Agenda 02/11/2014 Item #16K4 2/11/2014 16.K.4.
EXECUTIVE SUMMARY
Recommendation to approve an Assumption Agreement substituting the law firm of Fixel &
Willis for the law firm Fixel, Maguire & Willis in the Retention Agreement dated April 24,
2007 and amended January 25,2011 and January 22,2013.
OBJECTIVE: To approve an assumption agreement with Fixel & Willis under the same terms and
conditions as the previous Pixel, Maguire & Willis agreement.
CONSIDERATIONS: Collier County and Fixel, Maguire & Willis entered into a Retention
Agreement dated April 24, 2007. The original agreement was for a period of two years and was
renewable, upon mutual consent of the parties, for two (2) additional terms of one (1)year each. On
January 25, 2011, the parties entered into an Amendment to Agreement for Legal Services to extend
the contract for an additional term of two (2) years commencing on April 23, 2011 and terminating
on April 22, 2013. On January 22, 2013 a Second Amendment to Agreement for Legal Services
was entered into by the parties to extend the contract for an additional term of two (2) years
commencing on April 23, 2013 and terminating on April 22, 2015.
Since the time of the latest extension, the firm of Pixel, Maguire & Willis was re-named to Pixel &
Willis.
It is in the best interest of the County to continue to utilize the services of the renamed firm, since
the name change has no present impact on attorney representation in various ongoing matters under
the existing Retention Agreement.
FISCAL IMPACT: None.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval. -ERP
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive Summary.
RECOMMENDATION: To substitute the law firm of Fixel & Willis for the law firm of Pixel,
Maguire & Willis in the Retention Agreement dated April 24, 2007 which was amended twice.
PREPARED BY: Emily R. Pepin,Assistant County Attorney
Attachment: Assumption Agreement with Exhibit A
04-COA-0 1 1 5 8/303 3
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.K.16.K.4.
Item Summary: Recommendation to approve an Assumption Agreement substituting the
law firm of Fixel & Willis for the law firm Fixel, Maguire &Willis in the Retention Agreement
dated April 24, 2007 and amended January 25, 2011 and January 22, 2013.
Meeting Date: 2/11/2014
Prepared By
Name:NeetVirginia
Title: Legal Assistant/Paralegal, CAO Office Administration
2/5/2014 3:23:31 PM
Submitted by
Title: Assistant County Attorney, CAO Litigation
Name: PepinEmily
2/5/2014 3:23:32 PM
Approved By
Name: PepinEmily
Title: Assistant County Attorney, CAO Litigation
Date: 2/5/2014 3:39:23 PM
Name: PepinEmily
Title: Assistant County Attorney, CAO Litigation
Date: 2/5/2014 3:55:38 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 2/5/2014 4:10:53 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/5/2014 4:16:15 PM
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Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 2/5/2014 4:36:18 PM
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ASSUMPTION AGREEMENT
This Assumption Agreement is made and entered into as of , 2014, by
and between the law firm of Pixel & Willis and Collier County, a political subdivision of the
State of Florida ("County").
WHEREAS, on April 24, 2007, the Collier County Board of County Commissioners
entered into an Agreement for Legal Services with Fixel, Maguire & Willis, which was later
amended twice to extend the term of the agreement to April 22, 2015 (together attached hereto as
Exhibit A, and hereinafter referred to as the"Agreement"); and
WHEREAS, Fixel, Maguire & Willis has been re-named to Fixel & Willis; and
WHEREAS. the parties wish to have the law firm of Fixel & Willis to formally assume
the rights and obligations under the Agreement, effective as of the date first above written.
NOW THEREFORE, IN CONSIDERATION of the mutual promises in this Assumption
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
are acknowledged by the parties, it is agreed as follows:
1. The law firm of Fixel & Willis accepts and assumes all rights, duties, benefits,
and obligations of the Contractor under the Agreement, as amended, including all existing and
future obligations to perform under the Agreement.
2. The law firm of Pixel & Willis will promptly deliver to County evidence of
insurance consistent with Article 6 of the Agreement.
3. Except as expressly stated, no further supplements to, or modifications of, the
Agreement, as amended, are contemplated by the parties.
4. Notice required under the Agreement to be sent to Contractor shall be directed to:
CONTRACTOR:
Fixel & Willis
211 S. Gadsden Street
Tallahassee, Florida 32301
5. The County hereby consents to the law firm of Pixel & Willis assumption of the
Agreement, as amended. No waivers of performance or extensions of time to perform are
granted or authorized. The County will treat the law firm of Fixel & Willis as the Contractor for
all purposes under the Agreement.
