Agenda 01/14/2014 Item # 16A 5 1/14/2014 16.A.5.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 1 to Contract#09-5262CI in the amount of
$10,850 with CardnoTBE, for "Independent Peer Review for the Chokoloskee Bridge
Replacement" over Chokoloskee Bay for Project No. 66066.9.2
OBJECTIVE: Change Order No. 1 is required to provide reevaluation and consultation of the
revised 60% Phase design engineering drawings and specifications being done by TY Lin
International under contract#11-5639.
CONSIDERATIONS: On September 10, 2013, the Board of County Commissioners (Board)
approved Change Order No. 1 to Contract #11-5639 with TY Lin International under Item 11G.
That approval authorized a design change in the bridge height by an additional 3 feet, the
realignment of the existing parking areas and better access to the water. The Change Order also
authorized an extension to the project's design schedule to January 20, 2016. The design is
currently at the 60%Phase.
CardnoTBE is currently under contract (#09-5262 CI) to provide independent peer review and
consultation of the project's engineering drawing and specifications to insure their accuracy and
to resolve any constructability concerns. This contract was suspended on September 10, 2013,
due to the redesign. The purpose of the current Change Order No. 1 (Contract#09-5262CI) is to
extend the contract time of the peer review process through to the 90% design phase and to fund
the peer review of the modified 60% engineering documents.
FISCAL IMPACT: Funds in the amount of$10,850.00 are available in gas taxes. The original
Work Order Amount was $24,880.00. This Change Order No. 1 will be a 43.61% increase over
the original fee, which would bring the total contract amount to $35,730.00, if approved. The
engineer's estimate to replace the asset is at $4,436,527 and it will have an expected useful life
of 100 years. Given the lifecycle costs of a bridge, projected maintenance costs are anticipated
to be minimal for the first five to seven years in service.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires a
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
RECOMMENDATION: That the Board:
1. Approves the Change Order No. 1 to Contract 09-5262CI with CardnoTBE, and
2. Authorizes its Chair to execute the attached Change Order No. 1, following final County
Attorney review.
Prepared By: Marlene Messam, P.E., Senior Project Manager
Attachments: 1) Scope and Fee Proposal for revised evaluation; 2) Change Order to Contract
(09-5262 CI); 3) Modification#3 to Contract(09-5262 CI)
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1/14/2014 16.A.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.5.
Item Summary: Recommendation to approve Change Order No. 1 to Contract#09-5262CI
in the amount of$10,850 with CardnoTBE,for "Independent Peer Review for the Chokoloskee
Bridge Replacement" over Chokoloskee Bay for Project No. 66066.9.2
Meeting Date: 1/14/2014
Prepared By
Name: MessamMarlene
Title: Project Manager, Senior,Transportation Engineering
12/6/2013 4:02:26 PM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: MessamMarlene
12/6/2013 4:02:28 PM
Approved By
Name: AhmadJay
Title: Director-Transportation Engineering,Transportation Engineering&Construction Management
Date: 12/20/2013 7:15:25 AM
Name: LynchDiane
Title: Administrative Assistant
Date: 12/20/2013 8:36:46 AM
Name: TaylorLisa
Title: Management/Budget Analyst,Transportation Administr
Date: 12/20/2013 9:46:33 AM
Name: ShueGene
Date: 12/20/2013 10:59:37 AM
Name: LynchDiane
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1/14/2014 16.A.5.
Title: Administrative Assistant
Date: 12/20/2013 11:00:41 AM
Name: ShueGene
Date: 12/20/2013 2:39:20 PM
Name: PutaansuuGary
Title: Project Manager,Principal,Transportation Engineer
Date: 12/22/2013 10:29:24 AM
Name: LynchDiane
Title: Administrative Assistant
Date: 12/23/2013 10:03:45 AM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 12/23/2013 10:15:25 AM
Name: LynchDiane
Title: Administrative Assistant
Date: 12/23/2013 10:54:44 AM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing&General Services
Date: 12/23/2013 11:10:01 AM
Name: LynchDiane
Title: Administrative Assistant
Date: 12/23/2013 11:33:20 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 12/26/2013 2:00:15 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 12/27/2013 8:39:28 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/6/2014 9:22:09 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
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1/14/2014 16.A.5.
