Agenda 12/08/2015 Item #16D2612/8/2015 16.D.26.
EXECUTIVE SUMMARY
Recommendation to approve award of Request for Proposal 12 -5856S Services for Seniors,
Supplemental, to add ADT LLC and Almost Family PC of SW Florida, LLC to the approved roster
of service providers to homebound seniors and authorize the Chairman to execute associated
agreements (no additional fiscal impact).
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors' elderly
clients.
CONSIDERATIONS: The Community and Human Services Division's Services for Seniors program
has been providing support to Collier County's frail and elderly citizens for over thirty -four years through
the Community Care for the Elderly, Alzheimer's Disease Initiative, Home Care for the Elderly and Older
Americans Act Title I1I13 grant programs. The Collier County Services for Seniors (CCSS) program is a
comprehensive program offered to qualified seniors age sixty years and older or persons eighteen years of
age or older and have a diagnosis of Alzheimer's Disease or related disorder. The goal of the program is
to assist qualified persons in living as independently as possible in their own homes or in the homes of
relatives or caregivers. These grants are funded by the Florida Department of Elder Affairs through the
Area Agency on Aging of Southwest Florida, Inc. ( "Agency ").
CCSS is the Lead Agency and is required to enter into its own contractual agreement with area service
providers to administer support services such as: Homemaking, Personal Care, Respite, Chore, Adult Day
Care, Nursing, Escort, Companion, Shopping Assistance, Medical Supplies and Emergency Alert
Response Services. Historically, services provided to program participants has cost approximately
$930,200 annually. The cost of services is reimbursed through agreements between Collier County and
the Agency.
The CCSS program currently contracts with ten vendors. The supplemental solicitation will add two more
vendors to support the programs. A requirement of the agreements with the Agency is that services must
be contracted and procured competitively by the Lead Agency. Request for Proposals 12 -5856S Services
for Seniors Supplemental was posted on October 23, 2015. The County sent emails to 333 vendors, 25
solicitations were downloaded and 3 were received by the due date of November 5, 2015. A Selection
Committee convened on November 12, 2015 and all proposers were scored and ranked. The two
proposers below were selected. The third proposer did not agree to provide Homemaking services which
is provided to 85% of our in -home clients and their proposal was not submitted in the required format.
Historically, the proposer did not perform in a timely manner. A copy of the final ranking sheet is
attached.
By consensus, the selection committee chose the two vendors below. The selection of two additional
vendors allows those served to have a choice in selecting a service provider and still retain a common rate
schedule for all providers.
1. ADT LLC
2. Almost Family PC of
SW Florida, LLC
The vendors will be offered a two -year contract, which is concurrent with the term of the grant period.
The attached sample standard County Attorney approved contract will be used for all vendors.
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FISCAL IMPACT: The historical annual cost of the services under the grant award is $930,200.
The addition of entering into contracts with two more vendors merely expands the number of
vendors providing services and does not affect the amount spent under the grant. Funding will be
provided by Federal Department of Elder Affairs grants through the Area Agency on Aging of
Southwest Florida through the anticipated annual CCE, HCE, ADI, and OAA contracts. Funds
for these services are currently budgeted in Human Services Grant Fund 707 Project 33418
(CCE), 33419 (HCE), 33420 (ADI), and 33401 (OAA 3B). The associated action has no fiscal
impact on general fund dollars.
LEGAL CONSIDERATIONS: This item is approved for form legality and requires a majority vote for
Board action- JAB
GROWTH MANAGEMENT: There is no growth management impact associated with this action.
RECOMMENDATIONS: That the Board of County Commissioners awards Request for Proposal 12-
5856S Services for Seniors, Supplemental, and authorizes the Chairman to execute standard County
Attorney approve agreements with the vendors named above.
Prepared by: Lisa N. Carr, Grants Coordinator, Community and Human Services Division
Attachments:
1) 12 -5856S Final Ranking Sheet
2) ADT Contract
3) Almost Family Contract
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.26.
