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BCC Minutes 09/06/1989 B Naples, Florida, September 6, 1989 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts aa have been created according to law and having conducted bus].ness herein, met on this date at 9:00 A.M. in BUDGET WORKSHOP SZ~SION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: Burr L. Saundera VICE-CHAIRMAN: Max A. Hasae, Jr. Richard S. Shanahan Michael J. Volpe Anne Goodnight ALSO PRESENT: Ellis Hoffman and Maureen Kenyon, Deputy Clerks; Nail Dorrill, County Manager; Lori Zalka, Budget Director; Jennifer Pike and Robert Schmidt, Budget Analysts; Don Hunter, Sheriff; Kan Cuyler, County Attorney; John Boldt, Water Management Director; William Lorenz, Environmental Services Administrator; Bob Fahe¥, Solid Waste Director; Tom Olliff, Assistant to the County Manager; Jay Reardon, EMS Administrator; George Barton, EMS Director; Kevin O'Donnell, Public Services Administrator; and Cliff Crawford, Parka and Recreation Director. AGENDA Environmental Services County Manager's Improvement Districts Sheriff Wrap Up Page SEPTEMBER 6, 1989 ~N~IRONM~NTAL SERVICES Budget Analyst Pike stated that the Environmental Services budget begins on Page B-54 of the Tentative Budget book, noting that the Departments within this Division are: Natural Resources, Pollution Control, Water Management, and Solid Waste. Ad~tnistration Current Services - Ms. Pike advised that this budget is $93,200 and includes the Division Administrator's salary, fringe benefi'cs, and associated operating costs. She indicated that the expanded requests include $33,200 for an Administrative Secretary position, and $55,000 for an Environmental Database system to establish a Geographical Information System for storing, retrieving and analyzing environmental data. Mature/ Resources - Ms. Pike stated that this budget begins on Page B-55, and noted that there is $96,800 budgeted in Current Services for two Natural Resource Staff members who were transferred from the Community Development Division. She advised that there is $30,000 budgeted in Current Services for a Marine and Reef Program which will maintain this program at the current 1989 funding level. She indicated that expanded requests include $21,700 for a part-time position created to assist in the administration of the Artificial Reef projects, and $144,600 to fully staff the new department which will include a Director for 12 months, Senior Secretary for the full year, a Coastal Zone Specialist as a 9 month phase in, and an Aquatic Ecologist as a 6 month phase in. She explained that $12,800 has been budgeted ~or a vehicle. She reported t[.;.t there is a special grant fund for Natural Resources, and that is where an anticipated $20,000 will be budgeted for a Reef and Marine Grant. In answer to Commissioner Volpe, Environmental Services Administrator Lorenz explained that the Jomprehenslve Plan is very aggressive and very ambitious, and the ~esource targets have to be met in order to stay on track with the Growth Management Plan commitments. He indicated that one of the Policy ObJ~ctives of the Plan is that by Page 2 SEPTEMBER 6, 1989 1990, the framework for a geographic database to to be developed. l~ollutton Control - Ms. Pike called attention to Page B-§6, noting that $53,000 is budgeted in the current year to develop th~ Estuarine Water Quality MonitorinG ProGram, but no~htng ts budgeted in Current Services for next wear, however, 8¢0,200 has been budgeted to operate that Estuarine Monitoring ProGram. She stated that $25,100 has been budgeted in expanded services to provide for a more lntensAve moni- toring of the Naples Bay Estuary. Commissioner Yelps questioned whether any other entitles are · nvolved with the monitorinG7 Mr. Lorenz advised that another commit- ment in the Comprehensive Plan is to develop agreements with the City of Naples and Rookery Bay to consolidate the monitoring and the monitoring designs as reflected in the budget requests takes into account a cooperative agreement with those entitles so that a better Job can be accomplished. Ms. Ptk? referred to Special Revenue Funds, Page D-29, and explained that there is a 4% increase in the Current Service of this budget, and an overall Increase of 43.