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Agenda 03/11/2014 Item #16A 73/11/2014 16.A.7. EXECUTIVE SUMMARY Recommendation to approve the prioritization of five limerock roads for the purpose of limerock road conversion, from the Road Maintenance Limerock Road Conversion Program (LRCP), Project 60128, in FY2014. OBJECTIVE: Recommendation to approve the prioritization of five limerock roads for the purpose of limerock road conversion, from the Road Maintenance Limerock Road Conversion Program, Project 60128, within the Limerock Road Conversion Program (LRCP). CONSIDERATIONS: LRCP funding had been deferred since 2009 due to budget reductions necessitated by the severe erosion and taxable value resulting in the loss of property tax revenue. The focus was placed on the maintenance of existing paved roads. Agenda Item 16A30 at the May 14, 2013 BCC meeting approved the use of funds from Gas Tax Fund 313, Project 60128, for the conversion of the remaining publicly owned limerock roads. Item 16A17 on the July 9, 2013 BCC meeting prioritized the first five limerock roads to be converted. Currently there are approximately 83 countywide miles of limerock roads. There are approximately 38 miles in Golden Gate Estates remaining to be converted to paved roads. The prioritization of converting limerock roads to paved roads is based on a cost benefit ratio of the number of homes over the length of the road to be converted. The following five roads had the best cost benefit. The total estimated cost to . convert these five limerock roads is $282,600. Roadway Estimated Cost • 30`s Avenue SE, West of Everglades Blvd. $66.9K • 30th Avenue SE, East of Everglades Blvd. $96.1K ■ e Avenue NE, East of Desoto Blvd. $16.5K �, ■ 2nd Street NW, South of 25'h Avenue NW $16.8K ■ 58s' Avenue NE, West of Desoto Blvd. $86.3K The expenditure of these budgeted funds will not impact Road & Bridge's ability to maintain existing paved roads. FISCAL IMPACT: Funds are available within Transportation Gas Tax Fund 313, Project 60128. Funding for the LRCP will not affect the maintenance of any other county roadways. Incremental maintenance costs for converted roads will likely not be incurred until approximately 7 years after construction completion. As maintenance is needed, funding will be budgeted within the Road Maintenance operating Fund 101 cost center 163620. GROWTH MANAGEMENT IMPACT: This is consistent with section (VIII) Policy 1.2.2: of the Growth Management Plan "The Collier County Transportation Department shall continue to explore alternative financing methods to accelerate paving of lime -rock roads in the Estates." LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues, and requires majority vote for Board approval. -JAK RECOMMENDATION: That the BCC approve the prioritization of the five limerock roads listed above for the purpose of limerock road conversion and allow Road Maintenance to continue with the LRCP, applying the current criteria, as long as funding is available or until such time that the project is completed. Prepared by: Travis D. Gossard, Superintendent, Road Maintenance Department, GMD Attachment: 1) Map; 2) Item 16A30, May 14, 2013 BCC meeting; and 3) Item 16A17 July 9, 2013 BCC meeting Packet Page -508- 3/11/2014 16.A.7. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.A.16.A.7. Item Summary: Recommendation to approve the prioritization of five limerock roads for the purpose of limerock road conversion, from the Road Maintenance Limerock Road Conversion Program (LRCP), Project 60128, in FY2014. Meeting Date: 3/11/2014 Prepared By Name: LynchDiane Title: Supervisor - Operations, Road Maintenance 2/18/2014 4:37:53 PM Submitted by n Title: Superintendent - Roads & Bridges, Road Maintenance Name: GossardTravis 2/18/2014 4:37:54 PM n Approved By Name: LynchDiane Title: Supervisor - Operations, Road Maintenance Date: 2/18/2014 5:03:37 PM Name: LaPierreBarbara Title: Management/Budget Analyst, Transportation Administration Date: 2/19/2014 8:28:29 AM Name: V1ietJohn Title: Director - Road