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BCC Minutes 08/30/1989 B Naples. Florida, August 30, 1989 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 9:00 A.M. in BUDGET WOI~KSHOP SESSIOH in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: Burr L. Saunders VICE-CHAIRMAN: Max A. Hasse, Jr. Richard S. Shanahan Michael J. Volpe Anne Goodnight ALSO PRESENT: James C. Giles, Clerk; 3ohn Yonkosky, Finance Director; Ellis Hoffman, Maureen Kenyon, and Annallese Kraft, Deputy Clerks; Nell Dorrtll, County Manager; Ron McLemore, Assistant County Manager; Lori Zalka, Budget Director; Jennifer Pike, Jean G&nsel, Mirhael Smykowski, and Robert Schmidt, Budget Analysts; Don Hunter, Sheriff; Gail Add~son, Sheriff's Office; George Archibald, Transportation Services Administrator; Frank Brutt, Community Development Administrator; Mike McNees, Utilities Finance Director; Mike Arnold, Utilities Administrator; Leo Ochs, Administrative Services Administrator; 3oe Magri, Customer Services Manager; Heyward Bo¥ce, Compliance Services Manager; Russell Shreeve, Housing Urban improvements Director; David Pettrow, Development Services Director; Ken Baginski, Planning Services Manager, John MadaJewski, Project Review Services Manager; Charles Bell, Court Admin~strator; Sandra Taylor, Real Property Management Director. AGENDA Sheriff's Budget Community Development Division Clerk of Courts Supervisor of Elections AUGUST 30, 1989 Utilities Transportation Administrative Services Page 2 SlI~RII~F ' S BUDOZT Sheriff Hunter provided a slide presentation relating to the Collier County Sheriff's Office Budget. He stated that his budget for FY 88-89 was $25,639,700. He noted that if the budget remains unchanged with no additional positions, but with the salary increases that resulted from the survey, the adjusted total budget will be $28,148,100. He indicated that the proposed $31,454,400 as compared to the adopted budget, yields an increase of 22.68%. Sheriff Hunter explained that a breakdown of the 22.68~ increase is as follows: 8.4~ is the expanded 58 positions; .68~ represents the capital outlay; 2~ for operating expenses; 9.78~ reflects personal services; holiday parity accounts for 1.25~; and .56% reflects pay plan adjustments. He advised that nearly 10~ of the increase results from the salary survey adjustments. Sheriff Hunter reported {hat the FY 89-90 budget is broken dowzl into three categories: law enforcement, Judicial, and corrections. He indicated that law enforcement represents 72.1~ of the budget° Judicial represents .926%, and corrections represents 27~. He advised that most of the expansion as requested is in the law enforcement category. With regard to personal services, operating expenses, and capital outlay, Sheriff Hunter stated that 82.8% relates to personal services, 3.78~ relates to capital and operating expenses comprises 13.4~. He called attention to the budgeted positions for 1987-88, noting that certified law enforcement represents 48.3% of the total picture, sup- port personnel represents 13.4%, and correctional (Jail) deputies represents 26.7%. He advised that telecommunication personnel repre- sents 6.3~ of the total number of employees, and school crossing ~uards and deputy aides represents 5.3~ of the total. He stated that 1988-89 certified law enforcement represents 48.2~, support personnel represents 13.7~, and certified Jail deputies represents 26.9~. Commissioner Saunders questioned the number of deputies that are on the streets versus the number of administrative positions? Sheriff Page 3 AUGUST 30, 1989 Hunter replied that he is requiring that all administrative deputies, if certified, be on the street. He advised that there are currently 127 people detailed to the district. Sheriff Hunter explained that the proposed budget tea realign- m~nt, noting that he is requesting a greater proportion of certified law enforcement deputies to provide better law enforcement on a pro active basis. He Indicated that he is actually asking for fewer law enforcement officers than what would be prudent for him to ask for. He reported that the data indicates that if he were to provide for all the calls for service as projected in the next calendar year, he needs many more officers than he is requesting. He advised that he is reclassifying Jail deputies, noting that the State of Florida requires that if these deputies maintain custody over an inmate, they must be certtfted~ however, there are many activities within the Jail that do not require the services of a certified Jail deputy, and therefore, some of the previous certified Jail deputies positions have been reclassified Into positions as Jail technicians, thus saving tax dollars. Sheriff Hunter explained that Collier County Is a growth center, and what he has attempted to do when requesting the certified posi- tions, is to analyze whether many of the services which are taken care of by the certified deputies could be taken care of by non-certified positions. He noted that the list of new positions reflects several community service aides, Jail technicians, clerk typists, and secre- taries which are non-certified functions. Sheriff Hunter called attention to the next slide depicting & bar chart projecting through 1991 using regression analysis. He stated that there is a continuing upward trend for Part ! crime Incidences, and noted that recent surveys indicate that only 3§~-37~ of the crimes have been reported to law enforcement in the last decade. He explained that projections for 1989, indicate that ?,920 Part ! serious crimes will have occurred by the end of business of December 31, 1989, as compared to ?,243 crimes that occurred in 1988. Page 4 AUGUST 30, 1989 Sheriff Hunter explained that the next sllde reflects the un~ncor- porated population, and County population total calls for service and case numbers issued. He advised that calls for service are the most accurate indicator of law enforcement manpower needs since it repre- sents every call received in the Sheriff's Office for services. He reported that the total calls for service has increased each year since 1982-83. He indicated that figures for 1989-90 reflect a ratio greater than 1:! for total calls for service compared to the popula- tion base in the County. Sheriff Hunter noted that the next slide relates to the slx districts of the Sheriff's Office to be served. He advised that the largest district is Everglades, and it has the fewest number of depu- ties; East Naples is one of the smallest districts, and has a large number of deputies assigned, which is based on the calls for service. The next slide, reported Sheriff Hunter, reflects the projected 1990 workload for road patrol by district. He indicated that the total number of incidents for calls for service is the category that all manpower projections are based upon. He explained that the highest consumer of services for law enforcement is the East Naples District which also encompasses the City of Naples: 50,80! projected calls for service for 1989-90; Immokalee is the next highest district for calls for service. He advised that a total of 17§,000 calla for servlce are projected for the next fiscal year. Commissioner Saunders stated that there are a total of 127 patrolled manpower positions, including supervisors for 1989, but noted that the budgeted positions for 1989 are 326 certified law enforcement deputies. He ~nd~cated that there Is substantially less than 1/2 of the certified law enforcement deputies on the street. He questioned how many persons are actually on the streets combating crime, compared to the total number of positions? Sheriff Hunter stated that the road patrol strength allocated to individual districts does not include Marine Patrol, Youth Relations Deputies, SWAT Team, K-9 Unit, or Certified Criminal Investigators, noting that the cer- Page 5 AUGUST 30, 1989 tilted strength includes all of those. Conunissioner Volpe questioned the difference tn the salaries of certified and non-certified deputies? Ms. Addison of the Sheriff's Office advised that the beginning salary for a road officer is $20,571, and the beginning salary for a community service aide ts $16,629. She indicated that there ts also a difference tn the liabi- lity insurance, retirement, a smaller vehicle is used for the com- munity service aide, and a difference of approximately $400 in the training. She noted that there ts an overall savings of approximately $7,000. Commissioner Saunders stated that there are 32 command positions, and noted that one of the complaints that he has heard is that there seems to be a lot of administration tn the Sheriff's Office. He questioned whether 32 or 10% of the certified officers is a large number of command positions? Sheriff Hunter advised that there are 650 people that need to be supervised. He stated that the $31 million requires a good deal of administration, and those 32 people are also required to perform law enforcement services as well. He noted that he is not requesting the additional certified positions for civilian Job roles. Sheriff Hunter called attention to the next slide which is an ana- lysis projected for 1990 for patrol manpower. He explained that the total number of hours for al/ incidents to be investigated