Agenda 01/28/2014 Item #16D 21/28/2014 16.D.2.
EXECUTIVE SUMMARY
Recommendation to approve the selection committee rankings, and to authorize entering into
contract negotiations for Request for Proposal No. 13 -6178, "Construction, Engineering, and
Inspection (CEI) Services for Vanderbilt Beach Beautification Municipal Service Taxing Unit
(MSTU) Utility Conversion Phase II, III, and IV" with Hole Montes, Inc.
OBJECTIVE: To obtain expert professional construction, engineering and inspection services that will
result in a quality, best value project to serve the Vanderbilt Beach Beautification MSTU utility
conversion project phase II, III and IV.
CONSIDERATION: Vanderbilt Beach Beautification MSTU is managing the Project to convert all
FP &L, Comcast, Century Link, NuVu, and FPL- Fiberlink, from aerial to underground. Underground
conversion of all utility lines (cable and phone) is required by FPL in order to remove the existing poles.
Phase I consisting of the area along Gulfshore Boulevard and adjacent finger streets is complete and will
be used to evaluate the .operation in Phase II, III and IV. The project provides hurricane protection as
well as enhances the community aesthetics to further the beautification: purpose of the MSTU.
The Scope of Services for this contract includes design, inspection, documentation and restoration design
for the Phases II, III and IV of the Underground Conversion project.
Request for Proposal No. 13 -6178, Construction, Engineering, and Inspection (CEI) Services for
Vanderbilt MSTU Utility Conversion Phase II, III and IV was posted on November 8, 2013, with 1,164
notices sent out and 55 firms downloaded the packages. Three responsive proposals were received by
December 5, 2013. The selection committee met on December 17, 2013, and by consensus selected Hole
Montes, Inc., to provide construction, project management, and engineering, inspection, and landscape
architecture services. The final rankings are shown below.
Name of Firm Final Ranking
Hole Montes, Inc. 1
KCCS/KCA, Inc. 2
Q. Grady Minor and Associates, Inc. 3
All three firms are local and are sufficiently familiar with the scope of the project. They are qualified and
have extensive experience in performing CEI Services. Staff recommends approval of the short list and
authorization to commence contract negotiations with the highest ranked firm, Hole Montes, Inc., for this
work. After contract terns are agreed upon with the consultant, staff will return to the Board for final
approved of the proposed contract.
FISCAL IMPACT: Funding for Vanderbilt Beach Utility Conversion Project CEI services are included
in the Vanderbilt Beach MSTU Fund (143) budget.
GROWTH IMPACT: There is no growth impact associated with this Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. —SRT
RECOMMENDATION: That the Board of County Commissioners approves the selection committee
rankings and authorize entering into contract negotiations for RFP #13 -6178.
Prepared by: Harry Sells, Project Manager, Alternative Transportation Modes Department
�1
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.2.
Item Summary: Recommendation to approve the selection committee rankings, and to
authorize entering into contract negotiations for Request for Proposal No. 13 -6178 For CEI
Services for Vanderbilt Beatutification MSTU
Meeting Date: 1/28/2014
Prepared By
Name: SellsHarry
Title: VALUE MISSING
12/23/2013 10:37:57 AM
Approved By
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 12/23/2013 1:14:33 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 12/26/2013 12:46:43 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 12/30/2013 9:48:56 AM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 1/7/2014 2:56:29 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 1/13/2014 11:13:38 AM
Name: CarnellSteve
Title: Administrator - Public Services
Date: 1/13/2014 6:37:07 PM
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Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 1/14/2014 4:17:53 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/16/2014 9:01:42 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 1/17/2014 4:46:29.PM
Name: OchsLeo
Title: County Manager
Date: 1/21/2014 1:47:25 PM
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REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
comwty
Adav i Services Division
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
13 -6178 Construction, Engineering, and
Inspection (CEI) Services for Vanderbilt MSTU
Utility Conversion Phase II, III, and IV
Rhonda Cummings, FCCN, CPPB, Procurement Strategist
(239) 252 -8941 (Telephone)
(239) 252 -6700 (Fax)
rhondacummings @colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
Furawrq Deoars e .. • 3327 Tamiam Trail East - Names, Florida 34112 1901 • www.coliier9ay.neVDurc0asme
CCNA (Revision 07012018) Packet Page -458-
1/28/2014 16.D.2.
Table of Contents
LEGALNOTICE .......................................................................................... ............................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ...................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS .............................................. .............................14
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ................18
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP .............. .............................21
ATTACHMENT 1: CONSULTANT'S NON - RESPONSE STATEMENT ......... .............................28
ATTACHMENT 2: CONSULTANT CHECK LIST .......................................... .............................29
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................... .............................30
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT ............... .............................31
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ................. .............................33
ATTACHMENT 6: CONSULTANT SUBSTITUTE W — 9 ............................... .............................34
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........... .............................35
ATTACHMENT 8: REFERENCE QUESTIONNAIRE .................................... .............................37
EXHIBIT A - SITE MAP
RFP 13 -6178 CEI Svcs VB
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Abrnnisaabue Services Dwision
Purchasing
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide Construction,
Engineering and Inspection (CEI) Services for Vanderbilt MSTU Utility Conversion Phase II, III,
and IV13 -6178 Construction, Engineering and Inspection (CEI) Services for Vanderbilt MSTU
Utility Conversion Phase II, III, and IV will be received until 2:00 PM, Naples local time, on
December 6, 2013 at the Collier County Government, Purchasing Department, 3327 Tamiami
Trail E, Naples, FL 34112.
CCNA Solicitation
13 -6178 CEI Services for Vanderbilt MSTU Utility Conversion Phase II, III, and IV
Services to be provided may include, but not be limited to the following: Consulting, Engineering and
Inspection
® A pre - proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Purchasing Department Online Bidding System website:
www.coiiiergov.net /bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Interim Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G ", Collier County
Government Center on November 8, 2013.
