Agenda 03/25/2014 Item #16A14 3/25/2014 16.A.14.
EXECUTIVE SUMMARY
Recommendation to approve the payment of$4,600 to the Marco Island Civic Association,
Inc. for repairs and restoration to their property caused by damages that occurred during
the South Marco Beach Renourishment and Erosion Control Rebuild Project (195-80211),
and the Maintenance Grading of the North Marco Island Beach Project (195-90533) this
past year and make a finding that this expenditure promotes tourism.
OBJECTIVE: To approve an invoice and payment in the amount of$4,600.00 to Marco Island
Civic Association for the repair and restoration of their property caused by beach access
damages.
CONSIDERATION: During Fiscal Year 2013 the Board of County Commissioners (BCC)
approved the South Marco Beach Sand Renourishment Project, the rebuilding of five (5) Erosion
Control Structures on the south end of Marco Island and a Maintenance Grading Project on the
north end of the Island.
All three contractors as well as County staff used this access from the period of 3/1/2013 to
5/1/2013. No other location on Marco Island exists that allows truck or heavy equipment access
to the beach. Prior to the commencement of the construction, the Marco Island Civic
Association agreed to allow the contractors access to the construction site through their property
with the understanding that the County would be responsible for any property damages that
occurred. County staff could not identify when the damages occurred or which contractor was
responsible. The County does however recognize that these damages occurred as a result of
these projects and that the cost to repair is justified and appropriate. The repairs to correct the
damaged property were:
1. Install and grade approximately 36 yards of washed shell on beach access road;
2. Remove and replace damaged curb near fire entrance;
3. Saw cut and replace damaged asphalt.
This claim presentation was delayed by the Marco Island Civic Association and just recently
received by the County.
The use of the Marco Island Civic Association's property was an essential key factor in the
successful execution of these beach renourishment projects prior to the beginning of turtle
nesting season. The County and the Marco Island Civic Association have shared a long lasting
mutual relationship throughout the past decade. County staff uses this access for all day-to-day
regular beach maintenance activities. Additionally, the Marco Island Civic Association allows
the storage of all County beach maintenance equipment along with a large roll off container used
for beach waste handling on their property without charge.
Staff requests BCC approval to pay the invoice in the amount of$4,600.00 to the Marco Island
Civic Association for the beach property repairs and restoration required as a result of the
renourishment, erosion control, and maintenance grading projects.
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3/25/2014 16.A.14.
FISCAL IMPACT: Funds for the Marco Island Civic Association property repairs in the
amount of$4.600.00 are available in Fund 195-90533, Beach Cleaning & Maintenance. Source
of funds are Category "A"tourist development tax.
GROWTH IMPACT: There is no growth impact associated with this Executive Summary.
ADVISORY COMMITTEE RECOMMENDATIONS: At the February 21, 2014 Coastal
Advisory Committee meeting, this item was unanimously recommended for approval by a 9 to 0
vote.
At the February 24, 2014 Tourist Development Council meeting, this item was unanimously
recommended for approval by a 7 to 0 vote.
LEGAL CONSIDERATIONS: Section 125.0104, Fla. Stat., and Ord. No. 92-60, as amended,
provide authorized uses for tourist development tax. The beach renourishment, erosion control,
and beach maintenance grading projects are authorized uses of tourist development taxes and
previously approved expenditures by the Board. The determination as to whether an expenditure
promotes tourism is for the governing board. the Board of County Commissioners. The Board
may either accept the recommendation of the Tourist Development Council (TDC) or the Board
may ;rake a different finding and determination. This item has been approved as to form and
legality and requires majority vote for approval. —CMG
RECOMMENDATION: To approve the payment of $4,600.00 to the Marco Island Civic
Association, Inc. for repairs and restoration to their property caused by damages that occurred
during the South Marco Beach Renourishment and Erosion Control Rebuild Project (195 —
S021 1). the Maintenance Grading of the North Marco island Beach Project (195-90533) this past
year and make a finding that this expenditure promotes tourism.
Prepared by: J. Gary McAlpin, P.E., Section Manager, Coastal Zone Management, Natural
Resource Department, Growth management Division
Attachments: A) Proposal; B) Invoice; C) Payment
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3/25/2014 16.A.14.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.14.
