Agenda 03/11/2014 Item #16A 8WOO
3/11/2014 16.A.8.
EXECUTIVE SUMMARY
Recommendation to approve a proposal from Atkins North America, Inc. dated February 24, 2014
to provide analysis of the effect of storm events and beach renourishment projects to the Collier
County coastline from 2005 to present day under Contract 13 -6164, authorize budget amendment,
authorize the County Manager or his designee to execute the work order for a not to exceed amount
of $14,103 (Task 1 only), and make a finding that this expenditure promotes tourism.
OBJECTIVE: To approve a proposal with Atkins North America, Inc. to provide analysis of the
effect of storm events and beach nourishment projects to the Collier County coastline from 2005
to present day under.
CONSIDERATIONS: Collier County has been actively managing its beaches since the mid
1990's. During this period annual erosion, annual accretion, sand renourishment, winter storms,
tropical stones, hurricanes, inlet sand bypassing and the occurrence of hot spots have all
occurred and impacted our beaches. This scope of work gathers available data from 2005 and
analyzes it by beach segment, by beach width and beach sand volume remaining. Beach width
standard and renourishment design approach will also be reviewed in this presentation.
The goal is to integrate historic events, measured beach changes and annual or multi-year
processes in a visual display that will create a framework to assist in future planning and decision
making for Collier County beach management program.
This work will also be used to create visual and tabular documents that will be used to support
and provide back -up information to the AUIR and CIE. Beach projects have been added to the
AUIR process and this information will provide the advisory committees and the Board with
information that will identify erosion, accretion, and renourishment impacts historically and
planned.
This item was presented for recommendation for approval to the Coastal Advisory Committee
and Tourist Development Council under Contract 09- 5262 -CZ. Contract 09- 5262 -CZ will be
closed out before a Purchase Order can be cut. Staff is recommending that Task 1 of the Atkins
proposal be executed under the new Contract 13 -6164 as approved by the BCC on February 25,
2014.
FISCAL IMPACT: Funds for the proposed work order are not presently included in the budget.
However, sufficient funding is available in Tourist Development Tax Fund (195) reserves. A
budget amendment will be necessary to move funds, in the amount of $14,103 from reserves into
Project 80165, Collier Beach Analysis.
GROWTH MANAGEMENT IMPACT: There is no impact to the growth management plan
related to this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the February 21, 2014 Coastal
Advisory Committee meeting, this item was unanimously recommended for approval by a 9 to 0
vote.
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3/11/2014 16.A.8.
At the February 24, 2014 Tourist Development Council meeting, this item was unanimously
recommended for approval by a 7 to 0 vote.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. - CMG
RECOMAMNDATION: To approve a proposal from Atkins North America, Inc. dated
February 24, 2014 to provide analysis of the effect of storm events and beach renourishment
projects to the Collier County coastline from 2005 to present day under Contract 13 -6164,
authorize budget amendment, authorize the County Manager or his designee to execute the work
order for a not to exceed amount of $14,103 (Task 1 only), and make a finding that this
expenditure promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department
Attachments: A) Atkins Proposal; B) Work Order; C) Budget Amendment
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3/11/2014 16.A.8.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.8.
Item Summary: Recommendation to approve a proposal from Atkins North America, Inc.
dated February 24, 2014 to provide analysis of the effect of storm events and beach
renourishment projects to the Collier County coastline from 2005 to present day under
Contract 13 -6164, authorize budget amendment, authorize the County Manager or his designee
to execute the work order for a not to exceed amount of $14,103 (Task 1 only), and make a
finding that this expenditure promotes tourism.
