Agenda 01/28/2014 Item #16K11/28/2014 16.K.1.
EXECUTIVE SUAUKARY
Recommendation to approve an Assumption Agreement substituting the law firm of Baker,
Donelson, Bearman, Caldwell & Berkowitz, P.C., for the law firm FEMA Law Associates, PLLC,
in the Retention Agreement dated December 11, 2012; and authorize staff to open a Purchase Order
in an amount not to exceed $15,000.
OBJECTIVE: To substitute the law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz,
P.C., for the law firm FEMA Law Associates, PLLC ( "FEMA Law "), in the Retention Agreement
dated December 11, 2012; and authorize staff to open a Purchase Order in an amount not to exceed
$1.5,000.
CONSIDERATIONS: Collier County and FEMA Law entered into a Retention Agreement dated
December 11, 2012. The original agreement was for a period of two years and was renewable,
upon mutual consent of the parties, for three (3) additional terms of one (1) year each.
Ernest B. Abbott, Esq. was the Founder and Principal attorney in FEMA Law and worked directly
representing the County. Mr. Abbott specializes in federal Emergency Management and Disaster
Law and was the past General Counsel for the Federal Emergency Management Agency and a prior
Chief Counsel for a United States Cabinet member. Mr. Abbott, who was primarily a sole
practitioner, is joining the law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz, and P.C.;
which also specializes in Federal Emergency Management legal issues.
It is in the best interest of the County to continue to utilize the services of Mr. Abbott since he has
extensive knowledge in this very specialized area of law.
On December 11, 2012 the Board authorized staff to open a Purchase Order in an amount not to
exceed $20,000 for the appeal concerning the de- obligation of FEMA funds related to Hurricanes
Katrina and Wilma. To date $18,620.30 has been expended. Staff is requesting the Board authorize
staff to open a new Purchase Order in an amount not to exceed $15,000 so that additional action
may be timely taken, if necessary. In the event that the cost of pursuing this appeal exceeds the
additional requested amount, staff will return to the Board and seek authorization for additional
funds.
In the Assumption Agreement, the law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz,
P.C. accepts and assumes all rights, duties, benefits and obligations of the FEMA Law firm under
the Agreement, as amended, including all existing and future obligations to perform under the
Agreement, except that the rate for law clerks and paralegals listed in Exhibit "A" of the Agreement
shall be $120 per hour (rather than $80 per hour).
FISCAL IMPACT: Funding in the amount.of $15,000 is available in General Fund (001) –Other
General Administrative (103010).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive Summary.
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RECOMMENDATION: To approve the attached Assumption Agreement allowing the
substitution of the law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C. for the law
firm of FEMA Law Associates, PLLC, in the Board approved Retention Agreement dated
December 11, 2012; approve the increase in the rate for law clerks and paralegals listed in Exhibit
A of the Agreement to $120 per hour (rather than $80 per hour); and authorize staff to open a
Purchase Order in an amount not to exceed $15,000 for additional services in this case, if necessary.
Prepared by: Scott R. Teach, Deputy County Attorney
04 -COA- 01158/3024
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.K.16.K.1.
Item Summary: Recommendation to approve an Assumption Agreement substituting the
law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C., for the law firm FEMA Law
Associates, PLLC, in the Retention Agreement dated December 11, 2012; and authorize staff to
open a Purchase Order in an amount not to exceed $15,000.
Meeting Date: 1/28/2014
Prepared By
Name: CrotteauKathynell
Title: Legal Secretary,County Attorney
1/8/2014 11:18:30 AM
Approved By
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 1/14/2014 3:55:14 PM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 1/15/2014 10:58:41 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/16/2014 9:05:52 AM
Name: OchsLeo
Title: County Manager
Date: 1/21/2014 1:47:18 PM
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ASSUMPTION AGREEMENT
This Assumption Agreement is made and entered into as of 2014 by
and between the law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz. P.C. and Collier
County, a political subdivision of the State of Florida ( "County ").
WHEREAS, on December 11, 2012, the Collier County Board of County Commissioners
entered into Retention Agreement with FEMA Law Associates, PLLC (attached hereto as
Exhibit -A," and hereinafter referred to as the "Agreement "), ag amended; and
WHEREAS, Ernest B. Abbott represents to Collier County that he is merging his firm
with Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C.; and
WHEREAS, the parties wish to have the law firm of Baker, Donelson, Bearman,
Caldwell & Berkowitz, P.C. to formally assume the rights and obligations under the Agreement,
effective as of the date first above written.