Item Summary: Recommendation to approve award of Request for Proposal 12 -5856S
Services for Seniors, Supplemental, to add ADT LLC and Almost Family PC of SW Florida, LLC to
the approved roster of service providers to homebound seniors and authorize the Chairman to
execute associated agreements (no additional fiscal impact)
Meeting Date: 12/8/2015
Prepared By
Name: CarrLisa
Title: Grants Coordinator, Community & Human Services
11/17/2015 2:22:44 PM
Submitted by
Title: Grants Coordinator, Community & Human Services
Name: CarrLisa
11/17/2015 2:22:45 PM
Approved By
Name: TownsendAmanda
Title: Division Director - Operations Support, Public Services Department
Date: 11/17/2015 4:36:43 PM
Name: SonntagKristi
Title: Manager - Federal /State Grants Operation, Community & Human Services
Date: 11/17/2015 4:51:58 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 11/18/2015 2:14:57 PM
Name: Bendisa Marku
Title: Supervisor - Accounting, Community & Human Services
Date: 11/19/2015 7:12:55 AM
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Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 11/19/2015 1:26:22 PM
Name: GrantKimberley
Title: Division Director - Cmnty & Human Svc, Community & Human Services
Date: 11/19/2015 1:50:03 PM
Name: BrilhartBrenda
Title: Procurement Specialist, Procurement Services
Date: 11/19/2015 2:25:16 PM
Name: MarkiewiczJoanne
Title: Division Director - Procurement Services, Procurement Services
Date: 11/19/2015 2:28:27 PM
Name: JohnsonScott
Title: Manager - Procurement, Procurement Services
Date: 11/19/2015 9:29:00 PM
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 11/23/2015 7:33:51 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 11/23/2015 10:08:58 AM
Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 11/23/2015 2:56:30 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 11/23/2015 3:50:59 PM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 11/23/2015 4:35:29 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/24/2015 8:54:26 AM
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12/8/2015 16.D.26.
12/8/2015 16.D.26.
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 11/24/2015 12:59:51 PM
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AGREEMENT12 -58565
for
Services For Seniors
THIS AGREEMENT, made and entered into on this day of 2015, by
and between ADT LLC, authorized to do business in the State of Florida, whose business
address is 32100 US Highway 19 North, Palm Harbor Florida 34684, the "Vendor' and Collier
County, a political subdivision of the State of Florida, (the "County "):
WITNESSETH:
1. COMMENCEMENT. The contract shall be commence on , 20T and
terminate no later than June 30, 2018.
The County may, at its discretion and with the consent of the Vendor, renew the
Agreement under all of the terms and conditions contained in this Agreement for one
(1) additional two (2) year periods and monthly thereafter and terminating on June 30,
2018. The County shall give the Vendor written notice of the County's intention to
renew the Agreement term not less than ten (10) days prior to the end of the Agreement
term then in effect. Any such renewals shall be mutually agreed upon in writing by the
parties.
The maximum possible duration for any Vendor under this Request for Proposal (RFP
#12- 5856S) for Community Care for the Elderly and Alzheimer's Disease Initiative
Program funding will be through June 30, 2018. As outlined in the regulations
pertaining to this funding source, the County requires the Vendor to contribute a cash
or in -kind match of no less than ten percent (10 %) for the Community Care for the
Elderly (CCE) and Older American Act (OAIIIB) Programs and no match is required
for the Home Care for the Elderly (HCE) and Alzheimer's Disease Initiative Program
(ADI).
2. STATEMENT OF WORK. The Vendor shall provide Services for Seniors in accordance
with the terms and conditions of RFP #12- 5856S, the terms, conditions and
requirements of the grant, and the Vendor's proposal referred to herein and made an
integral part of this agreement. This Agreement contains the entire understanding
between the parties and any modifications to this Agreement shall be mutually agreed
upon in writing by the Vendor and the County Contract Manager or his designee, in
compliance with the County Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3. COMPENSATION. The County shall pay the Vendor for the performance of this
Agreement the aggregate of the units actually ordered and furnished at the unit price,
together with the cost of any other charges /fees submitted in the proposal as set forth
in Attachment A, Contract Rates, attached hereto and made an integral part hereof.