§~ with Expanded Services. She noted that the Expandeds are presented on Page D-30, beginnln~ with $71,400 for the Ground Water Implementation Program which will include the followinG positions: HydroGeoloGist I, as a nine-month phase-in; Environmental Specialist I, as a nine-month phase-in; Office Assistant II, part-time, 12 months; and the reclassification of a current HydroGeologlst I to a Senior HydroGeoloGist. She advised that $67,800 is budgeted for a Storage Tank Inspection Program that will Include two Environmental Specialist I's, and an Office Assistant II. She noted that this is a Grant funded program. She indicated that there is $20,000 for laboratory analysis for sediment collected In the canals at Lake Trafford, and $65,300 for laboratory analysis expense for estuarine and Naples Bay monitoring. She advised that this expense is offset by an interdepartmental payment from Pollution Control tn the General Fund. She stated that ther~ ia $1~,3OO Page SEPTEMBER 6, 1989 associated transfers and reserves. With regard to the Expanded Revenue, Ms. Pike indicated that there is $10,000 for ground water protection permits 9 $100 each; $67,800 for the grant funding of the Storage Tank Inspection Program: and a $107,500 increase in ad valorem taxes. ~eF N~n&~!m~nt - Ms. Pike called attention to Page D-§, noting that the overall increase in this budget is 9.5%. She advised that Water Management is funded by ad valorem taxes, payment fmom DNR for spraying Lake Trafford, grants, and a Contractual Services Agreement with the Big Cypress Basin Board. She reported that the significant budget changes are presented on Page D-6: Current Service reflects a $50,000 decrease In expenses for fertilizer, herbicides and chemicals; and $57,500 is budgeted for indirect service charges. She stated that in Revenue Current Service there ts an $85,000 increase in Contractual Services with the Basin Board due to their assuming operation and management control of additional canals; and an increase of $95,600 in ad v~lorem taxes. She advised that Expanded Service includes $25,800 for a Water Conservation Coordinator to develop a water conservation program and serve as a liaison with South Florida Water Management District: $61,100 for an Engineering Projects Manager, to be funded from the Capital Budget, and in future years it will be funded by Storm Water Utility Fees; $33,700 as an interdepartmental payment to the Real Property Management Department to fund one posit/on for Water Management-related services; and $10,000 for associated transfers to the Property Appraiser and Tax Collector, and a contingency reserve. Ms. Pike referred to Page F-32, QAO T~'~sT F%~nd, noting that ther~ are no sign/f/cant changes to this budget. SOLID WASTE - Ms. Pike referred to Page F-18, advising that this Department operates as a Proprietary Fund, and the revenue is generated from landfill, franchise, residential pass-thru, and transfer station fees. She explained that there is a §.4% increase in Current Service, and with the Expandeds, there is an overall increase SEPTEMBER 6, 1989 Of 11.2%. She stated that significant changes in this budget are pre- sented on Page F-19. She advised that in FY '89, $1§0,000 has been budgeted for additional fill material for Naples Landfill since the fill material was not mined on site; $105,000 for a Contractual Agreement for the Solid Waste Management Master Plan; $84,900 for final payment for landfill mining equipment purchased in FY '88; and $27,800 for Fleet Maintenance repair costs for a compactor at the Naples Landfill. She called attention to the Capital items, noting that $1.5 mxlllon has been budgeted for Naples Landfill, Cell ~6 because the Phase II project was moved up one year in the CIE plan; $550,000 has been budgeted for a new compactor and bulldozer at Napleo Landfill; and $100,000 for the completion of a scale platform including computer hardware and software at the Naples Landfill. Ms. Pike explained that in FY '89, the County will realize approxi- mately $222,600 in residential pass thru fees which is due to an 18~ increase in the customer list. She called attention to the FY '90 budget, advising that the Current Service Budget for next year inclu- des a $35,500 increase in persona] services due to implementation of the pay plan and increases tn fringe benefits; and $131,900 for indirect service charges. With regard to Capital items, she reported that $750,000 is budgeted for the elevation of water management on Center Road: $100,000 for the extension of the maintenance building to cover the pad and petroleum products, and an employee break room; $250,000 has been budgeted for the replacement of a compactor at the Immokalee Landfill. She advised that the Expanded Requests include $18,500 for an Equipment Operator II for full-time erosion control work at the Naples and Immokalee Landfl ls; $51,400 for a Recycling Coordinator and vehicle which will be funded with the Recycling Grant; $16,300 for a four-wheel drive vehicle for use by the Director and Senior Engineer; $30,000 for the maintenance and storage structure at the Immokalee Landfill; $200,000 for the lease/purchase expense for a slow speed shredder for the Naples Landfill (this will be a f~ve-year Page 5 SEPTEMBER 6, 1989 lease/purchase agreement); $60,000 for an additional compactor and containers for separation of bio-mass and other recyclables for Naples Transfer; $60,000 to construct a Hazardous Waste Collection Center at the Naples Landfill with grant funds; $36,300 for a transfer to Compliance Services for Litter Control Enforcement. She advised that there is $111,400 in