Agenda 11/10/2015 Item #11B 11/10/2015 11 .B.
EXECUTIVE SUMMARY
Recommendation to approve a $337,000 work order to Hole Montes, Inc., under contract number
14-6345 for Construction Engineering and Inspection Services for the Master Pump Stations 303
and 304 Rehabilitation Project,Project Number 70050.
OBJECTIVE: To obtain expert professional Construction Engineering and Inspection (CEI) services for
the Master Pump Stations(MPS)303 and 304 Rehabilitation project.
CONSIDERATIONS: The proposed scope of work under Project Number 70050, "Master Pump Station
Technical Support," is consistent with the Capital Improvement Program (CIP) contained in the Water,
Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study approved by the Board of
County Commissioners (Board) on June 10, 2014, as Agenda Item 1IC. Funding for Project Number
70050 is available in, and is consistent with,the FY2016 CIP Budget.
On July 7, 2015, as agenda item 16.C.6,the Board approved the CEI services contract 14-6345 with Hole
Montes, Inc., for wastewater system improvements in Basin 306. Professional CEI oversight services are
required to ensure construction contract compliance for projects within the Basin. The recommended
work order is Attachment 1.
FISCAL IMPACT: Funding is available in, and is consistent with,the FY2016 Capital Budget approved
by the Board on September 24, 2015. The source of funding is the Wastewater User Fee Fund(414).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approves a $337,000 work order under Contract 14-6345 to
Hole Montes, Inc., for the Master Pump Stations 303 and 304 Rehabilitation Project, and authorizes the
Chairman to sign and execute the work order after final review and approval by the County Attorney's
Office.
Prepared By: Wayne M.Karlovich, Senior Project Manager,Public Utilities PPMD
Attachments:
Attachment 1-CEI Services Work Order
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11/10/2015 11 .B.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.B.
Item Summary: Recommendation to approve a $337,000 work order to Hole Montes,
Inc., under contract number 14-6345 for Construction Engineering and Inspection Services for
the Master Pump Stations 303 and 304 Rehabilitation Project, Project Number 70050.(George
Yilmaz, Public Utilities Department Head)
Meeting Date: 11/10/2015
Prepared By
Name: KarlovichWayne
Title:Project Manager, Senior,Public Utilities Department
10/7/2015 2:18:43 PM
Submitted by
Title: Project Manager, Senior,Public Utilities Department
Name: KarlovichWayne
10/7/2015 2:18:44 PM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Solid &Hazardous Waste Management
Date: 10/13/2015 10:33:20 AM
Name:NagySteve
Title: Manager-Wastewater Collection, Wastewater
Date: 10/13/2015 12:47:35 PM
Name: JohnssenBeth
Title: Division Director-Wastewater, Wastewater
Date: 10/14/2015 11:52:21 AM
Name: Joseph Bellone
Title: Division Director-Operations Support,Utilities Finance Operations
Date: 10/14/2015 3:44:26 PM
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11/10/2015 11.B.
Name: PajerCraig
Title: Project Manager,Principal,Public Utilities Engineering
Date: 10/14/2015 4:24:44 PM
Name: ChmelikTom
Title: Division Director-Public Utilities Eng, Public Utilities Engineering
Date: 10/19/2015 3:38:17 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services, Procurement Services
Date: 10/23/2015 11:58:10 AM
Name: HallSwainson
Title: Procurement Specialist, Procurement Services
Date: 10/23/2015 12:27:06 PM
Name: JohnsonScott
Title: Manager-Procurement, Procurement Services
Date: 10/23/2015 1:21:28 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 10/26/2015 9:52:15 AM
Name: YilmazGeorge
Title: Department Head-Public Utilities, Public Utilities Department
Date: 1 0/27/2015 1:15:20 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/28/2015 2:19:28 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 11/2/2015 1:17:15 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 11/2/2015 3:17:05 PM
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11/10/2015 11 .B.
