Agenda 10/27/2015 Item #16A 9 10/27/2015 16.A.9.
EXECUTIVE SUMMARY
Recommendation to approve the short-list of professional engineering consultants pursuant to
Request for Proposal (RFP) # 15-6418, CEI Services for the Vanderbilt Drive Bridge Replacements
Project and to enter into negotiations between Collier County and AECOM Technical Services,Inc.
for "Construction Engineering and Inspection (CEI) Services for Vanderbilt Drive Bridge
Replacements Project." Project No. 66066.
OBJECTIVE: To obtain professional Construction Engineering Inspection (CEI) Services for
the Vanderbilt Drive Bridge Replacements Project on Vanderbilt Drive (CR901).
CONSIDERATIONS: On May 19, 2015, the Collier County Growth Management Department,
through its Transportation Engineering Division, issued RFP #15-6418 and requested proposals
from professional engineering consulting firms pre-qualified by the Florida Department of
Transportation (FDOT) to provide CEI services for this project. One thousand five hundred
twenty nine (1,529) notices of the RFP were sent out and fifty-two (52) were downloaded. Two
proposals were received on June 19, 2015.
On August 13, 2015, a selection committee ranked the two (2) firms based on an evaluation of
their proposals. The selection committee by consensus ranked the two firms as follows:
1. AECOM Technical Services, Inc.
2. HighSpans Engineering, Inc.
Because of the complexity of this bridge project, there are a limited amount of fires equipped
with the specialized staff required for this work. Staff finds no evidence that re-soliciting would
garner different results and recommends proceeding with two qualified firms. Staff is requesting
that the Board authorize it to begin contract negotiations with the top ranked firm, AECOM
Technical Services, Inc.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2015 Capital Budget
approved by the Board of County Commissioners (Board) on September 23, 2014. The source
of funding is Gas Tax Fund 313 Project 66066 Vanderbilt Drive Bridge Replacements. The
expected useful service life of the new bridges is estimated to be 75 years. The bridges and all
new or replacement features to be installed during execution of the project, such as roadway and
stormwater features, will be new.
Minimal to no maintenance costs are expected to be incurred within the first 5 to 7 years of
service and will be absorbed into the regular maintenance schedule thereafter. Annual operation
costs of water and/or waste water mains replaced during the project will remain the same or
decrease.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
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LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
RECOMMENDATION: That the Board approve the short-list of RFP #15-6418 so that
negotiations can begin with the top-ranked firm, AECOM Technical Services, Inc. Following
negotiations, staff will return to the Board to seek approval of a contract with the top-ranked
firm.
Prepared by: Andrew Miller, P.E., Sr. Project Manager, Transportation Engineering Division,
Growth Management Department
Attachments:
1)Final Ranking Sheet
2) 15-6418 Solicitation
3) 15-6418 Solicitation Addenda
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.9.
Item Summary: Recommendation to approve the short-list of professional engineering
consultants pursuant to Request for Proposal (RFP) # 15-6418, CEI Services for the Vanderbilt
Drive Bridge Replacements Project and to enter into negotiations between Collier County and
AECOM Technical Services, Inc. for "Construction Engineering and Inspection (CEI) Services for
Vanderbilt Drive Bridge Replacements Project." Project No. 66066
Meeting Date: 10/27/2015
Prepared By
Name: MillerAndrew
Title: Project Manager, Senior, Growth Management Department
9/24/2015 2:20:34 PM
Approved By
Name: PutaansuuGary
Title: Project Manager,Principal, Growth Management Department
Date: 9/25/2015 8:06:45 AM
Name: EvelynColon
Title: Purchasing-Procurement Specialist
Date: 9/25/2015 8:06:54 AM
Name: PutaansuuGary
Title: Project Manager,Principal, Growth Management Department
Date: 9/25/2015 8:07:08 AM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services, Administrative Services Department
Date: 9/28/2015 4:28:36 PM
Name: KearnsAllison
Title: Manager-Financial &Operational Sprt, Growth Management Department
Date: 9/30/2015 10:31:03 AM
Name: JohnsonScott
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10/27/2015 16.A.9.
Title: Manager-Procurement, Administrative Services Department
Date: 10/1/2015 1:39:23 PM
Name: ShueGene
Title: Division Director-Operations Support, Growth Management Department
Date: 10/1/2015 2:27:36 PM
Name: TaylorLisa
Title:Management/Budget Analyst, Senior, Growth Management Department
Date: 10/5/2015 2:59:45 PM
Name: LynchDiane
Title: Supervisor-Operations, Growth Management Department
Date: 10/7/2015 4:13:04 PM
Name: LynchDiane
Title: Supervisor-Operations, Growth Management Department
Date: 10/7/2015 4:13:35 PM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 10/13/2015 9:10:29 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Administration
Date: 10/13/2015 9:46:16 AM
Name: lsacksonMark
Title:Division Director-Corp Fin &Mgmt Svc, Office of Management&Budget
Date: 10/13/2015 4:00:59 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/14/2015 9:42:34 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 10/1 5/2015 9:42:01 AM
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10/27/2015 16.A.9.
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
corer County
Administrative Services Division
Procurement Services
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
15-6418, CEI Services for the Vanderbilt Drive
Bridge Replacements Project
Evelyn Colon, Procurement Strategist
(239) 252-2667(Telephone)
(239) 252-2810 (Fax)
evelyncolon @colliergov.net(Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
RuaremuY Servew Department•3327 Tamrans Iraq East•Naples Roque 34112-4901•www•4elhergae rveepurenavog
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Table of Contents
LEGAL NOTICE 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS 9
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 13
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 17
ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 24
ATTACHMENT 2: CONSULTANT CHECK LIST 25
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 27
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 28
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 30
ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 31
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 32
ATTACHMENT 8: REFERENCE QUESTIONNAIRE 34
15-6418 CEI Services for the Vanderbilt Drive Bridge Replacements Project
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Co ter County
Administrative Services Division
Procurement Services
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide CEI Services for
the Vanderbilt Drive Bridge Replacements Project will be received until 3:00 PM, Naples
local time, on May 13, 2015 @ 3:00PM at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
15-6418 CEI Services for the Vanderbilt Drive Bridge Replacements Project
Services to be provided may include, but not be limited to the following: Construction
Engineering and Inspection Services, including but not limited to, contract
administration, inspection, and materials sampling and testing.
® A pre-proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Purchasing Department Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County
Government Center on May 19, 2015.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Growth Management Department (hereinafter, the "Department"), the
Collier County Board of County Commissioners Purchasing Department (hereinafter, "County")
has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals
from interested and qualified Consultants in accordance with the terms, conditions and
specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
This scope of work describes and defines the Construction Engineering and Inspection
(CEI) services which are required for contract administration, inspection, and materials
sampling and testing for the construction project listed herein. The County's budget for the
CEI Services for the Vanderbilt Drive Bridge Replacements Project is approximately
$460,000.
Background
The principal intent of this project is to select a consulting firm to provide CEI and Related
Services for a Collier County Transportation Project. The top Consultant as ranked by the
County's Selection Committee will be assigned the project indicated herein at the discretion
of the committee. The assigned Consultant will be responsible for executing all of the
requirements of the Contract and the attached Scope of Services relative to the project they
are assigned by the committee. The Vanderbilt Drive Bridge Replacement Project includes
but is not limited to replacement of two obsolete bridges, road resurfacing/reconstruction,
utility relocation, intersection reconstruction and multiuse pathway construction.
Detailed Scope of Work
See Exhibit "A" for a detailed Scope of Work
Term of Contract
This contract is intended to run for the duration of the construction project and conclude
once the "as-built" documents are accepted by the County and the final pay application is
processed. See Exhibit "A", paragraph 12.0, for "CERTIFICATION OF FINAL ESTIMATES".
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
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Event Date
Issue Solicitation Notice May 19, 2015
Last Date for Receipt of Written Questions June 8, 2015 @ 3:00PM
Addendum Issued June 12, 2015
Solicitation Deadline Date and Time June 19, 2015 @ 3:00PM
Anticipated Evaluation of Submittals June 2015
Anticipated Completion of Contract Negotiations September 2015
Anticipated Board of County Commissioner's Contract Approval Date October 2015
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
Proposals will be assessed —1 point for each additional page over the limit described
for each section below.
Tab I: Consultant Approach and Understanding of the Vanderbilt Drive Bridge
Replacements Project (25 Points, 5 page maximum)
In this tab, include:
Provide a narrative portraying the Consultants understanding of the project and
what approach will be used to manage the project during construction. Identify
and describe the key features of the project that are crucial to successful
completion of construction. Explain what the potential risks are and what the
Consultant's team will do manage these risks during construction. The narrative
should focus on the specific aspects of the Vanderbilt Drive Bridge
Replacements Project.
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Tab II: Qualifications/Certifications, Experience and Performance of the Assigned
Team and Staff(25 Points, 4 page maximum)
In this tab, include:
Provide a brief narrative and/or chart(s) demonstrating the qualifications and
certifications of the assigned team and staff that are relative to successful
completion of the project herein. Experience and successful performance of the
assigned team and staff on projects similar to those indicated herein is preferred.
(Resumes and Certifications of the assigned team/staff must be provided
under this tab, but do not count against the page maximum for this tab).
See Exhibit"A", Exhibit "A" (Section 10.0) and Exhibit "A-A"for personnel
qualification and certification requirements. Please note: FDOT Certification of
the Consultant's Project Administrator is a requirement of the contract. Project
Administrator experience in bridges is preferred.
