Agenda 09/08/2015 Item #16F8Proposed Agenda Changes
Board of County Commissioners Meeting
September 8, 2015
Withdraw Item 11C: Recommendation to approve the award of RFP 15 -6424, Management Services
Contract for the Collier Area Transit (CAT) Fixed Route and Paratransit Programs, to Medical
Transportation Management, Inc. dba Southeast MTM, Inc. (MTM) for Scheduling and Dispatch Services
and to MV Transportation, Inc. for Transit Operation Services in the aggregate amount of $6,439,091 for
FY16. (Staffs request/Intent to Protest)
Move Item 16E13 to Item 11G: Recommendation to ratify administratively approved work order
modifications and /or contract change orders /Amendments that do not exceed ten percent (10 %) of the
current Board approved aggregate amount or twenty percent (20 %) of the current Board approved schedule
(number of days); approve modifications to the current Board approved performance schedules; and
approve surplus disposal and revenue disbursement and other items as determined by the County Manager
or designee. (Commissioner Henning's request)
Move Item 16F5 to Item I IH: Recommendation to approve the FY 2016 Agreement between the
Partnership for Collier's Future Economy, Inc. ("PCFE ") and the Board of County Commissioners in
continued support of the established public - private partnership designed to advance our community's
business and economic development efforts. (Commissioner Taylor's request)
Move Item 16F6 to Item 11I: Recommendation to approve the Third Amendment to the Agreement
between Economic Incubators, Inc., the Administrative Entity for the Business Accelerator Project, and the
Board of County Commissioners. (Commissioner Taylor's request)
Move Item 16F7 to Item 11J: Recommendation to approve a successor Agreement between Economic
Incubators, Inc. , the Administrative Entity for the Business Accelerator Project, and the Board of County
Commissioners for Fiscal Year 2016 and approve necessary budget amendments. (Commissioner Taylor's
request)
Move Item 16F8 to Item 11K: Recommendation to
approve the Fiscal Year 2016 Agreement between the
Southwest Florida Economic Development Alliance, Inc. and
the Board of County Commissioners. (Commissioner
Taylor's request)
Move Item 16E10 to Item IIL: Recommendation to award ITB 15 -6474, "Medical Director (Part A) for
Collier County and Employment Physicals & Drug Testing (Part B)" to Advance Medical Center, LLC.
(Commissioner Henning's request)
Move Item 16J4 to Item 13A: To record in the minutes of the Board of County Commissioners, the check
number (or other payment method), amount, payee, and purpose for which the reference disbursements were
drawn for the periods between July 1 and August 26, 2015 pursuant to Florida Statute 136.06.
(Commissioner Fiala's request)
9/8/2015 16. F.8.
EXECUTIVE SUMMARY
Recommendation to approve the proposed FY 16 Agreement between the Southwest Florida Economic
Development Alliance, Inc. and Collier County.
OBJECTIVE: That the Board of County Commissioners (Board) approve and renew the Agreement between
Collier County and the Southwest Florida Economic Development Alliance, Inc. ( "Alliance ") for Fiscal Year
2016.
CONSIDERATIONS: On February 27, 2015, Agenda Item 161.5, the Board of County Commissioners
approved an agreement between the County and the Alliance which served to formalize our County's regional
economic development approach as articulated in the Board's approved Office of Business & Economic
Development Business Plan. The specific initiatives and action plans outlined in the Agreement's Scope of
Services continues our business relationship with the Alliance and provides specific deliverables to further
economic development in Southwest Florida through coordination of marketing, and international business
development activities. Similar to the current year's agreement, this Agreement provides for reimbursement to
the Alliance for up to $100,000 in salaries and employee benefits (relocation expenses, health insurance, and
bonuses) and costs for Alliance personnel incurred in FY 2016.
FISCAL IMPACT: The total cost of the Agreement will not exceed $100,000 in FY 2016. Subject to final
budget approval, funding is included in the FY 2016 Business and Economic Development budget within General
Fund (001).