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� Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Alternative Transportation Modes (ATM) Department
(hereinafter, the Division or Department"), the Collier County Board of County Commissioners
Purchasing Department (hereinafter, "County ") has issued this Request for Proposal
(hereinafter, "RFP ") with the intent of obtaining proposals from interested and qualified
Consultants in accordance with the terms, conditions and specifications stated or attached. The
Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
Vanderbilt Beach MSTU is managing the Project to convert all (FP &L, Comcast, Century Link,
NuVu, and FPL - Fiberlink, hereafter named UTILITY) from aerial to underground. Phase I is
nearing completion and will be used to evaluate the operation in Phase 2, 3, and 4. The
Vanderbilt Beach MSTU: Utility Aerial to Underground Conversion provides hurricane protection
and aesthetic improvements. Underground conversion of all utility lines is required by FPL in
order to remove the existing poles.
The Project includes the documentation, restoration, construction, testing and repair of the
Vanderbilt Beach MSTU Utility Aerial to Underground Conversion Phase 2, 3, and 4 (hereafter
called PROJECT) right of way and adjacent properties that are affected by the PROJECT. utility
work in accordance with plans and technical specifications prepared by the UTILITY. It is the
County's intent to protect the existing utilities and minimize impact to the adjacent properties.
The design, construction, and implementation of Phase 2, 3, and 4 will be installed by
FP &L/Comcast/Century Link. The County plans to evaluate the operation of Phase I before,
during, and after completion. (See Exhibit A: Project Phasing Plan)
The Construction Engineer Inspection (CEI) Services and Landscape Architect Site Restoration
Services associated with the burial of the UTILITY lines through trenching and directional boring
consists of the following elements:
1. The CEI will provide a pre - construction video of the right of way and property
directly adjacent to the right of way.
2. Documentation: CEI to provide photographs before, during, and after completion
of construction of the work areas.
3. All of the existing FPL poles are to be removed . CEI is responsible for oversight
and protection of the existing utilities.. The Landscape Architect is to oversee the
restoration of the right of way landscape, irrigation, and site repairs, as requested.
4. Protection of each pole site includes all other utility equipment and associated
connections, control panels, existing paving, lighting, and landscaping.
5. Oversight and documentation of the installation of UTILITY conduit and boxes to
be installed along right of way.
6. Direction must be given to UTILITY to ensure the protection of the existing utilities,
oversight of the installation and documentation of all existing conditions in order
to restore the landscape, irrigation, lighting, paving, and all other site amenities to
its original condition.
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7. Future landscape 'screening of the proposed switch boxes and irrigation repair
may be required. Proposed landscape and irrigation plans may be designed by a
Florida licensed landscape architect.
8. Oversight and documentation of direction bore logs and preparation of as -built
drawings for new UTILITY installations including directional bores, trenched PVC
cross - connections, switch boxes, and all other associated equipment.
9. Working knowledge of all UTILITY plans, and agreements for work within the right
of way.
10. As -built record drawings will be required of each utility upon completion. It is the
responsibility of the consultant to verify the as -built information prior to submittal
(PDF format).
11. Owner will obtain and provide Right -of -Way Permits.
Detailed Scope of Work
Construction Engineering Inspection Services associated with the burial of the UTILITY lines
through trenching and directional boring. Landscape Architectural Site Restoration Services
associated with the burial of the UTILITY lines through trenching and directional boring.
The CEI services will include the following tasks:
Task 1 — CEI Construction Video and Still Photographs
Task 2 — Detailed Construction Observation and Documentation
Task 3 — CEI Project Management Services
Task 4 — Additional Services
TASK 1— CONSULTANT (CEI) CONSTRUCTION VIDEO AND PHOTOGRAPHS
1.1 It will be the Consultant's responsibility to provide a preconstruction video tape in DVD
format documenting the condition of the project area prior to commencement of any work. This
video tape should capture pre - project conditions of all private property adjacent to the proposed
project area and public property in the right of way with the intent to document all existing
conditions for use in resolving any post - project private or public property alleged damage
claims. Documentation of identification of locations shown on the video will be via audio or other
readily used means. The video is to be submitted to the Project Manager prior to construction
commencement for the PROJECT . Video, per Task 1. 1, to be provided within 2 weeks of issue
of Notice to Proceed for the commencement of services per this RFP.
1.2 Construction Photographs: It is the consultant's responsibility to provide pre- construction
and construction progress photographs that help visualize the worksite conditions. Photographs
will be taken prior to construction commencement, during and after all milestones and
construction steps. The picture subject must be identified as to location either on the picture or
via separate index. The pictures must be in digital format, date stamped, three Mega pixels
minimum resolution, in color. Pre - Construction Photographs per Task 1.2 covering the
complete PROJECT are to be provided within three weeks of issue of Notice to Proceed for the
commencement of services per this RFP.
TASK 2 — CONSULTANT (CEI) DETAILED OBSERVATION AND DOCUMENTATION
The Consultant will provide Construction Inspectors to observe all construction and testing
activities related to the project, installation of related utility boxes, existing driveways, landscape
and irrigation systems, miscellaneous masonry and concrete work associated with the trenching
and directional bore activity of the power line burial, and video and testing of existing utilities
and improvements within the right of way. Construction documentation will be prepared on the
day the construction activity takes place. All construction documentation and preparation of
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work orders associated with the restoration will be provided to the County not later than the first
working day of the following week or more frequently if requested by the County.
The Consultant will provide the following services.
2.1 - Construction Observation — The consultant will conduct on -site observations and
inspections of all construction activities on the Project to ensure that all work is completed in
accordance with the contract documents submitted to Collier County by UTILITY. The
Consultant will inform an on -site representative of the construction contractor of any concerns
related to conformance of the work with the contract documents (a concern or an issue) as an
attempt to resolve any concern or issue on -site. If the concern or issue is not immediately
resolved in the field, the Consultant will inform the County about the concern or issue within four
(4) business hours of the finding.
The Consultant will be responsible for investigating any concern or issue and resolving the
same through an oral or written directive to the construction contractor and so inform the
County. This protocol will be initiated any time the Consultant becomes aware of any
construction that is unsafe, unsatisfactory, faulty or defective, does not conform to the Contract
Documents, does not meet the requirements of any inspections, tests or approval required to be
made, or has been damaged before final payment.