Date: 1/6/2014 4:23:07 PM
Name: OchsLeo
Title: County Manager
Date: 1/7/2014 9:28:59 AM
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1/14/2014 16.A.5.
1/4124 Cardno
Scope of Services
Independent Peer Review Services for
Chokoloskee Bridge (030161) Replacement
60% Resubmittal Change Order for
Constructability Review
Collier County
Project Number: 66066
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1/14/2014 16.A.5.
Scope of Services: Independent Peer Review for Chokoloskee Bridge(030161)Replacement
60%Resubmittal Change Oder for Constructability Review
"Independent Peer Review Services for
Chokoloskee Bridge Replacement"
1) SCOPE STATEMENT
This scope of services is for the independent peer review and consultation on all
design engineering drawings and specifications done by others to insure their
accuracy and to resolve issues of concern with constructability, relevant codes,
including County, FDOT and AASHTO standards, specifications, and recognized
engineering practices. The objective is to avoid major changes during construction.
As part of the independent peer review services the CONSULTANT will include but
not be limited to the independent confirmation of the following:
1. Compatibility of bridge geometry with roadway geometrics including typical
sections, horizontal alignment, and vertical alignment.
2. Compatibility of construction phasing with Traffic Control Plans.
3. Potential Conflicts with underground and overhead utilities.
4. Compliance with County, FDOT and other agency design requirements.
5. Conformity to County and FDOT Standards.
6. Structural Analysis Methodology and assumptions.
7. Completeness and accuracy of bridge and roadway plans.
8. Constructability issues.
2) PURPOSE
The purpose of this Exhibit is to describe the scope of work and the responsibilities
of the CONSULTANT and the COUNTY in connection with the preparation of
reports based on the review of the construction documents and calculations
provided during the resubmittal of the 60% design phases of the Chokoloskee
Bridge Replacement, herein called the Project.
3) SCOPE OF SERVICES
A. Proiect Description:
The principal intent of the Project is to replace the existing functionally obsolete
bridge (030161) located 5.4 miles south of US41 and on CR 29 (Copeland Avenue)
over the Chokoloskee Bay in Collier County, Florida. The existing bridge has been
deemed scour susceptible and was constructed in 1955. The replacement bridge
will have two lanes with bike lanes/shoulder on each side and sidewalks. The 60%
Phase was resubmitted based on feedback from the public information meeting.
The changes include: the bridge was made higher and substructures redesign.
2
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Scope of Services: Independent Peer Review for Chokoloskee Bridge(030161)Replacement
60% Resubmittal Change Oder for Constructability Review
B. Project Tasks:
This scope of work will cover the following tasks:
Task 1R: Provide constructability review of the Project at the end of the 60%
design Phase. This includes the review of the roadway and structural
plans, design, design studies, design calculations for the items that have
changed as a result of the 60% resubmittal and verification of
incorporation of the original review comments. The constructability review
should concentrate on the ability of specific details to be constructed within
the requirements of the plans and to propose better details if possible.
Task 2R: Prepare a detailed set of constructability review comments based on the
work performed under Task 1R.
Task 5R: Meeting and or coordination with the County and the Project designers
C. Project Design Assumptions:
All standards will be prepared in following formats:
Design Specification: AASHTO LRFD Bridge Design Specifications—4th Edition
CADD Platform: Bentley Microstation V8
Specifications: Collier County Specification Format prepared in WORD
All design calculations used for the development of standards are cataloged in the
project calculation book and will be made available to the reviewer.
