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Agenda 09/08/2015 Item #16K 39/8/2015 16.K.3. EXECUTIVE SUMMARY Recommendation to approve Amendment to Agreement for Legal Services relating to Retention Agreement with the law firm of Allen, Norton & Blue, P.A., increasing the rates charged per hour for partners and associates. OBJECTIVE: That the Board of County Commissioners (Board) approves, and authorizes its Chairman to sign, Amendment to Agreement for Legal Services relating to the Retention Agreement with the law firm of Allen, Norton & Blue, P.A. ( "Counsel ") CONSIDERATIONS: On February 27, 2008, the County and Counsel entered into an Agreement (the "Agreement ") wherein the County agreed to retain Counsel to provide professional specialized legal services. On January 8, 2013, the County and Counsel entered into an Amendment to Agreement for Legal Services extending the term of the Agreement to February 26, 2016, with the ability to renew upon mutual consent of the parties for two (2) additional terms of one (1) year each. The firm is utilized when needed in union negotiations and specialized labor issues (such as FMLA). The hourly rates for Counsel have not been increased since 2008. This Amendment seeks an approximately seven percent increase ($15.00) in the hourly rate since the Agreement was entered into more than seven years ago. Counsel sought the rate increase to counter market conditions, increased costs and to be more in line with the rates it charges other public sector clients. FISCAL IMPACT: There is no change in the fiscal impact portion of the Agreements. GROWTH MANAGEMENT IMPACT: None. LEGAL CONSIDERATIONS: The proposed Amendment was reviewed by the County Attorney Office and is approved as to form and legality, and requires majority vote for Board approval. —SRT RECOMMENDATION: That the Board of County Commissioners (Board) approves, and authorizes its Chairman to sign the Amendment to Agreement for Legal Services relating to the Retention Agreement with the law firm of Allen, Norton & Blue, P.A. increasing the rates charged per hour for partners and associates to $235.00 per hour. Prepared by: Scott R. Teach, Deputy County Attorney Attachments: 1) Amendment to Agreement, 2) Correspondence from Allen Norton & Blue, P.A. 04- COA- 01 158/4126 Packet Page -3442- 9/8/2015 16.K.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.K.16.K.3. Item Summary: Recommendation to approve Amendment to Agreement for Legal Services relating to Retention Agreement Allen, Norton & Blue, P.A., increasing the rates charged per hour for partners and associates. Meeting Date: 9/8/2015 Prepared By Name: AllenDebbie Title: Legal Office Administrator, CAO Office Administration 8/10/2015 2:13:29 PM Submitted by Title: County Attorney, Name: KlatzkowJeff 8/10/2015 2:13:30 PM Approved By Name: TeachScott Title: Deputy County Attorney, County Attomey Date: 8/10/2015 3:57:38 PM Name: KlatzkowJeff Title: County Attorney, Date: 8/11/2015 9:14:40 AM Name: IsacksonMark Title: Division Director - Corp Fin & Mgmt Svc, Office of Date: 8/12/2015 11:16:10 AM Name: OchsLeo Title: County Manager, County Managers Office Date: 8/19/2015 4:04:57 PM Packet Page -3443- 9/8/2015 16.K.3. AMENDMENT TO AGREEMENT FOR LEGAL SERVICES THIS AMENDMENT TO AGREEMENT FOR LEGAL SERVICES to Retention Agreement is entered into on the below date by Collier County, Florida, a political subdivision of the State of Florida, through its Board of County Commissioners, hereinafter referred to as the "County" and Allen, Norton & Blue, P.A., 1477 West Fairbanks Avenue, Suite 100, Winter Park, Florida 32789 (hereinafter referred to as "Counsel" or "Allen, Norton "). WITNESSETH WHEREAS, on February 27, 2008, the County and Counsel entered into an Agreement (the "Agreement ") wherein the County agreed to retain Counsel to provide professional specialized legal services; and WHEREAS on January 8, 2013, the County and Counsel entered into an Amendment to Agreement for Legal Services extending the term of the Agreement to February 26, 2016, with the ability to renew upon mutual consent of the parties for two (2) additional terms of one (1) year each; and WHEREAS, Exhibit "A" to the Agreement outlines the fees to be charged for professional services to be rendered during the term of the Agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree to amend Exhibit "A" to the Agreement as follows: EXHIBIT A For professional services rendered, Allen, Norton's fee shall be based on the hourly rate as follows: $220.00 $235.00 per hour for services provided by principals and associates $ 95.00 per hour for services provided by law clerks & paralegals. Allen, Norton's fee shall not exceed $100,000.00 per Purchase Order without the approval of the Board of County Commissioners. (Where appropriate a "not to exceed" sum shall be agreed to when each assignment is made to Allen, Norton.) In the event that Allen, Norton is required or requested to perform any additional or extraordinary services not herein contemplated, Allen, Norton