Agenda 03/25/2014 Item #16A22 3/25/2014 16.A.22.
EXECUTIVE SUMMARY
Recommendation to approve the prioritization of five limerock roads for the purpose of limerock
road conversion, from the Road Maintenance Limerock Road Conversion Program (LRCP),
Project 60128,in FY2014.
OBJECTIVE: Recommendation to approve the prioritization of five limerock roads for the purpose of
limerock road conversion, from the Road Maintenance Limerock Road Conversion Program, Project
60128,within the Limerock Road Conversion Program (LRCP).
CONSIDERATIONS: LRCP funding had been deferred since 2009 due to budget reductions
necessitated by the severe erosion and taxable value resulting in the loss of property tax revenue. The
focus was placed on the maintenance of existing paved roads. Agenda Item 16A30 at the May 14, 2013
BCC meeting approved the use of funds from Gas Tax Fund 313, Project 60128, for the conversion of the
remaining publicly owned limerock roads. Item 16A17 on the July 9, 2013 BCC meeting prioritized the
first five limerock roads to be converted.
Currently there are approximately 83 countywide miles of limerock roads. There are approximately 38
miles in Golden Gate Estates remaining to be converted to paved roads. The prioritization of converting
limerock roads to paved roads is based on a cost benefit ratio of the number of homes over the length of
the road to be converted. The following five roads had the best cost benefit. The total estimated cost to
convert these five limerock roads is $282,600.
Roadway Estimated Cost
• 30th Avenue SE, West of Everglades Blvd. $66.9K
• 30th Avenue SE,East of Everglades Blvd. $96.1K
• 8th Avenue NE, East of Desoto Blvd. $16.5K
• 2nd Street NW, South of 25th Avenue NW $16.8K
• 58th Avenue NE, West of Desoto Blvd. $86.3K
The expenditure of these budgeted funds will not impact Road & Bridge's ability to maintain existing
paved roads.
FISCAL IMPACT: Funds are available within Transportation Gas Tax Fund 313, Project 60128.
Funding for the LRCP will not affect the maintenance of any other county roadways. Incremental
maintenance costs for converted roads will likely not be incurred until approximately 7 years after
construction completion. As maintenance is needed, funding will be budgeted within the Road
Maintenance operating Fund 101 cost center 163620.
GROWTH MANAGEMENT IMPACT: This is consistent with section (VIII) Policy 1.2.2: of the
Growth Management Plan "The Collier County Transportation Department shall continue to explore
alternative financing methods to accelerate paving of lime-rock roads in the Estates."
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues, and requires majority vote for Board approval. -JAK
RECOMMENDATION: That the BCC approve the prioritization of the five limerock roads listed
above for the purpose of limerock road conversion and allow Road Maintenance to continue with the
LRCP, applying the current criteria, as long as funding is available or until such time that the project is
completed.
Prepared by: Travis D. Gossard, Superintendent, Road Maintenance Department, GMD
Attachment: 1) Map; 2) Item 16A30, May 14, 2013 BCC meeting; and 3) Item 16A17 July 9, 2013
BCC meeting
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3/25/2014 16.A.22.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.22.
Item Summary: Recommendation to approve the prioritization of five limerock roads for
the purpose of limerock road conversion,from the Road Maintenance Limerock Road
Conversion Program (LRCP), Project 60128, in FY2014.
Meeting Date: 3/11/2014
Prepared By
Name: LynchDiane
Title: Supervisor-Operations, Road Maintenance
2/18/2014 4:37:53 PM
Submitted by
Title: Superintendent-Roads&Bridges,Road Maintenance
Name: GossardTravis
2/18/2014 4:37:54 PM
Approved By
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 2/18/2014 5:03:37 PM
Name: LaPierreBarbara
Title: Management/Budget Analyst,Transportation Administration
Date: 2/19/2014 8:28:29 AM
Name: VlietJohn
Title: Director-Road Maintenance, Road Maintenance
Date: 2/19/2014 9:30:21 AM
Name: GossardTravis
Title: Superintendent-Roads &Bridges,Road Maintenance
Date: 2/19/2014 10:00:00 AM
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3/25/2014 16.A.22.
Name: ShueGene
Title: Director-Operations Support,Transportation Administration
Date: 2/19/2014 3:15:18PM
Name: KearnsAllison
Title: Manager Financial &Operational Support,Transportation Administration
Date: 2/19/2014 4:50:47 PM
Name: MarceilaJeanne
Title: Executive Secretary, Transportation Planning
Date: 2/26/2014 12:54:24 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/28/2014 3:11:58 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/28/2014 3:27:23 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 3/4/2014 9:43:10 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 3/4/2014 10:35:46 AM
Packet Page -791-
COLLIER COUNTY ROAD MAINTENANCF3/25/2014 16.A.22.