Item Summary: Recommendation to approve the payment of$4,600 to the Marco Island
Civic Association, Inc.for repairs and restoration to their property caused by damages that
occurred during the South Marco Beach Renourishment and Erosion Control Rebuild Project
(195-80211),the Maintenance Grading of the North Marco Island Beach Project (195-90533)
this past year and make a finding that this expenditure promotes tourism.
Meeting Date: 3/25/2014
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
2/24/2014 11:38:08 AM
Submitted by
Title: Accountant, Coastal Zone Management
Name: HambrightGail
2/24/2014 11:38:09 AM
Approved By
Name: LorenzWilliam
Title:Director-CDES Engineering Services, Comprehensive Planning
Date: 2/24/2014 4:13:08 PM
Name: PuigJudy
Title: Operations Analyst,Community Development&Environmental Services
Date: 2/24/2014 4:43:56 PM
Name: McAlpinGary
Title: Manager-Coastal Management Programs, Coastal Zone Management
Date: 2/25/2014 10:17:21 AM
Name: Tara Castillo
Title: Management/Budget Analyst,Road Maintenance
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3/25/2014 16.A.14.
Date: 2/26/2014 10:14:26 AM
Name: KearnsAllison
Title: Manager Financial &Operational Support,Transportation Administration
Date: 2/27/2014 3:11:29 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 2/27/2014 4:36:21 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 2/28/2014 12:48:11 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/28/2014 3:43:26 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering&Construction Management
Date: 3/17/2014 10:05:43 AM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 3/17/2014 12:41:34 PM
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3/25/2014 16.A.14.
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PROPOSAL 22,10' � �`� PROPOSAL
J.E.S. TRACTOR SERVICE
170 Snowberry Court
Marco Island, FL 34145
(239)370-8883
COMPANY: mica DATE: 7/3/13
Res.beach PHONE NO:
STREET: CITY& STATE: Marco«and.FL.
We hereby submit specifications and estimates for.
1)Install and grade approx.36 yds. Washed shell on beach access rd.
2)remove and replace damaged curb near fire entrance.
3)sawcut and replace damaged asphalt.
Price includes all nessessary city permits
We hereby propose to furnish labor and materials complete in accordance with the above
specifications for the sum of$4,600.00 dollars with payment to be made as follows:
In full upon comp
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner
according to standard practices. Any alteration or deviation from above specifications involving
extra costs,will be executed only upon written orders,and will become an extra charge over and
above the estimate. Agreements contingent upon strikes,accidents or delays beyond our
control. This proposal subject to acceptance within 30 days and void thereafter at the option of
the undersigned.
Authorized Signature , E.Stadipate I
ACCEPTANCE OF PROPOSAL
The above prices,specifications and condition are hereby accepted. You are authorized to do the
work as specified. Payment will be made as outlined above.
•
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3/25/2014 16.A.14.
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J.E.S. TRACTOR SERVICES, INC. INVOICE
170 Snowberry Court
Marco Island, FL 34145 DATE: 01/24/14
Phone: (239)370-8883 : I INVOICE#k:
Email:tractorman44@aol.com
BILL TO: FOR: repairs and maint.
Bennis _ }
res.Beams -
Street Address
City,ST ZIP Code
Prone s i
DATE DESCRIPTION HOURS RATE APACJIAT
1124114 orrig. Agreement for repairs. $ 4,600.00 .
11/21/14 cleaned out under wash station and spread shell
around it. 550.00
1214/13 exc. For power to maint shed and backfill. 800.00
1
SUBTOTAL $ 5,950.00
TAX
SHIPPING
MISC
TOTAL $ 5,9;0.00
THANK YOU FOR YOUR BUSINESS!
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3/25/2014 16.A.14.
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NAACO ISLAND CIVIC ASSOCIATION INC. 17363
J.E.S.Tractor Service, Inc. 1/30/2014
Date Type Reference Original Amt. Balance Due Discount Payment
1/24/2014 Bill 0114 jes 5,950,00 5,950.00 5,950.00
Check Amount 5,950.00
1
Iberia Checking
5,950.00
MARCO ISLAND CIVIC ASSOCIATION INC..
17363
,J.E.S.Tractor Service, Inc. 1130/2014
Date Type Reference Original Amt. Balance Due Discount Payment
1/2412014 Bill 0114 jes 5,950.00 5,950,00 5,950.00
: Check Amount 5,950.00
1
Iberia Checking 5,950.00
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