GROWTH MANAGEMENT IMPACT: This request is consistent with Objective 3 of the Economic Element
of the Collier County Growth Management Plan which states: "Collier County will support programs which are
designed to promote and encourage the recruitment of new industry as well as the expansion and retention of
existing industries in order to diversity the County's economic base."
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for
Board action. — JAB
RECOMMENDATION: Recommendation to approve the proposed Agreement between the Southwest Florida
Economic Development Alliance, Inc. and Collier County.
Prepared by: Bruce Register, Director, Office of Business & Economic Development,
Attachments: Agreement between Collier County and Southwest Florida Economic Development Alliance, Inc.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.8.
Item Summary: Recommendation to approve the Fiscal Year 2016 Agreement between
the Southwest Florida Economic Development Alliance, Inc. and the Board of County
Commissioners.
Meeting Date: 9/8/2015
Prepared By
Name: JenniferLeslie
Title: Administrative Assistant, Office of Business &Economic Development
8/31/2015 1:52:54 PM
Submitted by
Title: Division Director - Business & Econ Dev, Office of Business & Economic Development
Name: RegisterBruce
8/31/2015 1:52:55 PM
Approved By
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 8/31/2015 3:48:37 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 9/1/2015 11:46:20 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/2/2015 8:51:39 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 9/2/2015 9:40:18 AM
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9/8/2015 16.F.8.
AGREEMENT BETWEEN COLLIER COUNTY, FLORIDA
AND
SOUTHWEST FLORIDA ECONOMIC DEVELOPMENT ALLIANCE, INC.
This AGREEMENT is made and entered into this 8h day of S e p t e m b e r, 2015, by and between
Collier County, a political subdivision of the State of Florida (the "COUNTY ") and Southwest Florida
Economic Development Alliance, Inc. ( "ALLIANCE "), a Florida not-for-profit corporation.
WITNESSETH
WHEREAS, the COUNTY has determined that strategic marketing and business outreach
activities provided through the ALLIANCE will help promote a more diverse and prosperous
r e g i o n a l e c o n o m y and s u c h activities are in the public interest and serve a lawful and beneficial
purpose for the COUNTY and the Southwest Florida Region;
WHEREAS, the COUNTY has determined that it is in the best interests of Collier County to
support regional economic development efforts and that support further the goals and objectives identified
in the County's Business and Economic Development Business Plan;
WHEREAS, the ALLIANCE is a business and economic development organization with a mission to
enhance the Southwest Florida Region's economic well -being and to create a vision to maintain and
strengthen t h e e c o n o m y o f t h e Southwest Florida Region;
WHEREAS, the ALLIANCE desires to be collaborate with the COUNTY in the achievement of the
economic development goals and objectives of the Collier County Board of County Commissioners (the
"BCC "); and AW
WHEREAS, the ALLIANCE, in concert with the BCC, has determined that the strategies to achieve such
objectives include those below:
• Marketing Collier County in conjunction with the Southwest Florida Region to recruit employment
opportunities for residents;
• Strengthening and maintaining a communications network that promotes the image and assets of
Collier County in conjunction with the Southwest Florida Region;
WHEREAS, the COUNTY desires to have the ALLIANCE continue to provide private sector
leadership to achieve the strategies set forth above and the ALLIANCE is willing to undertake such functions
under the terms of this Agreement for the County's Fiscal Year beginning October 1, 2015;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained
herein, and other good and valuable consideration, the COUNTY and the ALLIANCE agree as follows.
ARTICLE I
SCOPE OF SERVICES
The ALLIANCE shall promote economic development for the COUNTY by providing the services
and activities described in Exhibit 'A ", Scope of Services, attached hereto and by reference made a part
hereof.
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ARTICLE II
PERIOD OF AGREEMENT
This Agreement shall be effective upon execution by both parties and shall cover services provided
from October 1, 2015, until September 30, 2016, unless otherwise terminated in accordance with this
Agreement or extended by mutual written Agreement of the parties.
ARTICLE III
CONSIDERATION AND LIMITATION
For its performance under this Agreement, the ALLIANCE will receive funds from the COUNTY
in an amount not to exceed One Hundred Thousand Dollars ($100,000.00). It is intended that the services
performed by ALLIANCE shall be on a cost reimbursement methodology for actual eligible expenditures.