The Consultant may be required to travel to the site immediately to meet with a county
representative, law enforcement, or emergency personnel to resolve an emergency on a twenty
four (24) hour basis. The Consultant shall respond to a telephone /beeper and the return calls
shall be made within one (1) hour of notification.
2.2 - Daily Log and Construction -Documentation — Each Consultant will prepare a daily log
recording all activities and details related to the work completed during each day on a form
approved in advance by the County. Information will be recorded in the daily log on each day
construction activities occur. The daily log entries will record all aspects of the construction
during that day including, but not limited to: construction crew (labor) details, equipment used,
materials used, compliance testing and inspection performed, site conditions, trench conditions,
backfill material used, dewatering methods, compaction methods, location of the work, and all
relevant details related to the Work. The Daily Log will reference the digital photographs and or
video taken with appropriate file names and file locations. In addition to the construction details,
the daily log will contain information related to: time and hours on the job site, weather
conditions, data pertaining to questions of quantities of materials used, extras or deductions, list
of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors,
observations in general and specific observations in more detail as in observing test
procedures, conformance inspection of materials and fitting, name plate data for equipment and
material installed, and other information requested by the County. The daily log, photograph
files and other construction documentation will be provided to the County by the Consultant on a
weekly basis on the first day of the week following the week of daily logs.
2.3 - Photographic Record — Each Consultant will provide a comprehensive digital photographic
record of all construction activities related to the project. The digital file names will be
referenced in the daily log along with a brief description of the photograph, location, the date
and time of the photograph and the name of the photographer. The digital files will be
submitted electronically or in digital CD format weekly to the County along with the construction
documentation. The photographs that are part of the weekly report will be printed in high
resolution color, two captioned photos per 8'/2" x 11" sheet, printed one side only. Video will be
provided in digital format.-
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2.4 - Observe Regulatory Agency Inspections — The Consultant will accompany visiting
inspectors representing any regulatory agencies having jurisdiction over the Project and will
record all discussions and the outcome of these regulatory inspections in the daily logs.
2.5 — Project Milestone Inspections & Substantial Completion Inspection — The Consultant will
conduct milestone inspections during the duration of work by UTILITY. It is anticipated that the
milestone completion inspections will be conducted routinely at 21 -30 day intervals to coincide
with the contractors pay application submittal. The Consultant will perform substantial
completion inspections when requested by the construction contractor and coordinated with
UTILITY and recommends that the work is sufficiently complete to warrant a substantial
completion inspection. During the substantial completion inspection the Consultant will prepare
a punch list of items requiring completion or correction to the satisfaction of the County. The
Consultant will be responsible for maintaining the punch -list and issuing updates to the punch -
list on a weekly basis. The Consultant will coordinate and participate in the final walk- through to
ensure that the punch -list items are completed to the satisfaction of the County. All services
related to the Substantial Completion Inspection shall be performed separately for PROJECT
for each member of UTILITY, landscape restoration as a result of the Phase 2, 3, and 4 Project.
Coordinate close out of right of way permits
2.6 — Final Completion Inspection - Upon the request of the construction contractor and
concurrence of the Consultant and the County, the Consultant will conduct final inspections of
portions of the project, as they are finished to determine if construction has been completed in
accordance with the Contract Documents and the construction contractor has fulfilled all
obligations therein. Based on the results of the final inspection, the Consultant will judge the
work complete or not complete. If the work is judged complete, the Consultant will issue a
"notice of final acceptance and recommendation for final payment ". If the work is judged not
complete, the Consultant will issue written instructions to the construction contractor identifying
the work judged not complete. Upon provision of the construction contractor evidence or
assurance that the deficiencies noted above have been corrected or completed, a second final
inspection will be scheduled to verify that the outstanding issues have been resolved and the
Consultant can issue a "notice of final acceptance and recommendation for final payment'. All
services related to the Final Completion Inspection shall be provided separately for Vanderbilt
Beach MSTU: FPL Underground Conversion project: UTILITY and landscape restoration.
2.7 — Final Construction Certification — Upon issuance of a "notice of final acceptance and
recommendation for final payment' the Consultant will provide a Florida Registered signed and
sealed certification by a professional Florida Licensed Consultant in responsible charge of the
work provided by the Construction Inspectors stating that the "Project has been completed by
the construction contractor in accordance with the Plans and Specifications of the Contract
Documents ". All services related to the Final Construction Certification shall be provided
separately for Phase 2, 3, and 4.
TASK 3— CE/ PROJECT MANAGEMENT SERVICES
3.1 - General Management and Oversight — The Consultant will provide support services
customarily related to the construction observation and inspection of similar projects also
including, but not limited to:
a) Schedule and attend all progress meetings and conferences with the County
and contractors. Prepare agenda and distribute meeting minutes Prepare a
list of issues needing resolutions after every meeting and ensure that they are
fulfilled.
b) Participate in pre - construction coordination meetings with the County, and
UTILITY. Participate in other meetings as described or implied herein. County.
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c) Attend all project meetings in order to monitor progress, respond to field issues,
communicate with the contractor, and coordinate communications with the
contractor, project manager, and operational staff at County as needed.
d) Respond to Requests for Information from the contractor within three working
days. Coordinate requests with project manager and operational staff at Collier
County.
e) The consultant is to review and recommend the approval of payments due to
the construction contractor for work within the right of way. The Consultant's
recommendation of any payment requested in an application for payment shall
constitute a representation by the Consultant to the County as an experienced
and qualified professional, that based on Consultant's onsite observations and
inspections of construction in progress; that the construction quantities in the
applications for payment accurately reflects the progress of the work and that
the work is constructed in accordance with the Contract Documents. The
Consultant will process pay requests in accordance with the Florida Prompt
Payment Act. All incoming pay requests processed by the Consultant shall be
mechanically stamped with the date received. Final pay requests will be
processed by Collier County.
f) Provide construction contract administration consisting of:
1) Review of payment applications, if needed.
2) Review of construction schedule updates and field progress.
3) Review of change order requests and preparation of change orders, if
needed.
4) Assistance in administration of additional work under the Contract
Allowance Bid item.
5) Review preparation, implementation, and restoration of right of way
site to the original condition.
