Agenda 11/10/2015 Item #16E5 11/10/2015 16.E.5.
EXECUTIVE SUMMARY
Recommendation to incorporate the previously Board approved project to add a radio system site
in North Naples(Old 41 site) into Contract#15-6409 800 MHz P25 Project.
OBJECTIVE: To provide additional information and background to the Board regarding completion of
the Board approved additional radio system site in North Naples (Old 41 site) and incorporate the
remaining services into Contract#15-6409 800 MHz P25 Project.
CONSIDERATION: In 2013, based on input from the public safety community, staff began an analysis
of alternatives to augment the County's existing public safety radio system in areas north of Immokalee
Road between the Gulf of Mexico and Interstate 75. Staff determined that the best alternative was to
install a receiver site to improve portable radio performance in this area and subsequently recommended
the North Naples (Old 41 site) "North Naples Project" and on June 10, 2014 (agenda item 16E10), the
Board approved this site. The approval included a total project cost of$714,000 for the lease, equipment,
services and site development services.
During the North Naples Project, the Board approved at the December 9, 2014, meeting (Agenda Item
11A) the implementation of the 800 MHz P25 Project "P25" and accepted Federal Engineering's final
recommendation report. The report identified the North Naples Project site as a critical component to
public safety communication. At the April 14, 2015 Commission meeting (Agenda Item 11A) and prior
to the completion of the North Naples Project, the Board approved the final P25 system scope of work
and contract with Communications International, which only included the required P25 radio hardware
for the North Naples Project site and not the site development services.
The final component required to complete the North Naples project consist of site development services,
which represents $189,157 of the approved project budget of$714,000. In the interest of expediting the
completion of this project, staff is recommending incorporating the remaining site development tasks into
the P25 contract. The County's P25 contractor, Communications International, has the onsite expertise
for the overall P25 project implementation and their site development proposal meets the requirements of
Federal Engineering's Statement of Requirements.
In order to incorporate these site development services, staff issued a Change Order #1 to contract 15-
6409 for 1.28% in compliance with the Board's Procurement Ordinance 2013-069, as amended by
Ordinances 2015-37 and 2015-57 Section 19C for $189,157. Staff requests that the Board ratify this
change order in compliance with the Procurement Ordinance.
FISCAL IMPACT: There is no change to the previously approved total project cost of$714,000 for the
North Naples additional radio site project. The remaining components of the project will be moved into
the P25 contract through this proposed change order.
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board of County Commissioners incorporates the Board approved
additional radio system site in North Naples (Old 41 site) into 15-6409 800 MHz P25 Project with
Communications International by ratifying Change Order#1 for$189,157.
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11/10/2015 16.E.5.
Prepared Bv: John Daly, Telecommunications Manager Information Technology
Attachments: Change Order
Agenda packet June 10, 2014
Site implementation quote and Federal Engineering evaluation
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11/10/2015 16.E.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.5.
Item Summary: Recommendation to incorporate the Board approved additional radio
system site in North Naples (Old 41 site) into Contract#15-6409 800 MHz P25 Project.
Meeting Date: 11/10/2015
Prepared By
Name: StraubeMichelle
Title:Applications Analyst,Information Technology
10/30/2015 2:48:13 PM
Submitted by
Title: Manager-Telecommunications, Information Technology
Name: DalyJohn
10/30/2015 2:48:14 PM
Approved By
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services, Procurement Services
Date: 10/31/2015 7:11:17 AM
Name: pochopinpat
Title: Operations Coordinator, Administrative Services Department
Date: 11/2/2015 8:30:28 AM
Name: BerriosMike
Title: Division Director-Information Tech,Information Technology
Date: 11/2/2015 8:46:02 AM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 11/2/2015 11:58:46 AM
Name: KlatzkowJeff
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11/10/2015 16.E.5.
Title: County Attorney,
Date: 11/3/2015 9:06:50 AM
Name: PriceLen
Title: Department Head-Administrative Svc, Administrative Services Department
Date: 11/3/2015 10:27:50 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/3/2015 1 0:52:23 AM
Name: WellsLaura
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 11/3/2015 12:35:35 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 11/4/2015 5:00:04 PM
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11/10/2015 16.E.5.