shall be entitled to apply for additional compensation, the amount of which shall be subject to the approval of County and no such additional compensation in excess of the amount herein stated shall be paid unless specifically authorized in advance in writing by County in its sole discretion. Allen, Norton shall provide, at no cost to County, the annual response to County's auditors regarding pending or threatened litigation. The auditors typically request information regarding all litigation, claims and assessments considered to be material, The response should CA Packet Page -3444- 9/8/2015 16.K.3. include the nature of the litigation, the progress of the case to date, an estimate of the amount or range of potential loss, and any other information considered necessary to explain the case. AIlen, Norton shall provide said response within 30 days of receipt of the request. NOTES: • Divisions, or departments within such divisions, shall be responsible and pay for legal counsel services relating to litigation and outside counsel specifically for cases, matters or issues relating to such division or department, as determined by the County Attorney in coordination with the County Manager. Except as modified by this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of this Amendment shall prevail. IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement on this 8th day of September, 2015, with the intention to attach this Amendment to the original Agreement. ATTEST: DWIGHT E. BROCK, Clerk , Deputy Clerk A pr ved as to f an legality: Scott R. Teach Deputy County Attorney Type/print witness name BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA In Tim Nance, Chairman Allen, Norton & Blue, P.A. Counsel By: 1�(� Mark E. Levitt, Esq. 2 Packet Page -344S- 9/8/2015 16.K.3. AMENDMENT TO AGREEMENT FOR LEGAL SERVICES THIS AMENDMENT TO AGREEMENT FOR LEGAL SERVICES to Retention Agreement is entered into on the below date by Collier County, Florida, a political subdivision of the State of Florida, through its Board of County Commissioners, hereinafter referred to as the "County" and Allen, Norton & Blue, P.A., 1477 West Fairbanks Avenue, Suite 100, Winter Park, Florida 32789 (hereinafter referred to as "Counsel'). WITNESSETH WHEREAS, on February 27, 2008, the County and Counsel entered into an Agreement (the "Agreement ") wherein the County agreed to retain Counsel to provide professional specialized legal services; and WHEREAS, the professional services to be rendered as specified in Article 3 of the Agreement is for a three (3) year term with two (2) additional renewal terms of one year per each term; and WHEREAS, the tern of the Agreement, will expire on February 26, 2013; and WHEREAS, the parties wish to amend the Agreement to extend the term of service at the existing rates for providing these specialized legal services for an additional three (3) years commencing on February 26, 2013. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree to amend the Agreement as follows: ARTICLE 3 TERM AND TIME OF PERFORMANCE 3.1 The term of this Agreement shall be for a period of three years to begin February 26, 2488 2013 and to end on February 26, 2044 2016, unless terminated earlier in accordance with the provisions of this Agreement. Absent notice of intent to terminate, the Agreement may be renewed upon mutual consent of the parties for two (2) additional terms of one (1) year each. (In the event the term of this Agreement extends beyond a single fiscal year of county, the continuation of this Agreement beyond the end of any fiscal year shall be subject to the availability of funds from County in accordance with Chapter 129, Florida Statutes.) ARTICLE 11 NOTICES 11.1 Whenever either party desires to give notice to the other, such notice must be in writing, sent by registered to certified United States Mail, postage prepaid, return receipt requested, or by hand - delivery, addressed to the party for whom it is intended Packet Page -3446- 9/8/2015 16.K.3. at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the matter provided in this section. For the present, the parties designate the following. FOR COLLIER COUNTY; County Attorney Government Center 9-N4 3299 Tamiami Trail East Naples, Florida 34112 FOR ALLEN, NORTON Allen, Norton & Blue, P.A. 1477 West Fairbanks Avenue Suite 100 Winter Park, Florida 32789 Except as modified by this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of this Amendment shall prevail. IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement on this +R day of January, 2013, with the intention to attach this Amendment to the original Agreement. ATT D HT E, 4ROCK Clerk �*, w ttf'.'W Wr .0Deputy Clerk ..U. Approved as to form and lea fficien R. Teach Deputy County Attorney BOARD OF COUNTY COMMISSIONERS COLL C "7, FLORIDA By: GEORGIA A. HILLER, ESQ. CHAIRWOMAN GP' Packet Page -3447- Type /prin ess Second Witness � f r ni? t L. Mn v iao Type /print witness name 9/8/2015 16.K.3. Allen, Norton & Blue, P.A. Counsel By: zya Mark