D. Work Plan:
The Independent Design Peer Review for Constructability Review Check involves
the following activities:
I. Structural, constructability review of the Project
Provide complete comments on the following bridge elements as detailed in
the plans.
i. Review the structural plans and insure that they are
constructible, consistent, clear and complete.
ii. Provide check of quantity calculations and cost estimate and
provide guidance as required.
II. Provide review of the supplemental roadway plans
i. Review the roadway plans for completeness, constructability.
ii. Provide check of quantity calculations and cost estimate and
provide guidance as required.
3
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Scope of Services: Independent Peer Review for Chokoloskee Bridge(030161)Replacement
60% Resubmittal Change Oder for Constructability Review
III. Meetings! Coordination
i. The Consultant shall attend one review meetings with County
staff and design consultant. The meeting will occur at the end
of Task 2R after the submittal of the constructability review
comment documents for the purpose of discussing the
comments.
E. Deliverables:
Consultant will furnish documents as required by the County to adequately
address the independent design peer review check comments. The
CONSULTANT shall provide the County copies of the documents for
distribution, as follows:
Constructability (60%) review comments 2 sets 8.5" x 11" bound
4) OMPENSATION
The fee for this project will be a negotiated lump sum basis for all Tasks in
accordance with the AGREEMENT FOR PROFESSIONAL SERVICES as detailed
in Attachment 1.
4
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Attachment I Car drT+o
Task Assignment Breakdown TBE
Project Name:Chokoloskee Bridge Replacement Independent Peer Review/Re-Submittal 60%Constructability Review
Project Number:66066
Contract Number:09-5262 CL
Task Description _
Structural Sr. oadway Environmental f Total
(Engineer Engineer Specialist / Clerical Hours Total Fee
$155.00 y'w'-$T55A0 $115.00 $60.00
1R ?Constructability Review at 60% Design Phase
,Structures 32 32 $4,960
Roadway/Drainage/Hydraulics 20_T 20 $3,100
Task 1R Subtotal 32 20 52 $8,060
2R Constructability Deliverables
Structural Review Comments 8 8 $1,240
•
Roadway Review Comments _ 6 6 $930
Task 2R Subtotal I 8 6 14 $2,170
SR Meetings/Coordination /
4 $620
60%Constructability Review Meeting 2 2 I -� 4 $620 ►'
_-...__..._.__ --.._..............-- -- -..........-
Task SR Subtotal 2 2 /'
1,
_...._— is 0 � 70 $10,850
Project Grand Total 42 28 8 0
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Cotner County
Purchasing Department
Adrrtinistfative Services Division Change Modification Form
Purchasing
❑ Contract Change Request ®Work Order Modification
Contract#: 09- Change#: 1 PO/Work Order#: Project Name: Independent Peer Review
5262CI Bridge — 4500138762 for Chokoloskee Bridge Replacement
Project#:66066.9 Project Manager. Department:Transp. Engr. Contractor/Firm Name: CardnoTBE
Marlene Messam
Original Contract/Work Order Amount $ /24,880.00 n/a Original BCC Approval Date;Agenda Item it
Current BCC Approved Amount $ 24,880.06 n/a Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 24,880.00 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 10,850.00 43.61% Total Change from Original Amount
Revised Contract/Work Order Total $ ,/ 35,730.00 43.61% Change from Current BCC Approved Amount
Cumulative Changes $ 10,850.00 43.61% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Original completion date: Last approved completion date: Revised completion date(includes this
. 8/25/2013 / 12/22/2013 change):7/21/2014
Number of days added:330 /Each step on the contract modification checklist form has been reviewed prior to me
. ✓ submitting for approval M.A.M.(this box must be initialed by Project Manager)
❑Add new task(s) ®Change task(s) ❑Delete task(s) ®Other(specify):
Redo Task#1
1.Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days
added:The 60%Phase of the Chokoloskee Bridge Replacement is being redesigned by the Primary Consultant TYLIN
under contract#11-5639.This redesign was approved by the BCC on 09/10/2013 by change order No. 1 (Item No.11 G).As
a result of the redesign, CardnoTBE contract#09-5262CI(Bridge)was suspended on 09/10/2013.This change order seeks
to reinstate the contract by adjusting time and provides a fee increase to redo the independent peer review of the redesigned
60%plans.