is 52 minu- tes: 39 minutes for the primary responding deputy, and 31~ of the time there Is a back-up unit which ts Incorporated into the total number of minutes that it takes to handle a call for service. He stated that 1989 patrol manpower strength was 127 people for a total of 1,962 man hours per annum per deputy available, after subtracting out vacation leave, holiday leave, sick leave, court time, and training days. He noted that when the available man hours are compared to the total number of hours required for all incidents, it appears that there are a lot of hours left over, but also to be included, is crime suppression patrol in the n~ighborhoods and on the Page 6 AUGUST 30, 1989 streets. He advised that the International Association of Chiefs of Police has recommended that an 80~ availability factor (unobllgated hours) be used for crime suppression patrol, which means that only 20~ of the time would a deputy shertff be responding to calls for service. He noted that he Is requesting 50% availability. He indicated that In order to accomplish the 50~. an additional 41 road patrol officers are necessary which would enable them to make one pass per district per shift. He advised that In order to enable the road deputies to make three passes per district, per shift, 70 or more additional persons would be required. He explained that the budget as proposed will enable additional patrols tn the neighborhoods. Sheriff Hunter advised that the next slide ts a listing of the positions where he ts requesting the ability to provide for national accreditation of the Collier County Sheriff's Office, noting that there are only 100 agencies tn this nation that are currently accre- dited as Law Enforcement Professional Agencies. He explained that he is attempting to do an internal and external audit of the agency to determine what management practices and principles meet standards, and those that need to be refined. He Indicated that he believes that this is a certification that will pay for itself tn time, and it will result In fewer challenges In court in terms of the manner tn which the Sheriff's Office provides training. In answer to Commissioner Volpe, Ms. Addison called attention to Page C-9 of the Tentative Budget, noting that the additional requested poultlons are as follows: two for accreditation $89,400; one legal secretary $26,800; 34 uniformed deputies for $1,662,700; 9 Investiga- tor expansions for $473,600; 2 outreach expansion deputies for $109,500; 1 data processing operator for $32,400; 2 rmcords clerks $42,600; I administrative assistant for $46,900; one budget analyst for $40,700; 2 Judicial process positions for $63,300; and 3 positions in detention and correction. cocos Deputy Clerk Kenyon replaced Deputy Clerk Hoffm~n at this time - 10:40 A.M. .sass In answer to Commissioner Volpe, Sheriff Hunter stated that there will actually be 6 working dog deputies plus two narcotic dog deputies Page 7 AUGUST 30, 1989 for a total of 8, adding that with the canlnes0 the deputies will be able to be released sooner from the burglary sates An order to provide more man hours for other needs. Budget Director Zalka stated that 41 positions were needed to maintain the desired service level and law enforcement is gettAng 55, notAng that if money is diverted around those 41, they could be pro- vided for in this budget. Sheriff Hunter stated that with the 41 positions, ~t means that ha cannot implement any quality control programs on the roads because the Supervisors will be responding to calls for services instead of supervising. He stated that he actually needs about 70 different patrol positions. He stated that with 58 positions he As goAng to try and maintain the same level of service, adding that if he staffed has department as historically done before he would need at least 70 road patrols, plus secretaries, clerk typists, and investigators whAch would make about 110 positions. He indicated that this is what the supervisors asked for when the original requests came in from them. CommAssioner Volpe stated that there is a $6 mlllAon Ancrease An the budget and a request for an additional 58 deputAes and the Sheriff is indicating that he may be able to maAntain the same servAce wAth this increase. He stated that in 1988-89 the permanent populatAon served was 146,000 and in the budget for 1989-90, it shows e permanent population of 153,000, which only shows an increase of about 8,000 people. He stated that he does not understand such a large increase in the Sheriff's budget. Commissioner Shanahan stated that he feels that wAth the Ancreesed budget, there has to be positive indications that the people wall receive better service and at least up to the average levels of the State. Me stated that people cannot be asked to support a budget wAthout making a commitment to them. Sheriff Hunter stated that with this budget he can maAntatn the level of service, but it will have to be done a different way. He stated that he will have to have flexibility and he will have to have Page 8 AUGUST 30, 1989 Jail deputies dual certified so that they can be law enforcement offi- cers as well and, therefore, can be put on patrol a few hours out of the week. Commissioner Saunders questioned if there are anymore specific items in the Sheriff's budget that needs to be discussed or if there is any further information that needs to be presented at the wrap-up7 He stated that the Board is not in a position to approve or disapprove anything this date. Commissioner Shanahan questioned If these positions will be htred at one time or wi]i they be phased-in, to which Sheriff Hunter stated that they will be phased-in, but there are 40 that are needed this date. Commissioner Volpe questioned if there are any grant monies available, to which Sheriff Hunter stated that he ts hoping for an additional highway safety grant next year but there are no assurances. He stated that last year they had the drug enforceuent grant and they may get it again for next year, but it is not something that he can plan on at this time. Commissioner Saunders stated that the Sheriff should be present for the public hearing, noting that if this budget is approved it will be the biggest bulk of the increase in the ad valorem taxes. · ..e. Recess: ll:O5 A.M. - Reconvened: 11:18 A.M. ese.e GOI~/NIT%' DEVELOPMENT DIVISION Budget Analyst Smykowski referred to Page B-5! noting that this budget for the Southwest Florida Reqional Planning Council shows a 6.3% increase. He stated that membership in this council ts mandated. Mr. Smykowski referred to Page B-52 noting that this ~s the construction management inspection budget f~, ~o:npliance Services which was created as part of the Public Works reorganization, noting that overall there is an increase of 124.9~ which is due to positions transferred from Road Construction Fund 313 and there is an expanded service request for $49,500 for a construction project manager and related co,ts which is mainly for inspections for all capital pro,sots Page 9 AUGUST 30, 1989 that are on-going in the County. He stated that there will be a transfer on the revenue side to reimburse the full cost of this department from Capital Fund 196. Mr. Smykowski referred to Page D-10, the special revenue funds, noting that this is the budget for Community Development Administration~ and shows an overall increase of 12.§~ due to increased costs of salaries and expanded services, including the auto use allowance approved for the Community Development Administrator, the purchase of a desk top copier, and a projector and screen for audio/visual presentations. Budget Analyst Symkowski referred to Page D-l! noting that there is an overall decrease of 14.2% in the Housing and Urban Improvement Budget due to a position transfer to Compliance Services and half of a Housing Program Supervisor is now grant funded. He noted that there are no expanded service requests in this budget. Mr. Symkowski referred to Page D-12 which is the Growth Planning Department Budget and shows an overall increase of 10.7% due to ~he indirect service charge which is payable to the General Fund and is budgeted as a revenue in the General Fund for services provided by Human Resources and the Budget Department. He stated that there is also budgeted expenses for the Office Automation System and there ~s one expanded service request for computer aided design equipment to upgrade to computer monitors. He noted that this equipment ~s to prepare maps for the various departments. Budget Analyst Symkowski referred to Page D-13 which is the Compliance Services Budget that shows an overall increase of 43.2~ due to salary increases, a position transfer, and an indirect service charge payment. He indicated that expanded services recin/est includes a code compliance officer to investigate zoning complaints and viola- tions, a compliance officer position that was approved in Fiscal Year 1989 and a housing code investigator related to investigat~on of housing complaints. He indicated that one of the positions will be reimbursed from Solid Waste. Page 10 AUGUST 30, 1989 Mr. Smykowski referred to Page D-16, the Community Development Fund 113 which is supported through building permits without ad valorem taxes. He