E. Levitt, Esq. Packet Page -3448- CP -- -- -- - 9/8/2015 16. K. 3. SON AGREEMENT p ,'f 4Q ALLEN. NORTON &BLUE. P.A. This Retention Agreement is made by and between the Board of County Commissioners of Collier County, Florida (the "County"), and the law firm of Allen, Norton & Blue, P.A., of Tampa, Florida ( "Allen, Norton "). Whereas, Allen, Norton has special expertise and resources in a wide range of legal matters, with particular expertise in labor and employment related matters; and I Whereas, the County from time to time has a requirement and need for legal services which are particularly within the expertise of Allen, Norton; Now, Therefore, in consideration of the premises contained herein, the County hereby !, hires and retains Allen, Norton and Allen, Norton hereby agrees to provide legal services to County. ARTICLE 1 COMPENSATION: METRO 1 �OF PAYMENT 1.1 Compensation shall be paid to Allen, Norton in accordance with the terms set forth in Exhibit A attached hereto and made a part hereof. Requirements for reimbursable expenses are set forth in Exhibit B, attached hereto and made a part hereof. Expenses other than automobile expenses must be documented by copies of paid receipts or other evidence of payment. The Certificate contained in Exhibit C must be included with every invoice submitted for payment. 1.2 The rates set forth in Exhibit A shall remain in effect without change for a minimum of two (2 years) from the effective date of this Agreement. In the third, fourth and fifth years of the Agreement, upon the request of Allen, Norton, the County Attorney is Page 1 of 17 Packet Page -3449- 9/8/2015 16. K.3. - authorized to negotiate to increase the hourly rate up to a maximum of ten (10) percent without approval by the Board of County Commissioners. In the negotiation process, Allen, Norton must substantiate the reason the request is being made (i.e. market conditions, increase in CPI, etc.) 1.3 Multiple Attorney Assignments. The County acknowledges that, from time to time, it may be advisable for Allen, Norton to assign more than one attorney to a project or case. Nevertheless, in order to ensure that such multiple attorney assignments are efficient and cost- effective for the County, Allen, Norton agrees to the following procedures and billing limitations for multiple attorney assignments. 1.3.1 A primary attorney will be identified for such projects or cases and that attorney will be the sole contact attorney for the County, except in the case of an emergency or the County's written pre - approval. In practice, this means that generally only the primary attorney will meet or communicate directly i with County personnel or attend meetings, court, arbitrations, mediations or other proceedings on behalf of the County. 1.3.2 Attorneys assigned to a project or case other than the primary attorney will be i less senior attorneys with lower billing rates unless the additional attorney(s) has/have a demonstrated expertise that will demonstrably enhance the value and efficiency of the legal services being provided to the County. 1.3.3 Allen, Norton agrees that internal or in -house conferences among multiple attorneys assigned to a project or case shall be kept to the absolute minimum necessary for the provision of the legal services in question. To the extent Page 2 of 17 C,q Packet Page -3450- 9/8/2015 16.K.3. internal or in -house conferences among multiple attorneys assigned to a project or case are necessary, each such attorney may bill at his or her customary rate for up to thirty (30) minutes for any such conference. To the extent such a conference exceeds thirty (30) minutes in length, Allen, Norton agrees that it will discount the total billings for all attorneys involved in the conference by forty-five (45) percent. 1.4 Allen, Norton may submit invoices for hourly work assignments pursuant to Exhibit A only after the services for which the invoices arc submitted have been completed or expenses incurred. An original invoice plus one copy is due within fifteen (15) days of the end of the month, except the final invoice which must be received no later than sixty (60) days after the work is completed or the expiration of this Agreement. 1.5 To be deemed proper, all invoices must comply with the requirements set forth in this Agreement and must be submitted on the form and pursuant to the instruction prescribed by County. Payment may be withheld for failure of Allen, Norton to comply with a term, condition, or requirement of this Agreement. 