6) Review record drawings for completeness and accuracy on a daily
basis.
g) Coordinate all issues with the County, and UTILITY that may bury their lines
during the timeframe and property owners who have been negatively affected
by the construction. This will involve the restoration of those affected areas.
Provide timely review, recommendations and approval of shop drawings and
submittals.
h) Respond to Requests for Information from the contractor within three working
days. Coordinate requests with the project manager, or any other
governmental agency staff, as needed.
i) Within one week after the construction contractor notifies the Consultant and
the County that the Work on the Project (for each Phase) is substantially
complete in accordance with the contract documents, the Consultant will
provide a signed and sealed certification by a professional consultant
registered in the State of Florida, that the Work was done under his supervision
and performed in accordance with the contract documents, including all
approved shop drawings and change orders for each licensed discipline.
j) The firm's staff assigned to this project must be available during the duration of
the project and on an emergency callout situation.
3.2 — Coordination of Shop Drawings, Contract Interpretations and Clarifications — The
Consultant will coordinate with the issuance of interpretations and clarifications of Contract
Documents during construction. The consultant shall be responsible for technical review and
decisions regarding interpretation and clarification of Contract Documents. The Consultant shall
coordinate decisions and responses with the construction contractor.
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3.3 - Monitor Project Records — The Consultant shall monitor all required Project records, n
including but not limited to delivery schedules, inventories and construction reports. All material
deliveries to the project site and /or staging area are to be noted in daily log.
3.4 — As Constructed Field Drawings — Each Consultant shall maintain red pencil "mark -up"
notations and sketches on construction plans that reflect the actual details of constructed
facilities. These Constructed Field Drawings will be used by the Consultant to validate the "As
Built" documentation provided by the construction contractor. The Consultant will notify the
construction contractor of any differences in the documents maintained by the general
contractor for resolution by the County.
TASK 4 — ADDITIONAL SERVICES
4.1 — Provide a professional State of Florida registered Landscape Architect(s) (Chapter 481,
Part II, Florida Statutes, Chapter 61G10 Florida Administrative Code) as needed to prepare
work orders and inspections for field progress. The landscape architect is responsible for the
design of landscape restoration work associated with the burial of power lines on an as needed
basis.
4.2 Additional Services (as authorized) — This Scope of Services is intended to describe all
activities related to the construction observation and inspection services to ensure that the
Project is constructed in full accordance with the Contract Documents including the plans and
specifications prepared by FP &L /Comcast/Century Link. Project Phase Plan is as follows:
Phase 2 (two): shall include the following streets: Vanderbilt Beach Road from Gulf Shore
Drive to Vanderbilt Drive, S. Bay Drive, Guff Shore Court, and Center Street. (4,700 linear feet)
and Bluebill Avenue from Gulf Shore Drive to Vanderbilt Drive (2,701 linear feet)
Phase 3 (three): Vanderbilt Drive from Vanderbilt Beach Road to Bluebill Avenue, Palm Court,
Oak Avenue, Pine Avenue, Bay Side, Lagoon Avenue, Trade Winds, Willet Avenue, Seagull
Avenue, German Avenue, Seabee Avenue, Conners Avenue, Egret Avenue, Heron Avenue,
and Flamingo Avenue (22,850 linear feet).
Phase 4 (four): Vanderbilt Drive from Bluebill Avenue north to Wiggins Pass. (6,832 linear feet).
In the event that other services related to the burial of the utilities restoration of the existing site
may arise during the course of the work, but were not envisioned as part of the original or
amended scope of work; the Consultant shall submit a proposal to perform Additional Services
prior to the performance of the work. The proposal shall include the specific services to be
performed, time to complete, compensation, and an explanation as to why the services were not
previously envisioned as part of the scope of work. The proposed Additional Services must be
approved by the County's Project Manager in writing in advance of performance of said
Additional Services. Failure to notify the County in writing of Additional Services shall be
deemed a waiver of any claim by the Consultant that such services were Additional Services.
Written authorization from the County will be required for any charges that exceed the
predetermined upper limit.
Term of Contract
The contract term, if an award is made is intended to be for two (2) years with a one (1) one
year renewal option. It is anticipated that the actual construction of Phase 2,3 and 4 projects
will take approximately twenty four (24) months from the start of construction to final completion.
Prices shall remain firm for the initial term of this contract. Price adjustments are dependent
upon the consumer price index (CPI) over the past twelve (12) months, budget availability and
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program manager approval surcharges will not be accepted in conjunction with this contract,
and such charges should be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of the
RFP process.
'Event
Date
Issue Solicitation Notice
November 8, 2013
Last Date for Receipt of Written Questions
5:00 PM, November
20, 2013
Pre - solicitation meeting
N/A
Addendum Issued
TBD
Solicitation Deadline Date and Time
December 5, 2013 at
2:00 PM, Naples time
Anticipated Evaluation of Submittals
December 5, 2013
through December
30, 2013
Anticipated Completion of Contract Negotiations
January 3, 2014
Anticipated Board of County Commissioner's Approval Date
January 22, 2014
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP. Any portions of the proposal that do not comply with
these guidelines must be so noted and explained in the Acceptance of Conditions section of
the proposal. However, any proposal that contains such variances may be considered non-
responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
Tab 1, Cover Letter / Management Summary Provide a cover letter, signed by an authorized
officer of the firm, indicating the underlying philosophy of the firm in providing the services
stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that
the Vendor will accept any awards as a result of this RFP.
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Tab II: Project Understanding (30 points, 3 pages maximum). Provide a summary of
project understanding. The following should be addressed:
• Proposer shall include a description of how the project will be approached.
• Include options to be considered and the issues to be resolved.
• Specifically address how the CEI team will track the Contractor's actual progress against
baseline schedule so that it will comply with the project requirements.
• Present solutions to any anticipated issues.
• Provide the methods to be used in identifying existing utilities and avoiding construction
conflicts.
Tab III: Firm Profile and Assigned Staff Experience Profile (30 points, 6 Page Maximum)
Provide information that document's the firm's qualification to produce the required deliverables,
including abilities in capacity, skill and financial strength. The Profile should also include the
following;
The number of years of Florida experience that the team has with power underground
conversion projects, the number of similar CEI projects in Collier and Lee County from 1/1/08 —
12/31/12 with a construction value of $1 M or more. Attach a summary of 10% or a maximum of
five of the projects.