Revenue budgeted for Landfill Grant funds from the Department of Environmental Regulation to fund the Recycling and Hazardous ~,~ste programs. Mr. Ira Evans, Collier County resident, stated that there is a fallacy in the approach to tne budget. He noted that the budget con- tains projects that have been researched thoroughly, and all expense has been carefully analyzed, but it is to be realized that the budget goes up every year, and the expense goes up every year. He indicated that the Tentative Budget includes approximately $46 million of addi- tional expense, other than Proprietary Funds; $72 million in addition to the anticipated 1987-88 actual expense. He stated that he suggests that the County Manager take the existing budget, and come back to the Commission before the public hearings are finished, with a plan to defer or eliminate $2U million worth of expense. ~O~IF~Y MAHAOKR ~/~)MTH MANAOKMIIFF - Ms. Pike referred to Page B-?, noting that there is a 6.1% decrease in this budget, and significant changes are reflected under "Current". She advised that there is a $16,500 decrease because a Senior Engineer position has been reclassified to a mid-year phase-in of a Management Analyst position sub3ect to adoption of the Concurrency Management System; $13,500 for printing and binding of the Adopted Growth Management Plan. She explained that revenue in the amount of $6,000 is recognized from the sales of Growth Management Plan documentation. CAPITAL PROJKGT$ W~NAGEMENT - Ms. Pike called attention to Page B-8, advising that this office was established in mid FY '89, and is responsible for the administration of Capital Pro3ects. She indicated Page 6 SEPTEMBER 6, 1989 that the department is funded with transfers as reflected at the bot- tom of the page under "Revenue": a transfer from Fund 196, the ! Mill Capital Fund, of 8805,000; and a transfer from the Road Com~truction Fund in the amount of $37,500. Commissioner Volpe questioned the total dollar amount of Capital Projects for FY 89-90? County Manager Dorrtll replied that the total amount appear~ to be approximately $100 million. Ms. Pi[,~ ~eferred to the changes in the current budget, as ~eflected on Page B-9. She advised that the current budget ts a twelve month operating budget, which is compared to the six month budget that Staff has been operating under. She indicated that this includes $41,400 for data processing equipment and $7,500 for office equipment, noting that these are for one time start-up costs. She explained that $11,400 has been budgeted to hire trained temporary staff to establish the database for Prtmavera which is the Capita/ Projects automated tracking system; $5,000 has been budgeted for an MIS charge for first year monitoring of the tracking system. She reported that there has been a $?0,000 decrease which is the savings associated with contracting survey services rather than maintaining an in-house survey crew which is a reduction of five staff members. She advt:~ed that there is an Expanded Request in the amount of $24,500 for contractual service expense for data collection, interpretation, input and reporting on capital projects. ~ I$[~%ND ~AUTIFIGAT~Q~ - Budget Analyst Schmidt referred to Page D-41, noting that the total Current Service Budget is $454,900, which represents a 22.2~ increase. He stated that there is an increase in ad valorem taxes, for a total millage of .25 which is a 1~.§~ tax Increase. He noted that there are no Expandeds for any of the improvement districts. ~N~ RXD~H INDUSTRIAL PARK (~,~"A'~3) - Mr. Schmidt called attention to Page D-42, and note2 that the Current Service is $249,900, which Page 7 SEPTEMBER 6, 1989 represents a 197.1% increase. He advised that the design for this ].mprovement district has been completed, and the construction phase is ready to bsgln. He Indicated that there Is a new ad valorem tax, for a total millage rate of 1.9736. NRT-&U-i~RI[C[ INQINKIRINO MSTU - Mr. Schmidt advised that the total budget is $1,700, and no ad valorem tax will be required since carry forward is available for this improvement district. ~ST~ BEAUTIFICATION - Mr. Schmldt referred to Page D-45, and stated that the total Current Service Budget ts $4,000, noting that $2,000 tn ad valorem taxes is belng maintained, for a millage rate of .4520 ~0~ ~ ~IFICATXON - Mr. Schmtdt stated that there lsa Current Service Budget In the amount of $139,230, for a 17.6~ Increase. He reported that there ts an lncrease tn ad valorem taxes, for a total millage rate of .5 for a total tax increase of 6.8~. ~ N~S RO~AY - Mr. Schmldt called attention to Page D-47, and stated that the total Current Service Budget ts $6,629,100, and noted that there are bond proceeds for the addltlonal funds for costs associated with roadway and water main construction. ~S ~D~XO~ P~ - Mr. Schmtdt indicated that the total budge~ amount ~s $479,000 which Is a -13.1~ decrease. He stated that Ad Valorem taxes are in the amount of $504,200, and the millage rate $.0209; new tax for the design. Commissioner Shanahan questioned whether all the monies that are being expended An the taxing districts are well spent, or really needed for this tax year7 He indicated that everyone w~ts to see their tax rate ~o down, and not up. Budget Director Zalka stated that each one provides a specAftc service, as requested 0y the t~paye~s. LKLT ~OLF ESTA~S B~A~IFICATION - Mr. Schmtdt referred to Page D-56, noting that the Current Service is $78,530, and there As an ~ncrease in ad valorem taxes for a total millage rate of 1.0 mill at a 2.6% t~ increase. Page 8 ~ ISLAND ~*CH ~NOURISI.