WORK ORDER/PURCHASE ORDER
Contract 14-6345
"Construction, Engineering, and Inspection Services for the Wastewater Basin Program"
Contract Expiration Date: July 7, 2035
This Purchase Order is for professional Construction Engineering and Inspection (CEI) services for
work known as:
Project Name: CEI Services for MPS 303 aitid 304 Rehabilitation
Project No: 70050.14.1, 70050.14.2
f
The work is specified in the proposal dated September 21, 2015 which is attached hereto and made a
part of this Purchase Order. In accordance with Terms and Conditions of the Agreement referenced
above,this Purchase Order is assigned to: Hole Montes,Inc:
Scope of Work: As detailed in the attached proposal and the following:
* Task I Preconstruction Services/
* Task II Construction Services'
* Task III Additional Services
* Task IV Reimbursable Expenses/
Schedule of Work: Complete work within 750 days from the date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) flLump Sum Plus
Reimbursable Costs (LS+RC) Time & Matrial (T&M) (established hourly rate— Schedule A) I I
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task I $3,853.00 T&M/
Task II $292,982.00 T&M
Task III $38,532.00 T&M f
Task IV $1,633.00 T&M'
TOTAL FEE $337,000.00./
PREPARED BY: ',�%
Wayne KCarlovich, Senior Project Manager Date
APPROVED BY: l
Craig PajeAW,Ilroject Manager Date -
APPROVED BY: t
/FAA / N�
To $1 elik,PPMD Department Director Date
\
Page 1 of 3
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APPROVED BY:
Steve Nagy, Collections System Manager Date
APPROVED-,BY:
Beth Johnsse4;'Wastewater Director Date
APPROVED BY:
4-
Dr. G• • :e Yi az,Public Utilities Administrator Date
APPROVED BY.
• 1/1
S'Wamson Hall, Procurement Strategist Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that,to the best of their knowledge and belief, all relevant facts concerning past,present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Purchase Order and/or
project duration.
ACCEPTED BY: Hole Montes, Inc.
Nkne&Title of Authorized Company Officer Date
c01Ld
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IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
Tim Nance, Chairman
Dated:
(SEAL)
Hole Montes, Inc.
First Witness %Signature
TType/print witness nanieT TType/print signature and titleT
Second Witness
2)&a ,rrl t
TType/print witness nameT
A roved to F n Leg ity:
` s�County Attorney
R L.
Print Name
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11/10/2015 11.B.
HOLE MONTES
rs.,,NEEks liktiNER5•CURVEYJR5
950 Encore Way•Naples,Florida 34110•Phone 239.254.2000•Fax 239.254.2099
September 21,2015
_I Craig Pajer,P.E.,Principal Project Manager •
Collier County Public Utilities
3339 Tamiami Trail East Suite 303
Naples,FL 34112
RE: CONSTRUCTION ENGINEERING AND INSPECTION SERVICES •
BAYSHORE MPS 306 WASTEWATER BASIN
REHABILITATION OF MASTER PUMP STATIONS 303 AND 304
HM File No.: 8200A
Dear Craig:
We are pleased to submit this revised proposal for professional construction engineering and
inspection services (CEI) related to the Rehabilitation of Master Pump Stations 303 and 304
project. The construction documents for this project were prepared by AECOM, Engineer of
Record (EOR). The description of the professional services to be provided for this specific
project is outlined below.
Project Background
The Rehabilitation of Master Pump Stations 303 and 304 project is part of a multi-project CEI
contract for the MPS 306 Wastewater Basin. This project consists of the construction of the
complete rehabilitation of MPS 303 and 304. MPS 303 is located off Bayshore Drive and MPS
304 is located adjacent to Thomasson Drive. This proposal is based on the rehabilitation of both
the pump stations at the same time under one construction contract.
- i
The estimated construction period, based upon the construction contract documents, is 540
calendar days. The anticipated construction Notice to Proceed is late fall 2015. A contract
duration of 750 days is proposed for the CEI services to allow preconstruction, construction and
post construction services.
