Agenda 02/25/2014 Item #16C22/25/2014 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve a work order under Request for Quotation 08 -5011 -112 in the amount
of $388,919.20 to Mitchell & Stark Construction Company, Inc., for the North County Regional
Water Treatment Plant High Service Pump Replacement Project No. 71066.
OBJECTIVE: Maintain high service pump reliability at the North County Regional Water Treatment
Plant (NCRWTP) necessary to meet customer demand.
CONSIDERATIONS: On June 24, 2008, as Agenda Item 10G, the Board of County Commissioners
(Board) adopted the 2008 Water Master Plan Update that identified the requirements for technical support
projects. The proposed scope of work is consistent with the 2008 Water Master Plan Update, Project
71066, "NCRWTP Technical Support Projects," Section 8, Table 8 -2, page 4 of 5, line 116.
The scope of this project includes the replacement of four potable water high service pumps. The existing
high service pumps are original to the plant, constructed in 1993. Each has reached the end of its useful
life. Replacement of this equipment is critical to ensuring the reliability of the facility to meet potable
water demand.
Request for Quotation number 08 -5011 -112, "NCRWTP High Service Pump Replacement," was posted
on December 30, 2013, and distributed to all vendors of the Fixed -Tenn Underground Utilities Contract
08 -5011 via the county's electronic bid process. Four of the five notified vendors submitted quotations
for this project by the January 22, 2014 deadline. The quotations are summarized in the table below.
VENDOR
BID
Mitchell & Stark Construction Co., Inc.
$388,919.20
Haskins, Inc.
$394,664.00
Quality Enterprises USA, Inc.
$422,357.80
Douglas N. Higgins
$436,800.00
Staff and local engineering consultant, CPH Engineers, Inc., determined that the lowest bid is fair and
reasonable and recommend awarding the work order to Mitchell & Stark Construction Company, Inc.
The bid is approximately two percent above the project consultant's $384,130.00 opinion of probable
cost. The Purchasing Department concluded that bidding was competitive and representative of market
conditions. The quote summary, quote chart, engineer's letter of recommendation, and work order are
attached (Attachments 1, 2, 3, and 4, respectively).
The request for proposal informed the bidders there might be unforeseen conditions associated with the
project. The project cost incorporates an allowance of $10,000 that includes, but is not limited to,
undocumented infrastructure, as determined by staff, which may be encountered during construction. The
price for any additional work shall be negotiated prior to commencement in accordance with the county's
purchasing policy and the tenns of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2014 Capital Budget approved
by the Board on September 19, 2013. The funding is available in the Water User Capital Fund (412).
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2/25/2014 16.C.2.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex- officio the Governing Board of
the Collier County Water -Sewer District, approve a work order under Request for Quotation 08 -5011 -112
in the amount of $388,919.20 to Mitchell & Stark Construction Company, Inc., and authorize the Chair to
sign and execute the work order after final approval by the County Attorney's Office.
Prepared By: Tom Sivert, PE, Senior Project Manager, Public Utilities Planning & Project Management
Attachments: Attachment 1 Quote Summary
Attachment 2 Quote Chart
Attachment 3 Letter of Recommendation
Attachment 4 Work Order
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2/25/2014 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve a work order under Request for Quotation
08- 5011 -112 in the amount of $388,919.20 to Mitchell & Stark Construction Company, Inc., for
the North County Regional Water Treatment Plant High Service Pump Replacement Project No.
71066.
Meeting Date: 2/25/2014
Prepared By
Name: SivertTom
Title: Project Manager, Senior, Public Utilities Engineering
1/31/2014 12:50:21 PM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid Waste
Date: 1/31/2014 1:30:43 PM
Name: Steve Messner
Title: Director - Water, Water
Date: 1/31/2014 3:16:29 PM
Name: WardKelsey
Title: Manager - Procurement, Purchasing & General Services
Date: 2/3/2014 4:22:09 PM
Name: Joseph Bellone
Title: Director - Operations Support, Utilities Finance Operations
Date: 2/4/2014 10:04:17 AM
Name: BrilhartBrenda
Title: Procurement Specialist, Purchasing & General Services
Date: 2/5/2014 7:55:29 AM
Name: JacobsSusan
Title: Operations Analyst, Public Utilities Division
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Date: 2/5/2014 9:00:23 AM
2/25/2014 16.C.2.