Actual expenditures eligible as a basis for reimbursement can and shall include salaries and employee
benefits (relocation expenses, health insurance, and bonuses) and costs for ALLIANCE personnel
performing services described in Exhibit "B ". ALLIANCE shall be entitled to compensation upon BCC
approval of the Agreement, distributed no more frequently than on a quarterly basis for reimbursement of
eligible expenses approved by the County and Clerk of Court.
All invoices shall be submitted in accordance with COUNTY procedures and in a form acceptable
to the COUNTY and the ALLIANCE as generally outlined in Exhibit 'B" — Method of Payment and
Budget Detail for Services and Exhibit "C" — Request for Payment Form, attached hereto and by
reference made apart hereof.
Eligible operating expenses incurred to provide services consistent with the scope of services
described in Exhibit 'A" are outlined in Exhibit "B ". In no event will COUNTY funds be expended for
the ALLIANCE's purchase of food, beverages or entertainment costs or in support of electioneering
ARTICLE IV
PAYMENT AND REPORTING REQUIREMENTS
For its performance under this Agreement, County shall reimburse to the ALLIANCE actual
eligible expenditures. All payment requests by the ALLIANCE to the COUNTY shall be submitted with a
completed Program Performance Report, Exhibit "C ", and Exhibit "D" Payment Record Chart in a form
acceptable to the COUNTY and the ALLIANCE, as generally outlined and set forth in Exhibit "C" attached
hereto and by reference made a part hereof. Payments to the ALLIANCE will be made within Forty Five
(45) days of requests, in compliance with the Florida Prompt Payment Act, in accordance with the procedures
specified by Exhibit "B" Method of Payment and Budget Detail for Services. If the COUNTY determines,
through its inspection or review that the ALLIANCE has performed, or is performing less than the total
agreed upon services, then the COUNTY shall notify the ALLIANCE in writing specifying those services
which it alleges have not been performed or fully performed and the ALLIANCE shall have thirty (30) days
from receipt thereof to submit a then current Program Performance Report which shall address such
allegations in detail and/or shall meet with the appropriate representatives of the COUNTY to discuss
resolution thereof and cure or remedy any services not fully performed, and upon failure thereof, the
COUNTY shall be entitled to reduce payment otherwise due for such services not fully performed on a pro -
rata basis. Performance will be measured by the defined Scope of Services set out in Exhibit "A" or a
percentage of defined service goals completed and by such other standards as the parties may agree upon in
writing. The ALLIANCE shall submit its first payment request and Program Performance Report for the
period October 1, 2015 thru December 31, 2015, on or before January 31, 2016. The ALLIANCE shall
submit its second payment request and Program Performance Report, for the period January 1, 2016 thru
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March 31, 2016, on or before April 30, 2016. The ALLIANCE shall submit its third payment request and
Program Performance Report, for the period April 1, 2016 thru June 30, 2016, on or before July 31, 2016. The
ALLIANCE shall submit its final payment request, Program Performance Report, and year -end analysis, and
any other required reports on or before October 10, 2016. If the ALLIANCE fails to comply with the
requirements of this Article, the COUNTY may refuse to honor or be liable for payment of any late request
for payment.
ARTICLE V
MAINTENANCE OF RECORDS
The ALLIANCE shall maintain such financial records and accounts, including invoices, purchase
orders and backup materials or documents as are deemed necessary to assure a proper accounting for all
COUNTY funds for which the COUNTY is obligated to reimburse the ALLIANCE under the terms of this
Agreement. The aforesaid records and accounts shall be made available for inspection purposes at
reasonable times and upon reasonable notice during normal business hours and as often as the COUNTY
may deem necessary to verify reimbursements and any other financial records or matters covered by this
Agreement. The ALLIANCE shall also provide timely and reasonable access to the ALLIANCE's
President at times convenient for the President for the purpose of questions or explanations related to such
records and accounts. The ALLIANCE shall retain for such inspection all of its records and supporting
documentation applicable to this Agreement for five (5) years after receipt of final payment from the
COUNTY, or until any or all questioned costs have been resolved or litigation, if any, is completed, in the
event funds expended under this Agreement are questioned or become the subject of litigation.