stated that in the Director's office there is an overall increase of 62.4% which is due to a one time cost of data pro- ctsslng equipment, consulting for the Icard, Merrill contract and ofilce furniture. He indicated that the expanded service request includes $50,000 for charges payable to the Clerk for the purchase of a disk drive and software developments; an ~nterdepartmental payment to Parks & Recreation for landscaping services at th9 Development Services Building; and there is $6,900 budgeted for a telephone call accounting system in order to better monitor the long distance calla. He noted that overall revenues are up 30.4%. Mr. Smykowski stated that on Page D-17 is the Customer Services Portion of Development Services, noting that this shows a 32~ increase overall. He noted that within current service the increase ia attri- butable to the use of the office automation system which is an indirect payment that is payable to the General Fund as a revenue and costs associated with an anticipated relocation of the Immokalae office of Customer Services to a larger facility. He stated that the expanded service requests include two engineering technicians to review and approve street addresses and one of these positions was approved in this fiscal year and the other is an additional position. Customer Services Manager Magri stated that there is one person at this time that does the addressing and she is overwhelmed with daily duties. He noted that this person does the addressing for al/ of the new developments plus handles all of the daily calls. Commissioner Volpe stated that he understood that this person was to handle existing problems. Mr. Magri stated that existing problems would take two more people to do the Job. Commissioner Hasse questioned what happens when someone removes their number from their structure, to which Development Services Director Pettrow stated that the ordinance needs to be redone and he will be bringing that ordinance back this fall. He stated that Page AUGUST 30, 1989 Compliance Services ts checking Into these matter where they can. In answer to Commissioner Shanahan with regards to duplication of street names, Mr. Pettrow stated that this matter would be taken care of in the proposed ordinance that will be brought back this fall. Budget Analyst Smykowski referred to Page D-18, noting that the additional expanded services are funds for printing of the brochures and handouts related to the permitting process and services available at the Development Services Center. He noted that there are also two positions and a January phase-tn of a Customer Service Agent. He indicated that there is also a request for an Office Assistant II to provide additional clerical support ~n the records section of Customer Services. Mr. Smykowski referred to Page D-19, the Planning Services Section which shows an Increase of 42~ and there ts a $48,§00 indirect service charge to the General Fund in current service and also $19,800 for the use of the office automation system. He stated that Page D-20 is the expanded service requests and shows $101,800 for costs associated with a Planner I, a Planner II and upgrading a Planning Technician position to permanent status, adding that these were approved tn this fiscal year. He noted that other requests are for an additional Project Planner to serve as the lead planner and provide assistance to the Planning Services Manager, an additional Planner II to review site development plans and variances and an Environmental Specialist I to perform environmental reviews for site plans, tree permits and sub- divisions. Budget Analyst Smykowski referred to Page D-21 which is the pro- posed budget for Project Review Services which shows an overall increase of 44.2~ due to salary Increases, indirect service charge payments, and the use of the office automation system. He stated that expanded service requests that are proposed Include an Office Assistant I, a Secretary I position to provide clerical support to the professional staff, an Environmental Specialist II position to review site development plans and plats, and a vehicle required for staff Page 12 AUGUST 30, 1989 use. In answer to Commissioner Volpe, Project Review Services Manager MadaJewski stated that this Issue deals with the activity measures. He ~tated that project review deals with the Building Department actt- vi~ies and some of those areas have now been picked up by Customer Services. Re stated that his section now only handles building per- mits for duplex structures, commercial, multi-family and industrial type operations. Commissioner Volpe questioned who the vehicle would be used by, to which Mr. MadaJewskt stated that this ts a vehicle for the environmen- tal specialist that is tn the field quite a bit. Mr. Smykowskt referred to Page D-23 which is Compliance Services noting that overall there is a 16~ increase which t8 due to an approximate $74,000 Indirect service charge and the office automation charges. He stated that the expanded service request is a Secretary I position and an additional funding of $20,O00 to support the contracted demolition programs. Commissioner Volpe questioned the Code Enforcement Board secre- tarial position, to which Compliance Services Manager Boyce stated that this position was Justified on the basis of the workload generated by the existing Contractor's Licensing Board and the new Code Enforcement Board. Mr. Smykowski referred to Page D-24 which is the Natural Resources Budget, noting that there is a decrease of 91.7% due to part of the reorganization. He indicated that Page D-26 are the highlights of the overall fund summary, noting that there ts a 10% reserve for con- tingency. He stated that due to a large carry forward and strong revenue flow, there is anticipated reserve for cash flow of $2.6 million. He stated that the other highlights are that there were two new development fees proposed for final Site Development Plan review and approval and an increase in Subdivision Master Plan petition fees which would generate an additional $140,000. · oeec Deputy Clerk Kraft replaced Deputy Clerk Kenyon at this tt~e - 12:10 P.M. oases Page 13 AUGUST 30, 1989 Budget Analyst Mike Smykowski stated that on Page D-34 - Hous~no & Urban Improvement, the Housing & Urban Improvement grant fund has an increase of 184.5% due to the carry-over of grant funds received in this fiscal year, i.e. of the $1,000,000 for the Pocket of Poverty Grant Program, less than $100,000 will be spent in the current fiscal year and will roll over and be expended next fiscal year, as well as the Community Development Block Grant, and the remaining expenses for the Rental Rehab Grant. Mr. Brutt commented that the County is looking forward to picking up more grant money to increase the housing stock in Immokalee. Mr. Smykowski stated that on Page D-37 - MPO Grant, due to the County's budget policy involving grants not coinciding with the County fiscal year the entire grant fund has not been budgeted, but the required County match of $41,000 has been budgeted and when the grant funds are received, the budget amendment will be prepared to appropriate the grant funds for the MPO. Mr. Brutt commented that a letter was received by one of the Board of County Commissioners from William Frey, a builder and President of his corporation (copy not provided to Clerk to the Board) compli- menting staff on his being able to obtain a building permit on the same day submitted and implementing the One Stop Permitt~ng Proces£. Jean Gansel, Budget Analyst, suggested reviewing the summary for the Courts and related agencies since some are small budgets, and if necessary, go back to the detail. She noted that on Page B-?2 - Court Reporter shows a decrease of 8% in their total budget request - Court Counseling shows an increase of 13% for current service, with no expanded service requests. Commissioner Saunders suggested that the Board of County Commissioners go through the list and see if there are any line items that raise a problem. Commissioner Volpe questioned a new position in W~tness Management and Victim Assistance for an Office Assistant and Assistant Gourt Administrator and Court Assistant to be hired April 1, 1990. Charles Bell, Court Administrator, explained that the Assistant Page 14 AUGUST 30, 1989 Court Administrator position has been changed because the present CouI. t Administrator is retiring in December. He indicated that the Budget and Human Resources Department has eliminated the Assistant Court Administrator position and are hiring a new Court Administrator effective November 1, 1989. He reported that the present Court Administrator, himself, will retire on December 15, 1989, and that office will then contain one position. In response to Commissioner Volpe, Ms. Gansel indicated that the budget has been adjusted, but there is no net change since there will not be a new assistant. She explained that Staff has recommended hiring the Court Assistant January 1, 1990 as oppose~ to April 1, 1990 and there would be some time when Mr. Bell and the new administrator w~ll both be on board. She stated that one of the Judges has requested a training period for the new administrator. She indicated that the $25,000 is for both the