1.6 Payment shall be made to Allen, Norton at: Allen, Norton, & Blue, P.A. 324 South Hyde Park Avenue Suite 350 Tampa, Florida 33606 ARTICLE 2 INSURANCE 2.1 In order to insure the indemnification obligation contained above, Allen, Norton shall as a minimum, provide, pay for, and maintain in fore at all tunes during the term of this Page 3 of 17 Packet Page -3451- 9/8/2015 16.K.3. Agreement, professional liability insurance in an amount not less than Three Million Dollars ($3,000,000.00) Per Occurrence, Combined Single Limits. If any liability insurance obtained by Allen, Norton to comply with the insurance requirements contained herein is issued on a "claims made" form as opposed to an 'occurrence" form, the retroactive date for coverage shall be no later than the commencement date of the assigned work to which this Agreement applies, and such insurance shall provide, in the event of cancellation or non - renewal, that the discovery period for insurance claims (tail coverage) shall not be less than three years following the completion of the assigned work and acceptance by the County. 2.2 Such policy or policies shall be issued by United States Treasury approved companies authorized to do business in the State of Florida, and having agents upon whom service of process may be made in Collier County, Florida. 23 Allen, Norton shall furnish to the Risk Management Director Certificates of insurance or endorsements evidencing the insurance coverages specified by this Article prior to beginning performance of work under this Agreement. 3.1 The term of this Agreement shall be for a period of three years to begin February 26, 2008 and to end on February 26, 2011, unless terminated earlier in accordance with the provisions of this Agreement. Absent notice of intent to terminate, the Agreement may be renewed upon mutual consent of the parties for two (2) additional terms of one (1) year each. (In the event the term of this Agreement extends beyond a single fiscal year Page 4 of 17 CA Packet Page -3452- 9/8/2015 16.K.3. of County, the continuation of this Agreement beyond the end of any fiscal year shall be subject to the availability of funds from County in accordance with Chapter 129, Florida statutes.) 3.2 Time shall be deemed to be of the essence in performing the duties, obligations and responsibilities by this Agreement. 3.3 Any amendments, alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, duly signed by both parties hereto, and attached to the original of this Agreement. M 4.1 This Agreement may be terminated by either party for cause upon ten (10) days' notice or by the County for convenience upon no less than thirty (30) days' advance written notice in accordance with the "NOTICES" section of this Agreement. 4.2 Termination of this Agreement for cause shall include, but not be limited to, failure to suitably perform the work, failure to continuously perform the work in a manner calculated to meet or accomplish the objectives of County as set forth in this Agreement, or multiple breach of the provisions of this Agreement notwithstanding wbether any such breach was previously waived or cured 4.3 In the event this Agreement is terminated for convenience, Allen, Norton shall be paid for any services performed to the date the Agreement is terminated; however, upon being notified of County's election to terminate, Allen, Norton shall refrain from performing further services or incurring additional expenses under the tern of this Agreement. Alien, Norton acknowledges and agrees that Ten Dollars (Sl0) of the compensation to be Page 5of17 Packet Page -3453- CA 9/8/2015 16.K.3. paid by County, the adequacy of which is hereby acknowledged by Allen, Norton, is given as specific consideration to Allen, Norton for County's right to terminate this Agreement for convenience. Allen, Norton's obligations to the County as provided for hereunder shall cease upon termination, except for participating in an orderly and professional transfer of such responsibilities and files or copies of files to the County or its designee. ARTICLE 5 • ' + L+ kv+ h 01 s 5.1 County shall have the right to audit the books and records of Allen, Norton pertinent to the funding under this Agreement. Allen, Norton shall preserve and make available, at reasonable times for examination and audit by County, all financial records, supporting documents, and other documents pertinent to this Agreement for a period of three (3) years after termination of this Agreement or, if any audit has been initiated and audit findings have not been resolved at the end of the three years, the books and records shall be retained until resolution of the audit findings, 5.2 If the Florida Public Records Act (Chapter 114, Fla. Stat.) is determined by County to be applicable to Allen, Norton's records, Allen, Norton shall comply with all requirements thereof, however, no confidentiality or non - disclosure requirement of either federal or state law shall be violated by Allen, Norton. ARTICLE 6 CONFLICT OF INTEREST 6.1 Allen, Norton states that it is familiar with and will comply with the terns and conditions of Chapter 112, Part III, Florida Statutes (Code of Ethics). Page 6 of 17 CAS Packet Page -3454- 9/8/2015 16.K.3. 6.2 It is important that Allen, Norton be independent and impartial in order to properly conduct its services to the County. Allen, Norton shall not act as counsel in any lawsuit or other adversary proceeding in which County is named as an adversary party or in which Allen, Norton takes an adverse position to the County. 