In addition, ALLIANCE shall:
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions that the public
agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all
public records in possession of the contractor upon termination of the contract and destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure requirements. All
records stored electronically must be provided to the public agency in a format that is compatible with the
information technology systems of the public agency.
ARTICLE VI
INDEMNIFICATION
The ALLIANCE shall indemnify, hold harmless, and defend the COUNTY, its agents and
employees from and against any and all liabilities, losses, claims, damages, demands, expenses or
actions, either at law or in equity, including court costs and attorneys' fees, that may hereafter at any
time be made or brought by anyone on account of personal injury, property damage, loss of monies,
or other loss, allegedly caused or incurred, in whole or in part, as a result of any negligent,
wrongful, or intentional act or omission, or based on any act of fraud or defalcation by the
ALLIANCE, its agents, subcontractors, assigns, heirs, and employees during performance under this
Agreement. The extent of its indemnification shall be limited by the insurance available to ALLIANCE
in accord with Article X of this Agreement. In any and all claims against the COUNTY or any of its
agents or employees by any employee of the ALLIANCE, any subcontractor, heir, assign, anyone
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directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable,
the indemnification obligation under this paragraph shall be limited to the amount or type of damages,
compensation or benefits payable by or for the ALLIANCE or any subcontractor under workers'
compensation acts, disability benefit acts or other employee benefit acts.
ARTICLE VII
TERMINATION
This Agreement may be terminated at will by either party by giving a minimum of one hundred
twenty (120) days prior written notice of such intent specifying the effective date thereof to the other
parties.
The aforesaid termination notices, as well as all other notices required herein, shall be
considered received by the ALLIANCE and the COUNTY if sent by certified mail, return receipt
requested, or by overnight personal delivery service requiring a signature for delivery, and addressed
as provided for in Article XXVIII of this Agreement.
ARTICLE VIII
EQUAL OPPORTUNITY CLAUSE
The ALLIANCE agrees to abide by the provisions contained in Collier County CMA # 5 3 8 3 ,
as amended, which is incorporated herein by reference to Exhibit F.
ARTICLE IX
STATEMENT OF ASSURANCE
During the performance of this Agreement, the ALLIANCE assures the COUNTY that the
ALLIANCE is in compliance with Title VII of the 1964 Civil Rights Act, as amended, the Florida Civil
Rights Act of 1992, as amended, and the Collier County Human Rights Ordinance (Ordinance No. 00 -37),
in that the ALLIANCE does not, on the grounds of race, color, national origin, religion, sex, age, handicap
or marital status, discriminate in any form or manner against the ALLIANCE' s employees or applicants for
employment. Further, the ALLIANCE assures the COUNTY of the ALLIANCE s compliance with the
Americans with Disabilities Act of 1990, as amended, as applicable. The ALLIANCE understands and
agrees that this Agreement is conditioned upon the veracity of such statements of assurance. Furthermore,
the ALLIANCE assures the COUNTY that it will comply with Title VI of the Civil Rights Act of 1964
when federal grant(s) is /are involved. Other applicable Federal and State laws, Executive Orders, and
regulations prohibiting discrimination as hereinabove referenced are included by this reference thereto. This
statement of assurance shall be interpreted to include Vietnam -Era Veterans and Disabled Veterans within its
protective range of applicability.
ARTICLE X
INSURANCE
The ALLIANCE shall provide and maintain the following insurance coverage's in the amounts
specified throughout the period of this Agreement on behalf of the ALLIANCE and the COUNTY, by
naming the COUNTY as an additional insured under the policies of insurance that it maintains, a copy of the
declarations page thereof being attached as Exhibit E, as follows: Commercial General Liability insurance:
with coverage limits of $500,000, general which shall apply to claims that may be asserted against the
COUNTY by reason of the act or activities of the ALLIANCE. The ALLIANCE shall maintain workers'
compensation coverage as required by Florida law.