PROPOSED LIMEROCK CONVERSION ROADS FY 2014
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Legend Packet Page-792-
LIMEROCK CONVERSION ROADS
3/25/2014 16.A.22.
EXECUTIVE SUMMARY
Recommendation to reinitiate the Limerock Road Conversion Program (LRCP) in FY 2013 in the
amount of$276,500,and approve all necessary budget amendments.
OBJECTIVE: To request that the Board of County Commissioners (Board) evaluate the long
term benefit of converting limerock roads to paved roads and if upon finding that it is in the best
interest of the community, to direct the County Manager to reinitiate the LRCP.
CONSIDERATIONS: LRCP funding has been deferred since 2009 due to budget reductions
necessitated by the severe erosion and taxable value resulting in the loss of property tax revenue.
The focus was placed on the maintenance of existing paved roads, ancillary drainage systems
and structures. The Road Maintenance department routinely receives inquiries and complaints
regarding the status of the LRCP.
Currently there are approximately 87 countywide miles of limerock roads remaining to be
converted to paved roads. There are approximately 42 miles in Golden Gate Estates alone. In an
effort to provide better service and achieve a substantial long term financial savings, the Board
recently asked Staff to evaluate the idea of elongating the resurfacing cycles on some of the
already paved local roads and allocating the savings to the LRCP. The elongated resurfacing
cycles would not apply to primary arterials and major collectors. Staff estimates that it could
allocate approximately $300,000 annually to the LRCP without compromising the structural
integrity of the local paved roads that are deferred. The Road Maintenance department does ,
annual evaluations of existing paved roads and should the elongated resurfacing cycles on local
roads begin to negatively impact the structural integrity of these facilities, staff would notify the
Board and seek further direction.
In order to provide better service and achieve a substantial long term cost saving, staff evaluated
the cost to benefit of an initial paving and the long term maintenance of one mile of limerock
road compared to the ongoing maintenance costs if that road is not paved. It costs approximately
$7,000 to $9,000 annually to maintain one mile of a limerock road. It costs approximately
$75,000 to $100,000 to pave that same mile and the average lifespan of that pavement is
approximately 25 years before it must be resurfaced again. After a ten year period, the average
funds expended to maintain a mile of limerock road equals the cost to pave that road. Using
present day costs and assuming two complete resurfacing cycles (50 years), the funds required to
maintain a lime rock road would range from $350,000 to $450,000 vs. $150,000 to $200,000 to
maintain a paved road. A more detailed analysis was also conducted using a $300,000 annual
allocation and a phased conversion of the Golden Gate Estates roadways that showed a positive
return by 2025 and a net savings of approximately five million dollars by 2047 (report attached).
Limerock roads exist throughout the county. The LRCP will improve the level of service for all
unpaved roads and the corresponding cost savings would benefit all county residents.
Currently there is $76,500 remaining in the Gulf American Corporation (GAC) Road Trust fund
(606). These funds are from a 1977 settlement agreement with Avatar Properties in the amount
of $1,300,000, to be used for the restoration, maintenance, upgrading and paving of certain
unacceptable limerock roads within the Golden Gate Estates area. These available funds would
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3/25/2014 16.A.22.
be combined with a proposed $200,000 allocation from Fund (313) in FY 2013 for the purpose
of reinitiating of the LRCP. Future year allocations are proposed at $300,000 subject to Board
approval.
If approved, staff will prioritize the GAC funds within Golden Gate Estates and develop a
countywide prioritization schedule for Board approval.
FISCAL IMPACT: Funds in the amount of$200,000 is available within Gas Tax Fund (313)
and $76,500 is available from the Gulf American Corporation (GAC) Road Trust Fund (606) to
establish in FY2013 budget for the conversion of limerock roads without significantly impacting
the existing resurfacing program. To facilitate budget management, a new project number within
Gas Tax Fund (313)will be created.
GROWTH MANAGEMENT IMPACT: This is consistent with section (VIII) Policy 1.2.2: of
the Growth Management Plan "The Collier County Transportation Department shall continue to
explore alternative financing methods to accelerate paving of lime-rock roads in the Estates."