Tab III: Assigned Staff Availability and Experience Summary (20 Points, 4 page
maximum)
In this tab, include:
Under this tab, the Consultant must demonstrate the availability of the assigned
staff to successfully perform the duties required of the scope of services defined
herein. As a minimum include a table(s) of the assigned staff including:
i. Name and title,
ii. Job assignment for other projects,
iii. Percentage of time to be assigned full time to this project,
iv. How many years with this firm,
v. How many years with other firms,
vi. Experience—Types of projects, size of projects (dollar value and SF
of project), describe specifics of project involvement,
vii. Extreme environment and/or coastal bridge experience,
viii. Education,
ix. FDOT Certifications, and
x. Active registration (P.E., etc.)
Tab IV: Experience and Performance of the Consultant (20 Points, 5 page
maximum)
In this tab, include:
Provide information that demonstrates your firm's qualification to successfully
execute the scope of services defined herein to include abilities, capacity, skill
and financial strength. As a minimum the Consultants shall:
i. Identify the number of staff presently employed by the firm within the
State of Florida.
ii. List, describe and demonstrate successful performance during the last
five (5) [completed or active] CEI and related services projects
performed by the Consultant that included Rule Chapter 14-75 types
of work:
a. 10.1 — Roadway CEI,
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b. 10.3 — Construction Materials Inspection, and
c. 10.4— Minor Bridge and Miscellaneous Structures CEI.
If the Consultant is unable to list five (5) projects that include all three
(3) types of work indicated, projects with alternate combinations of
work types may be submitted, however all submitted projects must
include "10.4— Minor Bridge and Miscellaneous Structures CEI" as a
minimum.
Tab V: References (5 Points, 5 page maximum)
Submit fully completed References with the firm's proposal — not to exceed five
(5) references from individuals who have had similar work to the County's scope
of services outlined herein.
In order for the firm to be awarded any points for this tab, the County requests
that the firm submits five (5) completed reference forms from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The
County will only use the methodology calculations for the first five (5) references
(only) submitted by the vendor in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology
will be applied to each vendor's information provided in this area:
i. The County shall total each of the firm's reference scores and
create a ranking from highest number of points to lowest number of
points.
ii. The highest number of points, five (5), will be awarded to the vendor
who has the highest reference score.
iii. The firm's reference score will be divided by the highest vendor's
reference score which will then be multiplied by five (5) points to
determine the vendor's Points Awarded. Each subsequent firm's
reference score will be calculated in the same manner.
iv. Points awarded will be extended to the first decimal point (per
Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points
would be distributed among the five proposers.
Consultant Name Consultant Total Points Awarded
Reference Score
Consultant ABC 445 5
Consultant DEF 435 4.8
Consultant GHI 425 4.7
Consultant JKL 385 4.3
Consultant MNO 385 4.3
Consultant PQR 250 2.8
The points awarded by Consultant will be distributed to the Selection Committee
prior to their evaluation of the proposals. The Selection Committee will review
the Consultant's proposal to ensure consistency and completion of all tasks in
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the RFP, and review the Points Awarded per Consultant. The Selection
Committee may, at their sole discretion, contact references, and/or modify the
reference points assigned after a thorough review of the proposal and prior to
final ranking by the final Selection Committee.
Tab VI: Office Location and Responsiveness (5 Points, 1 page maximum)
Provide information that document's your firm's project office location and ability
to produce the required deliverables. Firms with offices in Collier County or Lee
County are preferred. Firms with the assigned Project Administrator and Project
Engineer based in Collier County or Lee County are preferred.
Tab VII: Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no
exceptions are indicated in this tabbed section, it will be understood that no
exceptions to these documents will be considered after the award, or if
applicable, during negotiations. Exceptions taken by a Consultant may result in
evaluation point deduction(s) and/or exclusion of proposal for Selection
Committee consideration, depending on the extent of the exception(s). Such
determination shall be at the sole discretion of the County and Selection
Committee.
Tab VIII: Required Form Submittals
• Attachment 2: Consultant Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Consultant Declaration Form'
• Attachment 5: Immigration Affidavit and company's E-Verify profile page and
memorandum of understanding
• Attachment 6: Consultant Substitute W9
• Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire
• Other: FDOT Certifications
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.collierciov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department Online Bidding System
website. For general questions, please call the referenced Procurement Strategist noted on
the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted
as "mandatory", prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
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All proposals are to be delivered before 3:00PM, Naples local time, on or before May 13,
2015 @ 3:00PM to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Evelyn Colon, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit one (1) paper copy clearly labeled "Master," and Five (5)
compact disks (CD's) with one copy of the proposal on each CD in Word, Excel or
PDF. List the Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid fora period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Purchasing Policy.
If the County receives proposals from less than three (3)firms, the Procurement Director
shall review all the facts and determine if it is in the best interest of the County to solicit
additional proposals or request that the Selection Committee rank order the received
proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act.
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The County's procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all
proposals submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist will review the
proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist will publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
5. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post
a notice announcing the date, time and place of the first committee meeting. Said notice
will be posted in the lobby of the Purchasing Building not less than three (3)working
days prior to the meeting. The Procurement Strategist will also post prior notice of all
subsequent committee meetings and will endeavor to post such notices at least one (1)
day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of
and has a history of successfully completing projects of this type, including, without
limitation, additional information Collier County may request interviews or oral
presentations.
8. The Selection Committee, as approved by the County Manager or designee, will review,
evaluate and rank all responsive proposals received from Proposers responding to this
RFP. The committee members will score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their
qualifications, approach to the project and ability to furnish services for the scope of work
outlined in this solicitation during the publicly announced Selection Committee Meeting
prior to the final ranking. This discussion does not preclude the County from having
additional presentations by ranked firms at the County's sole discretion.
9. The Selection Committee will rank qualified firms in order of preference and by
consensus using all information presented to the Committee, choose the top ranked firm
and will subsequently enter into negotiations with the top ranked firm. Award of the
contract is dependent upon the successful and full execution of a mutually agreed
contract.
10. Negotiations shall begin with the top-ranked firm(s) in accordance with Florida Statute
287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the Board of
County Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
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Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab I, Consultant Approach and Understanding of the Vanderbilt Drive Bridge 25 Points
Replacements Project
Tab II, Qualifications/Certifications, Experience and Performance of the 25 Points
Assigned Team and Staff
Tab III, Assigned Staff Availability and Experience Summary 20 Points
Tab IV, Experience and Performance of the Consultant 20 Points
Tab V, References 5 Points
Tab VI, Office Location and Responsiveness 5 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re-advertise using the same or revised
documentation, at its sole discretion.
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Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer regulations. Risk of loss of any goods
This offer is subject to cancellation by the sold hereunder shall transfer to the
COUNTY without notice if not accepted by COUNTY at the time and place of
VENDOR within fourteen (14) days of delivery; provided that risk of loss prior
issuance. to actual receipt of the goods by the
COUNTY nonetheless remain with
2. Acceptance and Confirmation VENDOR.
This Purchase Order (including all b) No charges will be paid by the COUNTY
documents attached to or referenced for packing, crating or cartage unless
therein) constitutes the entire agreement otherwise specifically stated in this
between the parties, unless otherwise Purchase Order. Unless otherwise
specifically noted by the COUNTY on the provided in Purchase Order, no invoices
face of this Purchase Order. Each delivery shall be issued nor payments made
of goods and/or services received by the prior to delivery. Unless freight and
COUNTY from VENDOR shall be deemed to other charges are itemized, any
be upon the terms and conditions contained discount will be taken on the full amount
in this Purchase Order. of invoice.
c) All shipments of goods scheduled on the
No additional terms may be added and same day via the same route must be
Purchase Order may not be changed except consolidated. Each shipping container
by written instrument executed by the must be consecutively numbered and
COUNTY. VENDOR is deemed to be on marked to show this Purchase Order
notice that the COUNTY objects to any number. The container and Purchase
additional or different terms and conditions Order numbers must be indicated on bill
contained in any acknowledgment, invoice of lading. Packing slips must show
or other communication from VENDOR, Purchase Order number and must be
notwithstanding the COUNTY'S acceptance included on each package of less than
or payment for any delivery of goods and/or container load (LCL) shipments and/or
services, or any similar act by VENDOR. with each car load of equipment. The
COUNTY reserves the right to refuse or
3. Inspection return any shipment or equipment at
All goods and/or services delivered VENDOR'S expense that is not marked
hereunder shall be received subject to the with Purchase Order numbers.
COUNTY'S inspection and approval and VENDOR agrees to declare to the
payment therefore shall not constitute carrier the value of any shipment made
acceptance. All payments are subject to under this Purchase Order and the full
adjustment for shortage or rejection. All invoice value of such shipment.
defective or nonconforming goods will be d) All invoices must contain the Purchase
returned pursuant to VENDOR'S instruction Order number and any other specific
at VENDOR'S expense. information as identified on the
Purchase Order. Discounts of prompt
To the extent that a purchase order requires payment will be computed from the date
a series of performances by VENDOR, the of receipt of goods or from date of
COUNTY prospectively reserves the right to receipt of invoices, whichever is later.
cancel the entire remainder of the Purchase Payment will be made upon receipt of a
Order if goods and/or services provided proper invoice and in compliance with
early in the term of the Purchase Order are Chapter 218, Fla. Stats., otherwise
non-conforming or otherwise rejected by the known as the "Local Government
COUNTY. Prompt Payment Act," and, pursuant to
4. Shipping and Invoices the Board of County Commissioners
a) All goods are FOB destination and must Purchasing Policy.
be suitably packed and prepared to
secure the lowest transportation rates 5. Time Is Of the Essence
and to comply with all carrier
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Time for delivery of goods or performance of the Occupational Health and Safety Act, the
services under this Purchase Order is of the Federal Transportation Act and the Fair
essence. Failure of VENDOR to meet Labor Standards Act, as well as any law or
delivery schedules or deliver within a regulation noted on the face of the Purchase
reasonable time, as interpreted by the Order.
