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Agenda 01/14/2014 Item # 16D 9 1/14/2014 16.D.9. EXECUTIVE SUMMARY Recommendation to approve modification #8 to Disaster Recovery Initiative (DRI) Grant Agreement #10DB-D4-09-21-01-K09 between the Florida Department of Economic Opportunity (DEO) and Collier County and approve two associated subrecipient agreement amendments. OBJECTIVE: Allow for modification of a Disaster Recovery Initiative (DRI) grant to extend grant time periods,in order to fully expend available grant funding. CONSIDERATIONS: On May 25, 2010, Item 16.D.10, the BCC accepted a federally-funded disaster recovery agreement with the Department of Economic Opportunity (DEO). The agreement expires on March 21, 2014. The purpose of the DRI grant is to fund projects that provide disaster relief and long term recovery. The grant agreement allocates funds to specific projects eligible for the grant funds. To accommodate the completion of projects within the agreement, Collier County is requesting a time extension from the grantor agency. Two subrecipient agreements also require extension - Immokalee Community Redevelopment Agency (CRA) and Goodwill Industries of Southwest Florida Inc. The subrecipient agreements are also proposed to be modified to incorporate monthly reporting and new provisions required by Florida Law. In addition two projects within this grant agreement, the farm Worker Village project (service area #6) and the Community Center Generator project (service area #7) have been cancelled by the subrecipients. The Board recognized the cancellations on 12/10/2013 regular agenda item#16.D.12. Housing Human and Veteran Services has begun a Public Notice and application process to determine the best use of funds that were originally allocated for the cancelled projects. This modification to grant agreement serves to update project work plans, update beneficiaries and requests an agreement extension until December 21,2014. FISCAL IMPACT: No Disaster Recovery Initiative grant funds are being reallocated within the commitment item,therefore no Budget Amendment is required. GROWTH MANAGEMENT IMPACT: Implementation of DRI will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote for Board approval. -JAB RECOMMENDATION: To approve and authorize the Chairwoman to sign a modification to Disaster Recovery Initiative (DRI) grant Agreement #10DB-D4-09-21-01-K09, two associated subrecipient agreement amendments with the Immokalee CRA and Goodwill Industries of Southwest Florida Inc. and execute the associated cover letter to the DEO. PREPARED BY: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services Packet Page-1148- 1/14/2014 16.D.9. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.9. Item Summary: Recommendation to approve modification #8 to Disaster Recovery Initiative (DRI) Grant Agreement#10DB-D4-09-21-01-K09 between the Florida Department of Economic Opportunity (DEO) and Collier County and approve two associated subrecipient agreement amendments. Meeting Date: 1/14/2014 Prepared By Name: OienLisa Title: Grants Coordinator,Housing,Human&Veteran Servic 12/11/2013 4:25:59 PM Submitted by Title: Grants Coordinator,Housing,Human&Veteran Servic Name: OienLisa 12/11/2013 4:26:01 PM Approved By Name: AlonsoHailey Title: Operations Analyst,Public Service Division Date: 12/18/2013 9:25:38 AM Name: DoriaPriscilla Title: SHIP Loan Processor,Housing, Human&Veteran Servi Date: 12/18/2013 9:28:30 AM Name: AlonsoHailey Title: Operations Analyst,Public Service Division Date: 12/18/2013 10:12:29 AM Name: KushiEdmond Date: 12/18/2013 10:30:33 AM Packet Page -1149- 1/14/2014 16.D.9. Name: GrantKimberley Title: Interim Director Date: 12/18/2013 1:35:08 PM Name: RobinsonErica Date: 12/20/2013 9:55:05 AM Name: BelpedioJennifer Title: Assistant County Attorney,County Attorney Date: 12/20/2013 4:15:33 PM Name: CarneliSteve Title: Administrator-Public Services Date: 12/24/2013 9:56:03 AM Name: KlatzkowJeff Title: County Attorney Date: 12/26/2013 9:42:20 AM Name: FinnEd Title: Senior Budget Analyst,OMB Date: 12/30/2013 3:26:52 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Manage Date: 1/6/2014 10:36:40 AM Name: OchsLeo Title: County Manager Date: 1/6/2014 11:49:03 AM Packet Page -1150- 1/14/2014 16.D.9. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 MODIFICATION NUMBER 8 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida,Department of Economic Opportunity, ("the Department"), and Collier County, ("the Recipient"),to modify DEO/DCA Contract Number 10DB-D4-09-21-01-K09, award dated June 22,2010("the Agreement"). WHEREAS,the Department and the Recipient entered into the Agreement,pursuant to which the Department provided a subgrant of$ 9,963,208.00 to Recipient under the Disaster Recovery Initiative Program ("DRI")as set forth in the Agreement; WHEREAS,the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida,the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name, NOW, 'THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: J Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 1 Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 12/21/2014. Revise Activity Work Plan 3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. n Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. U Packet Page -1151- 1/14/2014 16.D.9. Department of Economic Opportunity-Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: 8 DEO/DCA Contract Number: 10DB-D4-09-21-01-I(09 Recipient: Collier County • Page 2 17 Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. (7 Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment , Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs"with "Department of Economic Opportunity"where appropriate in context. Other: Packet Page-1152- `� 1/14/2014 16.D.9. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: 8 DEO/DCA Contract Number: 1 ODB-D4-09-21-01-1(09 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Recipient: Collier County By: By: Name: William B. Killingsworth Name: Georgia A. Hiller,Esq Title: Director Title: Chairwoman,BCC Commissioners Division of Community Development. Date: Date: ry:°�T�"1/°yEST: BROCK, Clerk Approved as to [arm and legality DWIGHT 1 L+A�i �. G�PSA�� B tunTy Attorney J Packet Page -1153- ''j 1/14/2014 16.D.9. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. 1. Use the"Tab"key to move from one field to the next. "Shift Tab"lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es)to indicate the modification(s) being requested. Left "click" on the box and an"X"will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant,type in the new date on the appropriate line. 8. If the modification makes changes to the"Participating Parties,"type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before"Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3,type in the name of the person signing the modification and the person's title. The date must be hand written. (Time person signing the modification must have signature authority.) 11. 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O O C1 U 0 O co O O O O OV O - O O P d D O O a m N —' C 01 CO N 0 ~ z N -i z 5 - --� o, m C v°1 D n) C s A • (D -0 c O z N 3 N ro A �.O - --H U1 m C N 3 < CD U) m r- Q d O (D 0.c� 7 Soo :3 Q- ro 5 • v y al CO) a Ca • y ;CD Ut W 1 O co CD C O Co Cn A 'O s NO N -I I 0 (O O rA U1 m C m n n - 0 Packet Page -1176- 1/14/2014 16.D.9. -n N N N N N D n .A W N O t7 a N N n n 0 O 3 p OO O .a Q) 5 aZ ^ O to ok *k Q c p 0 m = a N y CS N 0 ) t ]. Q Qc po -'0KB "C 'C C "C 3 — n p.. N -0 n �r, •O C O w; a' C C• ci 5' ci C m =-. ? j c) (n N n) N 0) � 5 a Q CA (.0 CD 0 �G) > j a. CD CD Z o O .,. r < r- 07 a XI to F2 3 � K 1— m co _ m 3 < m 73 74.3 CD n 0 CO CO n c > j • D C — III N 0 m a Z � ' CD S v .< O N p) W fa, y • N O Q Z S CA N d o O ....A. -' ." .., N , J rn V Cn v V f O: QDm D CO rn o � W co W °—' o. 3 n C N A .Np N CCOO Ni GW G N'. 2 O � .' N s . CD :.`1. O (D CO CO C) N CO o -^ C fll g -n c C -a rD C Cn 4).. -11.? N A A Ni Pt? `< o Ln n .� -1 Ni j t0 O• T O CO CO O Ni CO CD V V V V Cn Ni c 0. V -Cr) IX CO CO w n) W w ° p U o 6i O o > CD 5' R° BD ci • to o d. • CD CD; N 0 CD 0 03 CD o N = O �( V o N C O n v N a7 O7 0) O G1 -,0 3 fu' O O 1. Q o o r N o o m 3. C Co a 0. () 0 c CD (P 0 * O -‹ �. CD CA w 0 0 o r. N =• � CO 00 O O N N W W d Or' o O B. Z 1 N CD c o �' B r.. o X N N N Q :'3 rn 01 N W a C.0 O ((p W 01 (0 Packet Page-1177- , 1/14/2014 16.D.9. Grant# 10DB-D4-09-21-01-K09 CFDA/CSFA#- 14.228 Subrecipient—Immokalee Area Community Redevelopment Agency (CRA) DUNS#-076997790 FETI#-59-6000558 FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY—IMMOKALEE AREA COMMUNITY REDEVELOPMENT AGENCY COLORADO AVENUE STORMWATER This Amendment is entered into this 14th day of January, 2014, by and between the "Immokalee Area Community Redevelopment Agency (CRA)." A Community Redevelopment Agency approved by the Board of Collier County Commissioners herein after referred to as SUBRECIPIENT and Collier County, Florida, hereinafter to be referred to as "COUNTY," collectively stated as the "Parties." WHEREAS, on April 23, 2013 the Board of County Commissioners approved submittal of modification # 7 for grant agreement #10DB-D4-09-21-01-K09 between Collier County and the Florida Department of Economic Opportunity (DEO) and