NOW THEREFORE, IN CONSIDERATION of the mutual promises in this Assumption
Agreement, and for other good and valuable consideration, the receipt and sufficiency of which
are acknowledged by the parties, it is agreed as follows:
1. The law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C. accepts
and assumes all rights, duties, benefits, and obligations of the Contractor under the Agreement,
as amended, including all existing and future obligations to perform under the Agreement, except
that the rate for law clerks and paralegals listed in Exhibit A of the Agreement shall be S 120 per
hour (rather than $$0 per hour).
2. The law firm of Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C. will
promptly deliver to County evidence of insurance consistent with Article 2 of the Agreement.
3. Except as expressly stated, no further supplements to, or modifications of: the
Agreement, as amended, are contemplated by the parties.
4. Notice required under the Agreement to be sent to Contractor shall be directed to:
CONTRACTOR:
Baker, Donelson, Bearman. Caldwell & Berkowitz, P.C.
920 Massachusetts Avenue, N.W.
Suite 900
Washington, DC 20001
5. The County hereby consents to the law firm of Baker, Donelson, Bearman.
Caldwell & Berkowitz, P.C. assumption of the Agreement, as amended. No waivers of
performance or extensions of time to perform are granted or authorized. The County will treat
the law firm of Baker, Donelson., Bearman, Caldwell & Berkowitz, P.C. as the Contractor for all
purposes under the Agreement.
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IN WITNESS WHEREOF. the undersiumed have executed and delivered this Assumption
Aareement.. effective as of the date first above written.
FOR COLLIER COUNTY:
ATTEST:
DWIGHT E. BROCK, Clerk
Deputy Clerk
Approved as to form and lo-gality-
By:
Scott R. Teach.
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Comm. Tom Henning
Chairman
For the Lave firm of
Baker, Donelson, Bearman, Caldwell & Berkowitz, P.C.
By: -i
Title:
Dater ,,.1 --7 1
The foregoing Assumption Agreement was acknowledged before me this - day of
2013. by r=
He is personally known to me or produced as identification.
Signature of Notary Public
Name of Notary Public (typed or panted
My Commission Expires:
04- COA -01 158/3004
,01� 130EBy.i. SCHWiER
t(pUWC DISTRICT OF COLUMBIA
Page 2 of 2 &Ar"W Expiras October 14. 2M5
CA
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E.- ;hint TI to Assumption Agreement-
RETENTION AGREEMENT WITH
FEMA LAW ASSOCIATES, PLLC
This Retention Agreement is made by and between the Board of County Commissioners
of Collier County, Florida (the "County "), and the law firm of FEMA Law Associates, PLLC
( "FLA") whose principal place of business is located at 1725 I Street, NW, Suite 300,
Washington, D.C. 20006.
Whereas, FLA has special expertise and resources in representing public agency clients on
issues arising under the laws, regulations, and policies of the Federal Emergency Management
Agency ( "FEMA "), including but not limited to matters seeking to reverse the deobligation of
FEMA assistance grants; and
Whereas, the County wishes to retain counsel to provide legal services which are
particularly within the expertise of FLA;
Now, therefore, in consideration of the premises contained herein, the County hereby hires
and retains FLA and FLA hereby agrees to provide legal services to County.
ARTICLE I I
COMPENSATION; METHOD OF PAYMENT
I
1.1 Compensation shall be paid to FLA in accordance with the terms set forth in Exhibit "A"
attached hereto and made a part hereof. Requirements for reimbursable expenses are set
forth in Exhibit "B," attached hereto and made a part hereof. Expenses other than
automobile expenses must be documented by copies of paid receipts or other evidence of'
payment. The Certificate contained in Exhibit "C" must be included with every invoice
submitted for payment.
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1.2 The rates set forth in Exhibit "A" shall remain in effect without change for a minimum of
two (2) years from the effective date of this Agreement. In any subsequent years of the
Agreement, upon the request of FLA, the County Attorney is authorized to negotiate to
increase the hourly rate up to .a maximum of ten (10) percent without approval by the
Board of County Commissioners. In the negotiation process, FLA must substantiate the
reason the request is being made (i.e. market conditions, increase in CPI, etc.)
