Agenda 02/25/2014 Item #16D 62/25/2014 16.D.6.
EXECUTIVE SUMMARY
Recommendation to approve the Student School Year Agreement with the District School Board of
Collier County for transportation services for County recreation program participants at an
estimated annual cost of $5,000.
Obiective: To obtain cost - effective and reliable after school transportation services for Collier
County Parks and Recreation program participants.
Considerations: For the past twenty four years, Collier County has entered into a transportation
agreement with the District School Board of Collier County for the transportation of participants
of County recreation programs. Participants are typically taken from their base locations to
parks and other educational /recreational attractions throughout the area. The Student School
Year Agreement will be effective until June 4, 2014.
Although we have made attempts to utilize other vendors, the School Board is the provider that
can meet the transportation needs of the Parks and Recreation Department programs in a safe,
reliable, and cost - effective manner for the wellbeing of the participating children.
The Parks and Recreation Department will use the services of School Board transportation under
the provisions of Option A of the Agreement; wherein the School Board will provide buses and
drivers at a rate of $37.80 per hour plus $2.73 per mile for the school year programs. This rate is
calculated from the time the bus leaves the transportation barn to the time of its return.
Fiscal Impact: Funds for recreation program related transportation services are budgeted in the
Unincorporated Area General Fund (I 11) Parks & Recreation budget. The annual cost for
transportation services is estimated to be $5,000. Fees charged to program participants recover
program costs including transportation.
Growth Management Impact: No Growth Management Impact is associated with this action.
Legal Consideration: This item has been approved as to fonn and legality and requires majority
vote for approval. - CMG
Recommendation: That the Board of County Commissioners approve and authorize the Chair to
sign the Student School Year Agreement with the District School Board of Collier County for
the transportation of County program participants.
Prepared by: Natali Betancur, Operations Analyst, Parks and Recreation Department
Attachments: Student School Year Transportation Agreement
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2/25/2014 16.D.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.6.
Item Summary: Recommendation to approve the Student School Year Agreement with
the District School Board of Collier County for transportation services for County recreation
program participants at an estimated annual cost of $5,000.
Meeting Date: 2/25/2014
Prepared By
Name: BetancurNatali
Title: Operations Analyst, Beach & Water
2/3/2014 9:27:55 AM
Approved By
Name: WilliamsBarry
Title: Director - Parks & Recreation, Parks & Recreation
Date: 2/4/2014 9:03:14 AM
Name: AlonsoFlailey
Title: Operations Analyst, Public Services Division
Date: 2/4/2014 9:26:15 AM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date: 2/5/2014 8:36:53 AM
Name: Washburnllonka
Title: Manager - Park Operations, Parks & Recreation
Date: 2/7/2014 2:51:03 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 2/10/2014 3:53:03 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 2/11/2014 8:07:43 AM
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2/25/2014 16.D.6.
Name: CarnellSteve
Title: Administrator - Public Services, Public Services Division
Date: 2/11/2014 1:39:20 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/12/2014 3:25:19 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 2/12/2014 4:34:10 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/17/2014 10:44:42 AM
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2/25/2014 16.D.6.
11 STUDENT SCHOOL YEAR TRANSPORTATION AGREEMENT
THIS AGREEMENT made for the 2013/2014 School Year, by and between the District School Board of Collier
County, Florida ( "the School Board ") and Board of County Commissioners, Collier County, Florida ( "the
County").
WHEREAS, Chapter 1006 of the Florida Statutes authorizes local School Boards to enter into Agreements
with nonprofit corporations and nonprofit civic associations and groups for the transportation of school age children
for activities sponsored by these Organizations, and
WHEREAS, the County is a nonprofit corporation, nonprofit civic association, or governing body of a
municipality, county, or state agency duly authorized to enter into this Agreement and bind the County thereto, and
WHEREAS, the School Board has the right to restrict dates, times and locations.
