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Agenda 02/11/2014 Item #16D 3 2/11/2014 16.D.3. EXECUTIVE SUMMARY Recommendation to adopt a Resolution amending Resolution No. 2013-227, the Collier County Domestic Animal Services Fee Policy, to provide for the limited waiver of fees under specific conditions. Objective: To uphold the Board-approved mission of the Domestic Animal Services Department: To ensure compliance with local and State animal-related laws; to return strays to their owners and promote the adoption of homeless animals to new families; and to work toward ending the community problem of pet overpopulation. Considerations: The purpose of the Board-approved Domestic Animal Services Fee Policy is to uniformly and consistently assess user fees which will partially offset the cost of providing domestic animal services to the taxpayers of Collier County. At times the Department's business needs, specifically with respect to its mission of protecting public safety and preventing animal suffering, do not align with the Fee Policy's strict prohibition against the waiving of fees. No animal should be allowed to suffer nor member of the public be exposed to undue risk due to an animal owner's inability to pay fees. Therefore, staff recommends amending the policy to allow for waiver of field surrender and board for quarantine fees by the DAS Director when doing so will prevent the suffering of an animal or ensure public safety and no reasonable alternative to waiving the fee exists. Each waiver will be subsequently ratified by presenting a quarterly report to the Board for approval. An amendment to the existing fee policy (Exhibit A of Resolution 2013-227) is being suggested as follows: A. No Waiving of Fees. Waiving of Fees. The Board of County Commissioners shall set all fees and charges. No fees may be waived, except as stated herein. Fees may be waived in accordance with policies articulated herein, such as under certain conditions upon reclaim, when fees are sponsored by donors. and fees for service animals and animals in safekeeping. Fees for field surrenders and board for quarantine may be waived at the discretion of the Director when to do so will prevent the suffering of an animal or ensure public safety and no reasonable alternative to waiving the fee exists. Such waivers shall be brought before the Board in quarterly reports for after-the-fact ratification. Advisory Board Recommendation: These changes were reviewed by the Domestic Animal Services Advisory Board at their regularly scheduled meeting on January 21, 2014. The Advisory Board voted unanimously to recommend that the Board of County Commissioners approve these changes. Fiscal Impact: The total DAS revenue budget is $423,500. The budget for fees subject to waiver under the proposed action is $27,700. Of that amount staff does not expect waivers to exceed $1,200 annually. Packet Page-423- 2/11/2014 16.D.3. Growth Management Impact: None Legal Considerations: This item has been approved as to form and legality and requires a majority vote for Board approval. -ERP Recommendation: That the Board of County Commissioners adopts the proposed Resolution amending the Collier County Domestic Animal Services Fee Policy. Prepared by: Darcy Andrade, Interim Director, Domestic Animal Services Packet Page-424- 2/11/2014 16.D.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.3. Item Summary: Recommendation to adopt a Resolution amending Resolution No. 2013- 227, the Collier County Domestic Animal Services Fee Policy,to provide for the limited waiver of fees under specific conditions. Meeting Date: 2/11/2014 Prepared By Name: CarrollKellie Title: VALUE MISSING 1/16/2014 3:20:44 PM Submitted by Title: VALUE MISSING Name: CarrollKellie 1/16/2014 3:20:46 PM Approved By Name: TownsendAmanda Title: Director-Domestic Animal Services,Domestic Anima Date: 1/28/2014 11:53:16 AM Name: AlonsoHailey Title: Operations Analyst,Public Service Division Date: 1/29/2014 8:42:45 AM Name: CarnellSteve Title: Administrator-Public Services Date: 1/29/2014 1:28:35 PM Name: PepinEmily Title:Assistant County Attorney, CAO Litigation Date: 1/31/2014 3:44:06 PM Packet Page-425- 2/11/2014 16.D.3. Name: KlatzkowJeff Title: County Attorney, Date: 1/31/2014 4:49:47 PM Name: FinnEd Title: Management/Budget Analyst, Senior, Transportation Engineering& Construction Management Date: 2/3/2014 1:55:06 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 2/4/2014 10:27:47 AM Packet Page-426- 2/11/2014 16.0.3. RESOLUTION NO.2014- A RESOLUTION OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AMENDING RESOLUTION NO. 2013-227 IN ORDER TO AMEND THE DOMESTIC ANIMAL SERVICES FEE POLICY TO PROVIDE FOR THE WAIVER