Agenda 11/10/2015 Item #16G1 11/10/2015 16.G.1 .
EXECUTIVE SUMMARY
Recommendation to accept Florida Department of Transportation approval to reallocate funding
within Supplemental Joint Participation Agreement Number (FDOT Contract No. AR519) for
Runway 9-27 Rehabilitation Construction at the Immokalee Regional Airport to perform further
safety enhancements to the Runway Visibility Zone and authorize the necessary Budget
Amendments(Fiscal Impact$10,466.24).
OBJECTIVE: To utilize all Florida Department of Transportation (FDOT) funding awarded to support
the Runway 9-27 Rehabilitation Construction at the Immokalee Regional Airport.
CONSIDERATIONS: The Board of County Commissioners (Board) accepted a grant offer from the
Federal Aviation Administration (FAA) in the amount of$6,754,362 to fund construction of Runway 9-
27 rehabilitation at IMM on September 24, 2013, Agenda Item 14A4. At that time the Airport Authority
informed the Board that it would request additional funding in the amount of$822,436 from FDOT.
On October 22, 2013,Agenda Item 14A3, and March 25, 2014, Agenda Item 16G4,the Board accepted a
grant award ($134,000) from FDOT (JPA No. AR519) and an amendment ($688,436) to fund
construction of the 100' Runway 9-27 rehabilitation at the Immokalee Regional Airport. Total funding
FDOT provided of$822,436 was split into two categories. One category funded 75' of the runway in the
amount of $366,909 or 5% participation — the maximum length FAA would fund per FAA standards.
The other category funded the additional 25' of runway at $455,527 or 80% participation. The table
below depicts the funding percentages provided by FAA, FDOT and Collier County.
Grant Funding and Match Allocation by Percentage
FEDERAL STATE LOCAL
IMM 9-27 PROJECT (FAA) (FDOT) MATCH TOTAL
75 ft Runway Portion 90% 5% 5% 100%
25 ft Runway Portion 0% 80% 20% 100%
Subsequently, the actual cost of constructing the standard 75' of runway cost more than the FDOT award
anticipated and the 25' portion that only FDOT funded cost less. As a result, staff requested FDOT to
reallocate the remaining balance of award from the 80% participation to the 5% participation in order to
fully utilize the State portion of project funding. FDOT approved the request and does not require a
formal adjustment to the AR519 Contract.
In addition, during September 2015, the FAA approved expanding the project scope to include clearing
vegetation in Runway Visibility Zone (RVZ) in order to comply with FAA line of sight requirements
necessitated by the decoupling of Runway 9-27 and Runway 18-36 at an estimated cost of$60,000. In
order to complete this work,the FDOT reallocation will be used.
FISCAL IMPACT: Funds in the amount of$22,287.32 will be reallocated between FDOT 80% and 5%
participation within Airport Grant Fund 498, Project 33300. The total local match impact amounts to
$11,821.08 within Airport Grant Fund 498, Project 33300. Of this portion of match, $10,466.24 is new to
support the additional FAA approved scope of work. Funds are available from Airport Capital Fund 497,
Project 33227. The award adjustments are depicted in the table below.
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11/10/2015 16.G.1.
FUNDING SOURCE ORIGINAL AWARD ADJUSTMENT FINAL AWARD
Federal (90%) $6,754,362.00 $6,754,362.00
State(5%) $366,909.00 $22,287.32 $389,196.32
Local (5%) $366,909.00 22,287.32 $389,196.32
$7,488,180.00 $44,574.64 $7,532,754.64
State(80%) $455,527.00 ($22,287.32) $433,239.68
Local (20%) $120,131.00 ($11,821.08) $108,309.92
$575,658.00 $541,549.60
Total Project $8,063,838.00 8,074,304.24
LEGAL CONSIDERATIONS: This is a budget amendment request and, as such, no documents are
presented for the Board Chairman's signature. No legal issues are raised by this item which requires a
majority vote for Board approval. -JAB
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
RECOMMENDATION: To approve reallocating $22,287.32 of Florida Department of Transportation
grant funds programmed for eighty percent (80%) FDOT participation to five percent (5%) FDOT
participation on the Runway 9-27 rehabilitation construction project at the Immokalee Regional Airport
(Project 33300), and authorize the necessary budget amendments.
Prepared by: Justin Lobb, Airport/Project Manager, Collier County Airport Authority
Attachments:
1)JPA Funding
2)FDOT approval of use of grant funds
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.G.16.G.1.
Item Summary: Recommendation to accept Florida Department of Transportation
approval to reallocate funding within Supplemental Joint Participation Agreement Number
(FDOT Contract No. AR519) for Runway 9-27 Rehabilitation Construction at the Immokalee
Regional Airport to perform further safety enhancements to the Runway Visibility Zone and
authorize the necessary Budget Amendments.