assistant Court Administrator and the Court Assistant, and Staff recommends that the Court Assistant be hired 3 months earlier to work with the new Administrator. She reported that there will be a 6 week period where Mr. Bell and She new administrator will work together. Ms. Zalka indicated that all the money will be spent, but they will have one less position. Mr. Bell explained that the Office Assistant II position would serve both Court Adm~nistration and the Mediation Program run by Mr. Gardino. Commissioner Volpe commented that the Board of County Commissioners was looking at three positions, and there are only two but the County is spending the same amount of money. Mr. Bell stated that an overlap of the 6 week period generates some of the expense, and Ms. Ganse] explained that in hiring the other position earlier, two positions are for 6 months, one position is for 9 months, and retirement, sick leave, and vacation benefits for a retiring employee are included in the budget. Commissioner Volpe questioned taking 6 weeks to train a new person? Mr. Bell replied that is at the request of the Court and he feels the period is bersfi- cial. In response to Commissioner Volpe, Mr. Bell reported that the Judges have suggested 6 weeks would be appropriate. Psqe 1§ AUGUST 30, 1989 Ms. Gansel stated that Mr. Oates, Fiscal Officer, from the Public D__e~ender's 0fftce is requesting an amendment to his budget based on legislation that has been passed. In response to Commissioner Saunders, she reported that Staff has reviewed and supports the r~quest. Ms. Gansel stated that the request is in the Blue Book Changes on Page B-69A. Commissioner Saunders noted that this As a $12,000 change based on statutory change that has been reviewed and approved by Staff. Ms. Gansel reported that the change is not clear in the Statute, it merely puts in the term "Communication Services". She explained that Mr. Sates provided the information that the Public Defenders have conferred, and this amount is consistent with what other Counties fund Public Defender's offices. In response to Commissioner Volpe, Ms. Gansel indicated that the County does not pay for the Pablic Defenders, it pays for operating expenses. Commis- sioner Volpe commented that there will now be 2 FAX machines. Mr. John Oates from the Public Defender's Office explained that the FAX machine is located in an area with easy access, and Mr. Midgely feels that some information coming over the FAX machine should be protected under the client/lawyer privilege and, therefore, would like one An his office in Collier County. Commissioner Saunders commented that that seems reasonable. In response to Commissioner Saunders, Mr. Oates replied that the FAX machine is $1,600. Ms. Gansel noted that the Youth Guidance Department had been pre- viously budgeted in the Public Services Division and during the past year a study recommended that Youth Activities be consolidated under one division and the Youth Guidance Department has been transferred from Public Services to Court and Related Agency Division. Commissioner Saunders questioned if that is the project that Judge Trettis is involved in and Mr. Bell responded that it is not. County Manager Dorrlll explained that one of the productAvtty stu- dies conducted by the Budget Office last year involved the Youth Guidance Department. He reported that this department is under the County Manager, and for 2 years the role and mission o~ the agency was Page 26 AUGUST 30, 1989 discussed. He indicated that the primary focus is a court alternative program for troubled or problem youths, as opposed to ~uventle court, ss well as a guidance and recreation function. He stated that as a result he is recommending that this program be transferred from the Cnunty Manager's Public Services Division and placed under the respon- sibility of the Court System. He pointed out that their role and mission is beinG driven more through troubled youth and 3uvenlle first offenders, and the Court can benefit better. Co~mtssioner Volpe questioned Pag~ B-63 and the ~ FAX costing SS,O00 end $1,6007 Mr. Bell replied that $3,000 FAX mchine request should be stricken because it has been eked out of this balance. Me. Zelka indicated that she would ~mke note of that. County Manager Dorrtll reported that no particular person is responsible for the 31 people shown in the Court Agency and the $2,OO0,O00 budget. He explained that personnel decisions, budget authority and purchasing approvals are involved, and the Olerk requires the County Manager to sign off and assume responsibility for these three areas. He pointed out that physically and organiza- tionally, these people do not work for the County Manager, but the Clerk will not process any areas mentioned unless he assumes the responsibility. He indicated that he felt the Chief Judge or Court Administrator could handle that, or official/y, the Board of County Commissioners could give the County Manager responsibility for this division, along with the other 7 divisions he manages. In response to Commissioner Volpe, Mr. Dorrlll indicated that his recommendation is the Court Administrator as the Chief Judge sits on a rotating basis. Commissioner Saunders indicated that Mr. Dorrill should bring back a recommendation at a Board of County Commissioners meeting as how he would like it handled and County Manager Dorrill indicated that Is what he ~s planning to do. Ms. Gansel noted that the Courts have a number of trust funds on Page F-37 which are set up and can only be spent for specific pur- poses, i.e. Family Mediation Counsel, and although percentages fluc- Page AUGUST 30, 1989 tu~e, the dollar amounts are rather small. She indicated that there aro no specifics to be noted. In response to Commissioner Volpe, Ms. Zalka pointed out that the Capital Budget covers the furniture that will be needed in the new Courthouse, and the Operating Budget covers their staff. She stated that additional staff will not be needed as a result of the new building and the only cost that should increase is electricity. She explained that additional staff should not be needed as a result of having more space. $$s*eRecams: 12:30 P.M. Reconv~ned 2:00 P.M. ~ of CO,niTS Budget Analyst Gansel referred to Page C-1, Clerk of the Board Budget, and noted that there Is an overall increase of 31~. She advised that th~s i~c]udes $125,900 ]n expanded services which des $93,900 for 3 new positions: ~ Senio~ Accountant, ~ part-time Clerk and one M~nutes Secretary. She indicated that there is $~7,~00 for e~tpment and furniture and $14,900 fo~ office automation coats ~d additional m]crof~lming. Clerk Giles stated that before deducting ass]~ed revenues the ~ncrease ~s 22~, but afte~ deducting assigned revenues the increase becomes 31~. He noted that the assigned revenue f=om l~st ~ear was largely the cha~ge made to the Utilities Department for finance ser- vices which ~s not accounted for. Clerk G~es advised that the Cle=k's Budget involves four funds: Operating Budget, ~nd 0~0: Records Modernization, ~nd ~97; MIS Budget (Data Processing)~ and Records Management. In answer to Commissioner Volpe, Clerk Giles statud that the Sen~or Accountant position is budgeted at $38,000. He explained that the present Controller is 63 years of age, and he needs to ensure that his successor w~ll have the necessary expertise. In addition, he noted that the Finance Director is tncreaeing~y being pulled awa~ from the operations of that department since he is working more fre~entl~ with the County Manager's Office on spec/a/ analyses, etc. He added Page AUGUST 30° 1989 that there is also a part-time Clerk's position budgeted at $12,000, plus fringe benefits at 2§~. He advised that one Minutes Secretary ts budgeted at $26,800, noting that the activity of meeting hours in Minutes and Records has increased: forecast for the current year is 750 hours, and the projection for next year is 950 hours. He indi- cated that Code Enforcement Board Meetings, which are very time cor~- sumlng, have been added to the duties of that department. Ms. Gansel called attention to Page C-3, Clerk of the Circuit Court. She stated that this budget is showing an overall increase of 1.2~; expanded services included tn the budget are 8120,800; 886,200 has been budgeted for 4 new full time and one part time position. She noted that the additional expanded funds are for furniture and equip- ment. Clerk Giles noted that the transfer of the subsidy that ~e being requested from the General Fund as reflected on Page C-7, represents a 12% ~ncrease, but he indicated that his fees have taken a 16~ increase. Ms. Gansel referred to Page C-4, Recording and Specks! Services, advising that this budget t~ increasing 11.3~, and there are no addi- tional expanded services requested. With regard to Page C-5, Clerk of the County Court, Ms. Gansel stated that overall lncrease in this budget is 15.4~ with $94,900 in expanded services; $84,100 is for 4 new positions, a Court Clerk in Mlsdemeanor; a Court Clerk ~n Immokalee; and 2 Court Clerks for Trafftc. She advised that the additional expanded request is for equipment and renovatlons. Ms. Gansel called attention to Page C-6, Criminal Information System, and noted that this budget ts virtually remaining