OF FEES WHEN IT WILL PREVENT THE SUFFERING OF AN ANIMAL AND NO OTHER ALTERNATIVE EXISTS. WHEREAS, on October 8, 2013, the Board adopted Resolution No. 2013-227 which established a revised Fee Policy in accordance with the newly adopted Animal Control Ordinance; and WHEREAS, upon application of the revised Fee Policy, Domestic Animal Services found that discretion for the waiver of a fee is necessary where it would be in the best interest of a suffering animal, it will ensure public safety and there is no other available alternative; and WHEREAS, the Director of Animal Services has recommended to the Board of County Commissioners to amend Exhibit A of the Domestic Animal Services Fee Policy as attached hereto; and WHEREAS, the Board of County Commissioners hereby accepts the recommendations of the Director of Animal Services. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY THAT: Exhibit A to Resolution 2013-227 is hereby amended as depicted in the attached Exhibit A. BE IT FURTHER RESOLVED that this policy becomes effective February 1,2014. THIS RESOLUTION adopted this day of , 2014 after motion, second and majority vote in favor of passage. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA By: By: ,Deputy Clerk , CHAIRMAN Approved as to form and legality:• AA. i�� Emily R. Pepin V Assistant County Attorney 1 3-DAS-001 22/ Page 1 of 5 Packet Page-427- 2/11/2014 16.D.3. EXHIBIT A COLLIER COUNTY DOMESTIC ANIMAL SERVICES FEE POLICY I. PURPOSE The purpose of this policy is to establish user fees which will partially offset the cost of providing domestic animal services to the taxpayers of Collier County. II. LIMITATIONS A. . Waiving of Fees. The Board of County Commissioners shall set all fees and charges. ... . ._ . _:, _ . Fees may be waived in accordance with policies articulated herein, such as under certain conditions upon reclaim, when fees are sponsored by donors, and fees for service animals and animals in safekeeping. Fees for field surrenders and board for quarantine may be waived at the discretion of the Director when to do so will prevent the suffering of an animal or ensure public safety and no reasonable alternative to waiving the fee exists. Such waivers shall be brought before the Board in quarterly reports for after-the-fact ratification. B. Non-Fee-Related Policies. The Director of Animal Services, or designee, may waive enforcement or application of any department policies or restrictions provided such waiver does not conflict with applicable local, state, or federal laws and does not interfere with public safety. C. Promotional Sales and Advertisements. Fees may be reduced from time to time for special promotional sales and advertisements if approved by the Director of Animal Services and such a reduction is applied in a consistent and time-limited manner. Examples may include but are not limited to: Two-for-one cat adoptions in June to recognize National Adopt-A-Cat Month, or reduced adoption fees in February for senior citizens. D. Sponsored Fees. The department may accept cash donations to sponsor fees for needy customers. Fee sponsorship donations will be accounted for as the sale of gift certificates to be redeemed at the time of the fee-incurring transaction. Redemption of sponsored fee gift certificates will be at the director's discretion in accordance with the following general guidelines: 1. A customer cannot benefit from sponsored fees more than once in a twelve-month period; 2. A customer cannot receive a benefit of more than $100 toward a reclaim transaction; 3. A customer cannot receive a benefit of more than $30 toward a surrender transaction. E. Service Animals. All fees associated with services provided to service animals and service animals-in-training,as defined in F.S. 413.08, are waived. F. Safekeeping: If an animal is impounded at the request of a first-responding agency due to the death, medical emergency, or disaster-related circumstance of its owner or caretaker, and that animal is claimed by the owner, next of kin, or otherwise authorized party at Page 2 of 5 Packet Page-428- 2/11/2014 16.D.3. the first available opportunity, impound fees may be waived. This exception does not apply to animals of owners or caretakers who have been arrested or incarcerated. G. Refunds. The following fees are nonrefundable: Impoundment Fees, Owner Surrender Fees, License Fees (except as provided for herein), and Permitting Fees. The following fees are refundable only if service is not rendered: Mandatory Spay/Neuter Fees and Micro- chipping Fees. Euthanasia and Cremation Service Fees may be refunded at the discretion of the Director of Animal Services, or designee, upon written request received within 