Li
c.:71kr County Procurement Services
Change Order Form
X Contract Modification 0 Work Order Modification 0 Amendment
Contract R: 15.5409 Change 0: 1 Purchase.Order#:l WA project C; 50184
Contractor/Firm Name: Communications international Contract/Project 800 MHz P25 Project •
Project Manager Name: John Daly Division Nemec
Information
Technology
,O trial Contract/Work Order Amount S 15,670.70000 4/14/2015;11A Original BCC Approval Date Agenda item#
Current BCC Appcvaed Amount S 15,470.700.004"4/14/2015:11A Itlast BCC Approval Date;A nda Item
Current Contract/Wark Order Amount $ 1547070000 -4/13/2025 SAP Contract Expiration Date(Master)
Dollar Amount of this Charge 5 189157:00 • 122% .Total Change from Original Amount
Revised Contract/Wort Order Total $ 15,659.857.00 122% Change from Current BCC Approved Amount
Cumulative Changes S 189,157.00 1.22% Change from Current Amount
ICompletion Date,Description of the Tasks)Change,and Rationale for the Change
Notice to Proceed 5/19/2015 Original 4/1312025 Last Approved WA Revised Date 4/13/2025
Date Completion Data Date (Indudes this change) ,
0 of Days Added 0 Select Tasks X Add new task(s) 0 Delete task(s) 0 Change task(a) 0 Other(see beiow)
Provide a response to the foiievrdrig:1.)detailed and specific explanation/rationale of the requested change(s)to the tasks)and I or
the additional days added(if requestedk 2.)why this change was not Included in the original contract;and,3.)describe.the impact if .. .
this change is not processed. Attach additional information from the Design Professional and/or Contractor If needed.
1.This is the final work to complete the P25 radio system site at Old 41,formerly a AUX Receive Site. This change order is to add
additional infrastructure work to the site that is required for the P25 system to operate including permits,building and utility
upgrades,fencing,etc.
Add task for RF SITE CONSTRUCTION $189,157.00
2.This was a planned increase.It was not included in the original contract because site plans and drawings were not completed
when the contract was processed,so we didn't know the exact amount of work that was needed.
3.Without this change order the completion of the additional site will be further delayed and
potentially causing areas of the county to have reduced P25 signal,which is a public safety concern.
•
Prepared by: l9K Date: `,' —l` —.../ ----
(Project Manager Natnd Division) '
Acceptance of this Change Order shell constitute a modification to contract!work order identified above and wilt be subject to all the same
terms and conditions as contained In the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,If any,to the Contract constitute
,�a,�funa�nd final settlement of any and all claims of the Contractor/Vendor/ t 1
Design Professional arising O4 % to�be�iange set forth herein,including claims for impact and delay costs. /�,
Accepted by: F-1 eG{or C cfr'o Die: Cf/�fi' , S
(Contractor/ !Co --tithed/Design Professional and Name of Firm,if project applicable)
Approved by: Date:
(Design"of of Finn,If project aPP ble) q! /
...07,
Approved •/ LS�rrt C4'ac.r(x Date +/l 2////c
•
(Divisions who rosy require addi tonal sigrrehyres trey include on separate sheet)
Revised:1012512014
1
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11/10/2015 16.E.5..
•
COMMUNICATIONS
INTERNATIONAL
Customer Project ID:Collier County
Subject Old Aux 41 Site Civils
Date:6/24/15
Background: As part of adding the Aux receive site to the Collier County Radio network to improve inbound
coverage.Old 41 Site needs site civils work performed before the delivery of the shelter and installation of the
Radio equipment.The proposed work will be with completed by the civils guideline and standards set in
Contract-15-6409/PO Number 4500158934.Below is our proposed scope and pricing quote:
• Permitting Fees
• Clearing and Grubbing
• Site Fence
• Building/Equipment Foundation
• Wave-guide Bridge and all attachments.
• Building/Cabinet placement supervision(crane&personnel)
• Site compound (Rock/Fabric)
• LP Gas Tank/Install
• Exterior grounding system-Tower and Shelter Ground Rings
• Electric,Telco and Grounding
• Antenna and feed lines
• Other. CD's,Survey and Geo
• Site management,Labor and travel
Pricing for proposed above$189,157.00 USD
•
4450 U5 Highway 1 I Vero Beach.FL 32967 I p I.888.ask.4cu I o 772569.5355 I ask4cLcom
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11/10/201516.E.5.