The number of technical staff assigned to this project, including, but not limited to engineers
(specify discipline), Landscape Architects, project managers, supervisors, inspectors) if
awarded a contract on this RFP. Include resumes of proposed technical staff.
• Job assignment for other projects
• Percentage of time to be assigned full time to this project
How many years with this firm
• How many years with other firms
• Experience — Types of projects, size of projects (dollar value and physical size of
project), describe specifics of project involvement
• Education
• Active registration (P.E., etc.)
Tab IV, Experience and Capacity of Firm (20 Points Maximum /6 Page Limitation)
Provide information that documents the firm's and subcontractors' qualifications to produce the
required deliverables, including abilities, capacity, skill, and financial strength in providing the
required services. Also describe the various team members' successful experience in working
with one another on previous projects. On a separate page, describe the nature of the changes,
and whether the changes were owner or consultant initiated.
Final Nun>ber.of
Project Original Project l Change Orders
.Description ' Btart':Da #e Err<d:Date ;Budget cost A Dollar
Amount
Tab V, Office Location & Responsiveness (Maximum 10 Points /1 Page Limit)
Rating will be based on ease of contract administration and responsiveness both during the
project and after the project is completed. The proposer with the Project Coordinator located in
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Southwest Florida (i.e., Collier, Charlotte, Hendry or Lee Counties) will receive 10 points.
Proposers' principal offices and/or key personnel in other areas will receive fewer points
Tab VI, References — 6 Completed and Returned (10 Points Maximum)
In order for the vendor to be awarded any points for this tab, the County requests that the
vendor submits five (5) completed reference forms (Reference 8) from clients whose projects
are of a similar nature to this solicitation as a part of their proposal. Provide at least three (3)
different project manager references. The County will only use the methodology calculations for
the first five (5) references (only) submitted by the vendor in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be applied
to each vendor's information provided in this area:
• The County shall total each of the vendor's five reference questionnaires and create
a ranking from highest number of points to lowest number of points. References
marked with an N/A (or similar notation will be given the score of zero (0)). Vendors
who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the vendor
who has the highest score.
• The next highest vendor's number of points will be divided by the highest vendor's
points which will then be multiplied by criteria points to determine the vendor's points
awarded. Each subsequent vendor's point score will be calculated in the same
manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be distributed
among the five proposers.
Vendor :Name
Vendor TotaIR' a €erence
Score
Points Awvarded
Vendor ABC
445
10
Vendor DEF
435
9.8
Vendor GHI
425
9.6
Vendor JKL
385
8.7
Vendor MNO
385
8.7
Note: Sample chart reflects a 10 point reference criterion.
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and /or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
Tab VII, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to insurance
requirements or any other requirements listed in the RFP. If no exceptions are indicated in this
tabbed section, it will be understood that no exceptions to these documents will be considered
after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in
evaluation point deduction(s) and /or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
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sole discretion-of the County and Selection Committee. �
Required Submittals
• Cover Letter
• Project Understanding
• Firm Profile and Assigned Staff Experience Profile
• Experience and Capacity of Firm
• Office Location
• References
• Acceptance of Conditions
• Attachment 2: Vendor Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Form'
• Attachment 5: Immigration Affidavit and company's E- Verify profile page and
memorandum of understanding
• Attachment 6: Vendor Substitute W9
Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire
• Other: Licenses, certifications, etc.
If services to be provided involve or are related to a physical site(s), including, but
not limited to: design services for construction, physical monitoring, environmental
studies, inspections or other similar activities, prior to submission of proposal,
proposers shall visit the site(s) to become familiar with local conditions that may in
any manner affect performance of the Work. This site visit may be documented in
writing by the proposer; this documentation shall be submitted with the proposal.
The proposal may be deemed non- responsive if the site visit documentation is not
presented to the County in the proposer's submitted proposal materials. Upon
award of the contract, subsequent site visits shall be at intervals appropriate to the
stage of the project, as determined by the County project manager.
No plea of ignorance of conditions or difficulties that may exist or conditions or
difficulties that may be encountered in the execution of the Work pursuant to this
Agreement as a result of failure to make the necessary examinations and investigations
shall be accepted as, an excuse for any failure or omission on the part of the awarded
proposer, nor shall they be accepted as a basis for any claims whatsoever for extra
compensation or for an extension of time
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Exhibit II: General RFP Instructions
1. Questions
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Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.collieraov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department Online Bidding System
website. For general questions, please call the referenced Procurement Strategist noted on
the cover page.
2. Pre - Proposal Conference
The purpose of the pre - proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre - proposal conference for this solicitation. If this pre - proposal conference is denoted
as "mandatory", prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and /or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
All proposals are to be delivered before 2:00 pm, Naples local time, on or before December
5, 2013 to:
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Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and /or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the
Purchasing /General Services Director, or designee, reserves the right to accept proposals
received after the posted close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit one (1) paper copy clearly labeled "Master." and five (5)
compact disks (CD's) with one copy of the proposal on each CD in Word. Excel or
PDF. List the Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to ^
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution
Number 2007 -340 establishing and adopting the Collier County Purchasing Policy.
If the County receives proposals from less than three (3) firms, the Purchasing Director shall
review all the facts and determine if it is in the best interest of the County to solicit additional
proposals or request that the Selection Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act.
The County's procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all
proposals submitted.
2. Request for Proposals issued.
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^ 3. Subsequent to the closing of proposals, the Procurement Strategist will review the
proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist will publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
5. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post
a notice announcing the date, time and place of the first committee meeting. Said notice
will be posted in the lobby of the Purchasing Building not less than three (3) working
days prior to the meeting. The Procurement Strategist will also post prior notice of all
subsequent committee meetings and will endeavor to post such notices at least one (1)
day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of
and has a history of successfully completing projects of this type, including, without
limitation, additional information Collier County may request, interviews, or oral
presentations.