1.3 Multiple Attorney Assignments.
FLA agrees that all legal services will be primarily provided for the County by its
Principal, Ernest B. Abbott, with assistance from his designated paralegal staff, and by any
other FLA attorney (either currently in FLA's employ or subsequently hired) as designated
by Mr. Abbott.
1.4 FLA may submit invoices for hourly work assignments pursuant to Exhibit "A" only after
the services for which the invoices are submitted have been completed or expenses
incurred. An original invoice plus one copy is due within fifteen (15) days of the end of
the month, except the final invoice which must be received no later than sixty (60) days
after the work is completed or the expiration of this Agreement.
1.5 To be deemed proper, all invoices must comply with the requirements set forth in this
Agreement and must be submitted on the form and pursuant to the instruction prescribed
by County. Payment may be withheld for failure of FLA to compiy with a term, condition,
or requirement of this Agreement.
1.6 Payment shall be made to FLA at:
FEMA Law Associates, PLLC
Suite 300
1725 1 Street, NW
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Washington, D.C. 20006
ARTICLE 2
INSURANCE
2.1 FLA shall as a minimum, provide, pay for, and maintain in force at all times during the
term of this Agreement, professional liability insurance in an amount no less than Two
Million Dollars ($2,000,000.00) per occurrence, Combined Single Limits. if any liability
insurance obtained by FLA to comply with the insurance requirements contained herein is
issued on a "claims made" form as opposed to an 'occurrence" form, the retroactive date
for coverage shall be no later than the commencement date of the assigned work to which
this Agreement applies, and such insurance shall provide, in the event of cancellation or
non - renewal, that the discovery period for insurance claims (tail coverage) shall not be less
than three years following the completion of the assigned work and acceptance by the
County.
2.2 Such policy or policies shall be issued by an insurance company with at least an "A" rating
from the A.M. Best Company, Inc.
2.3 FLA shall furnish to the Risk Management Director Certificates of Insurance or
endorsements evidencing the insurance coverages specified by this Article prior to
beginning performance of work under this Agreement.
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ARTICLE 3
TERM AND TIME OF PERFORMANCE
3.1 The term of this Agreement shall be for a period of two (2) years to begin November 13,
2012 and to end on November 12, 2014, unless terminated earlier in accordance with the
provisions of this Agreement. Absent notice of intent to terminate, the Agreement may be
renewed upon mutual consent of the parties for three (3) additional terms of one (1) year
each. (In the event the term of this Agreement extends beyond a single fiscal year of
County, the continuation of this Agreement beyond the end of any fiscal year shall be
subject to the availability of funds from County in accordance with Chapter 129, Florida
Statutes.)
3.2 Time shall be deemed to be of the essence in performing the duties, obligations and
responsibilities by this Agreement.
3.3 Any amendments, alterations, variations, modifications or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing, duly signed by
both parties hereto, and attached to the original of this Agreement.
ARTICLE 4
TERMINATION
4.1 This Agreement may be terminated by either party for cause upon ten (10) days' notice or
by either party for convenience upon no less than thirty (30) days' advance written notice
in accordance with the "NOTICES" section of this Agreement.
4.2 Termination of this Agreement for cause shall include, but not be limited to, failure to
suitably perform the work, failure to continuously perform the work in a manner
calculated to meet or accomplish the objectives of County as set forth in this Agreement,
r
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or multiple breach of the provisions of this Agreement notwithstanding whether any such
breach was previously waived or cured.
4.3 In the event this Agreement is terminated for convenience, FLA shall be paid for any
services performed to the date the Agreement is terminated; however, upon notice by
either party to terminate, FLA shall refrain from performing further services or incurring
additional expenses under the term of this Agreement. FLA acknowledges and agrees that
Ten Dollars ($10) of the compensation to be paid by County, the adequacy of which is
hereby acknowledged by FLA, is given as specific consideration to FLA for County's right
to terminate this Agreement for convenience. FLA's obligations to the County as
provided for hereunder shall cease upon termination, except for participating in an orderly
and professional transfer of such responsibilities and files or copies of files to the County
or its designee:
ARTICLE 5
RECORD AUDIT AND INSPECTION
5.1 County shall have the right to audit the books and records of FLA pertinent to the funding
under this Agreement. FLA shall preserve and make available, at reasonable times for
examination and audit by County, all financial records, supporting documents, and other
documents pertinent to this Agreement for a period of three (3) years after termination of
this Agreement or, if any audit has been initiated and audit findings have not been resolved
at the end of the three years, the books and records shall be retained until resolution of the
audit findings.