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All insurance shall be from responsible companies duly authorized to do business in the State of
Florida. Every insurance policy must provide for up to thirty (30) days prior written notice to the
COUNTY of any cancellation, intent not to renew, or reduction in the policy coverage. Coverage shall be
documented by a Certificate of Insurance.
ARTICLE XI
CONFLICT OF INTEREST
The ALLIANCE represents that it presently has no interest, and shall acquire no such interest:
financial or otherwise, direct or indirect, nor engage in any business transaction or professional activity; or
incur any obligation of any nature which would conflict in any manner with the performance of service
required hereunder.
ARTICLE XII
DRUG FREE WORKPLACE
The ALLIANCE shall administer, in good faith, a policy designed to ensure that the ALLIANCE's
employees, agents and subcontractors are free from the illegal use, possession, or distribution of drugs or
alcohol.
ARTICLE XIII
GOVERNING LAW, VENUE
This Agreement shall be governed by the laws, rules, and regulations of the State of Florida, or the
laws, rules, and regulations of the United States if the ALLIANCE is providing services funded by the
United States Government. Venue shall be in Collier County, Florida.
ARTICLE XIV
COMPLIANCE
The ALLIANCE shall comply with the requirements of all federal, state, and local laws, rules,
codes, ordinances and regulations pertaining to this Agreement.
ARTICLE XV
ASSIGNMENT
Neither party may assign or transfer its rights or obligations under this Agreement without the prior
written consent of the other party.
ARTICLE XVI
HEADINGS
Article headings have been included in this Agreement solely for the purpose of convenience and
shall not affect the interpretation of any of the terns of this Agreement.
ARTICLE XVII
WAIVER
A waiver of any performance or default by either party shall not be construed to be a continuing
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waiver of other defaults or non - performance of the same provision or operate as a waiver of any
subsequent default or non - performance of any of the same terms, covenants, and conditions of this
Agreement. The payment or acceptance of funds for any period after a default shall not be deemed a waiver
of any right or acceptance of defective performance.
ARTICLE XVIH
ADDITIONAL R I G H T S AND REMEDIES
Nothing contained herein shall be construed as a limitation on such other rights and remedies
available to the parties at law, or in equity, which may now or in the future be applicable..
ARTICLE XIX
ORDER OF PRECEDENCE
In the event of any conflict between the provisions of the Articles of this Agreement and the
exhibits hereto, the contents of the Articles of this Agreement shall control over the contents of the
exhibits.
ARTICLE XX
SEVERABILITY
In the event any section, sentence, clause, or provision of this Agreement is held to be invalid
or illegal, the remainder of the Agreement shall not be affected by such invalidity or illegality and shall
remain in full force and effect.
ARTICLE XXI
PROJECT PUBLICITY
Any news release or other type of publicity pertaining to the services performed by the
ALLIANCE pursuant to this Agreement must recognize the contribution of the BCC as a funding source.
The ALLIANCE being a not - for -profit corporation receiving public funding or non - monetary contributions
through the COUNTY shall recognize the COUNTY for its contribution in all promotional materials and
at any event or workshop for which COUNTY funds are allocated. In written materials, the reference
to the COUNTY must appear in the same size letters and font type as the name of any other funding
sources.
In addition, any development project announcement, ceremonial business opening, or publicity
event resulting from efforts of the ALLIANCE, and particularly those projects induced with COUNTY
funded financial incentives or other contributions, will be planned in cooperation with the COUNTY's
Economic Development and Communications Departments for purposes of coordinating COUNTY's
official COUNTY protocol and public recognition. Prior notification to the two Departments for such
events will be no less than 15 working days whenever possible or practicable, and potential prospects
will be made aware of the COUNTY's publicity protocol before final inducement with any incentive packages
or contributions.
ARTICLE XXII
SURVIVABILITY
Any term, condition, covenant or obligation which requires performance by either party subsequent
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AAW
to termination of this Agreement shall remain enforceable against such party subsequent to such termination.