the same with $110,6OO. Ms. Gansel pointed out that Page C-? of the Summary, includes & reserve for contt~]gency in the amount of $164,000. She advised that this Is the first year that a reserve account for Constitution&l Officers has been included in the budget. AUGUST 30, 1989 Clerk GAles stated that the County's Policy As currently that if a reserve is impacted by $25,000, an Executive Summary As required, but if the amount is less than $26,000, it is handled through a budget amendment. He indicated that he will fol2ow this procedure. Conuaissioner Saunders indicated that in thin particular instance, a reserve for contingency makes sense due to the fact that there will be a new County Court Judge and a full time Circuit Court Judge coming aboard, but noted that this is something that should not be relied on by the Constitutional Officers in the future. In answer to Commiss~oner Volpe, Clerk Giles noted that Page 0-7, indicates Circuit Court fees of $2,007,000, which is an increase of 16~. Ms. Gansel called attention to Page D-62, Public Records Modernization Fund, advising that a portion of the recording fees goes into this fund to modernize the Official Records System of the Glerk's Office. She noted that the primary portion of this budget As $§43,600 for the purchase of an optical disc archiving system and microfilming equipment. Ms. Gansel reported that Page F-24 reflects the ManaGement Information Systems Budget, noting that this As an internal service fund and the primary revenues for this fund are generated from using departments of the Data Processing System. She advised that the office automation costs of $1,800 per user are centralized in this department, and then disbursed to the users based on the usage. She explained that the expanded services as shown are $§66,100, but of that $374,600 is associated with the office automation program, and it is not an expansion to the County. She advised that the remaining expanded service request An this department is $191,500 for 4 addi- tional positions: ! technical writer, and 3 computer operators. She indicated that there is $60,800 for data processing equipment, and there As a reserve for contingency An the amount of $31,OOO. She explained that if the office automation costs are eliminated from this budget, the budget would increase by 22~. Page 20 County Manager Dorrlll stated that he met with Mr. Laymon this morning, as a result of yesterday's Budget Workshop meeting where he made "whistle blowing allegations" involving the Management Information Systems Budget. He advised that Mr. Laymon has five pr~- mary concerns, two of which he shared with him, and he indicated that he desires the Commission to retain his service for a consulting enga- gement. County Manager Dorrtll reported that the two concerns shared by Mr. Laymon are as follows: At the time of the initial purchase of the VAX computer, there was a representation that after trade in values of old computers, a loan of $150,000 would be repaid to the General Fund Reserve. Mr. Laymon indicates that the loan has never been repaid by the internal service fund, and if tt were to be repaid, the general fund reserve and taxes could be reduced by $150,O00. The three most complicated and resource intensive computer applications involve the financial and accounting system fo= the Court Information System for the Clerk, Circuit Court and the Supervisor of Elections. Mr. Laymon alleges that the Board of County Commissioners is being overcharged in the bi/ling mechanism, thereby subsidizing the Clerk's budget by paying a proportionate higher cost than what should be paid. County Manager Dorrill reported that Mr. Laymon indicates that he has certain documentation for both the $150,000 loan as well as the monthly billing system irregularities. He advised that he sees four options: 1. Do nothing Request a reply from the Clerk relating to the two instances, to satisfy any concerns the Commission may have A further investigation by the County Manager's Agency Retain a third party review of this matter (This is Mr. Laymon's recommendation, and he is suggesting that his se=- vices be retained at $600/day, or 5% of the money he can save. County Manager Dorrtll stated that his recommendation is to request a reply from Clerk Giles. He indicated that he does not see the seriousness of this matter to suggest that a consultant be h~=ed to obtain answers that Mr. Giles can provide. Clerk Giles advised that he trusts the Judgment of the County Manager and the Commission. He indicated that this yea= h~s budget Page 21 AUGUST 30, 1989 was prepared in a gold fish bowl, and the Manager's Staff looked into the charges as alleged. He explained that ~f in past years the Commission was charged too much, he is unaware of this, since Mr. harmon designed the billing for previous years. He stated that he has wo=ked with Leo Ochs and Tom 011iff to arrive at the fairest manner to allocate the charges to the various departments, and what has been arrived at, has been done so by consensus. With regard to Mr. Laymon's comment relating to the loan of $150,000, Mr. Giles advised that four years ago, former Clerk of Courts William Reagan proposed that a VAX 11785 be purchased for the County since the line of equipment that was being used at that time was developed in the 1970's. He noted that Mr. Reagan felt that 5150,O00 could be recovered when the equipment was sold two years later, but there were delays in the sale and the equipment became increasingly obsolescent, and not more than $12,000 or $13,000 was received. He indicated that user costs for office automation for the coming year have been identified at $2,500 per user, to cover the cost, but because of one time charges on the lease purchase of the equipment that will fall by the wayside after the next couple of years, he has suggested that $1,800 be charged, and hopefully, there will be more users, and the money will be recouped, and then the charge can be lowered. He reported that additional people have been dedicated to the County Manager's side of the organization in the Data Processing budget, and this Js part of the increase, i.e. addtt~onal operators are required to load tapes, run backup, maintain the eqtlip- ment, and provide programming services. Mr. Giles mentioned that one month after Mr. Laymon resigned, he began to receive letters whereas he was asserting that he had a copyright to software developed during his tenure as MIS Director. He indicated that he disagreed with this, and after a consultation w~h his copyright attorney, he advised Mr. Laymon to cease and dea~at from the use and distribution of the software. He stated that Mr. La,on feels that he is out to endanger his livelihood, but noted that he is Page 22 AUGUST 30, 1989 not; there is a public records law that if other Supervisors of Election desire Collier County's software, they may do so at the cost of $10.O0/per tape, and not at $10,000 that a consultant such as Mr. Laymon may charge. He noted that in the last year of Mr. La~mon's employment he pressed him more and more to manage the department, to know what each of his programmers were doing, and to be able to report to managers what was going on and what the status of various projects were, but he believes that he preferred to do progranu~lng work rather than do managing, and perhaps too much time was spent developing programs for Elections and the Recording Section. Commissioner Hasse indicated that he was under the assumption that when a person is working for any concern, and he develops something on the time that he is employed by that particular concern, that which was developed belongs to that concern. Clerk Giles advised that he believes that Commissioner H&sse's theory is more emphatic in local government than it As An business. Ha indicated that he has obtained an opinion from a respected copyright attorney. He noted that as recent as a week ago, Mr. Laymon requested the right to inspect his complete files on all correspon- dence and transcripts of any conversations that he and Supervisor of Elections Morgan have had. He stated that he told Mr. Layman that hie records were open to him, and he was free to look through the entire file, with the exception of the opinion from the copyright attorney. In answer to Commissioner Shanahan, Mr. Giles noted that immediately after Mr. Laymon resigned, workshops were instituted with the County Manager's staff and others to look at the billing process to reach an equitable agreement relating to the charges. He advised that to his knowledge, all of the Board of County Commissioners, employees that have been involved, are in agreement that the charges are fair and equitable. Ms. Gansel referred to Page F-25, Records Management, advising that this is an internal service fund. She noted that the revenue~ from this budget are generated from operating departments, and micro- Page 23 AUGUST 30, 1989 filming services. She indicated that the budget is Increasing 17.1~, and there is an additional Office Assistant I listed in the expanded services, as well as a reserve for contingency Jn the amount of $11,100. Commissioner Voipe questioned the total number of additions! posi- tions that are requested in Clerk Giles' budget? Ms. Gansel