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Payment will be made upon receipt of a proper invoice as per Attachment B, Invoice
and Logs, attached herein and incorporated by reference and upon approval by the
Contract Manager or his designee, and in compliance with Section 218.70, Fla. Stats.,
otherwise known as the "Local Government Prompt Payment Act ".
3.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non - payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
4. SALES TAX. Vendor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the State
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85- 8015966531C -2.
5. NOTICES. All notices from the County to the Vendor shall be deemed duly served if
mailed or faxed to the Vendor at the following Address:
ADT LLC
32100 US Highway 19 North
Palm Harbor, Florida 34684
Attention: Samuel C. Dauler, Operations Manager
Telephone: (877) 456 -1787; Facsimile: (877) 666 -4390
E -mail: adthealthreferral @adt.com
All Notices from the Vendor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Procurement Services Division
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Joanne Markiewicz, Director, Procurement Services Division
Telephone: 239 - 252 -8407; Facsimile: 239- 252 -6480
ToanneMarkiewicz @collier og v.net
The Vendor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Vendor or to constitute the Vendor as an
agent of the County.
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7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Vendor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non - County permits necessary for the prosecution of the Work shall be
procured and paid for by the Vendor. The Vendor shall also be solely responsible for
payment of any and all taxes levied on the Vendor. In addition, the Vendor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Vendor agrees to comply with
all laws governing the responsibility of an employer with respect to persons employed
by the Vendor.
8. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if
the County or its authorized representative shall deem any conduct on the part of the
Vendor to be objectionable or improper, the County shall have the right to suspend the
contract of the Vendor. Should the Vendor fail to correct any such violation, conduct, or
practice to the satisfaction of the County within twenty -four (24) hours after receiving
notice of such violation, conduct, or practice, such suspension to continue until the
violation is cured. The Vendor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the
County.
9. TERMINATION. Should the Vendor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of
non - performance. In the event that the County terminates this Agreement, Vendor's
recovery against the County shall be limited to that portion of the Contract Amount
earned through the date of termination. The Vendor shall not be entitled to any other or
further recovery against the County, including, but not limited to, any damages or any
anticipated profit on portions of the services not performed.
10. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
11. INSURANCE. The Vendor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
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B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and
Employee Non - Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000 for
each accident.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Vendor during the duration of this Agreement. The Vendor shall provide
County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County ten (10) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire
until the greater of: ten (10) days prior written notice, or in accordance with policy
provisions. Vendor shall also notify County, in a like manner, within twenty -four (24)
hours after receipt, of any notices of expiration, cancellation, non - renewal or material
change in coverage or limits received by Consultant from its insurer, and nothing
contained herein shall relieve Vendor of this requirement to provide notice.
Vendor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet.
12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Vendor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the Vendor
or anyone employed or utilized by the Vendor in the performance of this Agreement.
This indemnification obligation shall not be construed to negate, abridge or reduce any
other rights or remedies which otherwise may be available to an indemnified party or
person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
12.1 The duty to defend under this Article 12 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
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121812015 16.D.26.
Vendor, County and any indemnified party. The duty to defend arises immediately
upon
presentation of a claim by any party and written notice of such claim being
provided to Vendor. Vendor's obligation to indemnify and defend under this Article 12
will survive the expiration or earlier termination of this Agreement until it is
determined by final judgment that an action against the County or an indemnified party
for the matter indemnified hereunder is fully and finally barred by the applicable statute
of limitations.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of
the Countv b ,7 the Co=, unit-%, and Human Services Department.
7.
14� CONFLIC"L' OF UNTEREST: W_
Zl.'Or represents t1n.at it Presently has no interest and
shp,6! 0,-ry r1to interest, L11 in -ty nner
H __ est, eit er direct or in which would conEnct i ai ma
with the performance of services required hereunder. Vendor further represents that no
persons havi-rt.g any SUCII interest shall ba: employed- to perform those services.
I CON
� 111ONTEI T
5. — NT ?A'RTS QFTFJS CONTR/,CT, This Contract consists of the following
comvoj.-tent carts, all of Ohl ch Fre as fully a part of the contract as if hereirl set out
verDatixn.: VCndor s Proposal, 11-nsuranice. Certifiicate(s), and RFP 4112-58565 Scope of
lVork a-nd any _�s ,ddendurn, A. ,t7<cj ant A Contrad Rates, and Attaclimerit B Invoice
and Logs.