IN WITNESS WHEREOF, the undersigned have executed and delivered this Assumption
Agreement, effective as of the date first above written.
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FOR COLLIER COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
Deputy Clerk Tom Henning, Chairman
Approved as to form and legality
By:
Emily R. Pepin
Assistant County Attorney
FOR THE LAW FIRM OF FIXEL & WILLIS
WITNESSES:
By:
Craig Willis, Esq.
Title:
Print Name
Date:
Print Name
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EXHIBIT A
SECOND AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
THIS SECOND AMENDMENT TO AGREEMENT FOR LEGAL SERVICES to
Contract No. 06-4047 Eminent Domain Legal Services is entered into on the below date by
Collier County, Florida, a political subdivision of the State of Florida, through its Board of
County Commissioners, hereinafter referred to as the "County" and Fixel,Maguire& Willis, 211
S. Gadsden Street, Tallahassee, Florida 32301 (hereinafter referred to as"Counsel").
WITNESSETH
WHEREAS, on April 24, 2007, the County and Counsel entered into an Agreement (the
"Agreement") wherein the County agreed to retain Counsel to provide professional specialized
legal services in connection with the acquisition of real property through eminent domain
proceedings; and
WHEREAS, the professional services to be rendered as specified in paragraph 13 of the
Agreement is for a two (2) year term with two (2) additional renewal terms of one year per each
term;and
WHEREAS, on January 25, 2011, the Board of County Commissioners amended the
Agreement in order to extend the term of service to April 23, 2013; and
WHEREAS, the parties wish to further amend the Agreement by extending the term of
service, at the existing rates, an additional two(2) years commencing on April 23, 2013.
NOW. THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree to amend the Agreement as set forth below.
1. Paragraph 13 of the Agreement is hereby amended as follows:
13. Unless terminated pursuant to Section 11, this Agreement shall be
extended at the current rate of compensation for an additional term of two (2)
years commencing on April 23,2044 2013 and terminating on April 22,2-044
2015.
2. Except as modified by this Second Amendment, all other terms and conditions of
the Agreement shall remain in full force and effect. If there is a conflict between the
terms of this Second Amendment and the Agreement, the terms of this Second
Amendment shall prevail.
IN WITNESS WHEREOF, the parties have executed this Second Amendment to
Agreement for Legal Services on this c.\..day of January, 2013, with the intention to attach
this Second Amendment to the original Agreement.
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AS TO THE COUNTY:
A I 1ST ; 2.." ' :-, BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK,.Clerk COLLIER 0 , Y, L 0 • IDA
. t
/
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, ,.; 0 ,^ '-''.1----, 9
By - - L--i— -1--„, \e2- ..\\ ' ' By:
' '.---
Deputy Clerk GEOR w A A. HILLER, ESQ. , CHAIRWOMAN
Attest 'As 4 to Ct1;1034.41( '; /
Approved as to form and
le _5ufficienp
‘17.- t t R. Teach
Deputy County Attorney
AS TO COUNSEL:
Fixel,Maguire & Willis
4--i—...„}„ti.._
By -"*"...rz..4.
First Witne N. -: Craig Wi is, Esq.
Title: pc --r- ER
Type/print withess name
'el 1
,
Second Witness
Type/print witness name
CE 2 Li;t111..)k
;aunty of COLLIER
I HEREBY CERTIFY THAT tills Is 8 true an
:c,7ret-.": copy et a 001,7.inept,prt-toe m
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Contract 06-4047 Eminent Domain Legal Services
AGREEMENT FOR LEGAL SERVICES
THiS AGREEMENT fi
�EEMENT FOR LEGAL SERVICES made and entered into this 27l
day of F� ary� 2007, by and between the Board of County Commissioners,
(hereinafter referred to as the "Board" and/or "County"), and the law firm of Fixel,
Maguire & Willis, 211 S. Gadsden Street, Tallahassee, Florida 32301, (hereinafter
referred to as "Counsel").
WITNESSETH:
WHEREAS, Counsel has special expertise and resources in the acquisition of
property through eminent domain proceedings; and
WHEREAS, the Board from time to time has a requirement and need for legal
services which are particularly within the expertise of Counsel; and
NOW, THEREFORE, in consideration of the premises and covenants contained
herein, the parties mutually agree as follows:
1. Counsel agrees to render legal services to the County for work relating to
the County's acquisition of property including eminent domain proceedings that may be
assigned to Counsel from time to time by and through the County Attorney's Office.