8. The Selection Committee, as approved by the County Manager or designee, will review,
evaluate and rank all responsive proposals received from Proposers responding to this
RFP. The committee members will score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their
qualifications, approach to the project and ability to furnish services for the scope of work
outlined in this solicitation during the publicly announced Selection Committee Meeting
prior to the final ranking. This discussion does not preclude the County from having
additional presentations by ranked firms at the County's sole discretion.
9. The Selection Committee will rank qualified firms in order of preference and by
consensus using all information presented to the Committee, choose the top ranked firm
and will subsequently enter into negotiations with the top ranked firm. Award of the
contract is dependent upon the successful and full execution of a mutually agreed
contract.
10. Negotiations shall begin with the top - ranked firm(s) in accordance with Florida Statute
287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the Board of
County Commissioners for approval.
The County reserves the right to withdraw this RFP at anytime and for any reason, and
to issue such clarifications, modifications, addendums, and /or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
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11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab I, Cover Letter / Management Summary 0
Tab II, Project Understanding, 3 page maximum 30
Tab III, Firm Profile and Assigned Staff Experience Profile, 5 page 30
maximum
Tab IV, Experience and Capacity of Firm, 5 page maximum 20
Tab V, Office Location and Responsiveness, 1 page limit 10
Tab VI, References — 5 completed and returned 10
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re- solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re- advertise using the same or revised
documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1.
Offer
b) No charges will be paid by the COUNTY for
This offer is subject to cancellation by the
packing, crating or cartage unless
COUNTY without notice if not accepted by
otherwise specifically stated in this
VENDOR within fourteen (14) days of issuance.
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
2.
Acceptance and Confirmation
shall be issued nor payments made prior to
This Purchase Order (including all
delivery. Unless freight and other charges
documents attached to or referenced
are itemized, any discount will be taken on
therein) constitutes the entire agreement
the full amount of invoice.
between the parties, unless otherwise
c) All shipments of goods scheduled on the
specifically noted by the COUNTY on the face
same day via the same route must be
of this Purchase Order. Each delivery of goods
consolidated. Each shipping container
and /or services received by the COUNTY from
must be consecutively numbered and
VENDOR shall be deemed to be upon the
marked to show this Purchase Order
terms and conditions contained in this
number. The container and Purchase
Purchase Order.
Order numbers must be indicated on bill of
lading. Packing slips must show- Purchase
No additional terms may be added and
Order number and must be included on
Purchase Order may not be changed except by
each package of less than container load
written instrument executed by the COUNTY.
(LCL) shipments and /or with each car load
VENDOR is deemed to be on notice that the
of equipment. The COUNTY reserves the
COUNTY objects to any additional or different
right to refuse or return any shipment or
terms and conditions contained in any
equipment at VENDOR'S expense that is
acknowledgment, invoice or other
not marked with Purchase Order numbers.
communication from VENDOR, notwithstanding
VENDOR agrees to declare to the carrier
^
the COUNTY'S acceptance or payment for any
the value of any shipment made under this
delivery of goods and /or services, or any similar
Purchase Order and the full invoice value
act by VENDOR.
of such shipment.
d) All invoices must contain the Purchase
3.
Inspection
Order number and any other specific
All goods and /or services delivered hereunder
information as identified on the Purchase
shall be received subject to the COUNTY'S
Order. Discounts of prompt payment will
inspection and approval and payment therefore
be computed from the date of receipt of
shall not constitute acceptance. All payments
goods or from date of receipt of invoices,
are subject to adjustment for shortage or
whichever is later. Payment will be made
rejection. All defective or nonconforming goods
upon receipt of a proper invoice and in
will be returned pursuant to VENDOR'S
compliance with Chapter 218, Fla. Stats.,
instruction at VENDOR'S expense.
otherwise known as the "Local Government
Prompt Payment Act," and, pursuant to the
To the extent that a purchase order requires a
Board of County Commissioners
series of performances by VENDOR, the
Purchasing Policy.
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase 5.
Time Is Of the Essence
Order if goods and /or services provided early in
Time for delivery of goods or performance of
the term of the Purchase Order are
services under this Purchase Order is of the
non - conforming or otherwise rejected by the
essence. Failure of VENDOR to meet delivery
COUNTY.
schedules or deliver within a reasonable time,
4.
Shipping and Invoices
as interpreted by the COUNTY in its sole
a) All goods are FOB destination and must be
judgment, shall entitle the COUNTY to seek all
suitably packed and prepared to secure the
remedies available to it at law or in equity.
lowest transportation rates and to comply
VENDOR agrees to reimburse the COUNTY for
with all carrier regulations. Risk of loss of
any expenses incurred in enforcing its rights.
any goods sold hereunder shall transfer to
VENDOR further agrees that undiscovered
�O
the COUNTY at the time and place of
delivery of nonconforming goods and /or
delivery; provided that risk of loss prior to
services is not a waiver of the COUNTY'S right
actual receipt of the goods by the COUNTY
to insist upon further compliance with all
nonetheless remain with VENDOR.
specifications.
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Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general
scope of this Purchase Order. Should any
such change increase or decrease the cost of,
or the time required for performance of the
Purchase Order, an equitable adjustment in the
price and /or delivery schedule will be
negotiated by the COUNTY and VENDOR.
Notwithstanding the foregoing, VENDOR has
an affirmative obligation to give notice if the
changes will decrease costs. Any claims for
adjustment by VENDOR must be made within
thirty (30) days from the date the change is
ordered or within such additional period of time
as may be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production,
free from defects and sufficient for the purpose
intended. Goods shall be delivered free from
any security interest or other lien, encumbrance
or claim of any third party. These warranties
shall survive inspection, acceptance, passage
of title and payment by the COUNTY.
Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the
Occupational Health and Safety Act, the
Federal Transportation Act and the Fair Labor
Standards Act, as well as any law or regulation
noted on the face of the Purchase Order.
Advertising
No VENDOR providing goods and services to
the COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the
COUNTY'S name or other identifying marks or
property without the prior written consent of the
COUNTY'S Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees,
arising from, caused by or related to the injury
1/28/2014 16.D.2.
or death of any person (including but not limited
to employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of
or are incident to the goods and /or services to
be provided hereunder.