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is
legally sufficient, and requires majority support for Board approval. -JAK
RECOMMENDATION: That the Board approve the allocation of $200,000 from Gas Tax
Fund (313) and $76,500 from the GAC Road Trust fund (606) for the purpose of reinitiating the
LRCP. Further, to direct the County Manager to propose a $300,000 appropriation in the
FY2014 budget for the LRCP and develop a prioritization schedule for Board approval and
approve all necessary budget amendments.
Prepared by: Nick Casalanguida,Administrator, Growth Management Division
Attachments: Comparison Report
Packet Page-794-
3/25/2014 16.A.22.
COLLIER COUNTY
Board of County Commissioners
Item Number: <item_outline>
Item Summary: Recommendation to reinitiate the Limerock Road Conversion Program
(LRCP) in FY 2013 in the amount of$276,500, and approve all necessary budget amendments.
Meeting Date: 5/14/2013
Prepared By
Name: PuigJudy
Title: Operations Analyst,GMD P&R
5/7/2013 1:23:00 PM
Submitted by
Title: Deputy Administrator-GMD,Business Management&B
Name: CasalanguidaNick
5/7/2013 1:23:01 PM
Approved By
Name: PuigJudy
Title: Operations Analyst, GMD P&R
Date: 5/7/2013 I:29:22 PM
Name: MarcellaJeanne
Title:Executive Secretary,Transportation Planning
Date: 5/7/2013 I:36:58 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/7/2013 2:04:35 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 5/7/2013 3:34:54 PM
Name: IsacksonMark
Packet Page-795-
3/25/2014 16.A.22.
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 5/7/2013 5:05:17 PM
Packet Page-796-
3/25/2014 16.A.22.
GOLDEN GATE ESTATES LIMEROCK ROADS
MAINTENANCE OF LIMEROCK ROADS VERSUS CONVERSION TO PAVED ROADS
Annual Cost to Maintain Limerock Roads $373,950 Golden Gate Estates
$402,390 Remainder of County
$775,710 Countywide Total
Approximately 41.55 miles of Limerock Roads remain within Golden Gate Estates.
Cost per mile, per cycle, including labor, equipment and material, approximately$2,250. Roads
are graded 3 to 4 times annually on average.
Outside of Golden Gate Estates is an additional 44.71 miles of limerock roads. These include
those in Sunset Estates off Santa Barbara Blvd (District 4 - ; those in eastern Collier County east
of SR 29 and north and south of US 41; and a few in the Immokalee area (District 5 - . These
roads are maintained on the same cycle as those in the estates.
Cost to Convert Limerock Roads to Paved Roads $3,076,000(Total)
This is the cost to convert all existing limerock roads in Golden Gate Estates to paved roads.
Based on a funding for conversion of$300,000 annually, it will take approximately ten (10) years
to convert all of these roads to paved roads.
Cost to Maintain Remaining Limerock Roads $2,327,000(Total over 10 year conversion)
There will still be limerock roads that need to be maintained during the ten years it takes to
complete the conversion program. The cost to maintain is reduced annually as fewer miles of
limerock road remain until all limerock roads are paved.
By 2025, the cumulative cost to maintain limerock roads exceeds the cumulative cost to pave them,
$5,235,300 vs. $4,953,159.
Ongoing Cost to Maintain Paved Limerock Roads $3,387,700
(Total cost to resurface converted roads after 25 year life cycle)
This is the cost to resurface all of the converted limerock roads after a life cycle of 25 years. At
the end of a full life cycle (conservatively estimated at 25 years for local paved roads) for the
converted roads, the total cost including conversion, interim limerock road maintenance and
resurfacing of all roads, is approximately$8,340,839 over a period of 34 years. For that same 34
year period, the cost to continue maintaining the limerock roads within Golden Gate Estates in
their current condition is approximately$13,088,250.
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3/25/2014 16.A.22.
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Packet Page -798-
3/25/2014 16.A.22.
EXECUTIVE SUMMARY
Recommendation to approve the prioritization of the first five limerock roads for the
purpose of limerock road conversion from the Road Maintenance resurfacing program in
the Road Construction - Gas Tax Capital Fund 313 (Project 60128) and in the GAC Trust
Road Fund 606, at an estimated cost of$276,000.
OBJECTIVE: Recommendation to approve the prioritization of the first five limerock roads for
the purpose of limerock road conversion, from the Road Maintenance resurfacing program, in
the Road Construction — Gas Tax Fund 313 (Project 60128) and Gulf American Corporation
(GAC) Trust Road Fund 606 for the purpose of reinitializing the Limerock Road Conversion
Program (LRCP).
CONSIDERATIONS: LRCP funding had been deferred since 2009 due to budget reductions
necessitated by the severe erosion of taxable value resulting in the loss of property tax revenue.