9 6
•
COMMUNICATIONS
INTERNATIONAL
Proposal and Schedule of Values for RF Site Construction: Comparable Site Old 41 Aux
1. Permits $ 2,529.60 $ 2,250.00
2. Site Preparation -
3. Erosion Control -
4. Clearing and Grubbing $ - $ 16,820.50
5. Testing and inspections -
6. Fence $ - $ 9,000.00
7. Building/Equipment Foundation $ 55,651.20 $ 62,270.50
8. Tower Foundation&Anchoring
9. Wave-guide bridge and all attachments. $ 11,434.04 $ 10,382.50
10. Demo Existing Foundation and Shelter $ 23,440.96 $ -
11. Building/Cabinet placement supervision(crane&personnel) $ 11,130.24 $ 9,900.00
12. Site compound (Rock/Fabric) $ 2,276.64 $ 3,600.00
13. LP Gas Tank/Install $ 3,372.80 $ 7,125.00
14. Exterior grounding system—Tower and Shelter Ground Rings $ - $ -
15. Electric and teico to utility connect point $ - $ -
16. Electric,Telco and Grounding $ 48,905.60 $ 28,820.50
17. 45 KW LP Generator with ATS/installed $ - $ -
18. 1.2 X 20 Shelter(per attached specs) Delivered $ 67,979.50 $ -
19. Antenna and feed lines $ 19,232.62 $ 20,013.00
20. Other. CD's,Survey and Geo $ 16,864.00 $ 15,000.00
21. Other.Sidewalk Replacement $ 3,372.80 $ -
22.Site management,Labor and travel $ - $ 3,975.00
Totals $ 266,189.99 $ 189,157.00
4450 US Highway) I Vero Beach.FL 32967 I p 1.888.ask4cii 1 p 772.569.5355 I ask4cLcem
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11/10/2015 16.E.5.
EXECUTIVE SUMMARY
Recommendation to proceed with planning, design, and construction of an
additional site for the 800 MHz public safety radio system in North Naples and to
approve a tower lease agreement (annual cost$39,000) to provide ground and tower
space for the site(Project cost, $675,000).
OBJECTIVE: To improve communication capabilities for public safety responders operating in
the North Naples area utilizing funds from the 800 MHz system upgrade project budget.
CONSIDERATION: On October 26, 1994, the Board of County Commissioners approved
competitively solicited contract #94-2201 with Ericsson Inc., now Harris Corporation (Harris),
for the purchase and implementation of the 800 MHz Public Safety Radio System. System
reliability and performance have been achieved over the years through an aggressive system
maintenance program, periodic technology updates and addition of tower sites to improve
coverage necessary to meet the operational requirements of system users.
The Collier County Sheriff's Office and the North Naples Fire District have identified areas north
of Immokalee Road between the gulf and Interstate 75 where portable radios experience difficulty
accessing the radio system. The proposed site will provide improved portable radio coverage,
reliability and safety for public safety responders using the County's legacy radio system.
For public safety reasons, staff recommends proceeding with the project prior to the 800 MHz
radio system upgrade. When P25 radio system technology is implemented, regardless of
methodology, utilization of this site will be critical to meet public safety operational requirements
in this area and it will be capable of supporting next generation technology. Staff only identified
two potential sites to serve this area and found the Super Towers location to be the most desirable
based on technical and operational factors. Not including lease costs, the total project will not
exceed $675,000. The key components of the project include:
• Lease agreement with Super Towers Inc. to provide ground space for County equipment
and tower space for antennas and other equipment. The first year cost for the lease is
$39,000, $3,250 monthly, with an annual escalator of 2.5%. The lease agreement has
been reviewed and approved by the County Attorney.
• $60,000 for design services and construction documents utilizing an engineering fin-n
under fixed term contract 13-6164 "Engineering and Architectural Services."
• $300,000 for site costs including site preparation, a modular equipment shelter,
foundation, electrical systems, grounding, and power support systems. These assets will
be utilized in the P25 system regardless of implementation methodology.
$315,000 for project management, installation, and radio system technology provided by
Communications International as a Board approved sole source provider for the radio system:
o $30,900 for antenna systems (radio and microwave systems)
o $81,121 for a digital microwave radio link for connectivity to the radio system
o $127,581 for legacy radio system equipment
o $73,194 installation, site development, project management
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11/10/2015 16.E.5.