Meeting Date: 3/11/2014
Prepared By
Name: HambrightGail
Title: Accountant, Coastal Zone Management
2/24/2014 4:04:39 PM
Submitted by
Title: Accountant, Coastal Zone Management
Name: HambrightGail
2/24/2014 4:04:40 PM
Approved By
Name: McAlpinGary
Title: Manager - Coastal Management Programs, Coastal Zone Management
Date: 2/25/2014 10:17:30 AM
Name: PuigJudy
Title: Operations Analyst, Community Development & Environmental Services
Date: 2/25/2014 10:59:18 AM
Name: LorenzWilliam
Title: Director - CDES Engineering Services, Comprehensive Planning
Date: 2/25/2014 11:16:44 AM
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3/11/2014 16.A.8.
Name: Tara Castillo
Title: Management/Budget Analyst, Road Maintenance
Date: 2/26/2014 10:11:16 AM
Name: KearnsAllison
Title: Manager Financial & Operational Support, Transportation Administration
Date: 2/26/2014 10:50:04 AM
Name: NorthrupAdam
Title: Procurement Specialist, Purchasing & General Services
Date: 2/26/2014 1:05:03 PM
Name: MarkiewiczJoanne
Title: Manager - Procurement, Purchasing & General Services
Date: 2/26/2014 2:57:23 PM
Name: JohnsonScott
Title: Procurement Specialist, Purchasing & General Services
Date: 2/26/2014 3:54:45 PM
Name: MarkiewiczJoanne
Title: Manager - Procurement, Purchasing & General Services
Date: 2/27/2014 2:13:38 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 2/27/2014 4:36:12 PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 2/28/2014 12:43:57 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/28/2014 1:57:32 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 3/4/2014 8:59:13 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/4/2014 9:36:10 AM
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3/11/2014 16.A.8.
10-IN Professional Engineering Services
for
Historical Analysis of Collier County Beach Survey Data for Coastal
Zone Management
CN 13- 6164 -CZ
February 24, 2014
ATKINS is pleased to provide a scope of work for Collier County Coastal Zone Management
Department. The intention of this Work Assignment is to provide analysis of the effect of storm events
and beach nourishment projects to the Collier County coastline from 1995 to present day. In accordance
with Collier County Contract Number 13- 6164 -CZ the following scope of work is presented herein.
SCOPE OF SERVICES
This analysis will take place on the Collier County beaches indicated below as part of the historical data
analysis. The following is a list of currently available survey data sets from FDEP and their locations.
• County -wide (2000, 2001, 2005, 2009)
• Wiggins Beach (1996, 1997, 2003, 2009 -2010)
• Barefoot/Vanderbilt Beach (1995 -1999, 2001, 2003, 2006 -2008, 2010 -2011)
• Park Shore Beach (1996 -1999, 2001, 2003, 2006 -2008, 2010 -2011)
• Naples Beach (1996, 1998, 1999, 2001, 2003, 2006 -2011)
• Marco Island (Hideaway, Marco, Kice Island) (1995 -1999, 2001, 2010, 2011)
10 � The exact boundaries, survey locations, ranges and control monuments vary from year to year but all
available data at each R- monument will be analyzed.
ATKINS will then prepare a report specifically discussing the following;
1) Beach width (toe of dune to MHWL)
2) Shoreline changes (MHWL)
3) Volume changes (erosion & accretion)
4) Beach nourishment activity
5) Storm timeline
6) Location of dune /vegetation line
The purpose of the report is to summarize and discuss the topographic & bathymetric data collected,
identify variations in beach width and vegetation extents as those locations change with respect to beach
nourishment activities and storm events. Based on the scope of work requested by Collier County,
ATKINS will address Range Monuments R -1 through R -148, and compare profiles based on the data
available. Identification of the vegetation line or dune toe ( #6) may not be able to be determined through
aerial photographs or survey data on every profile line unless specifically called out in the DEP file
format. Display figures (in plan and profile view) and tables will be generated to visually depict the
available data. Figures will be combined in a powerpoint presentation that will depict the plan & profile
changes over time.