Maintenance, Road Maintenance Date: 2/19/2014 9:30:21 AM Name: GossardTravis Title: Superintendent - Roads & Bridges, Road Maintenance Date: 2/19/2014 10:00:00 AM Packet Page -509- 3/11/2014 16.A.7. Name: ShueGene Title: Director - Operations Support, Transportation Administration Date: 2/19/2014 3:15:18 PM Name: KearnsAllison Title: Manager Financial & Operational Support, Transportation Administration Date: 2/19/2014 4:50:47 PM Name: MarcellaJeanne Title: Executive Secretary, Transportation Planning Date: 2/26/2014 12:54:24 PM Name: KlatzkowJeff Title: County Attorney, Date: 2/28/2014 3:11:58 PM Name: KlatzkowJeff Title: County Attorney, Date: 2/28/2014 3:27:23 PM Name: IsacksonMark Title: Director -Corp Financial and Mngmt Svs, Office of Management & Budget Date: 3/4/2014 9:43:10 AM Name: IsacksonMark Title: Director -Corp Financial and Mngmt Svs, Office of Management & Budget Date: 3/4/2014 10:35:46 AM Packet Page -510- COLLIER COUNTY ROAD MAINTENANCE 3/11/201416.A.7. PROPOSED LIMEROCK CONVERSION ROADS FY 2014 �`: 60th E NE 60th AVE ' 58th AVE NE 58th AVE N 6th AVE NE 54th E NE yw - Lu uj O, 52nd A 50th 1E NE N L Cn 4 th AVE NE w Cw w lw w ItIZ Y Y I < 4th AVE z z z z z z? �'�° Off. 45th AVE NE Shady HolloW,4Bi�VD;W t Cn .(n .r , 1.r C-0 .� N � 3rd AVE NE 41s 4 st AVE NE t VE 11111` p N }� ,5 p -- 41st AVE NE �O 39th AVE NWI 39th AV E' :. 39th A E NE 3Tth AVE �E 3 thAVE t i b. .° 33rd AVE NW ti a Ll `ove DR 1 u > Oil Well RD - °o 31stAVE E 29th AVE NE ve .53 (n o oc (n' R 27th AVE E j5tI- A VE Co co dall BLVD 024th AV 24th AVE -N E 24 AVE NE _ 24 24th AVE N,E 22nd, NE 22nd AVE NE 20th W AVE NW, W 20th ENE 20th AYE NE �- 18th AVE NV z 4 18th AVE NE J' � .. 16th' E NE uj 14th AVE NI 14thAVE NE o 4 0D . - 1.4tlit AVE N E_ z 12th ENE 12th A 1E NE o 0 10th AVE NE 10th AVE NE 10th E NE 10th AVE NE 8th' AVE NE: 8th AVE EE �(�( m wiw�w w w w1w w 6thA ENE 6th AVE E z zzzz ozztzzlzzzz t~n �- �- ►- °-'`F- F- }- N 4th A ENE 4th AVE E s -a r s L 2nd AYE NE 2nd AVE NE r I- L! M N � Co r T � older Gate BLVD E w w'w w w w 2nd AYE SE 2nd AVF� SE www yCO cnU)U)ui w. ----� � cn 'n v) U) U { N ` U) � � H ►- H �- 1(n l � 4th AYE SE 4th AVq SE ~ F- 1 F- ~ ~ U) u) ~ I c~r' 6th A E 6th AV SE .. f— +• +� .+ .r }C w w p s�iet co ao �� 8thA`ESE= 8th AVE SE I� i M r N of <D r �- r ngipani V `�' `" 10th AVE SE 10th AVE SE M CIO N Y >- vy 12th AVE SE Cn u t' -24th AVE-SE- eane AVE Benton RD 26th AVE SE o - i 28th AVE SE 28th AVE SE 30thtAVE SE 30th AVE SE 32nd AVE SE 32nd AVE SE 34thjAVE SE 34th AVE SE Legend Packet Page -511 - LIMEROCK CONVERSION ROADS 3/11/2014 16.A.7. EXECUTIVE SUMMARY Recommendation to reinitiate the Limerock Road Conversion Program (LRCP) in FY 2013 in the amount of $276,500, and approve all necessary budget amendments. OBJECTIVE: To request that the Board of County Commissioners (Board) evaluate the long term benefit of converting limerock roads to paved roads and if upon finding that it is in the best interest of the community, to direct the County Manager to reinitiate the LRCP. CONSIDERATIONS: LRCP funding has been deferred since 2009 due to budget reductions necessitated by the severe erosion and taxable value resulting in the loss of property tax revenue. The focus was placed on the maintenance of existing paved roads, ancillary drainage systems and structures. The Road Maintenance department routinely receives inquiries and complaints regarding the status of the LRCP. Currently there are approximately 87 countywide miles of limerock roads remaining to be converted to paved roads. There are approximately 42 miles in Golden Gate Estates alone. In an effort to provide better service and achieve a substantial long term financial savings, the Board recently asked Staff to evaluate the idea of elongating the resurfacing cycles on some of the already paved local roads and allocating the savings to the LRCP. The elongated resurfacing cycles would not apply to primary arterials and major collectors. Staff estimates that it could allocate approximately $300,000 annually to the LRCP without