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5.2 If the Florida Public Records Act (Chapter 119, Fla. Stat.) is determined by County to be
applicable to FLA's records, FLA shall comply with all requirements thereof.
ARTICLE 6
CONFLICT OF INTEREST
6.1 FLA states that it is familiar with and will comply with the terms and conditions of
Chapter 112, Part III, Florida Statutes (Code of Ethics).
6.2 It is important that FLA. be independent and impartial in order to properly conduct its
services to the County. FLA shall not act as counsel in any lawsuit or other adversary
proceeding in which County is named as an adversary party or in which FLA takes an
adverse position to the County.
6.3 Neither FLA nor its employees shall have or hold any continuing or frequently recurring
employment or contractual relationship that is substantially antagonistic or incompatible
with FLA's loyal and conscientious exercise of judgment related to its performance under
this Agreement.
6.4 In the event FLA is permitted to utilize subcontractors, herein, to perform any services
required by this Agreement, FLA agrees to prohibit such subcontractors, by written
contract, from having any conflicts as within the meaning of this section.
6.5 If at any time FLA's firm represents a client in matters having to do with the Collier
County government, be it before the Board of County Commissioners or any other agency
or division of Collier County government, FLA will contact the County Attorney's Office
before undertaking such representation so that it can be determined whether a conflict of
interest exists.
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ARTICLE 7
OWNERSHIP OF DOCUMENTS
7.1 Any and all documents provided or created in connection with this Agreement are and
shall remain the property of County. In the event of termination of this Agreement, any
documents prepared by FLA, whether finished or unfinished, shall become the property of County
and shall be delivered by FLA to the County within seven (7) days of termination of this
Agreement by either party. Any compensation due to FLA shall be withheld until all documents
are received as provided herein.
ARTICLE 8
INDEPENDENT CONTRACTOR
8.1 FLA is an independent contractor under this Agreement. Services provided by FLA shall
be subject to the supervision of FLA, and such services shall not be provided by FLA as officers,
employees, or agents of the County. The parties expressly acknowledge that it is not their intent
to create any rights or obligations in any third person or entity under this Agreement.
ARTICLE 9
NONDISCRIMINATION, EQUAL OPPORTUNITY
AND AMERICANS WITH DISABILITIES ACT
9.1 FLA shall not unlawfully discriminate against any person in its operations and activities in
its use or expenditure of the funds or any portion of the funds provided by this Agreement and
shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act
(ADA) in the course of providing any services funded in whole or in part by County, including
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Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all
applicable regulations, guidelines, and standards.
9.2 FLA's decisions regarding the delivery of services under this Agreement shall be made
without regard to or consideration of race, age, religion, color, gender, sexual orientation national
origin, martial status, physical or mental disability, political affiliation, or any other factor which
cannot be lawfully or appropriately used as a basis for service delivery.
9.3 FLA shall comply with Title I of the Americans with Disabilities Act regarding
nondiscrimination on the basis of disability in employment and further shall not discriminate
against any employee or applicant for employment because of race, age, religion, color, gender,
sexual orientation, national origin, marital status, political affiliation, or physical or mental
disability. In addition, FLA. shall take affirmative steps to ensure nondiscrimination in
employment against disabled persons. Such actions shall include, but not be limited to, the
following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff, termination, rates of pay, other forms of compensation, terms and conditions of
employment, training (including apprenticeship), and accessibility.
9.4 FLA shall take affirmative action to ensure that applicants are employed and employees
are treated without regard to race, age, religion, color, gender, sexual orientation, national origin..
marital status, political affiliation, or physical or mental disability during employment. Such
actions shall include, but not be limited to, the following: employment, upgrading, demotion,
transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of
compensation, terms and conditions of employment, training (including apprenticeship), and
accessibility.
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9.5 FLA shall not engage in or commit any discriminatory practice in performing the Scope of
Services or any part of Scope of Services of this Agreement.