2. For all land acquisition and eminent domain work performed by Counsel,
the Board, through the Office of the County Attorney or the County's Transportation
Division, agrees to pay Counsel as compensation for legal services at Counsel's rate of
$250.00 per hour for all trial work and $220.00 per hour for non-trial work. Counsel
shall be compensated at$65.00 per hour for paralegals providing services hereunder.
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,u
3. The Board hereby agrees to reimburse Counsel for actual costs incurred
including costs of mailing, copies, facsimiles, telephone expense and document
transmittal expenses (e.g., "Federal Express", etc.) incurred pursuant to this Agreement,
provided that such costs are supported by appropriate documentation submitted with
the invoice or statement for legal services to the County Attorney. Counsel's travel
expenses are expressly excluded from this Agreement unless approved in advance by
the County Attorney.
4. A statement or invoice for services and direct costs incurred by Counsel
shall be billed to the County Attorney on a monthly or quarterly basis at the discretion of
Counsel. All invoices shall be itemized and contain, as a minimum, the following
information; 1) The proper name of the payee as it appears in the Agreement; 2) The
date of the invoice; and 3) the contract number and name, and 4) The description of
services and the time period in which billable services were rendered. All payments and
the resolution of any disputes regarding such are subject to and shall be processed in
accordance with Chapter 218, Part ViI, Florida Statutes, otherwise known as "The w
Florida Prompt Payment Act." The County shall pay all invoices submitted in
accordance with the provisions of Section 128.74, Florida Statutes. If the County fails to
pay any invoice for consulting services within the time period specified in Section
218.74, Florida Statutes, Counsel shall have the right to invoice for interest on the
unpaid invoice at the rate of one percent (1%) per month compounded monthly
commencing thirty (30)days after the due date.
5. Counsel shall be solely responsible to parties with whom it shall deal in
carrying out the terms of this Agreement and shall not subcontract its responsibilities to
the Board under this Agreement.
6. Counsel shall carry Lawyer's Professional Liability insurance in an amount
not less than $1,000,000 per occurrence. An insurance certificate evidencing this
Lawyer's Professional Liability insurance requirement shall be attached to this
agreement.
N.
2
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The Consultant shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of
$1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability
and Property Damage Liability. This shall include Premises and Operations;
Independent Consultants; Products and Completed Operations and
Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of$500,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This shall include: Owned Vehicles, Hired and
Non-Owned Vehicles and Employee Non-Ownership.
C. Workers' Compensation: Insurance covering all employees meeting
Statutory Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$1,000,000 for each accident.
Special Requirements: Collier County shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive
General Liability Policy.
Current, valid insurance policy(ies) meeting the requirement herein identified shall be
maintained by Counsel during the duration of this Agreement.
Renewal certificate(s) shall be sent to the County thirty (30) days prior to the expiration
date(s) on any such poiicy(ies). There shall be a thirty(30) day notification to the Board
in the event of cancellation or modification of any stipulated insurance coverage.
7. To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its
officers and employees from any and all liabilities, damages, losses and costs,
including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor/Vendor/Consultant or anyone employed or utilized by the
Contractor/Vendor/Consultant in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other
3
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rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
8. Counsel agrees to obtain and pay for all permits and licenses necessary
for the conduct of its business and agrees to comply with all laws governing the
responsibility of an employer with respect to persons employed by Counsel. Counsel
shall also be solely responsible for payment of any and all taxes levied on Counsel. In
addition, Counsel shall comply with all rules, regulations and laws of Collier County, the
State of Florida, or the U. S. Government now in force or hereafter adopted.
9. The parties hereto acknowledge and agree that through the provision of
legal services to the County as contemplated by this contract, Counsel will gain
knowledge and information as to existing litigation strategies, including pre-litigation
planning, and may be fundamental in establishing future litigation and pre-litigation
strategies for the County.
The parties agree that the use of this information in the representation and
defense of property owners against the County may undermine the effectiveness of
such strategies and may adversely affect the County. The parties agree further that
Counsel's representation of private clients against the County could disadvantage the
County in future acquisitions. Counsel agrees, therefore, that while under contract with
the County and for two (2) years following the expiration/termination of this Agreement,
Counsel or any of its employees, associates or partners will not represent any property
owners in any eminent domain actions initiated by Collier County without the County's
written consent.
10. It is mutually agreed between the parties that all authorization for services
shall originate with the County Attorney.
11. Either party may terminate this Agreement for convenience with a
minimum of thirty (30) days written notice to the other party. The parties shall deal with
each other in good faith during the thirty (30) day period after any notice of intent to
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terminate for convenience has been given. The County reserves the right to terminate
this Agreement immediately, for cause, upon written notice to Counsel.