16. aKq=_ TO APPROPRIATION. It iss f".,zither understood and agreed by - nd between
the pa.ries 1 --rein that this a g_eerrtent 'Is sutbJect to appropriation by the Board, of County
Cornmissioners.
1.7. PROHIBITION OF GIFTS TO COUNTY EEMPLOYEES. No organization or individual
shall of:er or give, either directly or iridi.rectTv, any favor, gift, loan, fee, serjice or other
it-em of value to any County en-o-lo-y ti. a, as set forth in Chapter 112, Part Ef, Florida
Statutes, Collier C out ty Ethics Ordinance I-Qo. 20041-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following coi.scquences: a_ 17,rczhibit-lon ',,.)y the individual, fiftm, and/or any
employee of the firm from contact wilth County staff for a specified period of time; b.
Pro'hibition by the individual and/or finxi from. doing business with the Covinty for a
spec-fl,"
�,:d p�,riod of tim-e-, d',_1_J'U*i_-,g lx,�`,, ot lurdited to.: submitting bids, r,1711, and/or
q-uotes; and, c. Ji1nmedi-ate teeryniknlat*.on or ,..y contract held by the individual and/or
firi-n for ca'-0-s"e.
18. COMPLIANCE IVITH LAWS. By executing and entering into this agreement, the
Vendor is formally ack-nowledg-in[g witjic),at except-ion or stipulation that it agrees to
comply, at its own expense., with all federal, state and local laws, codes, statutes,
ordlinances, rules, rec-ulations an.6 requlrem.ents ap, licable to this Agre,-Me.-�-tt, illcluding
but z,.,ot hlmlt,edi to t1fic',se ,e .as vit+,
R,eforrn and Contyol Act o,-f 1986 as
loce..Led, a'_ 3 U,5,C, 132`4'. seq, -.re,,gulations, rela-ting thereto, F-,,s eJ,iJh.-r -Inay be
I I
li-nenided; t..51.,.xation, Nvrdrex4,_1 COTDIIe� non, , Lial en -Lployment and safe�Y - icluding,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida
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Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a) -(d) and (3) stated as follows:
(2) In addition to other contract requirements provided by law, each public
agency contract for services must include a provision that requires the
contractor to comply with public records laws, specifically to:
(a) Keep and maintain public records that ordinarily and necessarily
would be required by the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms
and conditions that the public agency would provide the records and at
a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed
except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at
no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate
public records that are exempt or confidential and exempt from public
records disclosure requirements. All records stored electronically must
be provided to the public agency in a format that is compatible with the
information technology systems of the public agency.
(3) If a contractor does not comply with a public records request, the public
agency shall enforce the contract provisions in accordance with the contract.
If Vendor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Vendor to comply with the laws
referenced herein shall constitute a breach of this agreement and the County shall have
the discretion to unilaterally terminate this agreement immediately.
19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
21. ADDITIONAL ITEMS /SERVICES. Additional items and /or services may be added to
this contract in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures and Grantor Agency Requirements.
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22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Vendor with full decision - making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Vendor with full decision - making authority and
by County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to
mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
23. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
24. CONTRACT STAFFING. The Vendor's personnel and management to be utilized for
this contract shall be knowledgeable in their areas of expertise. The County reserves the
right to perform investigations as may be deemed necessary to ensure that competent
persons will be utilized in the performance of the contract. The Vendor's shall assign as
many people as necessary to complete the required services on a timely basis, and each
person assigned shall be available for an amount of time adequate to meet the required
service delivery dates.
25. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents and /or the County's Board approved Executive
Summary, the terms of the Agreement shall take precedence over the terms of all other
Contract Documents: except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or
the Agreement, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Vendor at Owner's discretion.
26. ASSIGNMENT. Vendor shall not assign this Agreement or any part thereof, without the
prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Vendor
does, with approval, assign this Agreement or any part thereof, it shall require that its
assignee be bound to it and to assume toward Vendor all of the obligations and
responsibilities that Vendor has assumed toward the County.