compromising the structural integrity of the local paved roads that are deferred. The Road Maintenance department does annual evaluations of existing paved roads and should the elongated resurfacing cycles on local roads begin to negatively impact the structural integrity of these facilities, staff would notify the Board and seek further direction. In order to provide better service and achieve a substantial long term cost saving, staff evaluated the cost to benefit of an initial paving and the long term maintenance of one mile of limerock road compared to the ongoing maintenance costs if that road is not paved. It costs approximately $7,000 to $9,000 annually to maintain one mile of a limerock road. It costs approximately $75,000 to $100,000 to pave that same mile and the average lifespan of that pavement is approximately 25 years before it must be resurfaced again. After a ten year period, the average funds expended to maintain a mile of limerock road equals the cost to pave that road. Using present day costs and assuming two complete resurfacing cycles (50 years), the funds required to maintain a lime rock road would range from $350,000 to $450,000 vs. $150,000 to $200,000 to maintain a paved road. A more detailed analysis was also conducted using a $300,000 animal allocation and a phased conversion of the Golden Gate Estates roadways that showed a positive return by 2025 and a net savings of approximately five million dollars by 2047 (report attached). Limerock roads exist throughout the county. The LRCP will improve the level of service for all unpaved roads and the corresponding cost savings would benefit all county residents. Currently there is $76,500 remaining in the Gulf American Corporation (GAC) Road Trust fund (606). These funds are from a 1977 settlement agreement with Avatar Properties in the amount of $1,300,000, to be used for the restoration, maintenance, upgrading and paving of certain unacceptable limerock roads within the Golden Gate Estates area. These available funds would Packet Page -512- 3/11/2014 16.A.7. be combined with a proposed $200,000 allocation from Fund (313) in FY 2013 for the purpose of reinitiating of the LRCP. Future year allocations are proposed at $300,000 subject to Board approval. If approved, staff will prioritize the GAC funds within Golden Gate Estates and develop a countywide prioritization schedule for Board approval. FISCAL IMPACT: Funds in the amount of $200,000 is available within Gas Tax Fund (313) and $76,500 is available from the Gulf American Corporation (GAC) Road Trust Fund (606) to establish in FY2013 budget for the conversion of limerock roads without significantly impacting the existing resurfacing program. To facilitate budget management, a new project number within Gas Tax Fund (313) will be created. GROWTH MANAGEMENT IMPACT: This is consistent with section (VIII) Policy 1.2.2: of the Growth Management Plan "The Collier County Transportation Department shall continue to explore alternative financing methods to accelerate paving of lime -rock roads in the Estates." LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is legally sufficient, and requires majority support for Board approval. -JAK RECOMMENDATION: That the Board approve the allocation of $200,000 from Gas Tax Fund (313) and $76,500 from the GAC Road Trust fund (606) for the purpose of reinitiating the LRCP. Further, to direct the County Manager to propose a $300,000 appropriation in the FY2014 budget for the LRCP and develop a prioritization schedule for Board approval and approve all necessary budget amendments. Prepared by: Nick Casalanguida, Administrator, Growth Management Division Attachments: Comparison Report '1 � Packet Page -513- 3/11/2014 16.A.7. COLLIER COUNTY Board of County Commissioners Item Number: <item outline> Item Summary: Recommendation to reinitiate the Limerock Road Conversion Program (LRCP) in FY 2013 in the amount of $276,500, and approve all necessary budget amendments. Meeting Date: 5/14/2013 Prepared By Name: PuigJudy Title: Operations