Meeting Date: 11/10/2015
Prepared By
Name: BrueggemanDebra
Title: Operations Coordinator, Airport Authority
10/16/2015 12:46:10 PM
Submitted by
Title: Manager-Airport, Airport Authority
Name: LobbJustin
10/16/2015 12:46:11 PM
Approved By
Name: LynchDiane
Title: Supervisor-Operations, Road Maintenance
Date: 10/21/2015 10:53:37 AM
Name: KearnsAllison
Title: Manager-Financial &Operational Sprt, Capital Construction&Maintenance Budget/Fiscal
Date: 10/21/2015 8:23:23 PM
Name: ShueGene
Title: Division Director-Operations Support, Growth Management Department
Date: 10/22/2015 8:38:02 AM
Name: LobbJustin
Title:Manager-Airport, Airport Authority
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Date: 10/23/2015 12:41:19 PM
Name: BelpedioJennifer
Title:Assistant County Attorney, CAO General Services
Date: 10/26/2015 1:40:20 PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Administration
Date: 10/28/2015 8:11:51 AM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 10/28/2015 11:49:19 AM
Name: BelpedioJennifer
Title:Assistant County Attorney, CAO General Services
Date: 10/28/2015 1:23:23 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/28/2015 3:34:36 PM
Name: IsacksonMark
Title: Division Director-Corp Fin &Mgmt Svc, Office of Management&Budget
Date: 10/30/2015 6:58:44 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 10/30/2015 9:59:29 AM
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DEpARTmENT 0' ATcm
PUBLIC TRANSPORTATION ^��"`��
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number One
Financial Project wo.: Fund. 010 FLAIR, Category: 088719
Function: 215 Object Code: 750004
430959-1'94-01
(Item-segment-phase-sequence> Federal No.: N/A Oro. Code: 55012020129
Contract mo. AR519 DUNS No,: 80'939-7102 Vendor No.. F596000650130
Catalog of Federal Domestic Assistance Numoer wiA Catalog of State Financial Assistance Number: 55.004
--__ --_' - __-____-_-____-'__-_-__ -__-___-- -
THIS AGREEMENT, made and entered into this r-7 r°~ day of ,,20/41 , by and
between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
referred to as the Department, and Collier County Airport Authority
2005 Mainsail Drive,Suite 1 Naples, Florida 34114
hereinafter referred to as Agency
W|TN E S S E TH:
WHEREAS, the Department and the Agency heretofore on the 7th day of November . 2013 .
entered into a Joint Participation Agreement. and
WHEREAS toe Agency desires tooccomp(ish certain project items as outlined in the Attachment ^A"appended
hereto and
WHEREAS, the Department desires xz participate in Oil e ;ible items for this prolect as outlined in Attachment A"
for aIota! DepanmentGnana of$822 436 00
NOW. THEREFORE THIS INDENTURE WITNESSETH: mat for and in consideration of the mutual benefits to
|,o=kom each lo the other. Me parties hereto agrne toot toe above described Joint Participation Agreement is to be
amanded and supplemented aofollows.
1.00 Project Description: T'ncproect description is -amended
nooxao�e
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2.00 Project Cost:
Paragraph 3 ac cf said Agreement is increased decreased by 50 00
orinoing the reiseo total cost of me project to 58.063.838.00
Paragrapn 4 30 of said Agreement s increased/CI decreased by5588436.00
bringing the Department's revised total coa/cx the project m5822436.D0
3.00 Amended Exhibits:
Ex,ibd(o>AB and D of said Agreement is amended by Attachment'*^
4.00 Contract Time:
Paragraph 18.00 of said Agreement July 1 2019
5.00 E'V*,ih/:
Vendors/Contractors:
1 shall utilize the U S Department of Hametand Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contrac.tor during the term of the contract: and
2 shall expressly require any suncontractors performing work or providing services pursuant to the state contract
to likewise mNzethe U.S. Department of Homeland Security's E-Verify systam to verify the employment
eligibility of all new employees hired by the subcontactor during the contract term.
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7,7,3-37
Financle!Protect No 430969-1-94-01
Contract No AR.519
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated 1117/2013
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto nave caused these presents to be executed, the day and year first
above written
AGENCY FDOT
Collier County Airport Authority See attached Encumbrance Form for date of Funding
`i/ME Approval by Comptroller
'PRINY.nr). 7'PED) / LEGAL REVIEW
DEPNENT D.7TRANSFCORTt3N
.„
r.,'EPAP TME NT LP.TF.-,..!.:2;LI;;.-S-7■;...,!4
Director of Transnocrat;or, Deveicornenr
E. K
BROA
-.
to form and legality
TAApprove as
.