WHEREAS, the School Board desires to assist the County in providing transportation to school age
children for activities sponsored by the County on the terms and conditions set forth herein, and
WHEREAS, this Agreement contemplates two (2) use options with concomitant reimbursement from the
County to the School Board.
IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional
Student Education ( "ESE ") attendants to the County in accordance with the terms of this Agreement. For the
purposes of this Agreement, an "operated mile" is defined as every mile driven for each bus operated in support of
the County's program, whether with passengers or not, and to include necessary trips to and from a School Board
Transportation Department facility. Mileage will be recorded and billed by the School Board and will be paid as
billed by the County. The parties further agree as follows:
Option A — Bus and Driver
a. County shall reimburse the School Board for each vehicle with driver at the rate of $37.80
per hour and $2.73 per operated mile for each bus.
b. County will be billed a minimum of two hours plus mileage for each vehicle and driver
2. Option B — Bus Driver and ESE Attendant
a. County shall reimburse the School Board at the rate above plus an additional $32.40 per
hour for an attendant.
3. The rates described in paragraph la above are based on conditions current as of August 19, 2013.
In the event that these conditions change, for example, increased fuel or labor costs, the School
Board shall have the right to pass those increased costs on to the County in the form of an increase
in the rates shown in paragraph 1 a above.
4. The County agrees that in the event of a cancellation, the School Board will be given at least 24
hours advance notice. In the event that notice of cancellation issued to the School Board is less
than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board.
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5. Payment for services rendered or due shall be billed by the School Board by the 10`h of each month
and paid by the County by the 30'' of each month. Payment shall be made in compliance with Ch.
218, Fla.Stat., the Local Government Prompt Payment Act.
6. By entering into this Agreement, you agree to indemnify and hold harmless the School Board from
liability resulting from any injury or accident during the process of transportation and its officers,
board members, agents and employees from and against any and all fines, suits, claims, demands,
penalties, liabilities, costs or expenses, losses, settlements, judgments and awards and actions of
whatever kind or nature, attorney's fees and costs are excluded (and costs and fees on appeal), and
damages (including, but not limited to, actual and consequential damages) arising from any
negligent, willful or wrongful misconduct, knowing misrepresentation or breach of the Agreement
by such party, its officers, board members, agents or employees. The foregoing aside, this
paragraph shall not be construed in any way to alter the State's waiver of sovereign immunity or
extend the parties liability beyond the limits established in Section 768.28 Florida Statutes.
7. The County agrees that at all times material to this Agreement, it shall provide liability insurance
coverage in the minimum amounts of $1,000,000 on any claim or judgments and $2,000,000 on all
claims and judgments arising from the same incident occurrence. The County shall present proof
of insurance coverage before approval of this Agreement by the Board.
8. The County agrees that there shall be no fee charged to passengers on the bus.
9. The use of vehicles by the County shall at all times be subject to the laws of the State of Florida,
the provisions of the Florida Administrative Code, and rules adopted by the School Board.
10. The Agreement shall commence on the day and year signed by the agencies, not before August 19,
2013 and remains in effect through June 4, 2014.
11. County shall provide proof of its non -profit status prior to execution of this Agreement.
12. This Agreement represents the entire Agreement between the parties and may not be amended
except by written instrument signed by all parties hereto.
13. All the terms and provision of this Agreement shall be binding upon, inure to the benefit of, and be
enforceable by the parties and their legal representatives, successors and assigns.
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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year signed by the agencies.
The District School Board of Collier County, Florida
Date
David Ogilvie, Director of Transportation
Date
Tom Conrecode, Executive Director of Support Services
\� J h I Date
n Fishbane. District General Counsel
Signed in the Presence of
Board of County Commissioners, Collier County,
Florida
Attested To By ( ) By:
Title: Date
By:
Title: Date
AT TEST.
DWIGHT E. BROCK, Cleric
By.
Approved as to form and legality
Assistant County Attorney
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