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IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
Dated:
(SEAL)
First Witness
'Type/ print witness name%
Second Witness
TType /print witness namef
Approved as to Form and Legality:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Bv:
+ Tim Nance, Chairman
ADT LLC
Vendor
By:
Signature
TType /print signature and title%
Assistant County Attorney q is
�eNtiiRE 2 A. 3tt-, ,f D1 c>
Print Name
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Agreement #12 -5856S "Services for Seniors"
Attachment A
Contract Rates
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Total Cost Per
Reimbursement
Item
Service Description
Grant
Service Unit
Service Unit
Rate Per Unit to
Supplier
12.
Emergency Alert
CCE
Per Day
1.09
.98
Response System
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Agreement #12 -5856S "Services for Seniors"
Attachment B
Invoice and Logs
(Minimum Standard Invoice Information)
Vendor Name Invoice Number
Vendor Address From Date and To Date
County Purchasing Order Number
Service
Description
(identified
by fine)
Referenced
Grant
Total
Cost
Per
Service
Unit
In Kind
Match
Amount
Reimbursement
Rate Per Unit
to Supplier
(Subtract In
Kind Match
Amount from
Total Cost Per
Service Unit
Unit
Quantity
TOTAL .
AMOUNT
(Multiply the
Reimbursement
Rate Per Unit
to Supplier x
the Unit
Quantity)
I certify to the best of my knowledge and belief that this invoice, and attached service detail log,
is complete and correct and all outlay herein are for the purposes set forth in the contract, and
that services are ordered by the case manager as agreed on the Contract. Legible copies of the
dated timesheet, signed by the client and the worker supporting this invoice must be available
upon request. Collier County reserves the right to correct computation of errors to assure
proper payment amount.
Prepared by: Date:
Adjustments Reasons:
Lead Agency Authorization:
Attachments: Weekly Service Log and Weekly Client Service Time Sheet
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AGREEMENT12 -5856S
for
Services For Seniors
THIS AGREEMENT, made and entered into on this day of 2015, by
and between Almost Family PC of SW Florida, LLC, authorized to do business in the State of
Florida, whose business address is 851 5th Avenue N, Suite 101, Naples Florida 34102, the
"Vendor" and Collier County, a political subdivision of the State of Florida, (the "County "):
WITNESSETH:
1. COMMENCEMENT. The contract shall be commence on , 20_ and
terminate no later than June 30, 2018.
The County may, at its discretion and with the consent of the Vendor, renew the
Agreement under all of the terms and conditions contained in this Agreement for one
(1) additional two (2) year periods and monthly thereafter and terminating on June 30,
2018. The County shall give the Vendor written notice of the County's intention to
renew the Agreement term not less than ten (10) days prior to the end of the Agreement
term then in effect. Any such renewals shall be mutually agreed upon in writing by the
parties.
The maximum possible duration for any Vendor under this Request for Proposal (RFP
#12- 5856S) for Community Care for the Elderly and Alzheimer's Disease Initiative
Program funding will be through June 30, 2018. As outlined in the regulations
pertaining to this funding source, the County requires the Vendor to contribute a cash
or in -kind match of no less than ten percent (10 %) for the Community Care for the
Elderly (CCE) and Older American Act (OAIIIB) Programs and no match is required
for the Home Care for the Elderly (HCE) and Alzheimer's Disease Initiative Program
(ADI).
2. STATEMENT OF WORK. The Vendor shall provide Services for Seniors in accordance
with the terms and conditions of RFP #12- 5856S, the terms, conditions and
requirements of the grant, and the Vendor's proposal referred to herein and made an
integral part of this agreement. This Agreement contains the entire understanding
between the parties and any modifications to this Agreement shall be mutually agreed
upon in writing by the Vendor and the County Contract Manager or his designee, in
compliance with the County Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3. COMPENSATION. The County shall pay the Vendor for the performance of this
Agreement the aggregate of the units actually ordered and furnished at the unit price,
together with the cost of any other charges /fees submitted in the proposal as set forth
in Attachment A, Contract Rates, attached hereto and made an integral part hereof.
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12/8/2015 16.D.26.