advised that 11 positions are requested for the Operating Department, 4 posi- tions in Data Processing, and ! Office Assistant in Records Management. ELECTIONS Ms. Pike referred to the book of changes, Page C-18, noting that there is a change tn this budget, since Mrs. Morgan has reduced her data processing operating and development costs from the original budget that she submitted. She advised that the reduction is in the amount of $44,000. Ms. Pike explained that there is an overall increase of 12.9~ in the Supervisor of Elections budget which includes the Expandeds in the amount of $53,500. Supervisor of Elections Morgan stated that if the Commission wtl! make the commitment to provide her Department with the additions! space she needs by 1992, she can come in with an increase of about 10~. County Manager Dorrill stated that Mrs. Morgan's department is the logical choice for use of the space to be vacated by the Emergency Management Department, and if she is willing to make an adjustment in her budget, he is willing to make a good faith promise to her. Commissioner Goodntght indicated that the modular workstations as requested, could be used now, and whe~ the time comes for the renova- tions, there will not be as much impact. She noted that she feels that it is more beneficial for Mrs. Morgan to improve some of her workstations now, and they can move when the expanded space is uti- llzed. It was the consensus of the Commission that the Supervisor of Page 24 AUGUS? 30, 1989 Elections budget remain as it is, with no changes. UTILITIES Budget Analyst Schmidt called attention to the Tentative Budget, Page F-lO, noting that the current budget is $71,927,900, with an expanded service of $823,600, for a total budget of $72,7§1,§00. He advised that this is a balanced budget which reflects revenues that equate to the appropriations. He explained that the revenues are drawn from users fees, bonds, and interest. Mr. Schmidt referred to Page F-Il, and reported that the total number of positions for the Utilities Division is 127, and the expanded service requirement of 9 positions brings that total to 136. Mr. Schmidt noted that Page F-l, shows the current service expense at $1,313,000 with expanded service of $46,700, for an increase of 19.8~. He advised that the expanded service reflects the requirement for an additional Meter Reader position and a Meter Reader truck. He stated that there have been 3 Meter Readers in place since 1983, and the increase in meters has been ?0~ since that time. He reported that there is a reimbursement of $4,000 to Public Services for grounds maintenance at the Horseshoe Drive complex. Mr. Schmtdt stated that the budget for Waste Water Operation- is on Page F-2, and the current service is $3,104,000 which is an increase. He noted that the expanded requirements total $299,500, for a total budget of $3,403,500, which is a 22.2~ increase. He ind~cated that the revenues do exceed the expenditures which total $5,~20,000, for a 17.2~ increase. He noted that expanded requirements as shown on Page F-3, reflect $225,800 for a two sewer viewer crew and one sewer viewer truck. Utilities Finance Director McNees explained that as part o~ the specifications for the East and South County Collection System which will be under construction next year, there is a requirement that this system be inspected with one of the viewer trucks. He advised that if someone w~re hired to inspect that portion of the system, the cost would be in excess of $500,000. He indicated that the truck can be Page 25 AUGUST 30, 1989 purchased, and staff can be hired and funded for the next 5-6 years with the same amount of money. Mr. Schmidt referred to the Water Operations Budget on Page F-4, and explained that the current service budget reflects an ll~ increase, and expanded requirements in the amount of $423,200, 2or a total budget of $3,276Z,400, or a 27.§~ increase. He noted that there is an increase in revenues that is greater than the increase in appropriations: total revenue is $9,987,500 for a 33.9~ increase. Commissioner Volpe questioned what has been done with the excess revenues? Mr. Schmidt explained that there is $250,000 in the expan- dads required for chemicals mandated by new water plant processes, and there is a $65,000 expenditure for sludge disposal. Ut/l/ties Administrator Arnold advised that Staff is looking at beneficial uses of water and sewer sludge. He noted that it ham been decided that Utilities is to pay the So]kd Waste Fund the going rata of $18/ton for disposal, which will translate the $65,000 into something in the neighborhood of $250,000 for disposal at the landfill. seeeeD~l~ Clerk Kraft replaced Depu~ Clerk Hoff~an at this t~e: 3:25 P.M.feces Mr. Arnold explalned that the County is looking at blending of the two sludges, and some builders have expressed interest In purchasing some of the lame sludge to use for building or parking lot bases. He emphasized that the County is actively looking at alternative uses as a resource as opposed to items to be disposed of. Commissioner Volpe questioned budgeting $6§,000 for expanded sludge service at this time? County Manager Dorrill responded that we are the only Utility in the County that disposes of its materia! at the Landfill, and when Bill Lorenz talks about being more aggressive in terms of sludge disposal, his concern is about the open pasture-related disposal of sewage sludge and septage at other locations in Collier County. and if it is being done properly. He indicated that he needs to make a final decision based on recommendation, as to whether the Page 26 AUGUST 30, 1989 lime sludge that comes from the water treatment process In a semi-wet cake form can be considered an Inert type construction rubble materi&l that equates to the $65,000 fee as opposed to garbage and municipa! raw waste. Commissioner Volpe stated that the time to decide this Is at budget time. County Manager DorrIll replied that as long as the number equates to the construction rubble type cost the County is paying to dispose o~ this material, Staff would have to come back and process a budget amendment. Mr. Schmidt identified $47,600.00 and $1§,000.00 for the comple- tion of the Glades Water Distribution Warehouse and renovation of the breakroom and offices at the County Regional Water Plant to be completed by in-house personnel. Commissioner Shanahan questioned a renovation costing $15,000 using in-house personnel? Mr. $chmidt replied that there are only male shower facilities and this will supply female facilities, a new break room and offices for the super- visors. He Indicated that the renovttons are for walls and plumbing. Mr. Arnold indicated that the original facilities are for a 4 man a gallon a day plant and it Is now 12, and it is quite crowded. He pointed out that a stat]on for telemetry tn the system, i.e. radio monitoring of valvtng of pressures will require a place in the building. Mr. Arnold emphasized that $1§,000 ts not a lot of money for the work that will be done. In response to Commissioner Shanahan, County Manager Dorril! replied that these are two different facili- ties; the $47,600.00 is for a warehouse for storage of pipe, elbows, meters, etc. in the Glades and the $15,000 is at the Regional Water Plant at Golden Gate. Mr. Arnold encouraged the BoarG of Gounty Commissioners to visit the Glades facility to see the Job that has been done. Mr. $chmidt identified the Water Department reg~tirement for 2 positions, a Water Inventory Clerk and Water Assistance Main- tenance position to complete a 2 position crew. He pointed out that the Inventory Clerk position will provide for oversight and diatribtl- tion of the materials at the warehouse and will save approximately $45,O00.00, and the water system maintenance position will provide a Page 27 AUGUST 30, 1989 fully operational preventive maintenance crew. He explained that the last item of $867,000 is a proposed rate increase that will provide revenue. In response to Commissioner Hasse, Mr. Arnold replied that the rate increase is a direct reflection of water capital projects proposed for next year's budget. In response to Commissioner Saunders, Mr. Arnold indicated that historically Collier County falls within the median range of rates of high growth areas in the State. Ms. Zalka questioned the need for a consultant's study if a lO~ rate increase Is needed? Mike MeNses, Utilities Finance Director, stated that $20,000,000 of water improvements are planned for next year and phased in rate increases are more palatable to fund the new debt of $18,000,OO0 with 10~ now and 10~ in 1991. He pointed out that the Impact Fee Ordinance mandates regular review of the fees and a consultant provides a detailed analysis with an objective outside view of the level and allocation of the fees. He indicated'that the contract for that cost effective study is $14,000 and is on next week's agenda. He explained that the consultant will make a more speci- fic recommendation regarding the amount of the rates and how they should be allocated. He reported that the County is required by the EPA, through the DER, as part of the East/South County gr~nt pro- cess to convert to sewer billings based on water usage; at present the County