Task 1 - Historical Analysis & Report (2005 to 2013)
ATKINS shall review data sets collected from the most recent major nourishment events (2006, 2013),
and minor maintenance activities from 2005 to 2013. The purpose of the report is to establish a
benchmark for Collier County beaches, discuss the topographic & bathymetric data collected, changes in
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3/11/2014 16.A.8.
shoreline and volume, identify variations in beach width and vegetation extents as those locations change
with respect to beach nourishment activities and storm events.
Task 2 - Historical Analysis & Report (1995 to 2005)
ATKINS shall review data sets collected from the first County -wide beach nourishment project in 1995,
the major nourishment events, and minor maintenance activities from 1995 to 2005. The purpose of the
report is to establish a benchmark for Collier County beaches, discuss the topographic & bathymetric data
collected, changes in shoreline and volume, identify variations in beach width and vegetation extents as
those locations change with respect to beach nourishment activities and storm events.
The above tasks will provide a qualitative understanding of the history of storm- induced topography and
bathymetry changes to the beach and the nourishment activities. The reports will be submitted as a bound
printed report and on a disk in electronic .pdf format.
ATKINS will prepare for, travel to and attend two (2) meetings. The meetings will be held to meet with
County staff to coordinate the project and to provide project results to the County Project Manager,
County Commission and other stakeholder representatives as deemed necessary and appropriate. One
ATKINS senior engineer will attend each of these meetings, again as deemed appropriate.
Budget Estimate
Work for this assignment will be performed for the lump sum amount of $34,574. Work will be billed to
the County on a monthly basis based on the percentage of work completed for the preceding month. The
budget breakdown per project area is as follows:
Task 1 - Historical Analysis & Report (2005 to 2013 ) ............................. ........................$14,103
Task 2 - Historical Analysis & Report (1995 to 2005 ) ............................ ........................$20,472
Total................................................................................ ............................... $34,574
Schedule Estimate
The following schedule of completion is anticipated.
Submit draft reports within 30 calendar days following the Notice -to- Proceed and receipt of all
required data (surveys) to complete analysis.
Assumptions
1. All existing information/documentation including, but not limited to, survey data, project permits,
construction information, previous studies, etc. will be provided to ATKINS by the County.
2. This quote is based upon conversations with County Staff on February 13, 2014.
3. No financial analysis will be part of these reports, but could be added at a later date under separate
scope and budget.
Bryan D. Flynn
Project Manager
Atkins North America, Inc.
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Date
- 3/11/2014 16.A.8.-
WORK ORDER/PURCHASE ORDER
Agreenicnt for "Atkins North America, Inc."
Dated: February 25, 2014 (Contract 13- 6164)
This Work Order is for professional Engineering services for work known as: Historical Analysis B
Report (2005- 2013)
Project Name, Collier Beach Analysis
Project No: 195.80165
The work is specified in the proposal dated February24, 2014 which is attached hereto and made a
part of this Work, Order. In accordance with Terns and Conditions of the Agreement referenced
above, Work Order /Purchase Order # (please fill out once received) is assigned to: Atkins North
America. Inc.
Scppc gl Vo_rk: As detailed in the attached proposal and the following:
Task 1 Historical Analysis 8: 'Report (2005 to 2013)
r
Schedule
of Work,: Complete work with 90 from tfic date of the Notice to Proceed which is
accompanying this Wort: Order.
Comp,onsatiorr, In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum ❑Lump Sum Plus
Reimbursable Costs ZTime & Material (established hourly rate — "Schedule A) ❑Cost Plus Fixed
Fee, (detme which method will be used for which tasks) as provided in the attached proposal
PREPARED BY:
APPROVED BY
li APPROVED BY
Task I 5 14,103.00
TOTAL FEE S 14,103.00
Date
Date
--
Date
ACCEPTED BY: Atkins North merica, Inc. [
� fs
Walker Dawson for Bryan D- Flynn, Projed Manager Date
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3/11/2014 16.A.8.