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available 9. Advertising
to it at law or in equity. VENDOR agrees to No VENDOR providing goods and services
reimburse the COUNTY for any expenses to the COUNTY shall advertise the fact that
incurred in enforcing its rights. VENDOR it has contracted with the COUNTY for
further agrees that undiscovered delivery of goods and/or services, or appropriate or
nonconforming goods and/or services is not make use of the COUNTY'S name or other
a waiver of the COUNTY'S right to insist identifying marks or property without the
upon further compliance with all prior written consent of the COUNTY'S
specifications. Purchasing Department.
6. Changes 10. Indemnification
The COUNTY may at any time and by VENDOR shall indemnify and hold harmless
written notice make changes to drawings the COUNTY from any and all claims,
and specifications, shipping instructions, including claims of negligence, costs and
quantities and delivery schedules within the expenses, including but not limited to
general scope of this Purchase Order. attorneys' fees, arising from, caused by or
Should any such change increase or related to the injury or death of any person
decrease the cost of, or the time required for (including but not limited to employees and
performance of the Purchase Order, an agents of VENDOR in the performance of
equitable adjustment in the price and/or their duties or otherwise), or damage to
delivery schedule will be negotiated by the property (including property of the COUNTY
COUNTY and VENDOR. Notwithstanding or other persons), which arise out of or are
the foregoing, VENDOR has an affirmative incident to the goods and/or services to be
obligation to give notice if the changes will provided hereunder.
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30) 11. Warranty of Non-Infringement
days from the date the change is ordered or VENDOR represents and warrants that all
within such additional period of time as may goods sold or services performed under this
be agreed upon by the parties. Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
7. Warranties patent, trademark, copyright or trade secret;
VENDOR expressly warrants that the goods and c) do not constitute unfair competition.
and/or services covered by this Purchase
Order will conform to the specifications, VENDOR shall indemnify and hold harmless
drawings, samples or other descriptions the COUNTY from and against any and all
furnished or specified by the COUNTY, and claims, including claims of negligence, costs
will be of satisfactory material and quality and expense, including but not limited to
production, free from defects and sufficient attorneys' fees, which arise from any claim,
for the purpose intended. Goods shall be suit or proceeding alleging that the
delivered free from any security interest or COUNTY'S use of the goods and/or
other lien, encumbrance or claim of any third services provided under this Purchase Order
party. These warranties shall survive are inconsistent with VENDOR'S
inspection, acceptance, passage of title and representations and warranties in section 11
payment by the COUNTY. (a).
8. Statutory Conformity If any claim which arises from VENDOR'S
Goods and services provided pursuant to breach of section 11 (a) has occurred, or is
this Purchase Order, and their production likely to occur, VENDOR may, at the
and transportation shall conform to all COUNTY'S option, procure for the COUNTY
applicable laws, including but not limited to the right to continue using the goods or
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services, or replace or modify the goods or this Purchase Order, VENDOR shall
services so that they become non-infringing, immediately give notice thereof, including all
(without any material degradation in relevant information with respects to what
performance, quality, functionality or steps VENDOR is taking to complete
additional cost to the COUNTY). delivery of the goods and/or services to the
COUNTY.
12. Insurance Requirements
The VENDOR, at its sole expense, shall 15. Assignment
provide commercial insurance of such type VENDOR may not assign this Purchase
and with such terms and limits as may be Order, nor any money due or to become due
reasonably associated with the Purchase without the prior written consent of the
Order. Providing and maintaining adequate COUNTY. Any assignment made without
insurance coverage is a material obligation such consent shall be deemed void.
of the VENDOR. All insurance policies shall
be executed through insurers authorized or 16. Taxes
eligible to write policies in the State of Goods and services procured subject to this
Florida. Purchase Order are exempt from Florida
sales and use tax on real property, transient
13. Compliance with Laws rental property rented, tangible personal
In fulfilling the terms of this Purchase Order, purchased or rented, or services purchased
VENDOR agrees that it will comply with all (Florida Statutes, Chapter 212), and from
federal, state, and local laws, rules, codes, federal excise tax.
and ordinances that are applicable to the
conduct of its business. By way of non- 17. Annual Appropriations
exhaustive example, this shall include the The COUNTY'S performance and obligation
American with Disabilities Act and all to pay under this Purchase Order shall be
prohibitions against discrimination on the contingent upon an annual appropriation of
basis of race, religion, sex creed, national funds.
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges 18. Termination
and without exception or stipulation shall be This Purchase Order may be terminated at
fully responsible for complying with the any time by the COUNTY upon 30 days
provisions of the Immigration Reform and prior written notice to the VENDOR. This
Control Act of 1986 as located at 8 U.S.C. Purchase Order may be terminated
1324, et seq. and regulations relating immediately by the COUNTY for breach by
thereto, as either may be amended. Failure VENDOR of the terms and conditions of this
by the awarded firm(s) to comply with the Purchase Order, provided that COUNTY has
laws referenced herein shall constitute a provided VENDOR with notice of such
breach of the award agreement and the breach and VENDOR has failed to cure
County shall have the discretion to within 10 days of receipt of such notice.
unilaterally terminate said agreement
immediately. Any breach of this provision 19. General
may be regarded by the COUNTY as a a) This Purchase Order shall be governed
material and substantial breach of the by the laws of the State of Florida. The
contract arising from this Purchase Order. venue for any action brought to
specifically enforce any of the terms and
14. Force Majeure conditions of this Purchase Order shall
Neither the COUNTY nor VENDOR shall be be the Twentieth Judicial Circuit in and
responsible for any delay or failure in for Collier County, Florida
performance resulting from any cause b) Failure of the COUNTY to act
beyond their control, including, but without immediately in response to a breach of
limitation to war, strikes, civil disturbances this Purchase Order by VENDOR shall
and acts of nature. When VENDOR has not constitute a waiver of breach.
knowledge of any actual or potential force Waiver of the COUNTY by any default
majeure or other conditions which will delay by VENDOR hereunder shall not be
or threatens to delay timely performance of
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deemed a waiver of any subsequent Expenses for Public Officers, employees
default by VENDOR. and authorized persons.
c) All notices under this Purchase Order e) In the event of any conflict between or
shall be sent to the respective among the terms of any Contract
addresses on the face page by certified Documents related to this Purchase
mail, return receipt requested, by Order, the terms of the Contract
overnight courier service, or by personal Documents shall take precedence over
delivery and will be deemed effective the terms of the Purchase Order. To the
upon receipt. Postage, delivery and extent any terms and /or conditions of
other charges shall be paid by the this Purchase Order duplicate or overlap
sender. A party may change its address the Terms and Conditions of the
for notice by written notice complying Contract Documents, the provisions of
with the requirements of this section. the Terms and/or Conditions that are
d) The Vendor agrees to reimbursement of most favorable to the County and/or
any travel expenses that may be provide the greatest protection to the
associated with this Purchase Order in County shall govern.
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
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Exhibit IV: Additional Terms and Conditions for RFP 10/27/2015 16.A.9.
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be
Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
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Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any
of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
3. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 51% or more of the solicitation amount for said work.
4. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site
during and after each work assignment the Consultant is performing.
5. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
The County's Project Manager shall coordinate with the Vendor / Contractor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work.
7. Public Records Compliance
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The Vendor/Contractor agrees to comply with the Florida Public Records Law Chap—.10/27/2015 16.A.9.
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(acollierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County's credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project Manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these
debts, the County reserves the right to off-set the amount owed to the County by applying the amount
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owed to the vendor or contractor for services performed of for materials delivered 10/27/2015 16.A.9.
contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477.
11. Survivability
Bids (ITBs/RFPs): The Consultant agrees that any Purchase Order that extends beyond the expiration
date of Solicitation 15-6418 CEI Services for the Vanderbilt Drive Bridge Replacements Project resultant
of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the
completion or termination of any Purchase Order.
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12. Principals/Collusion 10/27/2015 16.A.9.
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non-performance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
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In addition, consultants that have participated and/or will participate in the deg 10/27/2015 16.A.9.
background information or oversight functions on this project are precluded from submitting a
Proposal as either a prime or sub- consultant.
18. Protest Procedures
Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the solicitation
(including the form of the solicitation documents or procedures) shall file their protest with the
Procurement Director prior to the time of the bid opening strictly in accordance with the County's then
current purchasing ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list.
20. Security and Background Checks
If required, Consultant / Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for all
employees that shall provide services to the County under this Agreement. This may include, but not be
limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint
check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four(4) years.
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
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individual, firm, and/or any employee of the firm from contact with County staff for 10/27/2015 16.A.9.