has a flat rate sewer billing. In response to Commissioner Shanahan, Mr. McNees indicated January 1, 1990, is the date the increase will go into effect. In response to Commissioner Hasse and Commissioner Saunders, Mr. McNees replied that the prior report is 2 years old and the numbers have changed. Commissioner Shanahan suggested that if a 10~ increase is put into effect in January 1990 and 1991. Staff should be prepared for a strong sell package. He pointed out that because of the increase in taxes there will be major resistance from the taxpayers. Commissioner Shanahan reported that this week he had 59 calla pleading for a tax decrease. He emphasized that none gave any encouragement to go ahead with what the County is doing. Ms. Zalka Page 28 AUGUST 30, 1989 pointed out that in Marco Island a lot of coastal beachfront property resulted in a dramatic Increase in the assessments and the response ie due to the higher assessments. Commissioner Shanahan concurred, but explained that the increase also affects everything else. He noted that he had a telephone call from a property owner on Marco Island who had a 125~ increase; and one from an Isles of Capri taxpayer who had an increase of 112~. Ms. Zalka stated that if the County levied a no tax increase, there would still be substantial increases on those pro- perties due to their value, and there is nothing the County's budget can do to solve that particular problem. Commissioner Shanahan responded that people still think that the County can spend less money. County Manager Dorri]] reported that running a display ad in the newspaper is contemplated because Commissioner Saunders will explain the night of the first public hearing to the people that the County does not determine the assessment values, and one third of the irate people will offer to sell their home for what the tax notice says it is worth. He indicated that Commissioner Saunders will explain that school taxes are h~gher than County Commission taxes and set by the School Board while the millage rate for the SFWMD and the Marco Island Independent Fire District is not set by the County Commission. Mr. Dorrlll reported that the contemplated ad will b~ run to share responsibility, blame and fault with everyone else. Commissioner Shanahan concurred and emphasized that this should be done before September 13 and 25 because people do not understand that 21 percent of their taxes are the result of the property tax: while all other taxes come from somewhere else. He emphasized that tax- payers do not understand why their property taxes increased 12§~ in one year. He indicated that the Board of County Commissioners has some extensive explaining to do and on September 13th the room will not be big enough for the majority of the people to hear what Commissioner Saunders has to say. County Manager Dorrtll commented that Commissioner Shanahan has not been here for a previous first public budget hearing and explained Page 29 AUGUST 30, 1989 that the Board of County Commissioners will not be able to convince the irate taxpayers that they do not determine what their property is worth. He stated that is the reason ads are being considered. Commissioner Shanahan commented that the Marco Island Eagle la encouraging tax limitation, and the Naples Dally News has prepared people for a tax revolt. Mr. McNees stated that there has not been a water increase since 1988, which averages out to 5~ a year over a 2 year period and the County has built $30,000,000 In water facilities. Commissioner Shanahan suggested presenting it on that basis. County Manager Dorrtll emphasized that Is the point of self promotion and sending the quarterly newsletters to people. Mr. Schmtdt stated that Capital Improvement Projects - Page F-6 under Engineering Department's budget, there ts a request for a Senior Engineer to coordinate the projects. County Manager Dorrtll explained that the Capital Projects Management Office does not have construction or administration responsibility for either secondary roads or utili- ties. In response to Commissioner Volpe, Mr. Schmtdt replied that $21,0OO,000 ts proposed for Sewer Capital Projects on page F-8 and over $20,000,OO0 on F-9 for Water Capital Projects totalling $41,000,000. Mr. Arnold explained that the contracts are full service and require contract administration and construction Inspection, but that requtres oversight and review by the County and there Is a tre- mendous amount of administrative work that goes along with that, particularly in regard to federal projects. He Indicated that $40,000,000 of construction is going on now wtth an additional $40,000,000 to come. In response to Commissioner Volpe, Mr. Arnold Indicated that the work has been spread throughout the Utilities Division by th,? Water and Sewer Director, himself, and technical engi- neering staffing is a headache. He defined his role and the role of the Engineering Department as administrative. He pointed out that tn his entlru division he has Btll Temby as Director, a secretary and an engineering technician. A discussion followed about full service Page 30 AUGUST 30. 1989 contracts. Mr. Arnold emphasized that the County has a difficult time tn filling engineering positions. County Manager Dorrill commented that in the Community Development Division contracting work out ie being done for site development reviews, etc. and the County is con- templating contracting either local or out-of-town firms and sending the engineering materials received that day Federal Express or courie= with guaranteed turn around time for engineerinG review, if the posi- tions cannot be filled. Commissioner Volpe commented that the County has a vacancy for over a year with $41,000,000 of capital projects planned and may not be able to hire a critical employee. Mr. Arnold stated that the vacancy must be there before options to hire are explored and he has made an offer to an Engineer for the current vacancy and has one waiting for this position to be approved. He Indicated that he is hopeful that he will have 2 people tn short order. A discussion followed about vacancies and the capital pro~ects planned. Mr. Schmtdt Indicated that an Inactive MSTD - Page F-15 has $429,800 waiting to be picked up. Mr. McNees explained that this MSTD was created many years ago to raise money for engineering -,ork to design sewer systems for the East Naples area. He reported that a referendum was held to determine if the system should be constructed and the vote wits not to construct lt. He Indicated that Staff is trying to find a legal way to dispose of the money. County Manager Dorrill pointed out that the County is pursuing legal ways to allow the Tax Collector to rebate the money on a proportionate basis to next year's tax bills within thiq district. He explained that the Tax Collector's concern Is to rebate the money to the actual individual who owned and paid taxes at the time of the collection of these monies. In response to Commissioner Haase, he stated the amount is $429,800 plus Interest. A discussion followed about the MSTD and rebates. Mr. Schmtdt stated that the Marco Water Sewer District - Page F-16 totalling $1,090,200. reflects a 24.6~ decrease. He noted that the Paqe 31 AUGUST 30, 1989 Water and Sewer District Funds 441 on the last budget page total $634,900., reflecting a 17.3~ decrease. ee~eeRecels: 4:00 P.M. Reconv~ned: 4:13 P.M.eeeSe TR~P~RTATION Ms. Pike indicated that Transportation wil! begin in the Changes Book, Special Revenue Funds - Pages D-1 and D-2, Road and Bridge Funda provides maintenance of road and bridge system with revenues from sales tax, gas tax and mobile home licenses. She not.)d there is a 20~ increase includinG changes presented on Page D-2. She explained that the $162,400. tn Current Service change results from transferring their Administration section from the General Fund to this fund. She stated that $?,200. is for Information System Servicem; $S43,600. ts for Indirect Service Charges and explained that the Expanded Reqtlest Includes $23,?00. for a Traffic Tech II position; $28,000. for Roadwav SigninG for Golden Gate Estates and County waterways; $42,000. to replace conduit fender lights and navigational lights on the Goodland Bridge and to replace street lighting ballast and signal fixtures and upgrade waterway markings; and $19,000 for electricity expense for 6 additional traffic way Installations. In response to Commissioner Volpe, Ms. Pike stated that the Increase in reserve and contingency was due to the fact that she allo- cated too much money tn the expanded personal service; instead of $23,700 she had $40,000 which had to be reduced to show that $23,?00 would be budgeted. Ms. Zalka explained that the overall tncreaae tn reserves ts a function of the County's policy of a §~ reserve for con- tingency funds. Ms. Pike stated that tn the original budget book, Page D-15 - MSTD Road and Bridge Fund 112, the sales, gas tax and mobile home license revenues are budgeted and transferred to the Road and Bridge Fund. She explained that this ts a result of the agreement with the City of Naples to avoid double taxation. In response to Coulsetoner Volpe, Ms. Zalka explained that the 3~ percent increase In sales t~ revenues covers a portion of the