Professional Engineering Services
fo r
Historical Analysis of Collier County Beach Survey Data for Coastal
Zone Management
CN 13- 61.64 -CZ
February 24, 2014
ATKINS is pleased to provide a scope of work for Collier County Coastal Zone Management
Department, The intention of this Work. Assignment is to provide analysis of the effect of storm events
and beach nourishment projects to the Collier County coastline from 1995 to present day. In accordance;
with Collier County Contract Number 13- 6164 -CZ the following scope of work is presented herein.
SCOPE OF SERVICES
This analysis will take place oil the Collier County beaches indicated below as part of the historical data
analysis. The following is a list of currently available survey data sets from FDEP and their locations.
• County -wide (2000, 2001, 2005, 2009)
• Wiggins Beach (1996, 1997, 2003, 2009 -2010)
• Barefoot/Vanderbilt Beach (1995 -1999, 2001, 2003, 2006 -2008, 2010 -2011)
• Park Shore Beach (1996 - 1.999, 2001, 2003, 2006 - 2008.2010 -2011)
• Naples Beach (1996, 1 998, 1999, 2001, 2003, 2006 -2011)
• Marco Island (Hideaway, Marco. Kice Island) (1995 -1999, 2001. 2010, 201 1)
The exact boundaries, survey locations, ranges and control monuments vary from year to year but all
available data at each R- monument will be analyzed.
ATKINS will then prepare a report specifically discussing the following;
1) Beach width (toe of dune to M14WL)
2) Shoreline changes ('MHWL.)
3) Volume changes (erosion & accretion)
4) Beach nourishment activity
5) Storm timeline
61 Location of dune /vegetation line
The purpose of the report is to summarize and discuss the topographic & bathymetrie data collected,
identify variations in beach width and vegetation extents as those locations change with respect to beach
nourishment activities and storm events. Based on the scope of work requested by Collier County,
ATKINS will address Range Monuments R -1 through R -148, and compare profiles based on the data
available. Identification of the vegetation line or dune toe ( #6) may not be able to be determined through
aerial photographs or survey data on every profile line unless specifically called out in the DEP file
format. Display figures (in plan and profile view) and tables will be generated to visually depict the
available data. Figures will be combined in a powerpoint presentation that will depict the plan & profile
changes over time.
Task 1 - Historical Analysis & Report (2005 to 2013)
ATKINS shall review data sets collected from the most recent major nourishment events (2006, 2013),
and minor maintenance activities from 2005 to 2013. The purpose of the report is to establish a
benchmark for Collier County beaches, discuss the topographic & bathymetric data collected, changes in
Packet Page -530-
- 3/11/2014
shoreline and volume, identify variations in beach width and vegetation extents as those locations change
with respect to beach nourishment activities and storm events.
Task 2 - Historical Analysis & Report (1995 to 2005)
ATKINS shall review data sets collected from the first County -wide beach nourishment project in 1995,
the major nourishment events, and minor maintenance activities from 1995 to 2005. The purpose of the
report is to establish a benchmark for Collier County beaches, discuss the topographic & bathymetric data
collected, changes in shoreline and volume, identify variations in beach width and vegetation extents as
those locations change with respect to beach nourishment activities and storm events.
The above tasks will provide a qualitative understanding of the history of storm - induced topography and
bathymetry changes to the beach and the nourishment activities. The reports will he submitted as a bound
printed report and on a disk in electronic .pdf format.
ATKINS will prepare for, travel to and attend two (2) meetings. The meetings will be held to meet with
County staff' to coordinate the project and to provide project results to the County Project Manager,
County Commission and other stakeholder representatives as deemed necessary and appropriate. One
ATKINS senior engineer will attend each of these meetings, again as deemed appropriate.
Budget Estimate
Work for this assignment will be performed for the dump sum amount of 534,574. Work will be billed to
the County on a monthly basis based on the percentage of work completed for the preceding month. The
budget breakdown per project area is as follows:
)....... ..................................................... $14,103
Task 1 - Historical Analysis &Report (2005 to 2013
Task 2 - Historical Analysis &Report (1995 to 2 . • - • • • • • • • • • • • • .- -
.........