6.3 Neither Allen, Norton nor its employees shall have or hold any continuing or frequently recurring employment or contractual relationship that is substantially antagonistic or incompatible with Allen, Norton's loyal and conscientious exercise of judgment related to its performance under this Agreement. 6.4 In the event Allen, Norton is permitted to utilize subcontractors, herein, to perform any services required by this Agreement, Allen, Norton agrees to prohibit such subcontractors, by written contract, from having any conflicts as within the meaning of this section. 6.5 If at any time Allen, Norton's firm represents a client in matters having to do with the Collier County government, be it before the Board of County Commissioners or any other agency or division of Collier County government, Allen, Norton will contact the County Attorney's Office before undertaking such representation so that it can be determined whether a conflict of interest exists. ARTICLE 7 INDEMMFICAnON 7.1 Allen, Norton acknowledges and agrees that Ten Dollars (510.00) of the compensation to be paid by County, the adequacy of which is hereby acknowledged by Allen, Norton, is given as specific consideration to Allen, Norton so that Alien, Norton shall at all times hereafter indenutify, hold harmless and, at County's option, defend or pay for an attorney Page 7 of 17 CA Packet Page -3455- 9/8/2015 16.K.3. selected by County to defend County, its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, court costs, and expenses, caused by negligent act or omission of Allen, Norton, its employees, agents, servants, or officers, or waning, resulting from, or related to the subject matter of this Agreement including, without limitation, any and all claims, demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. The provisions of this section shall survive the expiration or earlier termination of this Agreement. To the extent considered necessary by County, any sums due Allen, Norton under this Agreement may be retained by County until all of County's claims for indemnification pursuant to this Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject to payment of interest by County. s. l Any and all reports, photographs, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of County. In the event of termination of this Agreement, any reports, photographs, surveys, and other data and documents prepared by Allen, Norton, whether finished or unfinished, shall become the property of County and shall be delivered by Allen, Norton to the County within seven ('n days of termination of this Agreement by either party. Any compensation due to Allen, Norton shall be withheld until all documents are received as provided herein. Page 8 of 17 a Packet Page -3456- 9/8/2015 16.K.3. ► �! ► 'ill I I VA s . 9.1 Allen, Norton is an independent contractor under this Agreement. Services provided by Allen, Norton shall be subject to the supervision of Allen, Norton, and such services shall not be provided by Allen, Norton as officers, employees, or agents of the County. The parties expressly acknowledge that it is not their intent to create any rights or obligations j in any third person or entity under this Agreement, ARTICLE 10 NONDISCREMNATION, EQUAL OPPORTUNITY AND AMERICANS WITH DISABILITIES AST 10.1 Allen, Norton shall not unlawfully discriminate against any person in its operations and activities in its use or expenditure of the funds or any portion of the funds provided by this Agreement and shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded in whole or in part by County, including Titles I and 11 of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. 10.2 Allen, Norton's decisions regarding the delivery of services under this Agreement shall be made without regard to or consideration of race, age, religion, color, gender, sexual orientation national origin, martial status, physical or mental disability, political affriiation, or any other factor which cannot be lawfully or appropriately used as a basis for service delivery. Page 9 of 17 a Packet Page -3457- -" 9/8/2015 16. K. 3. 10.3 Allen, Norton shall comply with Title I of the Americans with Disabilities Act regarding nondiscrimination on the basis of disability in employment and further shall not discriminate against any employee or applicant for employment because of race, age, religion, color, gender, sexual orientation, national origin, marital status, political affiliation, or physical or mental disability. In addition, Allen, Norton shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship), and accessibility. 10.4 Allen, Norton shall take affirmative action to ensure that applicants are employed and employees are treated without regard to race, age, religion, color, gender, sexual orientation, national origin, marital status, political affiliation, or physical or mental disability during employment. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship), and accessibility. 