30 days of payment or receipt of service,whichever comes first. Adoption fees will be refunded within seven days of placement if 1) the animal is returned to Domestic Animal mal Services or, 2) the adopter can demonstrate non-routine veterinary medical expenses in excess of the amount of the adoption fee. Adoptions are considered "as is," and no expenses beyond the adoption fee will be reimbursed. Adopted animals may be returned between the eighth and the 30th day after placement without incurring an owner surrender fee, but the adoption fee will not be refunded. On the 31st day and all those thereafter,an owner surrender fee will be incurred for adoption returns. Days are counted as calendar days, irrespective of Domestic Animal Services open-to-the public hours. III. FEES Impoundment Dogs, cats,and other small animals dropped-off First occurrence $25 Second occurrence $50 Each occurrence thereafter $100 Dogs, cats, and other small animals picked up by ACO First occurrence $40 Second occurrence $65 Each occurrence thereafter $115 Impound fees will be waived for cats and dogs reclaimed before the end of the standard holding period, upon first impoundment only when the animal has a current County license at the time of impoundment. Equine, bovine, and other livestock Over 200 lbs., first impoundment $50 Over 200 lbs., second impoundment of same or different $75 animal from same site Over 200 lbs., each subsequent impoundment of same or $100 different animal from same site Under 200 lbs., first impoundment $20 Under 200 lbs., second impoundment of same or different $45 animal from same site Under 200 lbs., each subsequent impoundment of same or $70 different animal from same site Transportation for impounded livestock direct cost plus 50% Daily board for all impounded animals $10 Page 3 of 5 Packet Page-429- 2/11/2014 16.D.3. Daily board fees will be waived for cats and dogs reclaimed before the end of the standard holding period, upon first impoundment only when the animal has a current County license at the time of impoundment. Laboratory, veterinarian, farrier, or other outside service direct cost plus 50% expenses Mandatory Spay/Neuter Canine Neuter $75 Canine Spay $85 Feline Neuter $50 Feline Spay $65 Owner Surrender Owner surrender fee, animal dropped off $10 Owner surrender fee,picked up at residence $60 Mothers surrendered with kittens or puppies will be accepted for one owner surrender fee of$10. Kittens or puppies surrendered individually or as litters without mothers will be charged the surrender fee per animal. Adoption Cat or kitten $40 Dog or puppy $65 Rescue adoption $20 or as stipulated by MOU Rescue transfer No charge Other animal adoption market rate or less Rescue adoptions may only be performed by organizations who possess a 501(c)3 standing and have an established mission statement. Rescue transfers may only be performed by organizations that have a licensed veterinarian on staff; organizations receiving rescue transfers assume responsibility for compliance with F.S. 823.15. Licenses Spayed or neutered dog or cat $10 Unaltered dog or cat under one year $10 Unaltered dog or cat over one year $60 Blanket license for animal-related organizations and rescue No charge organizations Unaltered dog or cat license fee of$60 will be refunded to the $10 spayed or neutered fee rate ($50 refund) when the animal owner presents proof of spay or neuter within 30 Page 4 of 5 Packet Page-430- 2/11/2014 16.D.3. days of purchase. Micro-chipping Micro-chipping impounded or owned animal $15 Micro-chipping adopted animal $10 • Animal-Related Business, Animal-Related Organization, Rodeo, Commercial Breeder, and Non-commercial Breeder Permits Animal-Related Business $100 Animal-Related Organization No charge Rodeo $100 Commercial Breeder $500 Non-commercial Breeder $200 Res I onsible Pet Ownershi I Course Course registration fee $40 Meeting Room Rental Meeting room, non-profit use $10 per hour Meeting room, for-profit use $25 per hour Additional charge if food is served $20 per event DAS-sponsored events and governmental use No charge The meeting room is only available during Domestic Animals Services' open-to-the- public hours. Euthanasia and Cremation Services General Public Pick-up at residence $50 Euthanasia $5 Remains disposal, no cremation $5 Cremation, no save ashes $40 Cremation, save ashes $100 +$1/lb over 100 lbs Private cremation $200 +$1/lb over 100 lbs Return ashes $20 Veterinarians Remains disposal,no cremation (includes pick-up) $20 Cremation,no save ashes (includes pick-up) $50 Cremation, save ashes (includes pick-up and return ashes) $100+$1/lb over 100 lbs Private cremation $200+$1/lb over 100 lbs Page 5 of 5 Packet Page-431-