This proposal does not include(a) engineering design, (b)preparation of permit applications, (c)
review of shop drawings, initial Schedule of Values, monthly Applications for Payment, initial
Construction Schedule and month updates (to be provided by EOR), (d) coordination or
responses to Contractor RFIs (to be provided by EOR), (e) preparation of Work Directives and
Change Orders and final reconciliation at closeout (to be provided by EOR), (f) construction
survey and stakeout, (g) Record Survey, (h)preparation of Record Drawings(to be provided by
EORs), (i) execution of Final Completion Certificate to permit agencies and Collier County, (j)
laboratory testing and(k) investigation of hazardous materials and historic artifacts.
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1
Craig Pajer,P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 2
Scope of Services
We proposed to provide the following Scope of Services. .
Task No. 1 —Preconstruction Services
Receive conformed specifications and drawings(including addenda and any published questions
and answers from bidding) and executed construction contract from the County
and EOR.
Review these documents and become familiar with the proposed project. Meet with Collier
County and Engineer of Record to discuss the project and obtain clarification as needed.
Task No.2—Construction Services
Provide onsite observation of construction and testing activities on the project. When possible,
observations will be performed concurrently with other projects. being constructed in the
immediate area of this project. Specific services include the following.
(a) The CEI will inform the County and the onsite construction superintendent of any concerns
related to conformance of the work with the Contract Documents in an attempt to resolve any
concern or issue on site. If the concern or issue is not"promptly resolved in the field, the CEI
shall inform the FOR and the County in writing about the unresolved concern or issue within
eight business hours, but not more than one business day after the discovery of any concern or
issue.The EOR will be responsible for investigating the concern or issue and resolving the same
through a written directive to:the construction contractor and so inform the County and the CEI
in writing. This protocol will be initiated any time the CEI becomes aware of any construction
that is unsatisfactory,faulty or defective,does not conform to the Contract Documents,does not
meet the requirements of any inspections, tests or approval required to be made, or has been
damaged before final payment. The EOR will maintain an Issue Resolution Log documenting
any issue or concern that is conveyed in writing to the EOR, including the written directive
resolving the issue or concern.
(b) The CEI will prepare a daily log with pictures recording activities and details related to the
work on a form approved in advance by the County. Information will be recorded in the log
when at the Project Site. Log entries will record all relevant aspects of the construction observed
while on site including construction crew (labor) details, equipment used, materials used,
compliance testing and inspection performed, weather, temperature, site conditions, trench
conditions, backfill material used, dewatering methods, compaction methods; location of the
work and all other details related to the work. The log will reference the digital photographs
and/or video taken with appropriate file names and file locations. In addition to the construction
details, the daily log will contain information related to time and hours on the job site,weather
conditions, data pertaining to questions of quantities of materials used, extras or deductions, list
of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors,
observations in general and specific observations in more detail as in observing test procedures,
conformance inspection of materials and fittings, name plate data for equipment and material
installed and any related issues. Logs, photograph files and other construction documentation
will be provided to the County by the CEI on a daily basis in an electronic file via Email, on a
permission based website, on a digital CD only if requested by the County and a printed copy to
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11/10/2015 11.B.
Pajer, P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 3
be maintained at the Consultant's project office. All daily reports shall be prepared in the field,
reviewed by the CEI's Project Manager and issued by 7:00PM daily.
(c) The CEI will provide a comprehensive digital photographic record of all construction
- activities related to the project. The digital file names will be referenced in the log along with a
brief description of the photograph, the date and time of the photograph and the name of the
photographer. The digital files will be transferred to a permission based website, and to a digital
CD if requested by the County. If requested by the County, pictures will be printed in high
resolution color,two captioned photos per 8 1/2"x 11"sheet,printed one side only. The prints,if
requested, will be provided to the County when needed.If requested by the County,video will be
provided in digital format on DVD bi-weekly.
(d) The CEI will accompany visiting inspectors representing any regulatory agencies having
jurisdiction over the project and will record discussions and the outcome of these regulatory
inspections in the daily logs.The CEI will notify the County prior to any scheduled inspections.
