Agenda 09/08/2015 Item #16A389/8/2015 16.A.38.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 4 to Contract No. 12 -5901 in the amount of
$259,946.47 with Atkins North America, Inc., for Construction, Engineering and Inspection (CEI
Services) for the US 41 & SR/CR 951 Intersection Improvements and SR 951 3R Improvements
(the Project); Project No. 60116.
OBJECTIVE: To continue the construction engineering inspection (CEI) services of Atkins
North America, Inc. (Atkins) through completion of construction of the intersection capacity
improvements to the Project.
CONSIDERATIONS: The original negotiated time and materials contract with Atkins for CEI
services was for a term of 668 days with a final completion date of October 15, 2015. This
included 30 days prior to construction and 30 days after construction completion for closeout,
which is the customary time frame for CEI services.
In April of 2015, we granted a time extension of 120 days to Atkins in Change Order No. 3 in
order to coordinate the CEI contract to the construction completion date projected in the Joint
Participation Agreement with Florida Department of Transportation and FDOT also provided an
additional $2,000,000 in reimbursements for this project due to the increased costs. It extended
the CEI contract completion to February 12, 2016. No additional CEI funds were requested at
that time. Although construction progressed well, it was necessary to increase the construction
contract time to accommodate weather days and holidays. The construction completion date is
now in November of 2015.
In order to minimize construction impacts to the traveling public and to facilitate traffic flow
during peak hours, the contractor frequently scheduled work on nights and weekends, resulting
in the need for an increased CEI presence. The prior Change Order No. 3 only granted time,
with no funding increase. Under the current schedule and execution rate, the Atkins' contract is
estimated to run out of funds by September of 2015. Construction is now scheduled to be
completed in November of 2015, and CEI services will be required to close out the project
through December of 2015. Additional funds in the amount of $259,946.47 will be required to
finalize construction oversight, certify the project, and submit records to FDOT. for final
reimbursement.
FISCAL IMPACT: Funds in the amount of $259,946.47 are budgeted within Impact Fees and
Gas Taxes. The original contract amount negotiated was $1,748,086.25. This Change Order No.
4 will be a 14.87% increase over the original contract amount, which will bring the total contract
amount to $2,008,032.72, if approved.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires
majority vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: The Project has no impact on the Growth
Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves Change Order
No. 4 to Contract No. 12 -5901 "US 41 & SR /CR 951 Intersection Improvements and SR 951 3R
Improvements" with Atkins North America, Inc. in the amount of $259,946.47.
Packet Page -916-
9/8/2015 16.A.38.
Prepared by: Kevin Dugan, Project Manager, Road Construction /CEI, Transportation
Engineering Division, Growth Management Department
Attachment: 1) Change Order No. 4
Packet Page -917-
9/8/2015 16.A.38.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.38.
Item Summary: Recommendation to approve Change Order No. 4 to Contract No. 12-
5901 in the amount of $259,946.47 with Atkins North America, Inc., for Construction,
Engineering and Inspection (CEI Services) for the US 41 & SR /CR 951 Intersection Improvements
and SR 951 3R Improvements (the Project); Project No. 60116. Fiscal Impact: $259,946.47.
Meeting Date: 9/8/2015
Prepared By
Name: TrochessettAimee
Title: Administrative Assistant, Growth Management Department
7/29/2015 11:05:13 AM
Submitted by
Title: Project Manager, Growth Management Department
Name: DuganKevin
7/29/2015 11:05:14 AM
Approved By
Name: RitterSteve
Title: Manager - Road Construction, Growth Management Department
Date: 7/29/2015 2:12:20 PM
Name: DuganKevin
Title: Project Manager, Growth Management Department
Date: 7/29/2015 2:13:56 PM
Name: TaylorLisa
Title: Management/Budget Analyst, Growth Management Department
Date: 7/30/2015 7:35:51 AM
Name: LynchDiane
Title: Supervisor - Operations, Growth Management Department
Date: 7/30/2015 12:40:54 PM
Packet Page -918-
9/8/2015 16.A.38.