FISCAL IMPACT: The total project cost is $714,000: $675,000 for site design, equipment and
implementation and $39,000 for the first year lease payments. Funds are available in the FY 14
radio system upgrade project 301-140482. Staff recommends that the first year's lease costs be
funded by the project budget.
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is
approved as to form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board approves implementation of the proposed tower site as
described in the considerations and authorizes the Chairman to sign the tower lease agreement
with Super Towers Inc.
Prepared By: John Daly,Telecommunications Manager Information Technology
Packet Page-1386-
"Eki, SHERIFF KEVIN RAMBOSK
May 28.2014
Collier County Government
Administrative Services I)ivision!Information Technology
3299 Tamiami Trail Eas
Naples, FL 34112
Ann: John Daly.Telecommunications Mana2er
Re: Radio System Improvements North Naples Area
Manager Daly,
The County Radio System is currently under review fbr upgrade to the P25 system.
Recognizing that this process will take some time. the Collier County Sheriff Office
((_CS[)) supports interim measures to enhance radio reception in the areas North of
IrncnokaleeRoad to the Gulf to the 175-Corridor: particularly fbrportableradioo
attempting to use the system.
C(.S[) radio users have filed numerous reports for poor radio reception in the areas listed
above and your office has determined that the North Naples site, which supports this
critical response area, can be separated out from the total upgrade plan at this time. 1'liis
would assist in enhancing the portable radio reception and also ,cuognizrs <hc long term
value of the site as the County Radio System proceeds with county w ide system upgrades
in the future.
Please accept this letter of support to move forward with the interim plan of improving
portable radio system perlirniance.
Sincerely.
Greg Smith
Chief of Administration
GOS: ccb
Cc Collier County Manager Leo Ochs
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Big Corkscrew island & North Naples Fire -, ' , :@fie Districts
R.Eliseo Chao,Chairman Q�z►►waa� James Burk airman
Paul M.Plamondon, Commissioner '" „+ Norman E.F Vice Chairman
$,--,--,,,e �} :.- Christopher L. Crossan,Commissioner i t`' s Margaret HE i,Treasurer
0.. Christopher R ft':y: G` g
.', E E° J.Christoph mbardo, Commissioner
R. John 0. Mc( in,Commissioner
June 2,2014
Collier County Board of County Commissioners
3299 Tamiami Trail East, Suite 303
Naples, FL. 34112
RE: North Naples Fire Permanent Public Safety Communication Receiver Site
Dear Board of County Commissioners:
On December 4, 2013, a communications engineer from Communications International drove with one of
our Captains to witness firsthand the portable radio coverage deficiencies existing in our northwestern
portion response area(i.e., Station 43).Moreover,the engineer was able to ride-along with our Captain on
a call for service in the Lely Barefoot Beach area, a call involving an individual that fell from the roof,
and presented with signs and symptoms necessitating a trauma alert. The engineer heard the poor portable
communications that existed as radio traffic back to the Collier County Dispatch Center was not readable,
and required multiple transmissions.At one point during the call sequence,dispatch advised that the
transmission was not readable.
The aforementioned sequence of events is not a first; rather, it has become the norm in said areas with
respect to radio transmissions. The need for a permanent site is imperative for crew safety and for the
residents of Collier County during an emergency situation. The advantage of providing a site not only
improves emergency responder and dispatch communications,but this site becomes the development of a
full site when the P25 digital technology project comes to fruition.
The need for a permanent site is long overdue,and this Office is committed to ensure proper
communications are available for our personnel. We look forward to working with you on this important
and life-saving project,and, ask for your support on June 10, 2014 with Consent Agenda Item 16E11.
Respectfully,
41/7
(k_;14,<IcttL/,,- '\----
Orly Stotts
Firehief
North Naples Fire Control and Rescue District
cc: Leo Ochs,County Manager
John Daly,Telecommunications Manager
Big Corkscrew Island Fire•13250 Immokalee Road•Naples,FL 34120•(239)455-1204•www.bcifr.com
North Naples Fire®1885 Veterans Park Drive•Naples,FL 34109•(239)597-3222•www.northnaplesfire.com
-88E1-a; ed la)ped
6
11/10/2015 16.E.S.