These may include inspections by the FDEP, FDOT, SFWMD, County Building Department,
County Right-of-Way Department and County Pollution Prevention Control.
(e) The CEI will coordinate bi-weekly progress meetings chaired by the CEI Project Manager,
attended by the construction contractor and EOR,to review project status and identify issues that
may affect the project. The CEI will prepare a DRAFT Agenda.at least two business days in
advance of each meeting and issue written meeting notes identifying a summary of the
discussion, conclusions and any risks that have been encountered or are expected within three
business days after the meeting to the County, FOR and the construction contractor. As
necessary, the CEI will coordinate special meetings. The FOR shall provide updated Issue
Resolution, Submittal,RFI and Work Directive Logs at the progress meetings.
(f) The CEI shall meet with the construction contractor in the field to review their preliminary
Application for Payment (pencil copy) based upon the EOR approved Schedule of Values, The
FOR shall be responsible for receiving, verification and approval of all Applications for
Payment. Note: This delegation of responsibility to the FOR for approval of payment
applications has been requested by the County. No review of Construction Progress Schedule
updates shall be made by the CEI.
(g) The CEI will accompany and assist in the Substantial Completion inspection when requested
by the construction contractor and the EOR recommends that the work is sufficiently complete to
warrant a substantial completion inspection. During the Substantial Completion inspection the
EOR will prepare a List of Uncompleted or Corrective Work Items requiring completion or
correction to the satisfaction of the EOR and the County. The EOR shall issue the Certificate of
Substantial Completion. The CEI will be responsible for the monitoring list and issuing updates
to the list on a weekly basis. The CEI will assist in the final walk through to ensure that the listed
items are completed to the satisfaction of the EOR and the County.The FOR shall be responsible
for the issuance of the Notice of Final Acceptance and Construction Certification and permit
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Craig Pajer,P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 4
closeout with FDEP,SFWMP and Collier County. It is anticipated that two Substantial and Final
Completion inspections will be conducted.
(h) The CEI will observe field testing to assist in verification that all materials, equipment and
supplies installed or utilized on the project are in general accordance with the Contract
Documents and approved Shop Drawings provided by the EOR.All material testing services are
to be provided by an independent testing firm supplied by the construction contractor. All
equipment testing will be conducted by the construction contractor and equipment
representatives.The equipment testing will also be observed by the County and FOR
(i) The CEI shall maintain red pencil "markup" notations and sketches on full size construction
plans that reflect the details of constructed facilities. The CBI will review the"markup"with the
construction contractor on a weekly basis. The CEI will notify the County, EOR and the
construction contractor of any differences in the documents maintained by the general contractor
and the CEI on a weekly basis for resolution. These "markup" drawings will be turned over to
the County and EOR at Final Completion to assist the FOR in preparation of the Record
Drawings.
Task No. 3—Additional Services
(a) The CEI shall provide limited assistance with resolution of reported resident concerns
during construction. The CEI shall receive resident concerns in the field as they occur and,
when possible, seek to resolve the concern. The CEI shall also receive resident concerns
from the County's Wastewater Basin Website "Hot Line". The CEI shall make an initial
response.to the concern in the field and, when possible, seek to resolve the concern. A
written report shall be made to the EORs and County on the concern and its resolution.
When an immediate resolution cannot be achieved in the field or if the issue is complex,the
concern shall be reported to the County and EORs for their logging with a status of any
corrective action required. The County and EORs shall provide the log at all progress
meetings.
(b) The CEI shall provide limited assistance to the County with obtaining Rights of Entry from
individual property owners during construction. When construction may require temporary
access on private property, the CEI, through the subconsultant (Quest Corporation of
America, Inc. — QCA), will prepare and provide a listing of all property owners in the
construction area. Collier County shall make initial contact with the property owners to
obtain Right of Entry. The CEI will be available to contact the property owners in the field
for execution of a Right of Entry.The County shall maintain the log of all Rights of Entry.