Name: EvelynColon
Title: Purchasing - Procurement Specialist
Date: 8/3/2015 9:49:44 AM
Name: AhmadJay
Title: Division Director - Transportation Eng, Growth Management Department
Date: 8/5/2015 11:16:09 AM
Name: ShueGene
Title: Division Director - Operations Support, Growth Management Department
Date: 8/6/2015 2:01:26 PM
Name: MarkiewiczJoanne
Title: Division Director - Purchasing & Gen Svc, Administrative Services Department
Date: 8/12/2015 7:06:00 AM
Name: KearnsAllison
Title: Manager Financial & Operational Support, Growth Management Department
Date: 8/14/2015 11:54:30 AM
Name: WilkisonDavid
Date: 8/14/2015 3:29:08 PM
Name: GreeneColieen
Title: Assistant County Attorney, CAO General Services
Date: 8/17/2015 9:58:09 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/17/2015 11:09:32 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 8/19/2015 8:31:17 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 8/27/2015 5:07:15 PM
Packet Page -919-
CO SY' County
GROWTH MANAGEMENT DEPARTMENT
INTEROFFICE MEMORANDUM
DATE: June 22, 2015
TO: Nick Casalanguida
FROM: Kevin Dugan
SUBJECT: Summary of Change Order #4
Intersection Capacity Improvements (US 41 / SR 95 1)
Contract #12 -5901 Atkins CEI
P/O #4500140963
• The current CEI budget will cover costs through August, 2015.
9/8/2015 16.A.38.
`- s f �t'1
._r.
• The original CEI fee of $1,695,080.00, was based on a 608 day duration. The 608 days
encompassed 30 days prior to construction for project start-up, 18 months for construction, and
30 days after construction for project close -out.
• Upon issuance of the notice to proceed, the contract duration was increased to 668 calendar days
with a completion date of October, 2015, 60 days in excess of the timeframe for which the fee
was established.
• An additional 45 days was granted to the road contractor for holidays and weather days. The
contractor is projected to have final completion in November 2015.
• To continue services through the completion of construction and have the required 30 days to
finalize the contract documents and contract close -out, Atkins is requesting additional funds from
Collier County to be added to contract 12 -5901 in the amount of $259,946.47.
Packet Page -920-
ATKINS
July 6, 2015
Mr. Kevin Dugan
Project Manager
Collier County
2885 South Horseshoe Drive
Naples, Fiodda 34104
Atkins North America Inc.
12288 TarriedTraiEW. Unit 301
Telephone: +1239.330,304
9/8/2015 16.A.38.
SUBJECT: ADDITIONAL FUNDS
US 41 & SRIGR 951 intersection improvements & 3R improvements to SR 851.
Contract # 12 -5901
P10 #'4500140963
Dear Mr. Dugan,
Atkins original CEI contract fee was based on an 18 month construction schedule, plus 30 days
each at the beginning and end for pre - construction and post - construction activities. During the
bid phase for the contractor, the contract duration was increased to 20 months. As a result, at
the beginning of construction we were already aware that we would nun out of fee prior to
construction completion. Based on the negotiated fee and the start of construction, construction
activities were planned to be complete in June with our post construction activities continuing
into July. For your reference, included in our attachments is the negotiated man -hour estimate
and fee with dates. The current contract time (date) for final completion is 1 November 2015,
and the 30 days post construction will take us to the end of November. In addition, our fee did
not include overtime. Throughout construction, there were multiple weekends where we worked
around the clock (from 7pm Friday to 5 am Monday) to install the drainage and utilities. There
was also a significant amount of over time throughout construction as the contractor performed
both day time and nighttime operations while paving and performing traffic switches. Total
overtime, to date is 369 hours at a combined fee of $62,856.00. Despite the overtime, we have
managed our time efficiently and remained below the budgeted amount. Attached is a graph
tracking budget vs. burn rate. However, with the extended contract duration, the additional
funding will be necessary to carry us through the and of construction plus the 30 days to close
out the project. The requested amount of $259,$46.47 has been submitted to cover the 4
months of additional time in the construction schedule.
If you have any questions or concerns, please contact me at (239) 253 -0982.
Sincerely,
Michael R. Ryan, PE, PMP
Senior Project Engineer
Enclosure:
Cc: Chris Libby, Project Administrator
File
Packet Page -921-
CA-
RECEIVED
.r K:
f 3 Y1 rk Ck%W ifodif1aaUw D A mardrrrsnt
9/8/2015 16.A.38.