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the
fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required
to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply
with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the
executed affidavit the bidder's/ Consultant's proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the"Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
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Coyer County
Administrative Services Division
Procurement Services
Attachment 1: Consultant's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation 15-6418, CEI Services for the Vanderbilt Drive Bridge
Replacements Project for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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Gaffer County
Administrative Services Division
Procurement Services
Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Evelyn Colon, Procurement Strategist
CCNA Solicitation: 15-6418, CEI Services for the Vanderbilt Drive Bridge
Replacements Project
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
fl If submitting a manual bid, include any addenda (initialed and dated noting understanding
and receipt). If submitting bid electronically, bidder will need to download all related
documents on www.colliergov.net/bid. The system will date and time stamp when the
addendum files were downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
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Representative Signature: 10/27/2015 16.A.9.
Representative Name: Date
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Co per County
Administrative Services Division
Procurement Services
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by , who is personally known to me to be the
for the Firm, OR who produced the following identification
Notary Public
My Commission Expires
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Co ier County
Administrative Services Division
Procurement Services
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 15-6418, CEI Services for the Vanderbilt Drive Bridge Replacements Project
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
200_in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
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Additional Contact Information 10/27/2015 16.A.9.
Send payments to:
(required if different from above) Company name used as payee
Contact name:
Title:
Address:
City,State,ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
Email:
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Colter County
Administrative Services Division
Procurement Services
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 15-6418, CEI Services for the Vanderbilt Drive Bridge Replacements Project
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E-Verify program may deem the Consultant/Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A(e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant's/ Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Cow County
Administative Services Division
Prowement Bernice
Attachment 6: Consultant Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
Individual/Sole Proprietor _Corporation Partnership
Tax Exempt (Federal income tax-exempt entity Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D =Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the
contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
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•
Coiffer County
Administrative Services Division
Procurement Services
Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $500.000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ® Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Liability $1,000,000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
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6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
Ljb 2/13/15
Consultant's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm Date
Consultant
Signature
Print Name
Insurance Agency
Agent Name Telephone Number
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Cater County
Administrative Services Division
Procurement Services
Attachment 8: Reference Questionnaire
Solicitation: 15-6418, CEI Services for the Vanderbilt Drive Bridge Replacement Project
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0."
Project Description: Completion Date:
Project Budget: Project Number of Days:
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule(complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice,final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: By
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EXHIBIT "A"
CONSTRUCTION ENGINEERING AND INSPECTION
SCOPE OF SERVICES
FOR
The Vanderbilt Drive Bridge Replacements Project
Project Description:
The principal intent of this project is to provide CEI and Related Services for the replacement of two existing
functionally obsolete bridges (#030177 and #030178), relocation of an existing pedestrian bridge, road
resurfacing/reconstruction, utility relocation, intersection reconstruction and multiuse pathway construction on
Vanderbilt Drive.
County Project Number: 66066.11
The latest design documentation is available upon request and successful completion of the required
exempt documents form.
1.0 PURPOSE:
This scope of services describes and defines the Construction Engineering and Inspection (CEI)
services which are required for contract administration, inspection, and materials sampling and testing
for each of the construction project listed below.
2.0 SCOPE:
Provide services as defined in this Scope of Services, the referenced Florida Department of
Transportation (FDOT) manuals, and procedures.
The project for which the services are required is:
County Project Number: 66066.11
Descriptions: The principal intent of this project is to provide CEI and Related Services for the
replacement of two existing functionally obsolete bridges (#030177 and #030178),
relocation of an existing pedestrian bridge, utility relocation, road
resurfacing/reconstruction, intersection reconstruction and multiuse pathway
construction along Vanderbilt Drive.
The Consultant and/or Sub-consultant(s) must be FDOT qualified (Rule Chapter 14-75) to perform the
assigned work and/or services required of the project. As a minimum, the Consultant must be qualified
to perform the following types of work:
• 10.1 — Roadway CEI
• 10.3 —Construction Materials Inspection
• 10.4— Minor Bridge and Miscellaneous Structures CEI
Exceptions to these minimum types of work qualifications may be considered at the discretion of the
County. Any exceptions to these minimum types of work qualifications must be preapproved by the
County in writing.
Exercise independent professional judgment in performing obligations and responsibilities under this
Agreement. Pursuant to Section 4.1.4 of the Construction Project Administration Manual (CPAM), the
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authority of the Consultant's lead person, such as the Senior Project Engineer, and the Consultant's
Project Administrator shall be identical to the FDOT's Resident Engineer and Project Administrator
respectively and shall be interpreted as such.
Services provided by the Consultant shall comply with FDOT manuals, procedures, and memorandums
in effect as of the date of execution of the Agreement unless otherwise directed in writing by the
County. Such FDOT manuals, procedures, and memorandums are found at the State Construction
Office's website.
On a single Construction Contract, it is a conflict of interest for a professional firm to receive
compensation from both the County and the Contractor either directly or indirectly.
Other projects developing within the geographical area of Collier County may be added at the County's
discretion. The Consultant must perform to the satisfaction of the County's representatives for
consideration of additional CEI services.
3.0 LENGTH OF SERVICE:
The services for the Construction Contract shall begin upon written notification to proceed (NTP) by the
County.
The CEI Services Contract shall begin approximately thirty (30) days prior to written notification to
proceed to the Contractor for the Construction Contract and end thirty (30) days after final acceptance
of the Construction Contract.
The County's Construction Project Manager will track the execution of the Construction Contract such
that the Consultant is given timely authorization to begin work. While no personnel shall be assigned
until written notification by the County has been issued, the Consultant shall be ready to assign
personnel within two weeks of notification. For the duration of the project, coordinate closely with the
County and Contractor to minimize rescheduling of Consultant activities due to construction delays or
changes in scheduling of Contractor activities.
For estimating purposes, the Consultant will be allowed an accumulation of thirty (30) calendar days to
perform preliminary administrative services prior to the issuance of the Contractor's notice to proceed
on the first project and thirty (30) calendar days to demobilize after final acceptance of the Construction
Contract.
The anticipated letting schedule and construction time for the project is tabulated below:
Construction Contract Estimate
Financial Start Date Duration
Project ID (Days)
66066.11 1st Quarter 730
2016
4.0 DEFINITIONS:
A. Agreement: The Professional Services Agreement between the County and the Consultant
setting forth the obligations of the parties thereto, including but not limited to the performance of
the work, furnishing of services, and the basis of payment.
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B. Contractor: The individual, firm, or company contracting with the County tor performance of
work or furnishing of materials.
C. Construction Contract: The written agreement between the County and the Contractor setting
forth the obligations of the parties thereto, including but not limited to the performance of the
work, furnishing of labor and materials, and the basis of payment.
D. Construction Project Manager: The County employee assigned to manage the Construction
Engineering and Inspection Contract and represent the County during the performance of the
services covered under this Agreement.
E. Construction Training/Qualification Program (CTQP): The FDOT program for training and
qualifying technicians in Aggregates, Asphalt, Concrete, Earthwork, and Final Estimates
Administration. Program information is available at CTQP website.
F. Consultant: The Consulting firm under contract to the County for administration of Construction
Engineering and Inspection services.
G. Consultant Project Administrator: The employee assigned by the Consultant to be in charge of
providing Construction Contract administration services for the Construction Project.
H. Consultant Senior Project Engineer: The Engineer assigned by the Consultant to be in charge of
providing Construction Contract administration for the Construction Project. This person may
supervise other Consultant employees and act as the lead Engineer for the Consultant.
Transportation Engineering Director: The administrative head of the County's Construction
Offices /The Engineer assigned to administer Construction Contracts for the County.
J. County Construction Manager: The County employee assigned to administer the Consultant
Construction Engineering and Inspection Program in the County.
K. County Professional Services Administrator: The Administrative Head of the Professional
Services Office.
L. County Manager: The County Administrator of the County.
M. Engineer of Record: The Engineer noted on the Construction plans as the responsible person
for the design and preparation of the plans.
N. Road Maintenance Director: The County employee assigned to administer Maintenance
Contracts for the County.
O. Community Liaison: The County employee assigned to manage the Public Information Program.
P. Resident Compliance Specialist: The employee assigned by the Consultant to oversee project
specific compliance functions.
Q. Owner: The Board of County Commissioners for Collier County, Florida. A political subdivision
of the State of Florida
R. County: Collier County, a political subdivision of the State of Florida.
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5.0 ITEMS TO BE FURNISHED BY THE COUNTY TO THE CONSULTANT:
A. The County, on an as needed basis, will furnish the following Construction Contract documents
for each project. These documents may be provided in either paper (as indicated below) or
electronic format.
1. Construction Plans, five (5) [11" x 17"] hard copy sets,
2. Specification Package five (5) [8-1/2" x 11"] hard copy sets,
3. One (1) hard copy of the Executed Construction Contract,
4. One (1) hard copy of the Utility Agency's Approved Material List (if applicable), and
5. One (1) hard copy of executed Utility Work Schedules (if applicable).
B. A list of all standard forms for use under the terms of this Agreement will be provided in one (1)
hard copy or electronic format at the Pre-Services meeting. All directives, procedures, and
standard forms can be accessed through the County's website.
6.0 ITEMS FURNISHED BY THE CONSULTANT:
6.1 FDOT Documents:
All applicable FDOT documents referenced herein shall be a condition of this Agreement. All
FDOT documents, directives, procedures, and standard forms are available through the FDOT's
Internet website. Most items can be purchased through the following address. All others can
be acquired through the FDOT's District Office or on-line at the FDOT's website.