10.5 Allen, Norton shall not engage in or commit any discriminatory practice in performing the Scope of Services or any part of Scope of Services of this Agreement. ARTICLE 11 NO 11.1 Whenever either party desires to give notice to the other, such notice must be in writing, sent by registered or certified United States Mail, postage prepaid, return receipt Page 10 of 17 Packet Page -3458- rJ 9/8/2015 16.K.3. i requested, or by hand - delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall amain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: FOR COLLIE]& COUNTY: County Attorney Government Center 3301 Tamiami Trail East Naples, Florida 34112 FOR ALLEN, NORTON: Allen, Norton 8c Blue, P.A. 324 South Hyde Park Avenue Suite 350 Tampa, Florida 33606 ARTICLE 12 MISCE L�QUS 8.1 WAIVER OF BREACH AND MATERIALI i Failure by County to enforce any provision of this Agreement shall not be deemed a waiver of the provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. I 8.1 COMPLIANCE WITH LAWS Allen, Norton shall comply with all federal, state, and local laws, codes, ordinances, I rules, and regulations in performing its duties, responsibilities, and obligations related to this Agreement. i Page 11 of 17 h. o i Packet Page -3459- - -- - -� -- 9/8/2015 16. K. 3. 12.3 SEVEANCE In the event a portion of this Agreement is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless County and Allen, Norton elect to terminate this Agreement. The election to terminate this Agreement based upon this provision shall be made within seven (7) days after the finding by the court becomes final. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. Venue for litigation conceming this Agreement shall be in Collier County, Florida 12.5 PRIOR AGREEMENTS This document supercedes all prior negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terns hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document in accordance with Article 3 above. Time truth and accuracy of each "Whereas" clause set forth above is acknowledged by the parties. The attached Exhibits A, B, and C are incorporated into and made a part of this Agreement. Page 12 of 17 Packet Page -3460- 9/8/2015 16.K.3. DgA3f BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA �W"i E.'8 ; ► CLERK By'T i igwCiir. all. Approved as to form and le snffi eIIC S tt R. each Managing Assistant County Attorney ALLEN, NORTON, & BLUE, P.A. DATE; By: A4/� Its: STATE OF FLORIDA COUNTY OF COLLIER The foregoing Retention Agreement was acknowledged before me this day of . ? 2008, by MAzx L E -i r,-- as Snag g &c of Allen, Norton & Blue, P.A., a Florida Professional Association, on behalf of the professional association. (S)he is personally "o�wn me or produced as identification. Signature of o Public `"1 �1 M ��1 / ' `i4X Name of Notary Public typed, printed or My Commission Expires: MkVM I(D a►Y O OOM 0#n 8WWi6 Z tot 1 Page 13 of 17 Packet Page -3461- 9/8/2015 EXHIBIT A For professional services rendered, Allen, Norton's fee shall be based on the hourly rate as follows: $220.00 per hour for services provided by principals and associates 5 95.00 per hour for services provided by law clerks & paralegals. Allen, Norton's fee shall not exceed $100,000.00 per Purchase Order without the approval of the Board of County Commissioners. (Where appropriate a "not to exceed" sum shall be agreed to when each assignment is made to Allen, Norton.) In the event that Allen, Norton is required or requested to perform any additional or extraordinary services not herein contemplated, Allen, Norton shall be entitled to apply for additional compensation, the amount of which shall be subject to the approval of County and no such additional compensation in excess of the amount herein stated shall be paid unless specifically authorized in advance in writing by County in its sole discretion. Allen, Norton shall provide, at no cost to County, the annual response to County's auditors regarding pending or threatened litigation. The auditors typically request information regarding all litigation, claims and assessments considered to be material. The response should include the nature of the litigation, the progress of the case to date, an estimate of the amount or range of potential loss, and any other information considered necessary to explain the case, Allen, Norton shall provide said response within 30 days of receipt of the request. NOTES: • Divisions, or departments within such divisions, shall be responsible and pay for legal counsel services relating to litigation and outside counsel specifically for cases, matters or issues relating to such division or department, as determined by the County Attorney in coordination with the County Manager. Page 14 of 17 Packet Page -3462- 9/8/2015 16.K.3. EXHIBIT B 1. In addition to the charges for professional fees set forth in Exhibit A, and the Schedules attached hereto, County shall reimburse Allen, Norton for out -of- pocket expenses reasonably incurred in the course of rendering such legal services, including costs of long distance calls, printing, costs of reproduction, and necessary travel expenses (with lodging expenses no greater than $150.00 per night) incurred in accordance with the requirements of Chapter 112, F.S. Allen, Norton shall gQt charge for travel of attorneys between its offices so that it can provide the best available and most appropriate lawyer in any of its office locations for the issues involved. 