Analyst, GMD P &R 5/7/2013 1:23:00 PM Submitted by Title: Deputy Administrator - GMD,Business Management & B Name: CasalanguidaNick 5/7/2013 1:23:01 PM Approved By Name: PuigJudy Title: Operations Analyst, GMD P &R Date: 5/7/2013 1:29:22 PM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 5/7/2013 1:36:58 PM Name: KlatzkowJeff Title: County Attorney Date: 5/7/2013 2:04:35 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 5/7/2013 3:34:54 PM Name: IsacksonMark Packet Page -514- 3/11/2014 16.A.7. /0-11N Title: Director -Corp Financial and Mgmt Svs,CMO Date: 5/7/2013 5:05:17 PM Packet Page -515- 3/11/2014 16.A.7. GOLDEN GATE ESTATES LIMEROCK ROADS ^ MAINTENANCE OF LIMEROCK ROADS VERSUS CONVERSION TO PAVED ROADS Annual Cost to Maintain Limerock Roads $373,950 Golden Gate Estates $402,390 Remainder of County $775,710 Countywide Total Approximately 41.55 miles of Limerock Roads remain within Golden Gate Estates. Cost per mile, per cycle, including labor, equipment and material, approximately $2,250. Roads are graded 3 to 4 times annually on average. Outside of Golden Gate Estates is an additional 44.71 miles of limerock roads. These include those in Sunset Estates off Santa Barbara Blvd (District 4 - ; those in eastern Collier County east of SR 29 and north and south of US 41; and a few in the Immokalee area (District 5 - . These roads are maintained on the same cycle as those in the estates. Cost to Convert Limerock Roads to Paved Roads $3,076,000 (Total) This is the cost to convert all existing limerock roads in Golden Gate Estates to paved roads. Based on a funding for conversion of $300,000 annually, it will take approximately ten (10) years to convert all of these roads to paved roads. Cost to Maintain Remaining Limerock Roads $2,327,000 (Total over 10 year conversion) There will still be limerock roads that need to be maintained during the ten years it takes to complete the conversion program. The cost to maintain is reduced annually as fewer miles of limerock road remain until all limerock roads are paved. By 2025, the cumulative cost to maintain limerock roads exceeds the cumulative cost to pave them, $5,235,300 vs. $4,953,159. Ongoing Cost to Maintain Paved Limerock Roads $3,387,700 (Total cost to resurface converted roads after 25 year life cycle) This is the cost to resurface all of the converted limerock roads after a life cycle of 25 years. At the end of a full life cycle (conservatively estimated at 25 years for local paved roads) for the converted roads, the total cost including conversion, interim limerock road maintenance and resurfacing of all roads, is approximately $8,340,839 over a period of 34 years. For that same 34 year period, the cost to continue maintaining the limerock roads within Golden Gate Estates in their current condition is approximately $13,088,250. 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EXECUTIVE SUMMARY Recommendation to approve the prioritization of the first five limerock roads for the purpose of limerock road conversion from the Road Maintenance resurfacing program in the Road Construction - Gas Tax Capital Fund 313 (Project 60128) and in the GAC Trust Road Fund 606, at an estimated cost of $276,000. OBJECTIVE: Recommendation to approve the prioritization of the first five limerock roads for the purpose of limerock road conversion, from the Road Maintenance resurfacing program, in the Road Construction — Gas Tax Fund 313 (Project 60128) and Gulf American Corporation (GAC) Trust Road Fund 606 for the purpose of reinitializing the Limerock Road Conversion Program (LRCP). CONSIDERATIONS: LRCP funding had been deferred since 2009 due to budget reductions necessitated by the severe erosion of taxable value resulting in the loss of property tax revenue. The focus was placed on the maintenance of existing paved roads, ancillary drainage systems and structures. On May 14, 2013, agenda item 16A30, the Board approved the use of $200,000 of Gas Tax Funding and $76,500 from the GAC Trust Road Fund for the conversion of some limerock roads located