~_~_.~T - Mr. Schmtdt advised that the primary purpose of this of this Improvement district is to provide for public access to the beaches. He stated that Current Service Is 8375,000, and there Is an increase in ad valorem taxes for a total millage rste of .1. Commissioner Shanahan stated this ls an area that should be con- sldered for disbanding, since it does not appear that anything will be done with the money. He noted that there ts presently limited beach access, and little or no opportunity to gain additional acc.sas, and yet a tax is still being levied. He advised that there ts a strong move on Marco Island, requesting that this tax be removed totally. ~ B~ONT ~NOURISHM~ CONSTRUCTIO~ - Mr. Schmtdt called attention to Page E-22, and stated that bond proceeds are being uti- lized for the Current Service Budget of $5,192,900. ~T NAPLES F!R~ HYDRANT - Mr. Schmldt referred to Page F-14, and explained that Current Service is stated at $6,100, however at this time, there is no action on this improvement district because of questions on the actual cost to implement the desires of this taxing unit. He advised that Technical Services Supervisor Huber has been talking with the Fire Chief and others in the community to determine whether it is the desire to eliminate this d/strict, or take action on the requirements that had been originally laid out to establish the improvement district. This concludes the Improvement Districts under the County Manager. Emergency Services Administrator Reardon stated that it was indi- cated at yesterday,s Budget Workshop that there was a $125,000 short- fall in his budget from the overtime standpoint, which would cause him to shut down several E~iS Stations, or that there would be two less paramedic units next year. He stated that he still believes that the Levels of Service of last y?or and the next year are more critical Page 9 SEPTEHBER 6, 1989 than expanding the services, but he is suggesting that the $125,400 that is in his budget to hire 5 additional people in the second half of the next budget year, be moved back for overtime, as wel3 as $25,¢00 to be used to maintain a part-time EMS unit during ~eason next year. He advised that the Level of Service from last year will con- tinue through next year by doing this. He further suggested that the Capital Plan be continued since the Growth Management requirement Is that the EMS facility be put in operation, but hold off staffing It, ~dtll the second part of the next budget year. *** D~puty Clark Kenyon replaced D~puty Clark Hoff~an at this tim ***** Receae: 10:50 A.H. - Reconvaned: 11:00 &.N. at which ti~e D~put¥ Clerk Kenyon replaced Deputy Clark Horizon ***** WRAP-U1. Public Services Administrator O'Donnell stated that with regards to the .l~rfoxming Arts Center, the costs were broken down for the Parks & Recreation needs exclusive of the Performing Arts Center which amounts to $26,000 of the $64,000 and would be one groundskeeper instead of two; associated fertilizers and herbicides and approxima- tely $1,500 in capital expenses. He stated that he would forego the vehicle and use of the ex/sting fleet of vehicles in his department. He stated that if the Commission does not wish for the Parks & Recreation Department to do the maintenance at the Performing Arts Center, he would like to change the request from 564,000 to $26,000. Commissioner Saundere stated that he feels that if there are going to be ln-k&nd services or funds to the Performing Arts Center it should be done at an advertised Board meeting rather than simply adding it to the Budget, as it is a change in policy. Collaatoner Goodnigh~, Colleatoner Hesse, ~nd Co~laeloner Shanahan Indicated that they ~ould like to delete the difference ~hich a~ounte to $$a,000. Co~leatoner ~aundere Indicated that there ts a consensus to delete ~he ~ne¥ for the Performing Arts Center. Public Services Administrator O'Donnell stated that the next Item is the ~ok~l~e Ntddle School Issue, adding that he has not been Page 10 SEPTEMBER 6, 1989 able to get in touch with the representatives of the middle school, but they previously indicated that they would be willing to work out something on paying fo.. their proportionate share of the use of the facility. He stated that this budget anticipates that the Parks & Recreation