Atte.St to !"„haimiarts Assistttnt County Attorn
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Financial Project No. 430969-1-94-01
Contract No AR519
Agreement Date /
ATTACHMENT"A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the
State of Florida, Department of Transportation and Collier County Airport Authority
2005 Mainsail Drive Suite 1, Naples, Florida 34114
dated 17—/47i
DESCRIPTION OF SUPPLEMENT(Include justification for cost change):
Advancing grant reimbursement to Fiscal Year 2014
Protect Cost As Approved As Amended Net Change
',-)63,638 00 36 063,838 00 SC 00
Total Pt-oect Cost 28 053.238 00 $8,063,838.00 30.00
Fund Particrd2tIon: As Approved As Amended Net Change
Department $134,000 00 3622,436 00 3F88,430 20
Age n 475 OD 3457 040 DO 5,651'.3 435 00)
33 334 3r02 CC SO 00 33 00
Total Project Cost 58 053,838 00 51,309 476 00 30 00
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Xi MULTOYEAR OR DEFERRED REIMBURSEMENT PROJECT FUNDING
pno:coo muKHvua, orp7eoLa@sd project suomothz paragraphs 4.1Gand 172Oofbhe agreement. funds are
programmed n toe Departments Work program mme following hscalyear(o)�
FY 2014 JDZ2.43F,OD FY
FY FY
FY FY
FY FY
p' FY
FY rY
FY FY
Fv FY
FY FY
FY
FY
Project ears may be advanoed or aeferred subject to Legrsatrve apprcpnatron or avaItaDiIIty of funds.
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EXHIBIT -11-
PlO.ILCT RU DG
This exhibit form an integral part of that certain joint Participation Av.reement between the
State of Florida. Department of Transportation and theCollier County Airport Authority 2005
Vlainsaill)ri\e. Suite 1. Nantes. Florida 34114 dated..;/;x2,,,,:iii 7; 2O/ and referenced by the
above Financial Project Number.
\piration 1)atc Jul 1. 2019
Project fundi-,arc programmed in the Department's Work Program in the follow int/. tiscal year(s):
FY 13/14
Federal Funding (FAA) 90% S6.754.362.00
State Funding(DPTO) 5% S 366.909.00
1.0c al Fundinti, Ft 5% S 366.909.00
100‘!, , 57.488.180.00
Funding. DPI() SOY 0 S 455.527.00
Local Funjiri, 5 110.131.00
100'1, S 575.658.00
S8.063.838.00
Proiect sears be advi.inceii a deterreo to I.egisiati\e appropriation or as ailability 01
state l'un1/4:1: proilrammed on this project alust be expended and an inyoice :.kir their
:ht.: -:uhmitted to the lienaTirrient h the folkiw ing date(
•
as \ins I, 201,4
-Oich iin 4. .t It ieh ire not e\iocndcd and ins oKied ns the dates indicated. shall he lorfeitod D the
•,,UhHited a :Mr:1[1MM :.7\ 24 nialtro ft The prolect Funds are
io deletion,
Ita;,ra 1 :01
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ES
Subject: Funding (]�ean�n
From: Sands VVendv [ naiho:VVrndy.Sandsiadotsta8e.fl.us]
Sent: Thursday, May 07, 2015 I0:254M
To: 2rueggennanDebra
Subject: RE: Funding [)uas ion
Yes
From: BrueggemanDebra [mai|to:DebraBruegeeman@co|iiergovoet)
Sent: Friday, May 01, 20I5 1:27 PM
To:Sands, Wendy
Subject: Funding Question
Wendy,
The FAA ineligible construction expenses for project FK843O969'l'94'O1, AR5l9 (|MMRVV9-Z7Rehab) were lower than
anticipated. Thus, we will not be utilizing aii the FOOT funding allocated for FAA ineligible expenses on this project (80%-
20%funding).
Our question is: If necessary, can funding that.iscurrently allocated for FAA ineligible items (at an 00%'2O%sp|it)' be
used for FAA eligible items (gO94'596'56\7
(80%-20%). (90%-5%,596) Total
Current FOOT funding aUocotion 'Tor :MM c-p:;ec, 455'527.00 366'909.00
1:23 43E00
Proposedrea||o:zion 11:3'239.57 390'I74.9I
822.436.00
Tbta\ FAA
Ineligible Costs 88%(FDOT) 20%
(Local)
Esdrnated' FAA ::571'658.00 .5455,SZ7 OD
5I20'131.00
Actua| FA4 |ne|izibie 154I549.59 5,433239,67
SI08.309.92
Ba|snceoffundi:efor F�A 2„2,287.33'
:Debbmc .v:hute,y9ofnatt
Collier County Airport Authonty
2095 Mainsail Drive, Suite 1
Nap|es F|ohda34l14
I39'642-737Q Ext �4
11F>v|K8K8 | F|yIVIKY
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