2.Provide detailed rationale for the requested change:The services of CardnoTBE are needed to provide independent
peer review of the design documents and calculations because the evaluation and analysis of bridge structures are not
available in house and the County typically utilizes the services of consultant to provide these services.Since the redesign of
the 60%phase will result in a significant change in the project,a second independent peer review became necessary.
3.Provide explanation why change was not anticipated in original scope of work:The Chokoloskee Bridge
Replacement 60% Phase redesign was as a result of public feedback and was approved by the Board.These events could
not have been anticipated; therefore, no provision was made in the original scope for a second independent peer review of
the 60%design phase.
4.Describe the impact if this change is not processed:In house staff is not able to provide the level of structural analysis
and evaluation that is required for public, health, and safety. If this change order is not approved, the County would not be
providing due diligence in ensuring the public benefits.
Type of Change/Modification
❑ 1. Planned/Elective 2. Unforeseen conditions/circumstance ❑3.Quantity or price adjustment
l 4.Correction of error(s) 0 5.Value added El 6. Schedule adjustment
Change Requested By
❑Contractor/Consultant n Owner Using Department
Revised:7126/13
1
i
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❑ Design Professional ❑Regulatory Agency(specify): []Other(specify):
Purchasing Pro - •nal Participat=• in Negotiation of Change I Modification: [J Yes ❑ No
r ... ,4..
Approved by: ' I t #/ 4 r Date: a-// '"I
Name and Title:0 rte'ne;Messaj , P.E., Sr ,"roject Manager
Reviewed by: Q / ,-f Date: ft)7.:9 „,i)
Procurement Strategist's Name:Evelyn Colon
Revised:7/26/13
2
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CHANGE ORDER TO WORKORDER
TO:CardnoTBE FROM: Transportation Engineering
22 Sarasota Center Blvd. 2885 South Horseshoe Drive,
Sarasota,Florida 34240 Naples,FL 34104
Project Name:Independent Peer Review for Chokoloskee Bridge Replacement
Project Number:66066.9 .2
Work Order Date: 10/29/2012 Work Order/Purchase Order No.:4500138762
Change No.: 1 Date: 12/4/2013
Change Order Description:
This change order is to: Change time and Change price_ See the attached Scope and fee
proposal
Original agreement amount $24,880.00
Sum of Previous Changes ..$0.00
This Change Order No. 1 Amount(add) $10.850.00
Revised Agreement Amount $35,730.00
Original contract time in calendar days 300 days
Adjusted number of calendar days due to previous change orders .0 days
This change order adjusted time is 330 days
,gi t4,A -M
Revised Contract Time in working days days
Original Notice to Proceed date 10/29/2012 1
Completion date based on original contract time 08/25/2013 d
Revised completion date due to change order(s) 07/21/2014 1,/
•
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment,to this Agreement shall constitute a full and final settlement of any and all claims
arising out of,or related to,the change set forth herein,including claims for impact and delay
costs.
Accepted: January 14,2014
ATTEST: OWNER:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY,FLORIDA
Dwight E.Brock,Clerk
By
Georgia A.Hiller,Esq.,Chairwoman
(3)
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Change Order No.
Page 2
CONTRACTOR: 61
CardnoTBE_ ( / t. /1, , . ,
/'� D n I. lene M :•:7,7.E.,Project Manager
By:
P er Nikolov,P.E.,Sr.Vice President
DEP• •TMENT DIRECTOR
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PRt (_REMENT STRATEGIST
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By: L`t f J t Yom' 1 )t 4 0 l 12)
Evelyn Colon
Approved as to form and legality:
f1
Deputy County Attorney
0 4:11,
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