Department would have possession of the facility on October l, 1989, but if this does not occur, the full cost for the operations of this facility will not be used. He indicated that the paperwork Is in the Attox'ney's office for the School Board, adding that technically tSts property is still the property of the School Board. He stated that they are proceeding to make their plans to construct the Immoka]ee Middle School on the Heath Prmperty which the County still has title to. Commls~ioner Goodntght stated that she understands that the new middle school will not be occupied until the 1991-92 school year which means almost two budget years from now, and she queottoned what the $64,000 will be used for, to which Public Services Administrator O'Donnell stated that it will be used primarily for utilities and some site work as well as gymnasium maintenance. Commissioner Hasse questioned why the County ts going to do this when the School Board ts still using the facility, to which Mr. O'Donnell stated that thl~ County will be able to meet their program needs in conjunction with the School Board until the School Board's new facility is built. He stated that he did not see any problem with sharing the facility, notlu~ that it was indicated that something could be worked out on a schedule basis. He stated that the propor- tionate share was discussed with regards to the time that the School Board would be using this facility. Budget Director Zalka stated that this facility could be used the other way around; let the School Board continue to maintain it and the County use it on an hourly basis when needed. Commissioner Goodntght questioned how much has been allocate~ for the maintenance, to which Budget Director Zalka stated that there is Page 11 SEPTEMBER 6, 1989 $10,200 for a community center aid, $49,§00 for maintenance and electrical costs, and $§,000 for equipment to maintain the gym floor. Commiusioner Goodntght stated that she would like to se~ the $4g,500 taken out of the budget at this time and if all paperwork is completed and changes hands by October 1, lgSg, then Staff could come back to the Board and at that time, the money could be taken out of the contingency fund. Commtss~onar Saunders stated that based on the discussion and the consensus of the Board, Staff has their direction. Public Services Administrator O'Donnell stated that with regards to P&rking Attendmntl at the three parking lots; Tigertall, Vanderbllt, and Clam Pass, the cost to the County ts $19,000 predi- cated upon the salaries for the individuals, the fringe benefits, and the parking fee of $1.00 at al/ the facilities. He stated that if the parking attendants were eliminated and meters were not installed, the net savings would be $19,000. Me noted that Tigertail carries the other two parks with their revenue. Commissioner Volpe questioned if the other two parks could have meters installed and leave the attendants at Tlgertall, to which Mr. 0'Donnell replied affirmatively. C,~mmisstoner Saunders stated that he would like to see some infor- mation with regard~ to putting meters at Vanderbilt and Clam Pass but leaving an attendant at T/pertatl. Parks & Recreation Director Crawford stated that there are other facilities like Lely Barefoot Beach North and questioned if this should also be addressed along with the other three areas, to which Commissioner Saunders stated that the Commissioners are trying to save money and they recognize that more money is being spent on parking attendants than what is being brought in and the Board would like to see an alternative. ~.mutzF~'.., s pZ~'{UtT~Fr Budget Analyst Pike stated that there are three budgets in the Sheriff's Department that have not been reviewed, adding that the first Page ! 2 is ~-91! which is on Page D-64. She stated that this phone system has been installed and is operational which means that monthly payments are being made to the Tulephone Company. She stated that there ~s a 25¢ surcharge added to everyone's telephone bill to fund the payments to the Telephone Company &nd other associated operating expenses. Budget Analyst Pike referred to Page F-29 the ~onf~lc%t~ PZ'oDert~ ~r~t F~a~, noting that r'mvenue is received in this fund from the sale of confiscated property and the funds are used to educate the public regarding dru.g use and to increase manpower and equipment for that us-. She stated that the expanded requemt includes $40,900 for the purchase of a crime scene ~'~hic]e, a portable generator, underwater camera, seven cellular telephones, transmitter, crime intelligence computer, and night vision scope. She stated that there is $26~,700 to fund 3 canine deputy PO~ltions for drug related patrol and $~3,§00 for the addition of a youth relations deputy for drug related educa- tion and prevent/on. Budget Analyst Pike referred to Page F-33, the ~w ~forc~n~ T~q~ F~, shows that this year there is $9,900 being budgeted due to an increase generated