ARTICLE 10
NOTICES
10.1 Whenever either party desires to give notice to the other, such notice must be in writing,
sent by registered or certified United States Mail, postage prepaid, return receipt requested, or by
hand - delivery, addressed to the party ,for whom it is intended at the place last specified. The place
for giving notice shall remain the same as set forth herein until changed in writing in the manner
provided in this section. For the present, the parties designate the following:
FOR COLLIER COUNTY:
Jeffrey A. Klatzkow, County Attorney
Government Center
3299 Tamiami Trail East
Suite 800
Naples, Florida 34112
FOR FEMA LAW ASSOCIATES, PLLC:
Ernest B. Abbott, Esq.
FEMA Law Associates, PLLC
Suite 300
1725 1 Street, NW
Washington, D.C. 20006
ARTICLE II
MISCELLANEOUS
11.1 WAIVER OF BREACH AND MATERIALITY
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Failure by County to enforce any provision of this Agreement shall not be deemed a
waiver of the provision or modification of this Agreement. A waiver of any breach of a
provision of this Agreement shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Agreement.
11.2 COMPLIANCE WITH LAWS
FLA shall comply with all federal, state, and local laws, codes, ordinances, rules, and
regulations in performing its duties, responsibilities, and obligations related to this
Agreement.
11.3 SEVERANCE
In the event a portion of this Agreement is found by court of competent jurisdiction to
be invalid, the remaining provisions shall continue to be effective unless County and FLA
elect to terminate this Agreement. The election to terminate this Agreement based upon
this provision shall be made within seven (7) days after the finding by the court becomes
final.
11.4 APPLICABLE LAW AND VENUE
This Agreement shall be interpreted and construed in accordance with and governed by
the laws of the State of Florida. Venue for litigation concerning this Agreement shall be in
Collier County, Florida.
11.5 PRIOR AGREEMENTS
This document supersedes all prior negotiations, correspondence, conversations,
agreements, and understandings applicable to the matters contained herein and the parties
agree that there are no commitments, agreements or understandings concerning the
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,*—**,1
subject matter of this Agreement that are not contained in this document. Accordingly,
the parties agree that no deviation from the terms hereof shall be predicated upon any
prior representations or agreements, whether oral or written. It is further agreed that no
modification, amendment or alteration in the terms or conditions contained herein shall be
effective unless contained in a written document in accordance with Article 3 above.
11.6 INCORPORATION BY REFERENCE
The truth and accuracy of each "Whereas" clause set forth above is acknowledged by the
parties. The attached Exhibits "A," "B" and "C" are incorporated into and made a part of
this Agreement.
DATE: December 11, 2012 BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORID
ATTEST:
DWIGHT I;,,, BROCK, CLERK
By: :S��J
:1 FRED W. COYLE, CHAIR A
Ap.Pfp*,,d as t&1&6 nd
to fficien
Scott R. Teach
Deputy County Attorney
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DATE: Nay r. L e, 2> 26 1 Z
CITY OF WASHINGTON
DISTRICT OF COLUMBIA
MA e
FE Associat LLC �;
By: IJ
rnest B. Abbott, E-sq.
Its: Litz
1/28/2014 16.K. 1. 1
The foregoing Retention Agreement was acknowledgedQ before me this �` day of
/ViW*'r� , , 2012, by EC��s'� g ,L ! 1 as r of FEMA Law Associates,
PLLC, on behalf of Ernest B. Abbott. He/she is personally known to me or produced
L-ct, ,Le as identification.
Signature of otary Public
Name of Notary Public typed, printed or
Ivly Commission Expires:
BRIAN FRIEDMAN
Notary Putt Dwid of Columbia ��' • ��'.,
for
#t� Gammon 14,24f3 .: � : � r •
s �' a •
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EXHIBIT A
For professional services rendered, FEMA Law Associates PLLC's fee shall be based on the
hourly rate as follows:
Ernest B. Abbott
Other Attorneys
Law Clerks & Paralegals
$400.00 per hour
$200.00 per hour
$80.00 per hour
FEMA Law Associates' fee shall not exceed $100,000.00 without the prior approval of the Board
of County Commissioners. Any expenditure beyond the initial $100,000.00 approval by the
Board of County Commissioners must have Board approval prior to work being performed.
( Where appropriate a "not to exceed" sum shall be agreed to when each assignment is made to
FEMA Law Associates.)