the execution of an associated subrecipient agreement providing Community CDBG/DRI funds for the Colorado Avenue Stormwater project in Immokalee, Florida WHEREAS on June 25, 2013 the DEO approved modification #7 for grant agreement #10DB-D4-09-21-01-K09 making the associated subrecipient agreement providing Community CDBG/DRI funds for the Colorado Avenue Stormwater project effective on June 25, 2013 WHEREAS, the Parties desire to amend the Agreement to reference Chapter 2013-154, Laws of Florida requirements and extend project completion date. Words Struck Stru-ek--Through are deleted; Words Underlined are added THE SUBRECIPIENT AGREES TO: * * Immokalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stormwater Contract Amendment#1 Page 1 of 5 Packet Page -1178- 1/14/2014 16.D.9. II. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the effective date of Modification #7 of DRI Subgrant Agreement #10DB-D4-09-21-01-K09 and end on the end date of the same agreement, as extended by modification to the DRI Subgrant Agreement. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program income. Any funds not obligated by the expiration date of this agreement shall automatically revert to the County. * * * III. AGREEMENT AMOUNT The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by IIHVS . The subrecipient shall pursuant tfie submittal of quarterly preens- es and monthly progress reports. invoices for work performed are required every month, SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for eligible costs, and all disbursements requests must be limited to the amount needed at the time of the request. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a$0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HI-IVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." * * * Immokalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stormvater Contract Amendment#1 Page 2 of 5 Packet Page -1179- 1/14/2014 16.D.9. IX. ADMINISTRATIVE REQUIREMENTS B. DOCUMENTATION AND RECORDKEEPTNG 2. SUBRECI.PIENT shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the service. All reports, plans, surveys, information, documents, maps, books, records and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles, procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement, 3. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent and secured location for(6) years after expiration of this Agreement, as required by the CDBG supplemental conditions provided by the Department of Economic Opportunity with the following exception: if any litigation, claim or audit is started before the expiration date of the for six (6) year period, the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR 85,42. SUBRECIPIENT must meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the public agency. immokalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stonnwater Contract Amendment#1 Page 3 of 5 03) Packet Page-1180- 1/14/2014 16.D.9. 7. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law, H, GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed, Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Section X.B.3, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. Any balance of unobligated funds which have been advanced or paid must be returned to the County. Any funds in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. In addition to the records retention outlined in Section IX.B.3, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act. * IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS OF DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA By: , Deputy Clerk Georgia A. Hiller, Esq., Chairwoman Dated: (SEAL) Immakalee Area Community Redevelopment Agency DRI 08-09 Colorado Ave,Area Stormwater Contract Amendment#1 Page 4 of 5 Packet Page -1181- 1/14/2014 16.D.9. ATTEST: Collier County Community Redevelopment DWIGHT E. BROCK, CLERK Agency (CRA) -Immolcalee Area By: , Deputy Clerk Tim Nance, Chairman, Collier County Community Redevelopment Agency Dated: (SEAL) Approved as to form and legality: Jennifer A. Belpedio Assistant County Attorney tmmokalee Area Community Redevelopment Agency DR! 08-09 Colorado Ave,Area Stormwater Contract Amendment Ill Page 5 of 5 Packet Page-1182- 1/14/2014 16.D.9. Grant# 10DB-D4-09-21-01-K09 CFDA/CSFA#- 14.228 Subrecipient—Goodwill Industries of Southwest Florida,Inc. DUNS #-152823662 FETI#- 59-6196141 FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND GOODWILL INDUSTRIES OF SOUTHWEST FLORIDA, INC. ROBERT'S CENTER,HURRICANE HARDENING This Amendment is entered into this 14th day of January, 2014, by and between the "Goodwill Industries of Southwest