Payment will be made upon receipt of a proper invoice as per Attachment B, invoice
and Logs, attached herein and incorporated by reference and upon approval by the
Contract Manager or his designee, and in compliance with Section 218.70, Fla. Stats.,
otherwise known as the "Local Government Prompt Payment Act ".
3.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non- payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
4. SALES TAX. Vendor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the State
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85- 8015966531C -2.
5. NOTICES. All notices from the County to the Vendor shall be deemed duly served if
mailed or faxed to the Vendor at the following Address:
Almost Family PC of SW Florida, LLC
8515th Avenue North, Suite 101
Naples, Florida 34102
Attention: Todd Lyles, Sr. Vice President
Telephone: (239) 643 -3033; Facsimile: (239) 643 -3082
E -mail: toddlyles@almostfamily.com
All Notices from the Vendor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Procurement Services Division
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Joanne Markiewicz, Director, Procurement Services Division.
Telephone: 239 - 252 -8407; Facsimile: 239- 252 -6480
ToanneMarkiewicz@collier og v.net
The Vendor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Vendor or to constitute the Vendor as an
agent of the County.
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7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Vendor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non - County permits necessary for the prosecution of the Work shall be
procured and paid for by the Vendor. The Vendor shall also be solely responsible for
payment of any and all taxes levied on the Vendor. In addition, the Vendor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Vendor agrees to comply with
all laws governing the responsibility of an employer with respect to persons employed
by the Vendor.
8. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if
the County or its authorized representative shall deem any conduct on the part of the
Vendor to be objectionable or improper, the County shall have the right to suspend the
contract of the Vendor. Should the Vendor fail to correct any such violation, conduct, or
practice to the satisfaction of the County within twenty -four (24) hours after receiving
notice of such violation, conduct, or practice, such suspension to continue until the
violation is cured. The Vendor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the
County.
9. TERMINATION. Should the Vendor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of
non - performance. In the event that the County terminates this Agreement, Vendor's
recovery against the County shall be limited to that portion of the Contract Amount
earned through the date of termination. The Vendor shall not be entitled to any other or
further recovery against the County, including, but not limited to, any damages or any
anticipated profit on portions of the services not performed.
10. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
11. INSURANCE. The Vendor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
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B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and
Employee Non - Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000 for
each accident.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Vendor during the duration of this Agreement. The Vendor shall provide
County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County ten (10) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire
until the greater of: ten (10) days prior written notice, or in accordance with policy
provisions. Vendor shall also notify County, in a like manner, within twenty -four (24)
hours after receipt, of any notices of expiration, cancellation, non - renewal or material
change in coverage or limits received by Consultant from its insurer, and nothing
contained herein shall relieve Vendor of this requirement to provide notice.
Vendor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet.
12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Vendor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the Vendor
or anyone employed or utilized by the Vendor in the performance of this Agreement.
This indemnification obligation shall not be construed to negate, abridge or reduce any
other rights or remedies which otherwise may be available to an indemnified party or
person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County,
12.1 The duty to defend under this Article 12 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
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Vendor, County and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
provided to Vendor. Vendor's obligation to indemnify and defend under this Article 12
will survive the expiration or earlier termination of this Agreement until it is
determined by final judgment that an action against the County or an indemnified party
for the matter indemnified hereunder is fully and finally barred by the applicable statute
of limitations.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Community and Human Services Department.
14. CONFLICT OF INTEREST: Vendor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required hereunder. Vendor further represents that no
persons having any such interest shall be employed to perform those services.
15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Vendor's Proposal, Insurance Certificate(s), and RFP #12 -5856S Scope of
Work and any Addendum, Attachment A Contract Rates, and Attachment B Invoice
and Logs.
16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this agreement is subject to appropriation by the Board of County
Commissioners.
17. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004 -05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and /or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or
quotes; and, c. immediate termination of any contract held by the individual and/or
firm for cause.