sales t~ needed to Page 32 AUGUST 30, 1989 balance the cost of the Transportation Operation. She indicated that overall sales tax revenues are going up about 20~ per year. She reported that whatever is needed is taken and tile balance of the sales tax goes to the General Fund. County Manager Dorrill stated that the County gets one half of the fifth cent tax, the State keeps the rest, and the primary portion goes to retire the revenue bonds that were sold to build the Jail. Ms. Zalka pointed out that sales tax ts used in the Debt Service Fund; the MSTD Fund, the Transportation Fund and the General Fund and the $11,000,000 is used for any of these functions. Ms. Pike noted on Pages D-3 and D-4 - MSTD Road District Funds there are 4 districts and the Individual budgets were established to refund surfacing and upgrading of the County roads tn each taxing district. She stated that in FY lggO a total of 25-1/2 miles of roadwav will be surfaced and the miles per district are identified on Page D-3 tn the activity measures; significant changes are identified on Page D-4 and tn the current fiscal year there has been a $49,600 ~ncrease in capital outlay in District ! due to additional resurfaclng on Marco Island. She stated that the FY 90 current budget lncludem $15,000 fo~ an increase in Capital Outlay tn District 5 due to an Increase tn sur- facing roads in Golden Gate Estates and $16,300 for a total Indirect service charge throughout all 4 districts. Ms. Pike referred to Page F-3! - GAC Trust Fund there is a 9.$% increase including $495,900 decrease in reserves to fund accelerated road construction tn Golden Gate Estates. A discussion followed about increased paving. In resp~nse to Commiss~oner Hasse, Mr. Dorrill stated the primary canal work is being handled by Bi~ Cypress Basin Board for most of the canals tn the Estates area. In response to Commissioner Volpe, Mr. Dorrlll explained that $500,000 tn paving will come from bleeding down the trust fund of $1,000,000, and next year either combining the two GAC Trust Funds or expanding on Commissioner Goodnight's taxing district to replenish the fund back to $~,000,000 must be considered. Ms. Zalka replied that approximately 14 l~merock roads will be Page 33 AUGUST 30, 1989 paved. Ns. Pike stated that Page D-§9 Lighting Districts presents the Immoka]ee Lighting and Beautification District and there is a 26.?~ increase and the major increase is $66,800 in reserves for future construction for beautification recommended by the Advisory Committee. She indicated Page D-60 presents all the street lighting districts, and there are 28 existing l~ghting districts which have an increase of 4.6~ and an additional 13 new districts will be rolled in for FY 1990 and the overall total increase is In response to Commissioner Hasse, Mr. Dorril! stated the primal-y canal work is being handled by Big Cypress Basin Board for most of the canals in the estates area. In response to Commissioner Vo]pe, Mr. Dorril~ explained that $§00,000 in paving w~l! come from bleeding down the trust fund of $1,000,000, and next year either combining the two GAC trust funds or expanding on Commissioner Goodnight's taxing district to replenish the fund hack to $1,000,000 must be considered. In response to Commissioner Volpe, Mr. Dorrill explained that the fund summary shows the total allocation; the County does not items up by division as a whole. Ms. Zalka indicated that all posi- tions are in Fund ]01. Mr. Dorrill explained that a diviLion summary relating to positions is rolled up in the Summary on Page A-? and shows the County Manager's agency and the total number of expanded service requests. Commissioner ¥olpe questioned if there was only one new position? Mr. Dorrill responded affirmatively. A discussion followed about roads and the Capital Improvement Element. Mr. explained that for several years the County has had a Secondary Roads Department that has its own staff of engineers and construction field superintendents who do the actual record keeping as construction pro- ceeds. He stated that conversely, Utilities has only done extensive building in the past 2 years. ~W~ST~aTXV~ S~VIC~ Mike Smykowski, noted that Administrative Servtce~ - Page B-Il Administration overall has a ?1.3~ increase, due to budgeting all Page 34 AUGUST 30, 1989 charges for the office automation system for the users within the Administrative Services Division aggregating it In this budget, 873,800; there are no expanded service requests, Page B-12 - Communications shows Public Information and a 26.7~ increase due to salary increases, expanded services including a part-time Senior Office Assistant to provide back-up relief at the Switchboard and other pro-rata share of the call accounting system. In response to Commissioner Volpe, Ms. Zalka replied that a part-time employee entitled to pro-rata sick leave and group insurance benefits, if 30 hours a week are worked. Mr. Smykowskl stated that B-I3 - ~anagement has a 5.4~ increase with no expanded service recIuests; Page B-14 - PurchasinG has a 15~ increase and a proposed expanded services for a Secretary II position; Page B-l§ - Human Resources has an overall increase of 14.9~ attributable to payments for the personnel portion of the computer system and 2 expanded requests to convert Senior Office Assistant to permanent full time status and reclassifying a Human Resources Technician to a permanent full time Resources Al:a]yst; B-16 - Automated InformatJon ~ystems, a 48.8~ per- cent decrease due to the Director position being reclassif~ed to a technician and transferring maintenance and operating cost of Data Processing equipment to the Clerk of Courts Internal Service Fund; B-17 - Real Property Management, a 99~ increase attributable to salary increases and 6 proposed positions listed on B-18, 5 positions approved in May, 1989, reimbursed through Roads and Construction Fund 313 and 2 additional positions, a Real Property Specialist for ease- ment acquisition and contracted service for acquisition of drainage easements reimbursed through the Water Management Fund; Page B-I9 - Fleet Management, 587.5~ Increase with a part time Office Assistant position to administer the Vehicles for Hire program and charges for minutes taken at the Pub]ic Vehicle Advisory Board meeting and increased revenue from restructuring of the Vehicle for Mire Ordinance will reimburse this and the net cost to the general fund is 0 as the fund is self supporting: Page B-20 and B-21 - ~acilitiea Management Page 35 AUGUST 30, 1989 Budaet with an overall increase of 12.8~ due to additional overtime and expanded service requests including an Office Assistant l, 3 tra- desworker positions in the Building Maintenance Shop to maintain addI- tional square footage and purchase of a van and pick-up truck with a dump; Page D-7 - Real Property Management has a 26.7~ increase attrI- butable to expenses associated with the Everglades Airport layout plan of $20,000 of which $18,000 will be recouped from the Federal Aviation Administration and Expanded Services in the amount of $4,500 to adver- tise and market Immokalee Airport. The $4,500 for advertising wa~ deferred. Mr. Smykowski stated that Page F-26 - Workmen's Compensation Fund has an overall increase of 16.7~ for positions added the funding cost increases. time positions. Mr. Smykowskt noted that Page F-27 - Fleet Management - 8~ Increase attributable to indirect service charge payments to the A discussion followed about permanent, part time and full $92,?00 and Increases In allotment for fuel purchases General Fund of Expanded Services - has a proposed January I phase-An of an equipment analyst position; F-2fl - Motor Pool Fund - 11.3~ decrease because auto~; insurance under current service will be charged directly to user departments and also due to reserves available due to larger carry forward in previous years and under expanded services a transfer to Environmental Services, County Manager and Improvement Districts. discussion followed about a date. Commissioner Saunders said that he would like to know by Fleet Management to fund the equipment analyst position; and F-30 - GAC Land Trust decreased 49.7% due to less carry forward and activity In surplus land sales. Me. Zalka requested reschedullng of the remaining divisions, I.e. A Wednesday, September 13 how much of the overall County budget tncrease~ ts going to be due to the Sheriff's requested increase, as well as other Constitutional Officers. He also requested how much of the Jected revenue tax increase is going to be due to new construction Page 36 '~i~i AUGUST 30, 1989 that went on line January 1, 1989, and how much revenue would be due to increased assessments. Ms. Zalka responded 12.8~. He requested how much revenue comes from Increased user fees, i.e. utilities, parks and recreation, etc. Ms. Zalka indicated that ie on page A-4. A discussion followed about the Sheriff's budget. It was the consensus of the Board of County Commissioners to meet September 6, 1989 at 9:00 A.M. to continue the budget hearings, if they are not finished on Tuesday, September 5, 1989 after the regular Board of County Commissioners hearing. There being no further business the meeting was adjourned b~ OrdeF of the Chair at 5:00 P.M. Page 37