11. Warranty of Non - Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any patent,
trademark, copyright or trade secret; and c) do
not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim, suit
or proceeding alleging that the COUNTY'S use
of the goods and /or services provided under
this Purchase Order are inconsistent with
VENDOR'S representations and warranties in
section 11 (a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY'S option, procure for the COUNTY
the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non - infringing,
(without any material degradation in
performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type and
with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation of
the VENDOR. All insurance policies shall be
executed through insurers authorized or eligible
to write policies in the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non - exhaustive
example, this shall include the American with
Disabilities Act and all prohibitions against
discrimination on the basis of race, religion, sex
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creed, national origin, handicap, marital status,
or veterans' status. Further, VENDOR
acknowledges and without exception or
stipulation shall be fully responsible for
complying with the provisions of the
Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement
and the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of
nature. When VENDOR has knowledge of any
actual or potential force majeure or other
conditions which will delay or threatens to delay
timely performance of this Purchase Order,
VENDOR shall immediately give notice thereof,
including all relevant information with respects
to what steps VENDOR is taking to complete
delivery of the goods and /or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without
the prior written consent of the COUNTY. Any
assignment made without such consent shall
be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
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This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior
written notice to the VENDOR. This Purchase
Order may be terminated immediately by the
COUNTY for breach by VENDOR of the terms
and conditions of this Purchase Order, provided
that COUNTY has provided VENDOR with
notice of such breach and VENDOR has failed
to cure within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically
enforce any of the terms and conditions of
this Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately
in response to a breach of this Purchase
Order by VENDOR shall not constitute a
waiver of breach. Waiver of the COUNTY
by any default by VENDOR hereunder shall
not be deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or
by personal delivery and will be deemed
effective upon receipt. Postage, delivery
and other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying with
the requirements of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel Expenses
for Public Officers, employees and
authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase Order,
the terms of the Contract Documents shall
take precedence over the terms of the
Purchase Order. To the extent any terms
and /or conditions of this Purchase Order
duplicate or overlap the Terms and
Conditions of the Contract Documents, the
provisions of the Terms and /or Conditions
that are most favorable to the County
and /or provide the greatest protection to
the County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1/28/2014 16.D.2.
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self - insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self- insured retentions or
deductibles will be Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specked in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices of
expiration, cancellation, non- renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
RFP 13 -6178 CEt Svcs VB
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1/28/2014 16.D.2.
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of
any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 51 % or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities /project site
during and after each work assignment the Consultant is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts /agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award. The County reserves the right
to include in any contract document such terms and conditions, as it deems necessary for the proper
protection of the rights of Collier County. A sample copy of this contract is available upon request. The
County will not be obligated to- sign any contracts, maintenance and /or service agreements or other
documents provided by the Consultant.
7. Public Records Compliance
The Vendor /Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a) -(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
RFP 13 -6178 CEI Svcs VB
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8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(a'-)colliercierk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and /or services
as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the
Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of A10"4411
using the County's credit card for transactions relating to this solicitation. The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of 1aches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
RFP 13 -6178 CEI Svcs VB
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Invoices shall not reflect sales tax. After review and approval, the invoice will be ,1/28/2014 16.D.2.
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and /or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall
comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and /or right -of -way for the purpose of inspection of any Consultant's work operations. This
provision is non - negotiable by any department and /or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure
on the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non - responsive. A Consultant, with an office within Collier County is also required to
have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license /registration will need to be renewed thereafter to remain "active" in Collier
County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252 -2477.
11. Survivability
Bids (ITBs /RFPs): The Consultant agrees that any Work Order /Purchase Order that extends beyond
the expiration date of Solicitation 13 -6178 resultant of this solicitation will survive and remain subject to
the terms and conditions of that Agreement until the completion or termination of any Work
Order /Purchase Order.
12. Principals /Collusion
Packet Page -481-
RFP 13 -6178 CEI Svcs VB
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1/28/2014 16.
By submission of this Proposal the undersigned, as Consultant, does declare that L.....,.,, r..,....,. —
persons interested in this Proposal as principal or principals is /are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
D.2.
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non - performance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference
to this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by
this provision may serve as grounds for disqualifi cation for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1601)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide
a certificate of authority (www.sunbiz.ora /search.htmi prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be
identified. Firms who do not provide the certificate of authority at the time of response shall be required
to provide same within five (5) days upon notification of selection for award. If the firm cannot provide
the document within the referenced timeframe, the County reserves the right to award to another firm.
17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub -
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non - responsive and rejected from further consideration.
In addition, consultants that have participated and /or will
scope, background information or oversight functions on
submitting a Proposal as either a prime or sub- consultant.
Packet Page -482-
participate in the development of
this project are precluded from
RFP 13 -6178 CEI Svcs VB
FA9
18. Protest Procedures
1/28/2014 16.D.2.
Any actual or prospective Consultant to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Purchasing Director prior to the due date for acceptance of
proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier
County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Purchasing Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may, not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
r. Consultant list.
20. Security and Background Checks
If required, Consultant / Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for all
employees that shall provide services to the County under this Agreement. This may include, but not
be limited to, checking federal, state and local law enforcement records, including a state and FBI
fingerprint check, credit reports, education, residence and employment verifications and other related
records. Contractor shall be required to maintain records on each employee and make them available
to the County for at least four (4) years.
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and /or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and /or firm from doing business with the County for a specified
RFP 13 -6178 CEI Svcs VB
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1/28/2014 16.D.2.
period of time, including but not limited to: submitting bids, RFP, and /or quotes;
termination of any contract held by the individual and /or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County
formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and
construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants are required to enroll in the E- Verify program, and provide acceptable evidence of their
enrollment, at the time of the submission of the Consultant's /bidder's proposal. Acceptable evidence
consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully
executed E- Verify Memorandum of Understanding for the company. Consultants are also required to
provide the Collier County Purchasing Department an executed affidavit certifying they shall comply
with the E- Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder /Consultant does not comply with providing the acceptable E- Verify evidence and the
executed affidavit the Consultant's proposal may be deemed non - responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify) program
visit the following website: http: / /www.dhs.ciov /E- Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seg and regulations relating thereto, as either may be amended and
with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
RFP 13 -6178 CEI Svcs VB
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1/28/2014 16.D.2.
cafter Comnty
Adrnrusmve SSeRnces Dv►son
urchasmc
Attachment 1: Consultant's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants
not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover
page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL
34112.