Florida Department of Transportation
Maps and Publication Sales
605 Suwannee Street, MS 12
Tallahassee, Florida 32399-0450
Telephone No. (850) 488-9220
http://www.dot.state.fl.us/construction/
6.2 Office Automation:
Provide all software and hardware necessary to efficiently and effectively carry out the responsibilities
under this Agreement.
Provide each inspection staff with a laptop computer running software (such as, Site Manager
application through Citrix, Primavera/Sidetrack, Claim Digger, etc.) for project scheduling,
documentation, and control. Each inspection staff laptop computer must have mobile broadband
connection at the jobsite.
All computer coding shall be input by Consultant personnel using equipment furnished by them.
Ownership and possession of computer equipment and related software, which is provided by the
Consultant, shall remain at all times with the Consultant. The Consultant shall retain responsibility for
risk of loss or damage to said equipment during performance of this Agreement. Field office equipment
should be maintained and operational at all times.
Current technical specifications for office automation can be viewed at:
http://www.dot.state.fl.us/Construction/DesignBuild/ConsultantCEl/OfficeAutomation.shtm
6.3 Field Office:
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The County may require a field office for this project. The Consultant shall be reimbursed tor
allowed expenses associated with this field office. The office must have, at a minimum, the
following essential items to support the project:
• Office space within a desired radius (to be approved by the County) of the project
for the duration of the project,
• Office telephone, and
• Copier rental/lease.
Consultant shall list this fixed monthly cost as a line item of the cost proposal titled "Field Office
Expenses", and shall also be listed as such on invoices submitted to the County for payment.
6.4 Vehicles:
Vehicles will be equipped with appropriate safety equipment and must be able to effectively
carry out requirements of this Agreement. Vehicles shall have the name and phone number of
the consulting firm visibly displayed on both sides of the vehicle.
6.5 Field Equipment:
Supply survey, inspection, and testing equipment essential to perform services under this
Agreement; such equipment includes non-consumable and non-expendable items.
Hard hats shall have the name of the consulting firm visibly displayed.
Equipment described herein and expendable materials under this Agreement will remain the
property of the Consultant and shall be removed at completion of the work.
Handling of nuclear density gauges shall be in compliance with their license.
Retain responsibility for risk of loss or damage to said equipment during performance of this
Agreement. Field office equipment shall be maintained and in operational condition at all times.
6.6 Licensing for Equipment Operations:
Obtain proper licenses for equipment and personnel operating equipment when licenses are
required. The license and supporting documents shall be available for verification by the
County, upon request.
Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained
through the State of Florida Department of Health.
7.0 LIAISON RESPONSIBILITY OF THE CONSULTANT:
For the duration of the Agreement, keep the County's Construction Project Manager in Responsible
Charge informed of all significant activities, decisions, correspondence, reports, and other
communications related to its responsibilities under this Agreement.
Facilitate communications between all parties (i.e. architectural, mechanical, materials, landscaping,
local agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain
accurate records to document the communication process.
Submit all administrative items relating to Invoice Approval, Personnel Approval, User IDs, Time
Extensions, and Change Orders to the County's Construction Project Manager for review and approval.
8.0 PERFORMANCE OF THE CONSULTANT:
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During the term of this Agreement and all Change Orders thereof, the County will review various
phases of Consultant operations, such as construction inspection, materials sampling and testing, and
administrative activities, to determine compliance with this Agreement. Cooperate and assist County
representatives in conducting the reviews. If deficiencies are indicated, remedial action shall be
implemented immediately. County recommendations and Consultant responses/actions are to be
properly documented by the Consultant. No additional compensation shall be allowed for remedial
action taken by the Consultant to correct deficiencies. Remedial actions and required response times
may include but are not necessarily limited to the following:
A. Further subdivide assigned inspection responsibilities, reassign inspection personnel, or assign
additional inspection personnel, within one week of notification.
B. Immediately replace personnel whose performance has been determined by the Consultant
and/or the County to be inadequate.
C. Immediately increase the frequency of monitoring and inspection activities in phases of work
that are the Consultant's responsibility.
D. Increase the scope and frequency of training of the Consultant personnel.
9.0 REQUIREMENTS OF THE CONSULTANT:
9.1 General:
It shall be the responsibility of the Consultant to administer, monitor, and inspect the
Construction Contract such that the project is constructed in reasonable conformity with the
plans, specifications, and special provisions for the Construction Contract.
Observe the Contractor's work to determine the progress and quality of work. Identify
discrepancies, report significant discrepancies to the County, and direct the Contractor to
correct such observed discrepancies.
Consult with the County's Construction Project Manager as necessary and direct all issues,
which exceed delegated authority to the County's Construction Project Manager for County
action or direction.
Inform the County's Construction Project Manager of any significant omissions,
substitutions, defects, and deficiencies noted in the work of the Contractor and the
corrective action that has been directed to be performed by the Contractor.
For the duration of the project, all Technicians and Inspector provided by the Consultant and/or
Sub-Consultant(s) for the project must be CTQP qualified to perform the assigned duties and/or
tasks.
9.2 Survey Control:
Check or establish the survey control baseline(s) along with sufficient baseline control points
and bench marks at appropriate intervals along the project in order to: (1) make and record
measurements necessary to calculate and document quantities for pay items, (2) make and
record pre-construction and final cross section surveys of the project site in those areas where
earthwork (i.e., embankment, excavation, subsoil excavation, etc.) is part of the construction
project, and (3) perform incidental engineering surveys.
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9.3 On-site Inspection:
Monitor the Contractor's on-site construction activities and inspect materials entering into the
work in accordance with the plans, specifications, and special provisions for the Construction
Contract to determine that the project is constructed in reasonable conformity with such
documents. Maintain detailed accurate records of the Contractor's daily operations and of
significant events that affect the work. The Consultant will monitor off-site activities and
fabrication unless otherwise stipulated by this Agreement.
Perform underwater bridge construction inspections of bridges with permanently submerged
structural members in compliance with CPAM Section 10.6, Underwater Bridge Construction
Inspection.
Monitor and inspect Contractor's Work Zone Traffic Control Plan and review modifications to the
Work Zone Traffic Control Plan, including Alternate Work Zone Traffic Control Plan, in
accordance with the FDOT's procedures. Consultant employees performing such services shall
be qualified in accordance with the FDOT's guidelines of Traffic Training (Topic No. 625-010-
010-h).
9.4 Sampling and Testing:
Perform sampling and testing of component materials and completed work in accordance with
the Construction Contract documents. All sampling and testing shall be executed in conjunction
with a licensed independent laboratory, hired by the Consultant, that is approved in writing by
the County's Construction Project Manager. The minimum sampling frequencies set out in the
FDOT's Materials Sampling, Testing and Reporting Guide shall be met. In complying with the
aforementioned guide, provide daily surveillance of the Contractor's Quality Control activities
and perform the sampling and testing of materials and completed work items for verification and
acceptance.
The Consultant will perform inspection and sampling of materials and components at locations
remote from the project site and perform testing of materials normally done in a laboratory
remote from the project site.
Determine the acceptability of all materials and completed work items on the basis of either test
results or verification of a certification, certified mill analysis, DOT label, DOT stamp, etc.
The County will monitor the effectiveness of the Consultant's testing procedures through
observation and independent assurance testing.
Sampling, testing and laboratory methods shall be as required by the FDOT's Standard
Specifications, Supplemental Specifications or as modified by the Special Provisions of the
Construction Contract.
Documentation reports on sampling and testing performed by the Consultant shall be submitted
during the same week that the construction work is done.
Transport samples to the appropriate laboratory.
The Consultant shall provide daily surveillance of the Contractor's Quality Control activities at
the project site in regard to concrete and perform acceptance testing and sampling.
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9.5 Engineering Services:
While under contract with the County, the Consultant will, coordinate the Construction Contract
administration activities of all parties other than the Contractor involved in completing the
construction project.
Services shall include maintaining the required level of surveillance of Contractor activities,
interpreting plans, specifications, and special provisions for the Construction Contract. Maintain
complete, accurate records of all activities and events relating to the project and properly
document all project changes. The following services shall be performed:
(1) Attend a pre-service meeting for the Agreement in accordance with CPAM. Provide
appropriate staff to attend and participate in the pre-service meeting. At the pre-service
meeting the Consultant shall submit Action Request packages for Personnel Approval
for immediate staff needs and a copy/computer file of the final negotiated staffing. The
Consultant shall record a complete and concise record of the proceedings of the meeting
and distribute copies of these minutes to the participants and other interested parties
within seven (7) days of the meeting date.
(2) Prepare and submit to the County's Construction Project Manager for county approval,
within thirty (30) days after the pre-service meeting, a hard copy of the project specific
Consultant Contract administration documents listed below. The Consultant Contract
administration documents, which shall be routinely used by the Consultant throughout
the project, shall be in the format and content provided by the County Construction
Management Department.
The CONSULTANT Contract administration documents consist of but are not limited to:
a. Action Request Form,
b. Contract Status Report, or other approved fund tracking report,
c. CEI CONSULTANT Firm Estimated Staffing (completed in accordance with the
original CONSULTANT Contract agreement),
d. CEI CONSULTANT Fee Proposal, and
e. CEI CONSULTANT Data.
(3) Schedule and conduct a Pre-construction conference in accordance with Article 8-3.5 of
the FDOT Standard Specification for Road and Bridge Construction. The purpose of
these meetings is to discuss the required documentation, including as-builts, necessary
for permit(s) compliance. Record significant information revealed and decisions made at
this conference and distribute copies of these minutes to the appropriate parties. The
meeting shall also be electronically recorded and the Consultant shall maintain all tapes
of the meeting for the duration of the Contract.