in District 5. As the LRCP moves forward there may be roadways that may need to have their resurfacing postponed in order to offset conversion costs. In FY13 only one road, 2nd St NE, is recommended to be postponed. These postponed roadways for re- surfacing would be allowed to continue to wear down but not to the point of impacting the structural integrity of the roadway. These postponed roadways would be inspected annually to ensure the conditions are acceptable as described. Currently there are approximately 87 countywide miles of limerock roads remaining to be converted to paved roads. There are approximately 42 miles in Golden Gate Estates alone. The prioritization of converting limerock roads to paved roads was based on a cost benefit ratio of the number of homes over the length of the road to be converted. The following five roads had the best cost benefit. The total estimated cost to convert these five limerock roads is $276,000. Roadway Estimated Cost • 39th AVE NE East of Everglades Blvd. $64,500 • 4th AVE NE East of Desoto Blvd. $21,000 • 66th AVE NE West of Everglades Blvd. $69,000 • 39th AVE NW West of Wilson Blvd. $74,500 • 40th AVE SE West of Everglades blvd. $47,000 The Road Maintenance Department will bring back this fall, for FY14, the recommendation for the overall resurfacing program, including the limerock road conversion program, for Board direction. Packet Page -518- 3/11/2014 16.A.7. FISCAL IMPACT: Funds in the amount of $200,000 are available within Road Construction - Gas Tax Fund 313, Limerock Road Conversion Program (LRCP) Project 60128 and $76,500 is available from the Gulf American Corporation (GAC) Road Trust Fund 606. GROWTH MANAGEMENT IMPACT: This item is consistent with Policy 1.2.2 of The Golden Gate Area Master Plan of the Growth Management Plan, which provides that "The Collier County Transportation Department shall continue to explore alternative financing methods to accelerate paving of lime -rock roads in the Estates." LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK RECOMMENDATION: That the Board approve the prioritization of the first five limerock roads for the purpose of limerock road conversion, from the Road Construction — Gas Tax Capital Fund 313 (Project 60128) and GAC Trust Roads Fund 606. Prepared by: Travis D. Gossard, Superintendent, Road Maintenance Department, GMD Attachment: Map of Limerock Roads Scheduled for conversion in FY13 Packet Page -519- 3/11/2014 16.A.7. COLLIER COUNTY Board of County Commissioners Item Number: <item outline> Item Summary: Recommendation to approve the prioritization of the first five limerock roads for the purpose of limerock road conversion from the Road Maintenance resurfacing program in the Road Construction - Gas Tax Capital Fund 313 (Project 60128) and in the GAC Trust Road Fund 606, at an estimated cost of $276,000. Meeting Date: 7/9/2013 Prepared By Name: LynchDiane Title: Administrative Assistant 6/18/2013 2:28:15 PM Approved By Name: LynchDiane Title: Administrative Assistant Date: 6/18/2013 2:44:20 PM Name: VlietJohn Title: Director - Road Maintenance,Transportation Enginee Date: 6/18/2013 4:02:27 PM Name: GossardTravis Title: Superintedent - Roads & Bridges,Transportation Eng Date: 6/18/2013 4:28:39 PM Name: ShueGene Date: 6/19/2013 11:05:22 AM Name: KearnsAllison Date: 6/19/2013 12:18:12 PM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 6/26/2013 11:28:43 AM Packet Page -520- /'N Name: KlatzkowJeff Title: County Attorney Date: 6/28/2013 8:36:39 AM Name: UsherSusan Title: Management/Budget Analyst, Senior,Office of Manage Date: 6/28/2013 2:54:36 PM Name: KlatzkowJeff Title: County Attorney Date: 6/28/2013 3:47:16 PM Name: OchsLeo Title: County Manager Date: 6/30/2013 3:34:26 PM Packet Page -521- 3/11/2014 16.A.7. PROGRAMMED ROAD FOR RESURFACING DELAYED IN FY 3/11/2014 16.A.7. LIMEROCK ROADS TO BE PAVED IN FY 2013 Resurfacing Road Removed Limerock Roads to be Paved from Current Year Program 2nd Street SE 39t' AVE NE 4th AVE NE 66`h AVE NE 39" AVE NW 40'h AVE SE Packet Page -522- 1