....................... $20,472
........ ........................534,574
Total .............................................. ...............................
..
Schedule Estimate
The following schedule of completion is anticipated.
1. Submit draft reports within 30 calendar days following the Notice-10- Proceed and receipt of all
required data (surveys) to complete analysis.
Assumptions
1. All existing infannationfdocumentation including, but not limited to, survey data, proiect Pen-nits,
construction information, previous studies, etc. will be provided to ATKINS y 13" by the County.
2. This quote is based upon conversations with Count)- Staff on February 13, 2014.
3. No financial analysis will be part of these reports, but could be added at a later date under separate
scope and budget.
Bryan D. Flynn
Project Manager
Atkins North America, Inc.
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Date
16.A.8.1
3/11/2014 16.A.8.
EXECUTIVE SUMMARY
Recommendation to approve a proposal from Atkins North America, Inc. dated February
19, 2014 to provide analysis of the affect of storm events and beach renourishment projects
to the Collier County coastline from 2005 to present day under Contract 09- 5262 -CZ,
authorize budget amendment, authorize the County Manager or his designee to execute the
work order for a not to exceed amount of $14,103 (Task 1 only) and make a finding that
this expenditure promotes tourism.
OBJECTIVE: To approve a proposal with Atkins North America, Inc. to provide analysis of the
affect of storm events and beach nourishment projects to the Collier County coastline from 2005
to present day under.
CONSIDERATIONS: Collier County has been actively managing its beaches since the mid
1990's. During this period annual erosion, annual accretion, sand renourishment, winter storms,
tropical storms, hurricanes, inlet sand bypassing and the occurrence of hot spots have all
occurred and impacted our beaches. This scope of work gathers available data from 2005 and
analyzes it by beach segment, by beach width and beach sand volume remaining. Beach width
standard and renourishment design approach will also be reviewed in this presentation.
The goal is to integrate historic events, measured beach changes and annual or multi -year
processes in a visual display that will create a framework to assist in future planning and decision
making for Collier County beach management program.
Staff is recommending that Task 1 of the Atkins proposal be executed under Contract 09-5262 -
CZ prior to its expiration (March 8, 2014). No additional tasks or timelines will be added to this
work order after March 8, 2014 without prior Board approval.
This work will also be used to create visual and tabular documents that will be used to support
and provide back -up. information to the AUIR and CIE, Beach projects have been added to the
AUIR process and this information will provide the advisory committees and the Board with
information that will identify erosion, accretion, and renourishment impacts historically and
planned. Additionally, development of this information will serve as a reference in FEMA
deobligation discussions.
FISCAL IMPACT: Funds for the proposed work order is not presently included in the budget.
However, sufficient funding is available in Tourist Development Tax Fund (195) reserves. A
budget amendment will be necessary to move funds, in the amount of $14,103 from reserves into
Project 80165, Collier Beach Analysis.
GROWTH '.MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
LEGAL CONSIDERATIONS: The tourist development statute provides eligible expenditures
and the County tourist development tax ordinance No. 92 -60, as amended, follows the statute.
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3/11/2014 16.A.8.
n The determination as to whether a project promotes tourism is a finding for the governing board.
The TDC is tasked with making a recommendation either for or against. This item has been
approved as to form and legality and requires majority vote for approval.
RECOMMENDATION: To approve a proposal from Atkins North America, Inc. dated
February 19, 2014 to provide analysis of the affect of storm events and beach renourishment
projects to the Collier County coastline from 2005 to present day under Contract 09- 5262 -CZ,
authorize budget amendment, authorize the County Manager or his designee to execute the work
order for a not to exceed amount of $14,103 (Task 1 only) and make a finding that this
expenditure promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department
Attachments: A) Atkins Proposal
E&N-0
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