Fa%P%&' awn SaIYio"
chappe Of4 f-MM
Ali: 2 - 9It! clew* = Purdn" ONW A. $0 "ir
C.on6eetorlFhn ttlerwx ltocltm Anmerica, Mc US41 & SR/CR854 lids s�eaUae trrrprovanre * &
P►o)eetitterns: 3R l Womme[rt$ two SR 954
pmt. Kevin+ D fttatean rm --
t gin al Md1WA r'Mw"
A
1.74t:<,ip#6 7
2 11.A
0110nal AppVW DaW A Item #
CanVnt SCC Approved Amount
S
3 X748 0 25
Last BCC Approval date; Agenda ftern #
Currant C.o nbvK* Work Order Amount
S
1.74 OM:25
SAP Conbsct EVhvd m Date (Master)
]Dollar Arnount of this Chang
E
X8A .47
14,137%
TAI Change from NOW Amotmt
Re+nsW ConfradlWork Order Total
S
2,1308 2
14.87-Al
Charge from Current BCC Approved Amount
CwM*Fgw qU
If A7
14.87°!a
from CwToiit Amotatl;
I _ - ----- +Cosryrtet on 044, t?ssari ion of ft Task(;) Chanute, and RsstiwWv for#* Change I
Ntolit.e to Proceed 12!182013
Dab
oft1rad 14f16CL045 LsstApprnvrd 2!1212016 Revised Dab 2H22016
Courpletloa Pale Dots (Indudes e+rs dwap)
P of Days Added E= Sailed Tasks
13 Add now tows) ❑ Delete helots) C) chomp %we) ❑ other two bw*
Provide a response m the follerrrlinp:1.) dsfatlsd and spsctflc arrptsnatiaNratlortrde of tlhe requested chanpe(s) to the bok(s) and I or
the add GOO dstra added (if requested); 2.) why this d uW was not ftWded into orf#)nat oerrtraet: and► 3.) describe the trnpact V
11W el—no hm not proosased. Attach sdatlfoshat trrfonrtatbn lrnm the t?eslgn Professional anNor Conftaaor if needed.
This change order is to request Additional funds to be added to the CEI contract #*69M. The orglnpi c onbw wnple m daft was
100 IS 2p4S, and titre oontnid completion dais has been wdended to 711212016. The ortpirtel C.E! fee wait cut $ M stay dwwon
as stated irr Sotresitrie C of #her CEt cxrrt9at This 60S days encarrspessest 30 d prior to cxtnst€sic ilvri for pr*Ct start -uA, l B.rnRrthst
far oonsbuetion, and aft days attar axtsircxticxt for p u)eck oiose:Out rant as a Meth the or)pirt t rmoolioW WdW was basad oft a
aMW 5 completion date. Upon Issuance of the notice te proamd, Ore oart#raot dure&ffl was natesed W 08 a O'rdar days, W dap in
excess of the timatraine for which the fee was established. Furtherrri0r% due 14 tiratp 09MOW109MOM to the c?mttridar, tN4 c oAtr'dot
wit canftm past the corntrad duration and as a result, a tuna erderftp had previoa6fy been qMMW to the CEI extending the
completion date to 2112{244& The current asnstrumsans schWula Indicates construction gamptetttg hlpirember 1, 2015, In order to
continue services 30 days past the current c onstnidion schedule, additional funds are necessary. This charge order will cover CEI
services to Novernbw 30, 2015
Prepared
Date: 44 r�
Acceptance of this Champs Order shall oDnettute a modification to contract / hasodc order 3deri fled above and will be sAad to all the some
terms and oondillons as fined in the contract / work order indicated above, as fully as If the Sarre were stated In this soceptanos, The
adjustment, if any, to time Contract shall conztitute a full and final settlement of arty and all daft of the Contractor / Vendor/ Coneutant /
Design ftfasslonal arising out of or related to the change set fortis herein, including claims for impact and delay costa.
Accepted
Approved
9 jPa9e
Packet Page -922-
Date. 22 Jkn 2015
Approwa
Z(Page
Packet Page -923-
9/8/2015 16.A.38.
9/8/2015 16.A.38.
$1,WD,OWM
1
S3,2DO,DW.OD
�r
- 4—aQwn3 rropo
f - M-acnpnZA W l
i $SW,000.0o
r I
Sz00 000.00
i 1 2 3 4 5 6 7 9 9 10 11 12 19 14 15 16 17 18 19 20 21 22 23 24 25~ 26
Packet Page -924-
9/8/2015 16.A.38.
' i. ; -a1
TOTAL CIE FEES US41 &SR /CR -951, SI
"CAI Q CRAMS rni I WR Rnt]LFVARD & SR 951311 IMPROVEM
Position
Total Cost
Hourly Rate
Manhours
Months
Survey
$20,000.60
Field Office Expenses
Sr. Project Engineer - P.E.
