Proposals (RFP) including professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants are required to enroll in the E-Verify program, and provide acceptable evidence of their
enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable evidence
consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully
executed E-Verify Memorandum of Understanding for the company. Consultants are also required to
provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with
the E-Verify Program. The affidavit is attached to the solicitation documents. If the Consultant does
not comply with providing the acceptable E-Verify evidence and the executed affidavit the
Consultant's proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
RFP 14-6221 CEI SVCS US 41 to Greenway
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Cot ler minty
Administrative Services Division
urchasIa
Attachment 1: Consultant's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation RFP 14-6221 CEI &Related Services —US41 from CR951
to Greenway for the following reason(s):
❑ Services requested not available through our company.
[ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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g�'�y�o�q
4wf e•iA ovin V, i ,.
Azim nistAative Services Dvision
umhasma
Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Brenda Brilhart, Procurement Strategist
CCNA Solicitation: RFP 14-6221 CEI & Related Services — US41 from CR951 to
G reenway
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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Goner County
Adrn;nisrratave Sernc s Division
urcha�inq
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Purchasing/General Services Director, or designee, if any actual or potential conflict of interest arises during
the contract and/or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by , who is personally known to me to be the
for the Firm, OR who produced the following identification
Notary Public
My Commission Expires
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Cotter''
County
Adm=nistrative Servie s Division
z'urha sing
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: RFP 14-6221 CEI & Related Services—US41 from CR951 to Greenway
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
20_in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
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Additional Contact Information
Send payments to:
(required if different from Company name used as payee
above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
Email:
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Goer C.:,orutrtty
i cim4nis raDve Services Jsvision
•=urh sino
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: RFP 14-6221 CEI & Related Services— US41 from CR951 to Greenway
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Consultants are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program may deem the Consultant
proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of , 20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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co County
ktlm nisttaWe Services Ovisicn
'�urhasrq
Attachment 6: Consultant Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
_Individual/Sole Proprietor _Corporation _Partnership
_Tax Exempt (Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (C)3) Enter the tax classification
(D=Disregarded Entity, C= Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the
contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
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Co icr Cant. ,
Admt istraati e Services Division
':ur..hasing
Attachment 7: Insurance and Bonding Requirements
Insurance I Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $500.000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/
Consultant shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, including,
but not limited to, reasonable attorneys'fees and paralegals'fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the ContractorNendor/Consultant or anyone employed or utilized
by the ContractorNendor/Consultant in the performance of this Agreement.
This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not
pertain to any incident arising from the sole negligence of Collier County.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ® Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Liability $1,000,000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
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cashiers' check or an irrevocable letter of credit, a cash bond posted witn the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A-' or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
Consultant's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm Date
Consultant
Signature
Print Name
Insurance Agency
Agent Name Telephone Number
u ;'
J d.mtniS'o the Ser,ices s'Y
urchasing
Attachment 8: Reference Questionnaire
Solicitation: RFP 14-6221 CEI & Related Services —US41 from CR951 to Greenway
RFP 14-6221 CEI SVCS US 41 to Greenway
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Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual
again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0."
Project Description: Completion Date:
Project Budget: Project Number of Days:
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Close out project process (final product turnover; invoices; manuals or going
forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow County policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: By
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EXHIBIT A
Scope of Work, Specifications and Response Format
Brief Description
The construction engineering inspection (CEI) services will include, but not limited to, construction observation,
daily log and construction documentation, photographic record, general coordination, construction progress
meetings, observe inspections, substantial and final completion inspections, final construction certification,
general project management, monitor project records, certifications, and manage as-constructed field
drawings.
Estimated Construction cost: $5.2 million.
Background
The purpose is to provide a lead CEI inspector and an alternate to coordinate with the Florida Department of
Transportation (FDOT) CEI team for the relocation of Collier County Water-Sewer District (CCWSD) water and
wastewater infrastructure along US41 between CR951 and Greenway Road. The relocations will be
performed by the FDOT highway contractor. The entire three and a half miles of water main and force main
will be relocated and need to be inspected.
The proposing firm's designated inspector (and their alternate) shall have experience providing CEI services
within the CCWSD using the Collier County Utilities Standards Manual, working with FDOT, and be familiar
with the Florida Department of Environmental Protection (FDEP) permitting procedures.
Detailed Scope of Work
TASK I — OBSERVATION AND DOCUMENTATION
1.1. Construction Observation — Inspector will coordinate with the FDOT CEI team and conduct on-site
observations and inspections of all CCWSD infrastructure construction activities (including overnight tie-
ins) on the project to ensure that all work is completed in accordance with the Contract Documents. The
Inspector will inform an on-site representative of the construction contractor of any concerns related to
conformance of the CCWSD work with the Contract Documents (a concern or an Issue) as an attempt to
resolve any concern or issue on-site. If the concern or issue is not immediately resolved in the field, the
Inspector shall inform the COUNTY Project Manager in writing about the concern or issue within eight (8)
business hours, but not more than one business day after the discovery of any concern or issue. This
protocol will be initiated any time the Inspector becomes aware of any construction that is unsatisfactory,
faulty or defective, does not conform to the Contract Documents, does not meet the requirements of any
inspections, tests or approval required to be made, or has been damaged before final payment. Inspector
will maintain a separate Issue Resolution Log documenting any issue or concern that is conveyed in writing
to the COUNTY Project Manager, including any written directive resolving the issue or concern.