(4) Verify that the Contractor is conducting inspections, preparing reports and monitoring all
storm water pollution prevention measures associated with the project. For each project
that requires the use of the NPDES General Permit, provide at least one inspector who
has successfully completed the "Florida Stormwater, Erosion, and Sedimentation Control
Training and Certification Program for Inspectors and Contractors". The Consultant's
inspector will be familiar with the requirements set forth in the FEDERAL REGISTER,
Vol. 57, No. 187, Friday, September 5, 1992, pages 4412 to 4435 "Final NPDES
General Permits for Storm Water Discharges from Construction Sites" and the FDOT's
guidelines.
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(5) Analyze the Contractor's schedule(s) (i.e. baseline(s), revised baseline(s), updates, as-
built, etc.) for compliance with the contract documents. Elements including, but not
limited to, completeness, logic, durations, activity, flow, milestone dates, concurrency,
resource allotment, and delays will be reviewed. Verify the schedule conforms with the
construction phasing and MOT sequences, including all contract modifications. Provide a
written review of the schedule identifying significant omissions, improbable or
unreasonable activity durations, errors in logic, and any other concerns as detailed in
CPAM.
(6) Analyze problems that arise on a project and proposals submitted by the Contractor;
work to resolve such issues, and process the necessary paperwork.
(7) Monitor, inspect and document utility construction for conformance with Utility Agency's
Standards and the Utility Agency's Approved Materials List. Facilitate coordination and
communication between Utility Agency's representatives, County's staff and Contractors
executing the work. Identify potential utility conflicts and assist in the resolution of utility
issues including County and Local Government owned facilities.
Identify, review, and track progress of Joint Project Agreements, and/or other County
and utility agreements if applicable. Address work progress, track reimbursement
activities, and address betterment and salvage determination. Prepare all necessary
documentation to support reimbursement activities and betterment and salvage
determination.
(8) Produce reports, verify quantity calculations and field measure for payment purposes as
needed to prevent delays in Contractor operations and to facilitate prompt processing of
such information in order for the County to make timely payment to the Contractor.
(9) Prepare and make presentations for meetings and hearings before the Dispute Review
Boards in connection with the project covered by this Agreement.
(10) Monitor each Contractor and Subcontractor's compliance with specifications and special
provisions of the Construction Contract in regard to payment in accordance with County
procedures.
(11) The County will provide Public Information Services.
(12) Video tape the pre-construction conditions throughout the project limits. Provide a digital
photo log or video of project activities, with heavy emphasis on potential claim
items/issues and on areas of real/potential public controversy.
(13) Provide a digital camera for photographic documentation of pre-construction state and of
noteworthy incidents or events during construction.
These photographs will be filed and maintained on the Consultant's computer using a
Digital Photo Management system.
Photographs shall be taken the day prior to the start of construction and continue as
needed throughout the project. Photographs shall be taken the days of Conditional,
Partial and Final Acceptance.
9.6 Geotechnical Engineering:
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The prime Consultant may engage the services of a geotechnical subconsuitant to pertorm
some of the services indicated in this section. However, the prime Consultant will be responsible
to the County for the satisfactory performance and timeliness of these services.
Become familiar with the existing site conditions and the contract documents. Observe and
record the progress and quality of foundation work to determine that the foundations are
r t N y � t1 y foundation work to �. that the
constructed at the correct locations and elevations, identify discrepancies, and direct the
Contractor to correct such observed discrepancies. Attend the Preconstruction Conference
and/or special geotechnical meeting for the Construction Contract. All services under this
section will be performed in accordance to FDOT Specification Section 455. Inspect and verify
that the Contractor has performed the foundation work in accordance with applicable FDOT
Specification Section 455 and other contract documents. Provide qualified Geotechnical
Engineers and CTQP qualified inspectors in Pile Driving inspection, relevant to the foundation
type(s) required in the plans. Schedule meetings and facilitate communications between the
Contractor and any Specialty Contractors, and the CEI. Observe and verify that all work is
performed in accordance with the contract documents. Assure that any specialty work is
completed as necessary to accomplish its intent.
The following geotechnical engineering services shall be performed:
Piles:
• Process and review the Pile Installation Plan in accordance with CPAM.
• Provide comments regarding the suitability of hammer driving system(s) included in the
Pile Installation Plan.
• Schedule a pre-pile installation meeting to review and discuss the pile installation
procedures. Make sure the Contractor's field superintendent, CEI's pile inspectors, and
the County is invited. Prepare and distribute meeting minutes to the attendees.
• Inspect and record the test pile driving process in accordance with CPAM.
• Inspect the conditions of the piles prior to installation, including any pile splices.
• Observe and verify that concrete piles were properly supported during storage and
handled with appropriate pick-up details per contract documents.
• Inspect the pile driving installation. Complete the FDOT pile driving logs.
• Observe the performance of any static or statnamic load tests and review the details are
implemented as planned.
• Evaluate problems encountered during construction and coordinate with the County and
the Contractor to resolve such problems, including possible additional testing and
withdrawing the Pile Installation Plan.
10.0 PERSONNEL:
10.1 General Requirements:
Provide qualified personnel necessary to efficiently and effectively carry out its responsibilities
under this Agreement. Acceptable staffing of personnel to be assigned to this project is outlined
herein and in Exhibit "A-A."
Pursuant to Section 4.1.4 of the Construction Project Administration Manual (CPAM), the
authority of the Consultant's lead person, such as the Senior Project Engineer, and the
Consultant's Project Administrator shall be identical to the FDOT's Resident Engineer and
Project Administrator respectively and shall be interpreted as such.
FDOT Certification of the Consultant's Project Administrator is a requirement of the contract.
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10.2 Personnel Qualifications:
Provide competent personnel qualified by experience and education. Submit in writing to the
County's Construction Project Manager the names of personnel proposed for assignment to the
project, including a detailed resume for each containing at a minimum: salary, education, and
experience. The Consultant Action Request form for personnel approval shall be submitted to
the County's Construction Project Manager at least two weeks prior to the date an individual is
to report to work.
Personnel identified in the Consultant technical proposal are to be assigned as proposed and
are committed to performing services under this Agreement. Personnel changes will require
written approval from the County's Construction Project Manager. Staff that has been removed
shall be replaced by the Consultant within one week of County Construction Project Manager's
notification.
Before the project begins, all project staff shall have a working knowledge of the current CPAM
and must possess all the necessary qualifications/certifications for fulfilling the duties of the
position they hold. Cross training of the Consultant's project staff is highly recommended to
achieve a knowledgeable and versatile project inspection team but shall not be at any additional
cost to the County and should occur as workload permits. Visit the training page on the State
Construction Office website for training dates.
Minimum qualifications for the Consultant personnel are set forth herein and in Exhibit "A-A".
Exceptions to these minimum qualifications may be considered on an individual basis at the
discretion of the County. Any exceptions to these minimum qualifications must be preapproved
by the County in writing. However, a Project Administrator working under the supervision and
direction of a Senior Project Engineer or an Inspector working under the supervision and
direction of a Senior Inspector shall have six months from the date of hire to obtain the
necessary qualifications/certifications provided all other requirements for such positions are met
and the Consultant submits a training plan detailing when such qualifications/certifications and
other training relative to the FDOT's procedures, Specifications and Design Standards will be
obtained. The County will have the final approval authority on such exceptions.
10.3 Staffing:
Once authorized, the Consultant shall establish and maintain appropriate staffing throughout the
duration of construction and completion of the final estimate. Responsible personnel, thoroughly
familiar with all aspects of construction and final measurements of the various pay items, shall
be available to resolve disputed final pay quantities until the County has received a regular
acceptance letter.
Construction engineering and inspection forces will be required of the Consultant while the
Contractor is working. If Contractor operations are substantially reduced or suspended, the
Consultant will reduce its staff appropriately.
In the event that the suspension of Contractor operations requires the removal of Consultant
forces from the project, the Consultant will be allowed ten (10) days maximum to demobilize,
relocate, or terminate such forces.
11.0 QUALITY ASSURANCE (QA) PROGRAM:
11.1 Quality Assurance Plan:
Within thirty (30) days after receiving award of an Agreement, furnish a QA Plan to the County's
Construction Project Manager. The QA Plan shall detail the procedures, evaluation criteria, and
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instructions of the Consultant's organization for providing services pursuant to this Agreement.
Unless specifically waived, no payment shall be made until the County approves the Consultant
QA Plan.
Significant changes to the work requirements may require the Consultant to revise the QA Plan.
It shall be the responsibility of the Consultant to keep the plan current with the work
requirements. The Plan shall include, but not be limited to, the following areas:
A. Organization:
A description is required of the Consultant QA Organization and its functional
relationship to the part of the organization performing the work under the Agreement.
The authority, responsibilities and autonomy of the QA organization shall be detailed as
well as the names and qualifications of personnel in the quality control organization.
B. Quality Assurance Reviews:
Detail the methods used to monitor and achieve organization compliance with
Agreement requirements for services and products.
C. Quality Assurance Records:
Outline the types of records which will be generated and maintained during the
execution of the QA program.
D. Control of Subconsultants and Vendors:
Detail the methods used to control subconsultant and vendor quality.
E. Quality Assurance Certification:
An officer of the Consultant firm shall certify that the inspection and documentation was
done in accordance with FDOT specifications, plans, standard indexes, and FDOT
procedures.