Project Administrator
contract Support Specialist
Assistant CSS
Sr Insp, Roadway
Sr Insp. Roadway
Sr Insp. Utilities
Inspector
Asphalt Plant Inspector
LABOR SUBTOTAL
Materials Sampling & Testing
Survey
Overtime
Fixed office Expenses
Field office Allocation
$104,692.50
$412,500.00
$287,100.00
$193,050.00
$267,300.00
$118,800.00
$59,400.00
$150,150.00
$16,087.50
$1,649,080.00
$15,000.00
$20,000.00
$0.00
$21,000.00•
$30,000.00
$135.00
$125.00
$87.00
$65.00
$90.00
$90.00
$90.00
$65.00
$65.00
775.50
3,300.00
3,300.00
2,970.00
2,970.00
1,320.00
660.00
2,310.00
24750
17,853
4.7
20
20
18
18
8
4
14
1.5
0.3
0.3
0.3
1.0
1.0
1.0
1.0
1.0
1.0
0.0
1.0
1.0
1.0
1.0
1.0
0.0
0.0
0.0
0.0
1.0
1.0
0.0
3.3 5.3
5.3
. 20
$1,500.00 20
1.0 1
1.0 1
1
1
TOTALI
$1,695,080.00
1 nnonin =,LO2 nib
Cost Breakdown by Task
CEI Labor
$1,609,080.00
Material Testing
$15,000.00
Survey
$20,000.60
Field Office Expenses
$51,000.00
VE / Constructabiiity
$5$,006.25
Packet Page -925-
VE Study / Constructabiiity Re,
Position
Total Cost
Sr. Project Engineer
$5,568.75
Project Administrator
$5,156.25
Contract Support Specialist
$3,71250
Roadway Engineer
$6,393.75
MOT Engineer
$5,393.75
Drainage Engineer
$6,393.75
Utility Senior Designer
$6,187.50
Senior Scheduler
VF= F_eili: 'tom'
$13,200.00
c� •�
,
VE Total
$53,006.25
9/8/2015 16.A.38.
Position
Name
Total Cost
HooriyRate Manhours
1A
z
Sr. Project Engineer • P.E. Michael Ryan, PE, PMP
Project Administrator Chris Libby
Contract Support Specialist Kelly Adams
Assistant CSS Matt Thomas
Srinsp.Roadway Felix Baez / Juan Moreno
Sr trop Roadway Torn=Trebacz
Sr Insp. Utililie5 N/A
Inspector JrTlburcto
Asphalt Plant Inspector High5pans
Clerical Sharon Kirkpatrick
LABOR SUBTOTAL
Materials Sampling & Testing
survey
0 0% Overtime
Fixed Expenses - Proposed
Fixed Expenses - Actual
$104,76q,gq
$0.00
$402,437.50
SOHO
$280,140.00
$DAD
$2091300100
SOW
5253170.00
$0.00
5193,050.00
$0.00
S0.00
$0.00
5150,150.00
$D'00
$16,087.50
$0.00
$1,609,D95.OD
S15,ODD.00
$2D,ODD,OD
$O.OD
$51,OD0 OD
$135.00 776
$135.00
5125.00 32195
$125.00
$87.OD 3220
$87.00
$65.011 3220
$65.00
$90.00 2813
$90.00
$90.OD 2145
$90.OD
$9D.00 0
$90.00
$65.D0 2310
$55•DO
$65.DD 247.5
$65.00
S50.D0
S50.D0
25.0
495 1
49.5
0.0
14.0
32 0_
44.5
1225
165 0
0.0
DA
400
45,0
122.5
165.0
0.D
26.0
46.0
45.0
122.5
165.0
ID
44,0
160.0
220
151.0
165.0
0.0
0.0
0.0
010
1650
165,0
D.D
152-0
136.0
0.0
0.0
0.0
0.0
0.0
0,0
D.0
0.0
0.0
0.0
400.0
240.0
010
D.0
00
O.D
0.0
0.0
8.9.5
398.5
4125
0.0
0.0
0.0
Proposed
181.5 733,0
874.`,
Actual
proposed cost
actual cost
Acruing Proposed
AcruingActual
$ 5,67750
51000
33210.48
0.0
636.0
654.(
$ 17,757.50
S 69,055.DD
$ 82,087.50
$ -
$ 46,692.00
$ 51,56200
$ 17,75750
$ 86,81150
S 168,900.00
S
$ 46,692.00
$ 98,254.00
S
S
$
S
$
S
S 2S50.DD
S 2,550.DD
S 455D.00
$
$
S 1,862.OD
Expenses - Acruing Proposed
Expenses - AcrtnngActual
TOTAL
$1,69S,1100.D0
$ 2- 550 00
$
$ -
$ 5,100.00
$
S 46,692.00
S 7,650 00
$ 1,862.0E
$ 53,424AC
Total Proposed Cost - Acruing (minus survey and sampling -530K) 5 [O,iu /.Su 7 9L9ic.50 5 17/6,55G.uc.