The focus was placed on the maintenance of existing paved roads, ancillary drainage systems
and structures. On May 14, 2013, agenda item 16A30, the Board approved the use of$200,000
of Gas Tax Funding and $76,500 from the GAC Trust Road Fund for the conversion of some
limerock roads located in District 5.
As the LRCP moves forward there may be roadways that may need to have their resurfacing
postponed in order to offset conversion costs. In FY13 only one road, 2nd St NE, is
recommended to be postponed.
These postponed roadways for re-surfacing would be allowed to continue to wear down but not
to the point of impacting the structural integrity of the roadway. These postponed roadways
would be inspected annually to ensure the conditions are acceptable as described.
Currently there are approximately 87 countywide miles of limerock roads remaining to be
converted to paved roads. There are approximately 42 miles in Golden Gate Estates alone.
The prioritization of converting limerock roads to paved roads was based on a cost benefit ratio
of the number of homes over the length of the road to be converted. The following five roads
had the best cost benefit. The total estimated cost to convert these five limerock roads is
$276,000.
Roadway Estimated Cost
• 39th AVE NE East of Everglades Blvd. $64,500
• 4th AVE NE East of Desoto Blvd. $21,000
• 66th AVE NE West of Everglades Blvd. $69,000
• 39th AVE NW West of Wilson Blvd. $74,500
• 40th AVE SE West of Everglades blvd. $47,000
The Road Maintenance Department will bring back this fall, for FY14, the recommendation for
the overall resurfacing program, including the limerock road conversion program, for Board
direction.
Packet Page-799-
3/25/2014 16.A.22.
FISCAL IMPACT: Funds in the amount of$200,000 are available within Road Construction -
Gas Tax Fund 313, Limerock Road Conversion Program (LRCP) Project 60128 and $76,500 is
available from the Gulf American Corporation (GAC) Road Trust Fund 606.
GROWTH MANAGEMENT IMPACT: This item is consistent with Policy 1.2.2 of The
Golden Gate Area Master Plan of the Growth Management Plan, which provides that "The
Collier County Transportation Department shall continue to explore alternative financing
methods to accelerate paving of lime-rock roads in the Estates."
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is
approved as to form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board approve the prioritization of the first five limerock
roads for the purpose of limerock road conversion, from the Road Construction — Gas Tax
Capital Fund 313 (Project 60128) and GAC Trust Roads Fund 606.
Prepared by: Travis D. Gossard, Superintendent, Road Maintenance Department, GMD
Attachment: Map of Limerock Roads Scheduled for conversion in FY13
Packet Page-800-
3/25/2014 16.A.22.
COLLIER COUNTY
Board of County Commissioners
Item Number: <item_outline>
Item Summary: Recommendation to approve the prioritization of the first five limerock
roads for the purpose of limerock road conversion from the Road Maintenance resurfacing
program in the Road Construction - Gas Tax Capital Fund 313 (Project 60128) and in the GAC
Trust Road Fund 606, at an estimated cost of$276,000.
Meeting Date: 7/9/2013
Prepared By
Name:LynchDiane
Title:Administrative Assistant
6/18/2013 2:28:15 PM
Approved By
Name:LynchDiane
Title: Administrative Assistant
Date: 6/18/2013 2:44:20 PM
Name: VlietJohn
Title: Director-Road Maintenance,Transportation Enginee
Date: 6/18/2013 4:02:27 PM
Name: GossardTravis
Title: Superintedent-Roads &Bridges,Transportation Eng
Date: 6/18/2013 4:28:39 PM
Name: ShueGene
Date: 6/19/2013 11:05:22 AM
Name: KearnsAllison
Date: 6/19/2013 12:18:12 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 6/26/2013 11:28:43 AM
Packet Page -801-
3/25/2014 16.A.22.
Name: KlatzkowJeff
Title: County Attorney
Date: 6/28/2013 8:36:39 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 6/28/2013 2:54:36 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/28/2013 3:47:16 PM
Name: OchsLeo
Title: County Manager
Date: 6/30/2013 3:34:26 PM
Packet Page-802-
PROGRAMMED ROAD FOR RESURFACING DELAYED IN I 3/25/2014 16.A.22.
LIMEROCK ROADS TO BE PAVED IN FY 2013
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Resurfacing Road Removed
from Current Year Program Limerock Roads to be Paved
39th AVE NE
4th AVE NE
111111■11011111■11R
2'Street SE
66th AVE NE
39th AVE NW
40th AVE SE
Packet Page -803-