11.2 Quality Assurance Reviews:
Conduct semi-annual Quality Assurance Reviews to ensure compliance with the requirements
of the Agreement. Quality Assurance Reviews shall be conducted to evaluate the adequacy of
materials, processes, documentation, procedures, training, guidance, and staffing included in
the execution of this Agreement. Quality Assurance Reviews shall also be developed and
performed to achieve compliance with specific QA provisions contained in this Agreement. The
semi-annual reviews shall be submitted to the County's Construction Project Manager in written
form no later than one (1) month after the review.
On short duration CCEI projects (nine (9) months or less), the CCEI shall perform an initial QA
review within the first two (2) months of the start of construction.
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On asphalt projects, the CCEI shall perform an initial QA review on its asphalt inspection stall
after the Contractor has completed ten (10)full work days of mainline asphalt paving operations,
or 25% of the asphalt pay item amount (whichever is less) to validate that all sampling, testing,
inspection, and documentation are occurring as required of the CCEI staff.
11.3 Quality Records:
Maintain adequate records of the quality assurance actions performed by the organization
(including subcontractors and vendors) in providing services and products under this
Agreement. All records shall indicate the nature and number of observations made, the number
and type of deficiencies found, and the corrective actions taken. All records shall be available to
the County, upon request, during the Agreement term. All records shall be kept at the primary
job site and shall be subject to audit review.
12.0 CERTIFICATION OF FINAL ESTIMATES:
12.1 Final Estimate and As-Built Plans Submittal:
Prepare documentation and records in compliance with the Agreement, Statewide Quality
Control (QC) Plan, or Consultant's approved QC Plan and the FDOT's Procedures as required
by Section 4.1.4 of Review and Administration Manual.
Submit the Final Estimate(s) and one (1) set of final Signed and Sealed "as-built" documents
(including, as applicable, all Signed and Sealed revisions to the contract documents [including
but not limited to, all revised drawings, specifications, calculations, technical special provisions,
load ratings, etc.]). The "as-built" documents must represent all of the Contractor's work in
accordance with the Review and Administration Manual.
Revisions to the Certified Final Estimate will be made at no additional cost to the County.
12.2 Certification:
Consultant personnel preparing the Certified Final Estimate Package shall be CTQP Final
Estimates Level II.
Duly authorized representative of the Consultant firm will provide a notarized certification on a
form pursuant to FDOT's procedures.
12.3 Offer of Final Payment:
Prepare the Offer of Final Payment package as outlined in Chapter 14 of the Review and
Administration Manual. The package shall accompany the Certified Final Estimates Package
submitted to the County's Construction Project Manager for review. The Consultant shall be
responsible for forwarding the Offer of Final Payment Package to the Contractor.
13.0 AGREEMENT MANAGEMENT:
13.1 General:
With each monthly invoice submittal, the Consultant will provide a Status Report for the
Agreement. This report will provide the an accounting of the additional Agreement calendar
days allowed to date, an estimate of the additional calendar days anticipated to be added to the
original schedule time, an estimate of the Agreement completion date, and an estimate of the
Consultant funds expiration date per the Agreement schedule for the prime Consultant and for
each subconsultant. The Consultant will provide a printout from the Equal Opportunity
Reporting System showing the previous month's payments made to subconsultants. Invoices
not including this required information may be rejected.
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13.2 Invoicing Instructions:
Monthly invoices shall be submitted to the County in a format approved by the County, no later
than the 20th day of the month following the month being invoiced.
If the Consultant cannot submit their monthly invoice on time, the Consultant shall notify the
County, prior to the due date the reason for the delay and the planned submittal date. Once
submitted, the Consultant shall notify the County's Construction Project Manager via Email of
the total delay in calendar days and the reason(s)for the delay(s).
14.0 OTHER SERVICES:
Upon written authorization by the County's Construction Project Manager, the Consultant will
perform additional services in connection with the project not otherwise identified in this
Agreement. The following items are not included as part of this Agreement, but may be required
by the County to supplement the Consultant services under this Agreement.
A. Assist in the timely preparation of all claims and necessary rebuttals with the organization of
any and all supporting documentation as needed or required by the County pursuant to the
Collier County Alternative Dispute Resolution Procedures.
B. Provide qualified engineering witnesses and exhibits for any litigation or hearings in
connection with the Contract.
C. Assist the County Attorney or his designee as directed in the preparation for Binding
Arbitration and Pre-Suit Mediation.
D. Provide on- and off-site inspection services in addition to those provided for in this
Agreement.
15.0 POST CONSTRUCTION CLAIMS REVIEW:
In the event the Consultant for the project submits a claim for additional compensation and/or time
after the Consultant has completed this Agreement, the Consultant shall, at the written request from
the County, analyze the claim, prepare a recommendation to the County's Construction Project
Manager covering validity and reasonableness of charges, and/or assist in negotiations leading to
settlement of the claim. Compensation will be separately reimbursed by a Supplement to this
Agreement
16.0 COUNTY AUTHORITY
The County shall be the final authority in considering modifications to the Construction Contract for
time, money or any other consideration except matters agreed to by the Contractor through contract
changes negotiated by the Consultant, as authorized in Section 9.1 herein.
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EXHIBIT "A-A"
MINIMUM QUALIFICATIONS
FOR
CONSTRUCTION ENGINEERING AND INSPECTION PERSONNEL
Note: Exceptions to these minimum qualifications may be
considered on an individual basis at the discretion of the
County. Any exceptions to these minimum qualifications
must be preapproved by the County in writing.
ARCHITECT- Registered as an architect in accordance with Florida Statute 481 and four years of experience
as a registered architect. Qualifications include the ability to communicate effectively, review architectural
plans and specifications. Plans and organizes staff; develops and reviews policies and reviews programs for
conformity with FDOT standards. A master's degree may be substituted for two years experience. (This
position is not eligible for straight or premium overtime pay.)
CEI ASPHALT PLANT INSPECTOR- High School Graduate or equivalent plus one (1) year experience in the
surveillance and inspection of hot mix asphalt plant operations and have the following:
QUALIFICATIONS:
CTQP Asphalt Plant Level I
CTQP Asphalt Plant Level II
CEI BRIDGE PROJECT ADMINISTRATOR (PAINTING/ LEAD ABATEMENT/ STRUCTURAL STEEL
REPAIR):
CERTIFICATIONS:
NACE Level III Certified or BCI Level II Certified
SSPC C-3 Lead Paint Removal
AWS Certified Welding Inspector(CWI)familiar with ANSI/AASHTO/AWS Bridge Welding Code
CEI BRIDGE SENIOR INSPECTOR (PAINTING/ LEAD ABATEMENT/ STRUCTURAL STEEL REPAIR):
CERTIFICATIONS:
NACE Level III Certified or BCI Level II Certified
SSPC C-3 Lead Paint Removal
AWS Certified Welding Inspector(CWI) familiar with ANSI/AASHTO/AWS Bridge Welding Code
CEI BRIDGE INSPECTOR (PAINTING/ LEAD ABATEMENT/ STRUCTURAL STEEL REPAIR):
CERTIFICATIONS:
NACE Level I or BCI Level I
SSPC C-3 Lead Paint Removal
AWS Certified Welding Inspector(CWI) familiar with ANSI/AASHTO/AWS Bridge Welding Code
CASTING YARD ENGINEER/ MANAGER- (Concrete Post-Tensioned Segmental Box Girder Bridges
(CPTS)) Must be a registered Professional Engineer in the State of Florida (or if registered in another state,
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have the ability to obtain registration in Florida with 6 months) with a minimum of one (1) year, or non-
registered with a minimum of three (3) years of experience with the use of geometry control computer
programs and with the performance of surveying procedures required for the production of precast concrete
`pox segments at a casting yard.
GEOTECHNICAL ENGINEER for Category I Bridge Pile Foundations- Registered in the State of Florida as
a Professional Engineer (or if registered in another state, the ability to obtain registration in the State of Florida
within six months) plus four(4)years of experience as a Geotechnical Engineer in responsible charge of
geotechnical work, including at least two Category I bridges with pile foundations. Experience performing.
Analyzing and interpreting the results of: non-destructive testing of pile foundations, dynamic and static load
testing, the Pile Driving Analyzer(PDA), CAPWAP and WEAP as appropriate.
GEOTECHNICAL ENGINEER for Category I Bridge Drilled Shaft Foundations- Registered in the State of
Florida as a Professional Engineer(or if registered in another state, the ability to obtain registration in the State
of Florida within six months) plus four(4) years of experience as a Geotechnical Engineer in responsible
charge of geotechnical work, including at least two Category I bridges with drilled shaft foundations.
Experience performing analyzing and interpreting the results of: the Shaft Inspection Device, non-destructive
tests of drilled shaft foundations and load tests as appropriate.
GEOTECHNICAL ENGINEER for Category II Bridge Pile Foundations- Registered in the State of Florida as
a Professional Engineer (or if registered in another state, the ability to obtain registration in the State of Florida
within six months) plus five (5) years of experience as a Geotechnical Engineer in responsible charge of
geotechnical work, including at least one Category II bridge with pile foundations. Experience performing,
analyzing and interpreting the results of: non-destructive testing of pile foundations, dynamic and static load
testing, the Pile Driving Analyzer(PDA), CAPWAP and WEAP as appropriate.