12. This Agreement shall be effective upon execution by the Board and
Counsel.
13. Unless terminated pursuant to Section 11, this Agreement shall be for a
term of two (2) years. This Agreement may be renewed for two additional terms of one
(1) year per term upon written notice by County to Counsel prior to expiration of this
Agreement.
IN WITNESS WHEREOF, Counsel and the Board have each respectively, by an
authorized person or agent, hereunder set their hands and seals on the day and year
first above written.
DATED: - aegr+ BOARD OF COUNTY COMMISSIONERS OF
ATTEST: COLLIER COUNTY, FLORIDA
DWIGHT;E:' lkdC , Clerk
By: -_rs wi►..-
'Atttitit�" tom.;
� James o etta, airman
WMS '1 Y-
(1) 111./i4. ..4.) - Fixel, Maguire &Willis
Signature
V Q/eT/ems yeas S
Printed/Typed Name
Ail 1. 1. 1111g '
(2) -44
4v
NJ:Ma t ► tai
Printed/Typed Name
Approved as to form and legal sufficiency:
Jennifer A. Belp i
Assistant County Attorney
5
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CERTIFICATE OF LIABILITY INSURANCE 05/25/2006
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AN Packet Page-1081-
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05/25/2007 13:25 FAX 850 224 8413 JOE YILLIAMSON STATEFARN 10 002/002
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IMPORTANT
if the certificate holder is an ADDITIONAL INSURED,the pdicyfies)must be endorsed.A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsements).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain polities n'ay
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s),authortzed representative or producer, and the certificate holder, nor does It
affirmatively or negatively amend,extend or alter the coverage afforded by the policies listed thereon.
AGOttD 25(2OO1/05)
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FIXEL & MAGUIRE Fax:8506819017 May 24 2007 13:52 P.03
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IMPORTANT
If the certificate holder is en ADDITIONAL INSURED,the pofioy{)es)must be endorsed.A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
It BUSROGAT ION IS WAIVED,subject to the terms end conditions of the policy,certain policies may
require an endorsement.A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitutes contract between
the Issuing insurer(*),authorized representative or producer,end the certificate holder,nor does ft
affirmatively or negatively amend,extend or attar the*overage afforded by the policies listed thereon.
AtOib 25(200142)
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AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
THIS AMENDMENT TO AGREEMENT FOR LEGAL SERVICES to Contract No. 06-
4047 Eminent Domain Legal Services is entered into on the below date by Collier County, -
Florida, a political subdivision of the State of Florida, through its Board of County
Commissioners, hereinafter referred to as the "County" and Fixel, Maguire & Willis, 211 S.
Gadsden Street,Tallahassee,Florida 32301 (hereinafter referred to as"Counsel").
WITNESSETH
WHEREAS, on April 24, 2007, the County and Counsel entered into an Agreement (the
"Agreement") wherein the County agreed to retain Counsel to provide professional specialized
legal services in connection with the acquisition of real property through eminent domain
proceedings;and
WHEREAS, the professional services to be rendered as specified in paragraph 13 of the
Agreement is for a two (2)year term with two(2) additional renewal terms of one year per each
term;and
WHEREAS, the original term of the Agreement, including the renewal terms,will expire
on April 23,2011;and
WHEREAS,the parties wish to amend the Agreement to extend the term of service at the
existing rates for providing these specialized legal services for an additional two (2) years
commencing on April 23,201 I.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein,the parties hereto agree to amend the Agreement as follows:
13. Unless terminated pursuant to Section 11, this Agreement shall be extended
at the current rate of compensation for a an additional term of two (2) years-
commencing on April 23, 201J and terminating on April 22, 2013, This-Agreenient
IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement
on this 2.5 day of January, 2011, with the intention to attach this Amendment to the original
Agreement.
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ATTEST: - ,g2 .' BOARD OF COUNTY COMMISSIONERS
DWIGHT E?' OCIel'c1eik COLLIER COUNTY, FLORIDA•• „•• ' ...`; .r ; :, ,'.' •• .1 .1—t1-' (9* C) J)jk- -
By .• .%' 14_ a . r By
•eputy Clerk FRED W.COYLE Chairman
Attest Vii[. 1 { ,
APP ov as ��and
]eg ciency L.
S R.Teach
C......._ ,
Deputy County Attorney
Fixel,Maguire& Willis ;
Counsel '
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t ,1 By.
Witness N. .;
ra,g Esq.S, i yARP.r
Type/print witness name
1 . r A ..... , ( l
Second . itness
A r
Type/print w mess name
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