18. COMPLIANCE WITH LAWS. By executing and entering into this agreement, the
Vendor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida
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Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a) -(d) and (3) stated as follows:
(2) In addition to other contract requirements provided by law, each public
agency contract for services must include a provision that requires the
contractor to comply with public records laws, specifically to:
(a) Keep and maintain public records that ordinarily and necessarily
would be required by the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms
and conditions that the public agency would provide the records and at
a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed
except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at
no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate
public records that are exempt or confidential and exempt from public
records disclosure requirements. All records stored electronically must
be provided to the public agency in a format that is compatible with the
information technology systems of the public agency.
(3) If a contractor does not comply with a public records request, the public
agency shall enforce the contract provisions in accordance with the contract.
If Vendor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Vendor to comply with the laws
referenced herein shall constitute a breach of this agreement and the County shall have
the discretion to unilaterally terminate this agreement immediately.
19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
21. ADDITIONAL ITEMS /SERVICES. Additional items and /or services may be added to
this contract in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures and Grantor Agency Requirements.
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22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Vendor with full decision - making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Vendor with full decision- making authority and
by County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to
mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
23. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
24. CONTRACT STAFFING. The Vendor's personnel and management to be utilized for
this contract shall be knowledgeable in their areas of expertise. The County reserves the
right to perform investigations as may be deemed necessary to ensure that competent
persons will be utilized in the performance of the contract. The Vendor's shall assign as
many people as necessary to complete the required services on a timely basis, and each
person assigned shall be available for an amount of time adequate to meet the required
service delivery dates.
25. ORDER OF PRECEDENCE, In the event of any conflict between or among the terms of
any of the Contract Documents and /or the County's Board approved Executive
Summary, the terms of the Agreement shall take precedence over the terms of all other
Contract Documents; except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or
the Agreement, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Vendor at Owner's discretion.
26. ASSIGNMENT. Vendor shall not assign this Agreement or any part thereof, without the
prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Vendor
does, with approval, assign this Agreement or any part thereof, it shall require that its
assignee be bound to it and to assume toward Vendor all of the obligations and
responsibilities that Vendor has assumed toward the County.
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IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By:
Dated:
(SEAL)
First Witness
TType /print witness nameT
Second Witness
TType /print witness nameT
Bv:
r Tim Nance, Chairman
Almost Family PC of SW Florida, LLC
Vendor
By:
Signature
Approved as to Form and Legality:
Assistant County Attorney
S�*j11)�F�P Io
Print Name
t1/t-�16
G� "
TType /print signature and titleT
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Agreement #12-5856S "Services for Seniors"
Attachment A
Contract Rates
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4.
Companion
CCE
Per Hour
19.60
17.64
5.
Homemaking
CCE
Per Hour
18,561
16.70
6.
Shopping Assistance
CCE
See Item #5
7.
Personal Care
CCE
Per Hour
21.46
19.31
8a.
Respite (in-Home)
CCE
Per Hour
20.00
18.001
8b.
Respite (in-Home)
ADI
Per Hour
20.00
20.0
9.
Facility Respite
ADI
Per Hour
11.00
11.00
Escort
CCE
See Item #7
Skilled Nursing
CCE
Per Hour
35.26 1
31.73
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Agreement #12 -5856S "Services for Seniors"
Attachment B
Invoice and Logs
(Minimum Standard Invoice Information)
Vendor Name Invoice Number
Vendor Address From Date and To Date
County Purchasing Order Number
Service
Description
(identified
by line)
Referenced
Grant
Total
Cost
Per
Service
Unit
In Kind
Match
Amount
Reimbursement
Rate Per Unit
to Supplier
(Subtract In .
Kind Match
Amount from
Total Cost Per
Service Unit )
Unit
Quantity
TOTAL
AMOUNT
(Multiply the
Reimbursement
Rate Per Unit
to Supplier x
the Unit
Quantity)
I certify to the best of my knowledge and belief that this invoice, and attached service detail log,
is complete and correct and all outlay herein are for the purposes set forth in the contract, and
that services are ordered by the case manager as agreed on the Contract. Legible copies of the
dated timesheet, signed by the client and the worker supporting this invoice must be available
upon request. Collier County reserves the right to correct computation of errors to assure
proper payment amount.
Prepared by: Date:
Adjustments Reasons:
Lead Agency Authorization:
Attachments: Weekly Service Log and Weekly Client Service Time Sheet
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