by traffic fines and next year $60,000 will be budgeted for training. Sheriff Hunter stated that each year he is provided funds through the revenues that are generated by virtue of the court cases and those funds are used for specialized training for all law enforcement depu- ties in the agency, adding that these are author/zed by the Florida Department of Law Enforcement. Commissioner Saunders stated that this concludes the Sheriff's Budget but directed that he be present at the public hearing. Commissioner Saunders stated that there was a question with regards to the necessity of the $100,000 for outside counsel. Commissioner Shanahan stated that he has had a number of calls from constituents that feel that $100,O00 for possible expenditure for 5gPTgM~ER 6, 1989 outside attorney services with the available staff and the Increased staff that is being planned ts in excess of what the County should spend. He stated that it is felt that there should be enough exper- ttse in-house at this pDlnt. County Attorney Cuyler stated that the average perception is that you can hire a new attorney and then a p'-rcentage of outside counsel expertise Is taken care of, but that is nut 9 fact. Commissioner Saunders stated that if a $100,000 fund is approved for outside counsel, County Attorney Cuyler will h~%ve to come back to the Board to Justify that expense, adding that at ti%9 end of the year if that money has not been used, it goes back into the G~neral Fund. Commissioner Hesse questioned how much of that money was spent last year, to which County Attorney Cuyler Indicated that between $60,000 and $70,000 was spent, noting that two new attorneys have been in the office for about 1-1/2 months and it takes a period of ttm~, for those attorneys to become familiar with what is going on before th,~y can begin producing. He stated that these attorneys were not hired to replace outside counsel. Commissioner Vo]pe stated that when the Board gave the conceptual framework for the upcoming budget, there was discussion regarding not increasing the existing millage rate. He stated that it was stated tkat the general increase would not be more than 12% overall over last year's taxable budget. He stated that this guideline was based on the assumption that there would be a 4% increase in the appraised value of real property. Budget Director Zalka stated that the 12% increase was over last year's adopted budget. Commissioner Volpe stated that there is a 13~ increase tn real property and not one department or division has come in at the 12% that was set. He stated that as a result of the increased revenues Page 14 SEPTEMBER 6, 1989 from the real property increase, there ts also increased expenditures. He stated that after 2-1/2 days of budget workshops, there have not been any cuts that would amount to anything and he would sug~Test that the overall increase be brought back down to the original guidelines. Commissioner Shanahan stated that everyone Justifies their posi- tions and their increases and to think of ~mndtng $60 million over last year's budget is alarming. He stated that he would support a position thch ~,ays take $20 million out of the budjet. Budget Director Zalka stated that there is an increase of $20 million in capital for governmental funds but much of it is associated with improvement districts and things that have been specifically requested by the voters. She stated that the public needs to k;aow what is being done with the money which is the purpose of these budget meetings. Assistant to the County Manager Olliff stated that if the Board ts talking about the original framework which indicated a 12% incregae over last year, it needs to be done fairly, which means that each agency has to go back and cut that amount from their budget. Commissioner Volpe stated that 12% may not be realistic at this point, and questioned what the overall average is, to which Budget Director Zalka stated that it is 25.6%. Commissioner Shanahan questioned what the $68,580,700 transfer Is, to which Budget Director Zalka stated that this is transfers from the Special Revenue Fund that collects ad valorem taxes for capital and transfers it to the Capital Fund and then transfers are netted out because the actual money is only spent once. She stated that In the $267 million the ~:, .... fe.