Florida, Inc", a private non-profit corporation existing under the laws of the State of Florida, herein after referred to as SUBRECIPIENT and Collier County,Florida,hereinafter to be referred to as "COUNTY," collectively stated as the "Parties," WHEREAS, on April 23, 2013 the Board of County Commissioners approved submittal of modification # 7 for grant agreement #10DB-D4-09-21-01-K09 between Collier County and the Florida Department of Economic Opportunity (DEO) and the execution of an associated subrecipient agreement providing Community CDBG/DRI funds for Hurricane Hardening at The Robert's Center in Immokalee, Florida WHEREAS, on June 25, 2013 the DEO approved modification #7 for grant agreement #10DB-D4-09-21-01-K09 making the associated subrecipient agreement providing Community CDBG/DRI funds for Hurricane Hardening at The Robert's Center effective on June 25,2013 WHEREAS, the Parties desire to amend the Agreement to reference Chapter 2013-154, Laws of Florida requirements and extend project completion date. Words ek-Through are deleted; Words Underlined are added THE SUBRECIPIENT AGREES TO: X Y X II. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the effective date of Modification #7 of DRI Subgrant Agreement #10DB-D4-09-21-01-K09 and end prior on the end date of the same agreement, as extended by modification to the DRI Subgrant Agreement. The term of this Goodwill Industries of Southwest Florida,Inc. DRI 08-10 Robert's Center, Hurricane Hardening Contract Amendment#1 Page 1 of 4 Packet Page -1183- 1/14/2014 16.D.9. Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program income. Any funds not obligated by the expiration date of this agreement shall automatically revert to the County. * III. AGREEMENT AMOUNT * * * The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS. The subrecipient shall pursuant te-the submittal of quarterly j2fine orts and monthly progress reports. Invoices for work performed are required every month. SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for eligible costs, and all disbursements requests must be limited to the amount needed at the time of the request. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a$0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." * * * IX. ADMINISTRATIVE REQUIREMENTS * * * 2. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would he required by COUNTY in order to perform the service. All reports, plans, surveys, information, documents, maps, books, records and other data procedures developed,prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Materials identified in the previous Goodwill Industries of Southwest Florida,Inc. DRI 08-10 Robert's Center,Hurricane Hardening Contract Amendment#1 Page 2 of 4 Packet Page -1184- C} ad- 1/14/2014 16.D.9. sentence shall be in accordance with generally accepted accounting principles, procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. 3. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent and secured location for (6) years after expiration of this Agreement, as required by the CDBG supplemental conditions provided by the Department of Economic Opportunity with the following exception: if any litigation, claim or audit is started before the expiration date of the for six (6) year period, the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR 85.42. SUBRECIPIENT must meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the public agency. 7. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law * * * H. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Section Goodwill Industries of Southwest Florida,Inc. DRI 08-10 Robert's Center,Hurricane Hardening Contract Amendment#1 Page 3 of 4 Packet Page-1185- (} 1/14/2014 16.D.9. X.B.3, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. Any balance of unobligated funds which have been advanced or paid must be returned to the County. Any funds in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. In addition to the records retention outlined in Section IX.B.3, the SUBREICPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act. * * * IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS OF DWIGHT E. BROCK, CLERK COLLIER COUNTY,FLORIDA By: , Deputy Clerk Georgia A. Hiller, Esq., Chairwoman Dated: (SEAL) ATTEST: Goodwill Industries of Southwest Florida, Inc. DWIGHT E. BROCK, CLERK Dated: By: (SEAL) Fred Richards, V. P. of CDS Goodwill Industries of Southwest Florida Inc. Approved as to form and legality: Jennifer A. Belpedio Assistant County Attorney Industries of Southwest Florida,Inc. DRI 08-I0 Robert's Center,Hurricane Hardening Contract Amendment#1 Page 4 of 4 Packet Page -1186-