Ca!'i 1UNrC4 T IONS
INT=RN.%TIONAL
Customer Project ID:Collier County
Subject:Old Aux 41 Site Civils
Date:6/24/15
Background: As part of adding the Aux receive site to the Collier County Radio network to improve inbound
coverage.Old 41 Site needs site civils work performed before the delivery of the shelter and installation of the
Radio equipment. The proposed work will be with completed by the civils guideline and standards set in
Contract-15-6409/PO Number 4500158934.Below is our proposed scope and pricing quote:
• Permitting Fees
• Clearing and Grubbing
• Site Fence
• Building/Equipment Foundation
• Wave-guide Bridge and all attachments.
• Building/Cabinet placement supervision(crane&personnel)
• Site compound (Rock/Fabric)
• LP Gas Tank/Install
• Exterior grounding system-Tower and Shelter Ground Rings
• Electric,Telco and Grounding
• Antenna and feed lines
• Other: CD's,Survey and Geo
• Site management,Labor and travel
Pricing for proposed above$189,157.00 USD
1=4J L� H a1.t,.p. ; t ._.. _c hn.r1 -.7.27 I p I ea°_._E,I,.4CII I p 772 S5c.___SE 1 ,,s.,z...4,,- o,'n
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11/10/2015 16.E.5.
ti
i N1._)I<<r� €;:i',!.
INTERNATIONAL
Proposal and Schedule of Values for RF Site Construction: Comparable Site Old 41 Aux
1. Permits $ 2,529.60 $ 2,250.00
2. Site Preparation $ - $ -
3. Erosion Control $ - $ -
4. Clearing and Grubbing $ - $ 16,820.50
5. Testing and Inspections $ - $ -
6. Fence $ - $ 9,000.00
7. Building/Equipment Foundation $ 55,651.20 $ 62,270.50
8. Tower Foundation&Anchoring $ - $ -
9. Wave-guide bridge and all attachments. $ 11,434.04 $ 10,382.50
10. Demo Existing Foundation and Shelter $ 23,440.96 $ -
11. Building/Cabinet placement supervision(crane&personnel) $ 11,130.24 $ 9,900.00
12. Site compound (Rock/Fabric) $ 2,276.64 $ 3,600.00
13. LP Gas Tank/Install $ 3,372.80 $ 7,125.00
14. Exterior grounding system—Tower and Shelter Ground Rings $ - $ -
15. Electric and telco to utility connect point $ - $ -
16. Electric,Telco and Grounding $ 48,905.60 $ 28,820.50
17. 45 KW LP Generator with ATS/installed $ - $ -
18. 12 X 20 Shelter(per attached specs) Delivered $ 67,979.50 $ -
19. Antenna and feed lines $ 19,232.62 $ 20,013.00
20. Other: CD's,Survey and Geo $ 16,864.00 $ 15,000.00
21. Other:Sidewalk Replacement $ 3,372.80 $ -
22.Site management, Labor and travel $ - $ 3,975.00
Totals $ 266,189.99 $ 189,157.00
:—.::::: 1,,,S, li__aFr.,,S `. . _ ��i,, __:.v.7 t; U ti,.�, . I. I .—.� ;::: k _,ktJ—__c,syt
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11/10/2015 16.E.5.
��.
_77,0 LVemi-itngzI?Palter ofTcchnotogt•.. Federal Engineering, Inc.
10600 Arrowhead Drive
Federal Fairfax, VA 22030
Engineering 703-359-8200
8/24/2015
Mr. John Daly
Collier County
Telecommunications Manager
3299 Tamiami Trail East, Suite 600
Naples, FL 34112
John,
Federal Engineering, (FE) has received the quotation and statement of services proposed
by Communications International, (Cl) for communications site development work
required as part of the new Public Safety Radio Communications System.
CI's proposal identifies site development work and services to be performed at Collier
County's Old 41 Aux communications site. The proposal provides clear reference of civil
standards to be followed which area compliant with industry standards.
FE has reviewed the proposed scope of services, associated costs, and found them to
be consistent with terms of Contract-15-6409 / PO Number 4500158934 and in-line with
comparable communications site development efforts.
Regards,
David Muniz
Senior Consultant
Federal Engineering, Inc
10600 Arrowhead Drive
Fairfax, VA 22030
dmunizta?fedena.com
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