Agenda 01/14/2014 Item # 16D 4 1/14/2014 16.D.4.
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding(MOU)with the Southwest Florida
Workforce Development Board, Inc. which will provide funds to allow 150 children to receive free
recreational opportunities during the school year.
OBJECTIVE: To allow 150 children to participate in free recreation programs during the school year.
CONSIDERATIONS: The Parks and Recreation Department provides recreation experiences for
children throughout Collier County. In Immokalee, recreation programs are provided at Immokalee
Community Park and Immokalee Sports Complex.
The Southwest Florida Workforce Development Board, Inc. is participating in a community-wide
initiative for 2013-2014 called the Immokalee Out-Of-School Time Initiative (IOSTP). This initiative
seeks to provide recreational opportunities for children of Immokalee during the children's school year.
Recreational opportunities include flag football and super sports Saturdays. Children will participate in a
variety of different sports and learn the rules of the games as well as good sportsmanship. Also included
is the implementation of 7 Habits of Happy Kids throughout each Parks and Recreation out-of-school
program.
The MOU provides at least 150 children with these opportunities during the school year. This is the first
year the Workforce Development Board has approached Collier County Parks and Recreation Department
to partner with it in this school year initiative.
FISCAL IMPACT: In order to provide the appropriate staffing for the IOSTP program; personal service
and operating costs will be impacted in the amount of$6,047. The Workforce Development Board will
provide up to $40,680 to fund the program depending on the number of participants. It is estimated that
the program will have between 50-150 participants. The reimbursed amount will cover the personal
service/operating cost as well as the cost of supplies/equipment necessary to run the program. Funds have
been budgeted within the Immokalee Aquatic Complex cost center 156349 and the Immokalee
Community Park-Recreation MSTD cost center 156343.
LEGAL CONSIDERATIONS: This item has been approved for form and legality and requires a
majority vote for Board approval. -JAB
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairwoman to sign the MOU with the Southwest Florida Workforce Development Board,Inc.
Prepared By:Natali Betancur, Operations Analyst,Parks and Recreation Department
Attachment: Memorandum of Understanding
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1/14/2014 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to approve a Memorandum of Understanding (MOU)
with the Southwest Florida Workforce Development Board, Inc. which will provide funds to
allow 150 children to receive free recreational opportunities during the school year.
Meeting Date: 1/14/2014
Prepared By
Name: BetancurNatali
Title: Operations Analys,Parks &Rec-NCRP Admin
11/18/2013 10:39:12 AM
Submitted by
Title: VALUE MISSING
Name: AlvarezAnnie
11/18/2013 10:39:13 AM
Approved By
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 12/16/2013 2:00:31 PM
Name: WilliamsBarry
Title: Director-Parks &Recreation,Parks &Recreation
Date: 12/18/2013 8:50:23 AM
Name: Washburnllonka
Title: Manager-Park Operations,Parks&Recreation
Date: 12/18/2013 11:24:18 AM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 12/18/2013 3:27:33 PM
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1/14/2014 16.D.4.
Name: Camel]Steve
Title: Administrator-Public Services
Date: 12/24/2013 9:52:51 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 12/26/2013 9:42:12 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 1/3/2014 3:29:14 PM
Name: OchsLeo
Title: County Manager
Date: 1/6/2014 11:48:55 AM
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1/14/2014 16.D.4.
WFL)I3'Parks Recreation GPS2O13-11
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
2013-2014 AI.1ER SCHOOL PROGRAMING
IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE(IOSTI)
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the"Workforce Board") and Collier County,a political Subdivision of the
State of Florida(hereinafter referred to as the "Parks and Recreation").
I.Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the IOSTI locally
known as Guidance Programs for Success (hereinafter referred to as "GPS") in Collier County, Florida. The
2013-2014 GPS/TIF after school project will provide 150 students (grades 5 through 8) with out-of-school-time
programs. The GPS initiative is initiated and funded by the Naples Children and Education Foundation(NCEF).
II. Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Provide fifty (50) additional students in grade 6 through grade 8 with an 18-day out-of-school-time
sports league titled the "GPS Middle School Sports Challenge" and located at the Immokalee Sports
Complex;
B. Structure the sports league to be offered three (3) days a week,two (2) hours a day for six-weeks and
to include homework support, organized sports and a pool celebration at the end of each session;
C. Collaborate with GPS Coordinator to monitor the success of the first league and determine additional
sports leagues to be offered up to but not to exceed the allocated funding;
D. Provide one hundred (100) additional students in grades 5-8 with a 26-day out-of-school-time
program titled "Super Sports Saturdays" at Parks and Recreation Community park and/or Sports
Complex;
E. Structure the Super Sports Saturdays program to be offered for three (3) hours each Saturday
throughout the school year and to include organized sports-related activities;
F. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation out-of-
school-time program;
G. Submit in writing any and all proposed changes in program to the Workforce Board for written
approval prior to implementation;
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H. Report in writing on agreed upon deliverables (see Attachment A) including student enrollment
information, attendance verification and average daily attendance (ADA) for both Parks and
Recreation out-of-school-time programs;
I. Participate in GPS professional development and continuous improvement meetings to provide
reports and updates and to offer programmatic suggestions;
J. Maintain usual and customary records to be available upon request;
K. Submit to the Workforce Board monthly invoices for services rendered. Such invoices may be
computer-generated and may be in electronic, facsimile, or paper format;
L. Submit final invoice and written report no later than June 30, 2014. Failure to submit final
invoice and report by June 30, 2014, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2013-2014 GPS/Parks and Recreation Initiative;
B. Provide fund reimbursement within thirty (30) days of receipt of invoice; funding is not to exceed
the total amount of: $40,680 during 2013-2014; and,
C. Provide one Project Coordinator to assist in the full implementation of the 2013-2014 GPS/Parks and
Recreation out-of-school time programs.
IV. General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
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3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes,and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V.Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on June 30, 2014, except
as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Naples Children and Education
Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both
parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty(30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
Georgia A. Hiller, Esq., Chairperson Date
Collier County Board of County Commissioners
Joe Paterno, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
Approved as to form and legality
ATTEST;
DWIGHT E. BROCK, Clerk
Assistant County Att
By; V2.. 1211'3 Page 3 of 4
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Attachment A: Deliverables NCEF Required with each Invoice
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1.4
0 Attendance data verification and the Average Daily Attendance (ADA) for the
Monthly* time period covered in the invoice for all students in program (not solely funded
by GPS)
* or quarterly, if 0 Assessment data collected during the time period being invoiced
applicable
0 Written Program Report to include:
- Description of how funds were spent during time period invoiced
• Summation of the goals (WIGs)that have been met or what progress has
been made toward each
Listing any personnel (staff/board)changes that have occurred
• Description of how you are measuring the project's impact on students or
the broader community(include specific indicators of change and timeline)
® Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
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