(c) The CEI, in conjunction with QCA, shall provide Public Information Website services
during construction. QCA is also the consultant establishing and providing an overall
website for the three Basin Area projects (Basins 101, 305 &306). The overall website shall
provide information on the current status of individual 'projects, detailed information on
anticipated road closures, planned water outage and contact information. The CEI, in
conjunction with QCA,shall provide weekly updates to allow posting on the website. QCA
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Craig Pajer,P.E.,Principal Project Manager
Collier County Wastewater Department
September 21,2015
Page 5
shall forward to CEI any reported resident concerns and issues to attempt to resolve in the
Y p P
field. The CEI will contact the resident through their,field representative to resolve the
concern in accordance with Task 3(a).
(d) The CEI, in conjunction with QCA, shall assist with Public Relations during the
preconstruction and construction phases. It is anticipated that two Neighborhood Public
Information Meetings (one for each MPS location) will be held prior to the overall start of
construction.The County shall coordinate and obtain the meeting locations. The County and
EORs shall conduct the meetings with the CEI and QCA providing assistance.
Fee for Professional Services
The professional engineering and construction services associated with the Rehabilitation of
Master Pump Stations 303 and 304 project shall be performed on a time and material basis. The
CEI services are estimated to be$335,367.00. The total fee,including Reimbursable Expenses is
$337,000.00. Please refer to the enclosed spreadsheet for a description of the proposed services
and estimates of fees for the various tasks.We have assumed a single inspector for an average of
6 hours per day over the 18 month construction period(360 work days).
We look forward to working closely with Collier County and AECOM (Engineer of Record) to •
provide another successful construction project. If you have any questions about this proposal,
please give me or David Schmitt a call at your convenience.
Thank you for this opportunity to be of service to Collier County.
Sincerely yours,
HOLE MONTES,INC.
Ronald E. Benson,Ph.D.,P.E.
Senior Vice President/Principal
REB:dbb
Enclosures
cc: Corinne Trtan,Collier County
Clifford Pepper,Hole Monies
David Schmitt, Hole Montes
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i.
HOLE MONTES PROPOSAL FOR PROFESSIONAL SERVICES September 17,2015
MASTER PUMP STATION 306 BASIN CEI
MASTER PUMP STATION 3031304(365 DAY CONSTRUCTION)
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Refer to Hole Montes Proposal dated September 17,2016
✓ 1
y Sr.Prop Project Senior Clerical/
Principal Manager Manager Inspector Adrnin Total Subconsutiant TOTAL
Task Activity Description $206 $172 $147 $96 $62 Hours Other COST
1. preconstruction/Bid Services
Meeting with County/Engineer of Record 1 2 2 5 $844
Project Review 5 5 4 2 16 $2,103
Clarification Meeting 1 2 2 1 8 $906
2 9 9 4 3 27 33,853
2. Construction Services
Preconstruction Meeting 1 4 4 4 2 15 $1,990
Biweekly Progress Meeting(MAX 22) 2 88 88 40 218 $30,964
Onsite Construction Observation 2,180 2,160 $207,380
Log/Construction Documents 50 50 40 140 318,430
General Coordination 15 15 30 $4,785
Submittal Management 40 40 • $2,480
Miscellaneous Testing 8 8 2 18 $2,676
Construction Field Drawings 25 25 2 52 38,099
i Startup/Commissioning 30 30 2 62 $9,894
Project Closeout 20 20 2 42 $6,504
3 240 240 2,164 130 2,777 3292,982
3. Additional Service$
Preconstruction/Neighborhood Meeting 10 10 10 30 $3,810
Special Coordination 12 12 4 28 $4,076
Public information $30,648 $30,846
0 22 22 0 14 58 330,648 $38,532
6 271 271 2,168 147 2,882 $30,846
1 3335,367
1 4. Reimbursable Expenses
I Allowance:Copies UPS,Postage,Mist $1,633
$1,633
TOTAL ALL TASK(TIME&MATERIAL) 3337,000
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