2. Allen, Norton shall submit invoices on a monthly basis for the payment of out -of- pocket expenses. Each invoice shall include a signed certificate listing all costs, expenses, vouchers, invoices and other documentary evidence that will describe in reasonable detail the basis for expenditures for which reimbursement is sought as set forth below. The following represents Collier County's payment requirements for legal costs ➢ Your federal employee identification number must be on all invoices submitted. D The applicable Purchase Order number must be on all invoices submitted. ➢ No service, interest, or other charge of like nature is to be imposed with regard to any item, invoice, or request. All fums doing business with Collier County must have a current W -9 "Request for Taxpayer Identification Number and Certification" on file. ➢ Services rendered must be specifically and concisely identified, as well as the bond issue or financing transaction for which the services were rendered Names of persons performing services, hourly rates, and dates must be listed. The County agrees to reimburse Allen, Norton for retention and utilization of sub - consultants. Page 15 of 17 Packet Page -3463- 9/8/2015 16.K.3. 1 ➢ Reimbursable expense must be verified by attached receipts or copies thereof. ➢ Claims for mileage and meals cannot exceed statutory allowance as provided for under Chapter 112, F.S. Meals and mileage cannot be charged unless the professional has traveled outside the county of the principal business location. ➢ Claims for lodging at single rate (actual cost) must be substantiated by paid bill or charge, with a cap of no more than $150.00 per night. ➢ Car rentals required for travel should include compact or standard -size vehicles only. ➢ Common carrier travel shall be reimbursable at tourist or coach class fares only, ➢ Accounting Division requires original receipts, or copies of receipts which have been individually certified to be true copies of the originals. In addition the Certificate contained in Exhibit C must accompany each invoice. The certifying person must sign the Certification form and a description provided of the items, which are certified. ➢ Faxes shall not be reimbursed ➢ Legal Research costs (Lexis- Nexis, Westlaw, etc.) shall not be reimbursed. Page 16 of 17 Packet Page -3464- EXHIBIT C CERTIFICATE IT IS HEREBY CERTIFIED that: 9/8/2015 16.K.3. v 1. has been duly designated as special counsel to render legal services or provider of services for or on behalf of Collier County; 2. Each of the documents hereinafter identified and attached is a true and correct copy of the original record; 3. Expenditures) enumerated represent costs necessarily incurred during the course of off eW business for which payment has not been received and for which documentation is not available or reasonably retrievable; 4. Claims are in compliance with the applicable statutes and administrative orders, and with the express provision that all other parties are barred from entitlement to any part of these costs. RE: Invoice No. , Dated Period Covered: . Amount IN -HOUSE CHARGES: Photocopies: copies $ i Mileage: miles $ I OTHER (Copies of invokes reauired): Long Distance Calls $ Other: $ TOTAL: $ FOR THE FIRM Signed: Print Name: Title: Date: 04- COA- 0I1$8n92 my t Page 17 of 17 Packet Page -3465- i ALLEN NORTON & BLUE PROFESSIONAL. ASSOCA;fIOf• 1477 West Fairbanks Avenue, Suite 100 • Winter Park, Florida 32789 Telephone 407 - 571.2152 e Facsimile 407.571.1496 July 23, 2015 Scott Teach, Esquire Assistant County Attorney Collier County Attorney's Office 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 -5749 Re: Hourly Rates Dear Scott: 9/8/2015 16. K. 3. TJ c� cr C- C-- r— N co m 0 w N 0 Jp --� rn b o The hourly rates our firm charges for services to Collier County have not been increased since 2008. Accordingly, at this time we request a modest increase of $10.00 per hour for partners and associates. If acceptable, the new rates would be $235.00 per hour for partners and associates. The rate increase is to counter market conditions, increase costs, and to be more in line with the rates we charge other Counties and public sector clients. It is a privilege to represent Collier County, and we trust this increase is acceptable. We will make this new rate effective September 1, 2015, for new matters, unless I hear from you to the contrary. Please give me a call if you have any questions. Sincerely, Mark E. Levitt MEL /tr 377984 Jacksonville • Miami . Orlando . Tallahassee . Tampa Affiliate of Worklaw' Network: The Nationwide Network of Manaeement Labor and Employment Law Firms Packet Page -3466-