GEOTECHNICAL ENGINEER for Category II Bridge Drilled Shaft Foundations: Registration in the State of
Florida Board as a Professional Engineer(or if registered in another state, the ability to obtain registration in
The State of Florida within six months) plus five (5) years of experience as a Geotechnical Engineer in
esponsible charge of geotechnical work, including at least one Category II bridge with drilled shaft
foundations. Experience performing, analyzing and interpreting the results of: the Shaft Inspection Device,
non-destructive tests of drilled shaft foundations and load tests as appropriate.
GEOTECHNICAL TECHNICIAN for Pile Foundations-Qualified CTQP Pile Driving Inspector, knowledgeable
in pile installation in conjunction with dynamic load tests with a minimum of three (3) years of experience on at
least two (2) FDOT bridge projects: for projects with Embedded Data Collectors (EDCs), certified EDC
monitoring equipment operator.
GEOTECHNICAL TECHNICIAN for Drilled Shaft Foundations- Qualified CTQP Drilled Shaft Inspector,
knowledgeable in drilled shaft installation with a minimum of three (3) years of experience on at least two (2)
FDOT bridge projects.
CEI SENIOR ITS INSPECTOR- High School graduate or equivalent plus four(4) years of experience in
construction inspection, two (2) years of which shall have been in ITS construction inspection plus the
following:
QUALIFICATIONS:
Fiber Installation Inspection and OTDR Fiber Testing
DMS Operation and Testing
Controller Operation and Testing
CCTV Installation, Operation and Testing
MVDS Operations and Testing
FDOT SEMP Training
Familiarity with Existing Communication Equipment and Switches
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CERTIFICATIONS:
IMSA Traffic Signal Inspector Level I
Or a Civil Engineering Degree and one (1) year of ITS CEI experience.
Responsible for performing highly complex technical assignments in fields surveying and construction layout,
making and checking engineering computations, inspecting construction work and conducting field tests and is
responsible for coordinating and managing the lower level inspectors. Work is performed under the general
supervision of the Project Administrator.
CEI ITS INSPECTOR- High School Graduate or equivalent plus two (2) years of experience in construction
inspection, one (1) year of which shall have been in ITS construction inspection, plus the following:
QUALIFICATIONS:
Fiber Installation Inspection and OTDR Fiber Testing
DMS Operation and Testing
Controller Operation and Testing
CCTV Installation, Operation and Testing
Familiarity with Existing Communication Equipment and Switches
MVDS Operations and Testing
CERTIFICATIONS:
IMSA Traffic Signal Inspector Level I
Or a Civil Engineering Degree
Responsible for performing assignments in assisting Senior Inspector in the performance of their duties.
Receive general supervision from the Senior Inspector who reviews work while in progress. Civil Engineering
graduates must obtain certifications within the first year of working as an inspector or Engineer Intern.
Exceptions will be permitted on a case-by-case basis so long as qualifications and certifications are
appropriate for specific inspection duties.
SOFTWARE ENGINEER- An Electrical Engineering Degree and five (5) years of experience in traffic signal
design, analysis and implementation; software design analysis, programming and software/hardware and
staging for traffic signal control system. (This position is not eligible for straight or premium overtime pay.)
COMMUNICATIONS ENGINEER-An Electrical Engineering Degree plus registration in the State of Florida as
a Professional Engineer desirable and ten (10) years of experience involving computer controlled systems for
computerized traffic signal systems. The experience should include design review, equipment specifications,
installation supervision, equipment and reliability analysis. (This position is not eligible for straight of premium
overtime pay.)
SYSTEMS TECHNICIAN- High School Graduate plus five (5) years of experience in Electronic Systems and/or
Traffic Engineering technician level work, detailed experience and training in the use of Otter's and other
equipment related to fiber optic communication testing. Requires certification of this training or equivalent
training.
CEI LANDSCAPE INSPECTOR- High School Graduate or equivalent plus five (5) years of roadway landscape
construction experience or Florida Nursery Growers and Landscape Association (FNGLA) Certified Landscape
Contractor Certification plus two (2) years of roadway landscape construction experience or a degree in a
related field plus three (3) years of roadway landscape construction experience. The individual must be skilled
at plant identification, classification, and grades and standards for nursery plants as established by the manual
"Grades and Standards for Nursery Plants" by the Florida Department of Agriculture and Consumer Services.
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The individual must be knowledgeable of current Florida Department of Transportation standards tor landscape
installation, including plans reading and irrigation system construction. The individual must have the ability to
read and interpret contract documents. The individual will receive general supervision from the Senior
inspector who reviews work while in progress.
CEI SENIOR ENVIRONMENTAL SPECIALIST-A Master's Degree in Physical or Natural Science and
equivalent and seven (7) years of professional experience or a Bachelor's Degree in Environmental Science
and ten (10) years of professional experience and general background and knowledge in wetlands ecology,
environmental permitting, wildlife surveys, wetland assessment, mitigation and management, management and
erosion control practices, and/or hazardous waste and oil spill remediation, site restoration, environmental
audits, contamination assessments, soil and groundwater remediation, and underground storage tank services
as appropriate for the project. For project work involving management and erosion control practices, the
individual shall be a qualified FDEP Stormwater Management Inspection.
QUALIFICATIONS:
NPDES FDEP Qualified
CERTIFICATIONS:
FDEP
CEI ENVIRONMENTAL SPECIALIST-A Bachelor's Degree in Environmental Science and three (3) years of
professional experience and general background and knowledge in wetlands ecology, environmental
permitting, wildlife surveys, wetland assessment, mitigation and management, management and erosion
control practices, and/or hazardous waste and oil spill remediation, site restoration, environmental audits,
contamination assessments, soil and groundwater remediation, and underground storage tank services as
appropriate for the project. For project work involving management and erosion control practices, the
individual shall be a qualified FDEP Stormwater Management Inspection.
QUALIFICATIONS:
NPDES FDEP Qualified
CERTIFICATIONS:
FDEP
PUBLIC INFORMATION OFFICER- High School Graduate or equivalent and be knowledgeable in public
information and/or advertising involving mass circulation or distribution of literature, mass advertising or other
similar activities and performed such work for at least three (3) years.
CEI RESIDENT COMPLIANCE SPECIALIST- High School Graduate or equivalent with one (1) year of
experience as a resident compliance specialist on a construction project or two (2) years of assisting the
compliance specialist in monitoring the project. Should have prior experience in both State and Federal Aid
funded construction projects with FDOT and knowledge of EEO/AA laws and FDOT's DBE and OJT programs.
Ability to analyze, collect, evaluate data, and take appropriate action when necessary. Must attend all training
workshops or meetings for Resident Compliance Specialists as well as spend time at the District Compliance
office as determined necessary.
CEI SENIOR INSPECTOR BUILDING STRUCTURES- High School Graduate plus eight (8) years of
experience in construction inspection with four(4) years of experience in performing highly complex technical
assignments in field surveying and construction layout, making and checking engineering computations,
inspecting construction work and conducting fields tests. Senior Building Structures Inspector must be fully
knowledgeable of all aspects of the building construction to include masonry work and familiarization with the
local and State building codes and ordinances. Work is performed under the general supervision of the Project
Engineer.
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CEI BUILDING INSPECTOR/ ELECTRICAL- High School Graduate plus five (5) years experience as a
qualified building inspector or general contractor. Experience shall be actual field experience as a qualified
building inspector or job superintendent. Inspector must be fully knowledgeable of all local and State building
codes and ordinances.
CEI UTILITY COORDINATOR- High School Graduate or equivalent and be knowledgeable of FDOT's
Standards, policies, procedures, and agreements and shall have a minimum of four(4) years of experience
performing utility coordination in accordance with FDOT's Standards, policies, procedures and agreements.
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Cofer County Email: evelyncolon @colliergov.net
Administrative Services Division Telephone: (239) 252-2667
Procurement Services FAX: (239) 252-2810
ADDENDUM 1
Memorandum
Date: May 20, 2015
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum # 1
Solicitation # and Title 15-6418, CEI Services for the Vanderbilt Drive Bridge
Replacements Project
The following clarifications and changes are issued as an addendum identifying the
following change (s) for the referenced solicitation:
• Solicitation, Page 3:
Pursuant to approval by the County Manager, Sealed Proposals to provide CEI Services
for the Vanderbilt Drive Bridge Replacements Project will be received until 3:00 PM,
Naples local time, on May 13 June 19, 2015 @ 3:00PM at the Collier County
Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
• Solicitation, Page 10:
All proposals are to be delivered before 3:00PM, Naples local time, on or before May 13
June 19, 2015 @ 3:00PM to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Evelyn Colon, Procurement Strategist
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If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
Please sign below and return a copy of this Addendum with your submittal for the above referenced
solicitation.
(Signature) Date
(Name of Firm)
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co Ter County Email: evelyncolon @colliergov.net
Administrative Services Division Telephone: (239) 252-2667
Procurement Services FAX: (239) 252-2810
ADDENDUM 1
Memorandum
Date: June 3, 2015
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum #2
Solicitation #and Title 15-6418, CEI Services for the Vanderbilt Drive Bridge
Replacements Project
The following clarifications is issued as an addendum identifying the following information
for the referenced solicitation:
• Solicitation, Page 35:
The latest design documentation is available upon request and successful completion of
the required exempt documents form. Please email the completed Exempt Documents
Form along with a photo Id to: evelyncolon(a�colliergov.net
If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
Please sign below and return a copy of this Addendum with your submittal for the above referenced
solicitation.
(Signature) Date
(Name of Firm)
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