~ are netted out. Budget Director Zalka stated that the 25.6% is all expenses, the grand total of everything including transfers and internal services which are double budgeted, adding that if those are taken out so that they are no longer double budgeted, then the net total expense and appropriation budget is obtained which ts $267 million. She stated Page 15 SEPTEMBER 6, 1989 that this Is total appropriations which also includes reserves, adding that not all the reserves are spent. She stated that the Carry Forward is $69.5 m~llton. Commissioner Volpe stated that if t'a total departmental is 21.9% and the guidelines were 12% then there shnuld be some reduction in order to try and keep close to the guidelines tkat were e~tablished by the Board. Commtss2~ner Hasse stated that he would suggest that tLere be a reduction of 5, 6, or 8% across the board that will have to be deter- mined by each department. Commissioner Shanahan stated that people feel that Collier County is spending too much to govern the County. Commissioner Goodnight stated that Collier County is one of the lowest counties in the State with regards to millage rates, adding. that impact fees are also one of the lowest in the State. She D~ted that several years ago, people wanted the Commission to pay-as-you-go instead of bonding and a one mill for capital improvements was established. She stated that Collier County has increased their budget this year, but she does not fee] that she can make cuts, the Staff is going to have to do that. Commissioner Hasse stated that the County may be in good fiscal standing, but the assessed value has increased and that should absorb s great deal of the growth in the budget. Commissioner Shanahan stated that he is totally frustrated when he thinks of a $60 million increase, adding every department head now needs to go over their budget with a fine tooth comb to reduce it. There was further discussion regarding cutting the budget and how to go about it. Commissioner Hasse stated that he would suggest that Staff be directed to reduce the budget by §% across 'the board. Budget Director Zalka stated that the County Manager has a 16.5~ increase and the Sheriff a 20.9~ increase and questioned if the Board Page 16 SEPTgMBER 6, 1989 should direct that both agencies go down to 15~. Commissioner Volpe stated that this was his thought, noting that the Board originally had a guideline of a 12~ increase and If that cannot be adhered to, then he would recc,mmend that the Increase be no more than Budget Director Zalka stated that this would ~aake a dlfference In the General Fund and services and expenses that ca't: be incurred, but translated c,n the tax bill, the County is only one-third o? the tax bill and the School Board ts half of the entire tax bll~ and their budget has already been set. Commissioner Volpe questioned if the approach could be that each of the division and department heads examine thet~ budgets and come back with a goal of a 5% reduction in their budget. County Manager Dorrtll stated that this is the annual dtlemm~ of the County Commission. He stated that the Board ts entitled to declare the spending limitations and then look to the agency managers to spend it wisely. He noted that initially when the budget policy was developed, the Board said that they did not want s millage increase this year and there ts not one. He stated that this ts the first time tn eight years that the County Commission did not raise the millage. He stated that the initial goal was met. He noted that if the Board decides now that they are concerned with the increase in governmental spending and wants it reduced, then a directive will have ~c be given. He stated that he has always been concerned about the across the board situation because the only one that this affects is the County Manager's agency. Commissioner Volpe stated that he is looking at all of the divi- sion and departments over which he has approval, adding that he ts suggesting that this reduct.~on be applied u~%tformly. Budget Director Zalka stat~td that when there is a 5~ cut of the existing budget, the agencies tha~: have smaller increases are the ones being penalized. Page 17 SEPTEMBER 6, 1989 County Manager Dorrill stated that it needs to be done on an agency manager status so that the Board cannot be accused of nating services. Commissioner Volpe stated that he would propose that Staff be directed to increase their budget from the original guideline of to 1§% over last year's appropriation including the Codst~tutional Officers and the Sheriff. County Manager Dorrtll stated that he is assuming tha% if the overall exi~ting increase Is 21% and the Board wants to go to then each agency manager is going to have to prepare a 6% decrease in expenditures so that the expenditures wall balance against the increased revenues. There was a general consensus to th~s matter. Assistant to the County Manager Olltff stated that this will be a 15~ increase over last year's 1988-89 adopted ad valorem govern- mental appropriations only. County Manager Dorrlll stated that he will be bringing back this level of detail, noting that the Commission will have to see what being deleted. Mr. Ira Evans stated that a $267 million budget and a 25~ increase over hast year is too much money from a business standpoint, adding that next year's budget will be a further increase. He stated that the Conuaission has done the right thing by directing Staff to go back and cut their budget. There being no further business, the meeting was adjourned by Order of the Chair - Time: 12:30 P.M.