In the event that FEMA .Law Associates is required or requested to perform any additional or
extraordinary services not herein contemplated, FEMA Law Associates shall be entitled to apply
for additional compensation, the amount of which shall be subject to the approval of County and
no such additional compensation in excess of the amount herein stated shall be paid unless
specifically authorized in advance by County in its sole discretion.
FEMA Law Associates shall provide, at no cost to County, the annual response to County's
auditors regarding pending or threatened litigation. The auditors typically request information
regarding all litigation, claims and assessments considered to be material. The response should
include the nature of the litigation, the progress of the case to date, an estimate of the amount or
range of potential loss, and any other information considered necessary to explain the case.
FEMA Law Associates shall provide said response within 30 days of receipt of the request.
NOTES:
• Divisions, or departments within such divisions, shall be responsible and pay for legal
counsel services relating to litigation and outside counsel specifically for cases, matters or
issues relating to such division or department, as determined by the County Attorney in
coordination with the County Manager.
P10"!
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EXHIBIT B
In addition to the charges for professional fees set forth in Exhibit "A," and the
Schedules attached hereto, County shall reimburse FEMA Law Associates for out -of-
pocket expenses reasonably incurred in the course of rendering such legal services,
including costs of long distance calls, printing, costs of reproduction, and necessary
travel expenses incurred in accordance with the requirements of Chapter 112, F.S.
FEMA Law Associates shall not charge for travel of attorneys between its offices so
that it can provide the best available and most appropriate lawyer in any of its office
locations for the issues involved.
2. FEMA Law Associates shall submit invoices on a monthly basis for the payment of
out -of- pocket expenses. Each invoice shall include a signed certificate listing all costs,
expenses, vouchers, invoices and other documentary evidence that will describe in
reasonable detail the basis for expenditures for which reimbursement is sought as set
forth below.
REQUIREMENTS
The followin resents Collier Count a
g rep 's payment yment requirements for legal costs
➢ Your federal employee identification number must be on all invoices submitted.
The applicable Purchase Order number must be on all invoices submitted.
No service, interest, or other charge of like nature is to be imposed with regard to
any item, invoice, or request. All firms doing business with Collier County must
have a current W -9 "Request for Taxpayer Identification Number and
Certification" on file.
➢ Services rendered must be specifically and concisely identified.
Y Names of persons performing services, hourly rates, and dates must be listed. The
County agrees to reimburse FEMA Law Associates for retention and utilization of
sub - consultants.
NO
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v Reimbursable expense must be verified by attached receipts or copies thereof.
^r Claims for mileage and meals cannot exceed statutory allowance as provided for
under Chapter 112, F.S. Meals and mileage cannot be charged unless the
professional has traveled outside the county of the principal business location.
y Claims for lodging at single rate (actual cost) must be substantiated by paid bill or
charge, with a cap of no more than S 150.00 per night.
> Car rentals required for travel should include compact or standard -size vehicles
only.
➢ Common carrier travel shall be reimbursable at tourist or coach class fares only.
Accounting Division requires original receipts, or copies of receipts which have
been individually certified to be true copies of the originals. In addition the
Certificate contained in Exhibit "C" must accompany each invoice. The certifying
person must sign the Certification form and a description provided of the items,
which are certified.
> Faxes shall not be reimbursed
Legal Research costs ( Lexis- Nexis, Westlaw, etc.) shall not be reimbursed
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EXHIBIT C
CERTIFICATE
IT IS HEREBY CERTIFIED that:
1 has been duly designated as special counsel to
render legal services or provider of services for or on behalf of Collier County;
Each of the documents hereinafter identified and attached is a true and correct copy of the
original record;
Expenditure(s) enumerated represent costs necessarily incurred during the course of official
business for which payment has not been received and for which documentation is not
available or reasonably retrievable;
Claims are in compliance with the applicable statutes and administrative orders, and with
the express provision that all other parties are barred from entitlement to any part of these
costs.
1/28/2014 16.K.1."
3
4,
RE: Invoice No Dated
Period Covered:
IN -HOUSE CHARGES.
Photocopies:
Mileage:
OTHER (Copies of invoices reauired):
Long Distance Calls-
Other:
TOTAL:
04- COn -011 H/2897
Amount
copies @ $0.15 /each
miles @ /mile
FOR THE FIRM
Signed: —
Print Name:
Title:
Date:
S
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