Total Actual Cost - Acruing S - $ 99,698.25 $ 153,12125
Packet Page -926-
9/8/2015 16.A.38.
ii tntmution and 38Improvements
101, P.C.4S4*440963
13.0 14 15 160 17 18 19.0
33.0
33.0
33.0
33.0
310
33.0
33.0
49.5
2
28.0
Z8.0
29.0
32.0
30.0
26.0
0.0
0.0
S
165.0
165.0
165.0
165,0
165.0
165.0
165L
165.0
F
144.0
160,0
160.0
160.0
200.0
152.0
0.0
010
S 1,
165.0
165.0
165.0
165.0
165,0
165.0
165.0
165.0
E
128,0
160.0
152.0
160.0
1920
152.0
0.0
00
$
165.0
165.0
165.0
165.0
165.0
165.0
165.0
1658
F
010
010
0.0
0.0
0.0
0.0
0.0
0.0
165.0
82.5
1650
165,0
165.0
165.0
82.5
0.0
150,0
160,0
164.7
110.0
211.1
181.0
0.0
0.0
$
165.0
165.0
0.0
D.0
0.0
0.0
0.0
0.0
160.4
169.3
169,3
182.2
0.0
0.0
0.0
0.0
0.0
0.0
010
0.0
0.0-
0.0
0.0
OA
D.D
0.0
010
D.0
OA
0.0
0.0
0.0
165.0
165.0
165.0
165.D
165.0
O.D
0.0
0.0
30(19
270.5
1879
128,0
1910
144.0
0.0
O.D
0.0
3010
30.0
30.0
30.0
30.0
00
QO
56.0
24.0
27.0
118.0
112.0
16.0
0.0
0.0
4740
330.0
0,D
O.D
DO
0.0
0.0
00
0.0
0.0
0.0
O;D
0.0
0.0
1 0.0
0.0
1023.0 970.5 886.0 888.0 888.0 723.0 610.5 544.5
9673
971.9
889.9
890.2
937.3
671.0
0.0
0,0
$ 90,585.00
5 $5,110.00
$ 77,685400
$ 77,665.00
S 77,685.00
S 66.960.00
$ 57,585.00
S 52,387SO
S
$ 84,D4950
S 86,484.00
$ 81,168.OD
$ 801525.00
S 84,511.50
$ 62,424,00
S
$ -
$
$ 1,087,770.00'
$ 1,172,88D,OD
$ 1,250,565.00
$ 1,328,2S0.OD
S 1.405,935.00
$ 1,472,895.OD
S 1,530,480.OD
$ 1,582,B67.5D
S 1,
S 1,022,934.49
$ 1,109.418.49
$ L19DS86.49
$ 1,271,111.49
$ 1.355,622.99
5 1,418,046.99
5 L418,046.99
S 1,418,046.99
S 1,
$ 321.50
$
5 598.50
S 5D4.00
$ 61250
$
$
5
$
5 2,550.00
5 2,550,DD
5 2,550.0D
$ 2,55000
$ 2550.00
$ 2-550.00
$ 2,550.00
S 2,550.00
$ 2,097.13
IS 2,156,46
$ 2,103,481$
2,103.46
S 2-156561$
2,104.60
$
S
$
$ 33,150.00 $ 35,700.DD 5 38,Z50.OD $ 40,600.00 $ 43,350.00 5 45,900.00 $ 48,450.00 $ 51,000.00 5
$ 22585.90 $ 24,742.36 $ 26,845.84 $ 28,94932 $ 31,105.88 $ 33,210,48 $ 33,Z10.48 5 33,210.48 5
$ 86,46B.13 $ 88,639.96 $ 83,869.9B $ 83,132.48 S 87,28DS6 $ 64,528.60_ $ $ $
$ 1,12D,920.W S 1,2DBSBD.DO 5 1,288,815.00 $ 1,369,050.00 S 1,449,285.00 $ 1,518,79S.DD $ 1,578,930.00 $ 1,633,86750 $ 1,
$ 1,102,48920 $ 1,191,129.16 $ 1,274,999.14 $ 1,358,13162 $ 1,445,41218 $ 1,509,940.78 $ 1,SO9,940.78 S 1,509,940.78 $ 1,
Packet Page -927-