1.2. Daily Log and Construction Documentation — Inspector will prepare a daily log recording activities and
details related to the CCWSD work on a form approved in advance by the COUNTY and the FDOT CEI
(this may include use of FDOT's Site Manager program). Information will be recorded in the daily log on
each day construction activities occur. The daily log entries will record all aspects of the CCWSD
infrastructure construction during that day including, but not limited to: construction crew (labor) details,
equipment used, materials used, compliance testing and inspection performed, site conditions, trench
conditions, backfill material used, dewatering methods, compaction methods, location of the work, and all
relevant details related to the CCWSD Work. The Daily Log will reference the digital photographs and or
video taken with appropriate file names and file locations. In addition to the construction details, the daily
log will contain information related to: time and hours on the job site, weather conditions, data pertaining to
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questions of quantities of materials used, extras or deductions, list of visiting officials and representatives of
manufacturers, fabricators, suppliers and distributors, observations in general and specific observations in
more detail as in observing test procedures, conformance inspection of materials and fitting, name plate
data for equipment and material installed, and other information requested by the COUNTY. The daily log,
photograph files and other construction documentation will be provided to the COUNTY by the CEI on a
weekly basis on the first day of the week following the week of daily logs.
1.3. Photographic Record — Inspector will provide a comprehensive digital photographic record of CCWSD
construction activities related to the Project. The digital file names will be referenced in the daily log along
with a brief description of the photograph, the date and time of the photograph and the name of the
photographer. The digital files will be submitted weekly to the COUNTY along with the construction
documentation. Video, if taken to identify issues not easily determined by photograph, will be provided in
digital format.
1.4. General Coordination — CEI will coordinate all activities related to the multiple-Beneficial Use of
completed segments between the construction contractor, the CEI and the COUNTY. CEI will oversee
substantial and final completion inspections, and prepare and maintain the punch list, including follow-up
inspections to ensure that punch list items are corrected and/or completed.
1.5. Construction Progress Meetings — The CEI will attend scheduled FDOT progress meetings chaired by
the FDOT CEI, with the construction contractor and the COUNTY to review project status and identify
issues that may affect the Project.
1.6. Observe Inspections — The CEI will accompany visiting inspectors representing any regulatory
agencies having jurisdiction over the Project and will record all discussions and the outcome of these
regulatory inspections in the daily logs.
1.7. Substantial and Final Completion Inspections—The CE! will conduct substantial completion inspections
when requested by the construction contractor. During the substantial completion inspection the Inspector
will prepare a punch list of items requiring completion or correction to the satisfaction of the CEI and the
COUNTY. The CEI will be responsible for maintaining the punch-list and issuing updates to the punch-list
on a weekly basis. The CEI will coordinate and participate in the final walk-through to ensure that the
punch-list items are completed to the satisfaction of the CEI and the COUNTY. Upon the request of the
construction contractor and concurrence of the COUNTY Project Manager, the CEI will conduct final
completion inspections of portions of the project, as they are finished to determine if construction has been
completed in accordance with the Contract Documents and the construction contractor has fulfilled all
obligations therein. Based on the results of the final inspection, the CEI will judge the work complete or not
complete. If the work is judged complete, the CEI will issue a "notice of final acceptance and
recommendation for final payment". If the work is judged not complete, the CEI will issue written
instructions to the construction contractor identifying the work judged not complete. Upon provision of the
construction contractor evidence or assurance that the deficiencies noted above have been corrected or
completed, a second final inspection will be scheduled to verify that the outstanding issues have been
resolved and the CEI can issue a "notice of final acceptance and recommendation for final payment".
1.8. Final Construction Certification — Upon issuance of a "notice of final acceptance and recommendation
for final payment" the CEI will provide a signed and sealed certification by a professional engineer in
responsible charge of the work provided by the Inspector stating that the "Project has been completed by
the construction contractor in accordance with the Plans and Specifications of the Contract Documents as
amended".
TASK II — CEI PROJECT MANAGEMENT SERVICES
1.9. General Project Management — The CEI will provide support services customarily related to the
construction observation and inspection of similar projects including, but not limited to:
1.9.1. Participate in other meetings as described or implied herein.
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1.9.2. Coordinate with FDOT CEI and review the construction contractor's monthly applications
for payment and accompanying data and recommend approval of payments due to the
construction contractor. The CEI's recommendation of any payment requested in an application
for payment shall constitute a representation by the CEI to the COUNTY as an experienced and
qualified professional, that based on CEI's onsite observations and inspections of construction
in progress; that the construction quantities in the applications for payment accurately reflects
the progress of the work and that the payment is for work constructed in accordance with the
Contract Documents. The CEI will process pay requests in coordination with the FDOT CEI.
1.9.3. The CEI will provide such field testing and verification that all materials, equipment and
supplies installed or utilized on the Project are in full accordance with the Contract Documents
and approved Shop Drawings provided by the ENGINEER.
1.9.4. Within one month after the construction contractor completes all punchlist items to the
satisfaction of the Inspector and the COUNTY and the CCWSD work is substantially complete in
accordance with the Contract Documents, the CEI will provide a signed and sealed certification
by a professional engineer registered in the State of Florida, that the Work was done under his
supervision and performed in accordance with the Contract Documents, including all approved
shop drawings and change orders except as noted.
1.10. Monitor Project Records — The CEI shall monitor all required Project records, including but not
limited to delivery schedules, inventories and construction reports.
1.11. Certifications—The CEI shall prepare and submit certification packages to FDEP prior to close-
out of the project.
1.12. As-Constructed Field Drawings — Inspector shall maintain red pencil "mark-up" notations and
sketches on construction plans that reflect the actual details of constructed facilities. These
Constructed Field Drawings will be used by the CEI to validate the "As Built" documentation provided
by the construction contractor. The CEI will notify the ENGINEER and the construction contractor of
any differences in the documents maintained by the general contractor and the CEI on a weekly basis
for resolution by the ENGINEER.
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