We are not responding to CCNA Solicitation 13 -6178 Construction, Engineering and Inspection
(CEI) Services for Vanderbilt MSTU Utility Conversion Project for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
RFP 13 -6178 CEI Svcs VB
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1/28/2014 16.D.2.
County
AdrTitrisuavve Sermces Division
Purchasing
Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated
and return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
CCNA Solicitation: 13 -6178 Construction, Engineering and inspection (CEI)
Services for the Vanderbilt MSTU Utility Conversion Project
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER- DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name:
Packet Page -486-
Date
RFP 13 -6178 CEI Svcs VB
29
1/28/2014 16.D.2.
C oare'r Gic u ty
Ad �sbwve Sewrzs Dw saon
Purchasinc
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and /or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and /or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and /or agents) agrees to immediately notify in writing the
Purchasing /General Services Director, or designee, if any actual or potential conflict of interest arises
during the contract and /or project duration.
Firm:
Signature and
Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by who is personally known to me to be the
for the Firm, OR who produced the following
identification
Notary Public
My Commission Expires
Packet Page -487-
RFP 13 -6178 CEI Svcs VB
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1/28/2014 16.D.2.
>►�' +I�.o�lt�.t1'
Adrrirvstubve Services parr
Purchasing
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 13 -6178 Construction, Engineering and Inspection (CEI) Services for Vanderbilt
MSTU Utility Conversion Phase II, III, and IV
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement
with any other person and this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose
of establishing a formal contractual relationship between the firm and Collier County, for the performance of
all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
20 in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Packet Page -488-
RFP 13 -6178 CEI Svcs VB
31
Additional Contact Information
n Send payments to:
(required if different from Company name used as payee
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
Packet Page -489-
1/28/2014 16.D.2.
RFP 13 -6178 CEI Svcs VB
32
1/28/2014 16.D.2.
COTWr- cry
Adrranlst fte Sewn Dmsron AO-%,
Purchasing
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 13 -6178 Construction, Engineering and Inspection (CEI) Services for Vanderbilt MSTU
Utility Conversion Phase II, III, and IV
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are
required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time
of the submission of the Consultant's /bidder's proposal. Acceptable evidence consists of a copy of the
properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in
the E- Verify program may deem the Consultant / Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 ale) Section
274A(e) of the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986
Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-
Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the
time of submission of the Consultant's / Bidder's proposal.
Company Name
Print Name
Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20_, by
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
who has produced as identification.
(Type of Identification and Number)
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
RFP 13 -6178 CEI Svcs VB
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1/28/2014 16.D.2.
Cfaer Cote.
Admwme S ,
urc w,,.;
Attachment 6: Consultant Substitute W — 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the
following information for tax reporting purposes from individuals and companies who do business with the County
(including social security numbers if used by the individual or company for tax reporting purposes).
Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address
State
Telephone
Order Information
Address
FAX
City State Zip
FAX
Email
2. Company Status (check only one)
City
Zip
Email
Remit I Payment Information
Address
City State Zip
FAX
Email
_Individual / Sole Proprietor
Corporation
_Partnership
_Tax Exempt (Federal income tax - exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3)
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes oniy)
Federal Tax Identification Number (TIN)
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the
contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
RFP 13 -6178 CEI Svcs VB
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Z-Collier County
AdrnniWOve Sewes Division
Pum..hasft
Attachment 7: Insurance and Bonding Requirements
Insurance / Band Type
1. ® Worker's
Required Limits
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation
Statutory Limits and Requirements
2. ® Employer's Liability
$500.000 single limit per occurrence
3. ® Commercial General
Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current
$1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification
To the maximum extent permitted by Florida law, the ContractorNendor /
Consultant shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, including,
but not limited to, reasonable attorneys' fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the ContractorNendor /Consultant or anyone employed or utilized
by the ContractorNendor /Consultant in the performance of this Agreement.
This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not
pertain to any incident arising from the sole negligence of Collier County.
4. ® Automobile Liability $ 500.000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ® Other insurance as ❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Liability $1,000,000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
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❑ Project Professional Liability
1/28/2014 16.D.2.
Per uccurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ® Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ® Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government.
11. ® Thirty (30) Days Cancellation Notice required.
Consultant's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
Consultant
Signature
Print Name
Insurance Agency
Agent Name
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Date
Telephone Number
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cAr county
A&TYnimme Semees Dwsion
'rvrc Smq
Attachment 8: Reference Questionnaire
Solicitation: 13 -6178 Construction, Engineering and Inspection (CEI) Services for Vanderbilt MSTU Utility
Conversion Phase II, III, and IV
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference I
Name:
(Evaluator completing reference questionnaire)
Email: FAX:
Company:
(Evaluator's Company completing reference)
Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm /individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm /indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0."
Project Description: Completion Date:
Project Budget: Project Number of Days:
Item
Citeria
Score
1
Ability to manage the project costs (minimize change orders to scope).
2
Ability to maintain project schedule (complete on -time or early).
3
Quality of work.
4
Quality of consultative advice provided on the project.
5
Professionalism and ability to manage personnel.
6
Close out project process (final product turnover; invoices; manuals or going
forward documentation, etc.)
7
Ability to verbally communicate and document information clearly and succinctly.
8
Abiltity to manage risks and unexpected project circumstances.
9
Ability to follow County policies, procedures, rules, regulations, etc.
10
Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to:
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EXHIBIT A
PROJECT PHASING NEAP
NOTE This exhibit is for the, purposes of Phase One Pmjectonly. Final i3oundary for Phases 2,, 3, and 4 may
� r rnnfirttt afinn reaufrementso after final design plans are produced.
DRAWN BY: DARRYL RICHARD, MSTU PROJECT MANAGER. ATM DEPART wtl` NI', DAIL: try -1.11-7i
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