Name: ChmelikTom
Title: Director - Public Utilities Engineering, Public Utilities Engineering
Date: 2/5/2014 9:13:38 AM
Name: SunyakMark
Title: Project Manager, Principal, Public Utilities Engineering
Date: 2/5/2014 9:19:27 AM
Name: MarkiewiczJoanne
Title: Manager - Procurement, Purchasing & General Services
Date: 2/5/2014 11:52:16 AM
Name: YilmazGeorge
Title: Administrator - Public Utilities, Public Utilities Division
Date: 2/10/2014 12:44:06 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/12/2014 3:14:14 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 2/14/2014 2:04:16 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/17/2014 11:13:21 AM
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Architects Engineers
Environmental Landscape Architects
M /E /P Planners
Surveyors Transportation /Traffic
January 23, 2014
Mr. Tom Sivert, P.E.
Senior Project Manager
Collier County
3339 Tamiami Trail E., Suite 303
Naples, FL 34112
Re: North County Regional Water Treatment Plant High Service Pump Replacement
RFQ No. 08 -5011 -112
Engineer's Bid Review
Dear Mr. Sivert:
2/25/2014 16.C.2.
Suite 240
Tampa, FL 33609
Phone: 813.288.0233
Fax: 813.288.0433
The County received bid packages from four (4) contractors for the North County Regional Water Treatment Plant
(NCRWTP) High Service Pump Replacement Project. The project involves the removal and replacement of the
existing High Service Pumps No. 1 — No. 4 and associated motors; including fittings, spool piece, painting,
reconnection of the existing air release valve, and reconnection of the existing electrical and SCADA wiring. The
Contractor will be required to coordinate with the County for disinfection and testing of each pump following
replacement. The bid tab provided by the County is detailed below.
Lowest
Bid
Bidder's Name
Total Bid
I
Mitchell & Stark Construction Company
Inc.
$388,919.20
2
Haskins
$394,664.00
3
Quali Ente rises USA, Inc.
$422,357.80
3
DN Higgins, Inc.
$436,800.00
Based on our review of the available data (bid pricing) and the fact that Mitchell & Stark Construction Company
Inc. (Mitchell & Stark) is one of the County's pre - qualified contractors, we have no objection to the County
proceeding with the award of the bid to Mitchell & Stark in the amount of $388,919.20, which includes the County's
$10,000.00 allowance. Mitchell & Stark was within 2% of the engineer's opinion of probable cost (OPC), which
was $384,130.00; therefore we believe Mitchell & Starks prices are fair and accurate.
Please note that we have not reviewed any references for the lowest bid; however this should not be required since
Mitchell & Stark is a pre - qualified contractor for the County. If such a review is required, please provide contact
information for each bidder so that we may ask for references and similar projects.
Please contact us if additional information is needed concerning the above.
Sincerely,
CPH ENGINEERS, INC.
r`
W. Wade Wood, P.E.
Vice President
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w w w j o o m
2/25/2014 16.C.2.
WORK ORDER/PURCHASE ORDER
Agreement for Fixed Term Underground Utilities Contract
Dated: March 11, 2008 (Contract 08- 5011 -112)
Contract Expiration Date: March 10, 2014,
This Work Order is for professional Underground Utility Construction services for work known as:
Project Name: NCRWTP High Service Pump Replacement
Project No: 71066.22
The work is specified in the proposal dated January 22, 2014, which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above, this Work Order/Purchase Order is assigned to Mitchell & Stark Construction Company Inc
Scope of Work: As detailed in the attached proposal and the following:
Task I Mobilization
Task II Furnish & Install HSP 1-4
Task III Disinfection & Testing
Task IV Allowance
Schedule of Work: Complete work within 300 days from the date of the Notice to Proceed which is
accompanying this Work Order,
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS +RC) ®Time & Material (T &M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I
Task II
Task III
Task IV
TOTAL FEE
** 10% retainage will bt held
PREPARED BY:
Tom §v4 PE,
APPROVED BY:
Mark J. S
$ 11,598.00 LS
364,898.20 LS
2,423.00 LS
10.000.00 TM
S 388,919.20 LS & T &M
payments only.
for Project Manager
Project Manager
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Date
FM
C7
RFQ #08 -5011 -112
NCRWTP High Service Pump Replacement
Page 2
APPROVED BY:
Steve Messner; Water Director
APPROVED BY:
Tom C$meW P.E., PPMD Director
APPROVED BY:
Procurement Strategist
APPROVED BY:
Joe Bell . U ' i Operations Support Director
2/25/2014 16.C.2.
Dat
d22��
ate
2- 1!'t��
D�ate
Date
APPROVED BY:
George Yilmaz, Public Utilities Administrator Date
Date
ATTEST: BOARD OF COUNTY COMbtISSIONERS
Dwight E. Brock, Clerk Collier County, Florida
By:
Deputy Clerk
(Witness
By:
i
(Witness Two Name/Title) `
Approved as to Form and
Legal Sufficiency:
Assistant County Attorney
By.
Tom Henning Chairman
Mitchell and Stark Construction Company, Inc.
By:
I
_Michael P. Westh er, Vice President
(Name and Title)
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