ARTICLE XXIII
THIRD PARTY BENEFICIARIES
This Agreement is for the benefit of the COUNTY and the ALLIANCE. No third party is an
intended beneficiary so as to entitle that person to sue for an alleged breach of this Agreement.
ARTICLE XXIV
POLITICAL ACTION
The ALLIANCE shall not engage, participate or intervene in any form of political campaign on
behalf of, or in opposition to, any candidate for political office.
ARTICLE XXV
MERGER MODIFICATIONS
This writing embodies the entire agreement and understanding between the parties hereto and there
are no other agreements and/or understandings, oral or written, with respect to the subject matter hereof, that
are not merged herein and superseded hereby. This Agreement may not be modified, amended, extended, or
canceled, verbally or by conduct of the parties, but only by a written instrument executed by the COUNTY
and the ALLIANCE. Similarly, no contract which purports to affect the terms of this Agreement shall be
valid as it affects this Agreement, unless in writing and executed by the COUNTY and the ALLIANCE.
ARTICLE XXVI
NOTICES
All notices required or permitted to be given by a party under this Agreement shall be in writing and
sent to the other party by certified mail, return receipt requested, or by overnight personal delivery service
requiring a signature for delivery, and shall be addressed as follows:
If to the COUNTY: Collier County
Leo Ochs, County Manager Collier County
3299 Tamiami Trail East, Ste. 201
Naples, FL 34104
If to the ALLIANCE:
Southwest Florida Economic Development Alliance,
Inc.
c/o Richard C. Grant, Esq,
Grant Fridkin Pearson, P.A.
5551 Ridewood Drive, Suite 501
FL 34104
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IN WITNESS WHEREOF, this Agreement was dated on the day and year first written above.
ATTEST:
DWIGHT E. BROCK, CLERK
L--1fi
, DEPUTY CLERK
ATTEST:
By:
Approved as to form and legality
Jennifer A. Belpedio,
Assistant County Attorney 9, `Z�
ON
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
TIM NANCE, CHAIRMAN
SOUTHWEST FLORIDA ECONOMIC
DEVELOPMENT ALLIANCE, INC.
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EXHIBIT A
SCOPE OF SERVICE
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development Services
I. Objective: Marketing Outreach & Site Selector Relationships
To strengthen the Southwest Florida Region economy the Alliance will perform activities
including, but not be limited to: generating business awareness and interest in Southwest Florida
through targeted outreach, marketing and relationship building and serving as a transparent
economic development coordinator in disseminating leads. Specific activities will be outlined in
the Annual Marketing Plan developed by the Marketing Advisory Committee and approved by the
Alliance's Board of Directors. The Marketing Advisory Committee will include economic
development professionals from Collier County and other counties represented by the Alliance.
The activities may include participation in trade shows, site selector events, along with hosting
special functions such as CEO forums and site selector meetings. The Alliance may also
participate in international events and activities coordinated through Enterprise Florida and other
affiliates authorized by the County Manager of his designee.
Performance Criteria
The ALLIANCE shall provide statements to include evidence and invoices substantiating
the following activities /accomplishments for reimbursement:
Deliverable 1: Approved Annual Marketing Plan developed in conjunction with Marketing
Advisory Committee, to include economic development professionals from Collier County.
Deliverable 2: During the term of this Agreement, execution of specific activities within the
Annual Marketing Plan, including sponsoring, organizing, and participating in outreach events
designed for engaging regional partner attendance, including but not limited to trade shows,
recruiting trips, and consultant events. The four (4) events will constitute marketing and
promotional programmed activities for developing site selector relationships and building
awareness of the Southwest Florida Region as a business destination.
Deliverable 3: Account for and report on prospect & contact activities through the use of a
lead dissemination tool to track prospect information derived from AlIiance's marketing
efforts.
II. Objective: Website Expense and Marketing Data
The Alliance will manage the regional data repository and website, keeping the information
accurate, current, and relevant and market the site to drive activity. The website and
appropriate digital capabilities will be continually enhanced and developed for maximum
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effectiveness. The website will include an online property locator through LoopNet that allows
businesses to easily identify suitable buildings and sites.
Performance Criteria
The ALLIANCE shall provide statements to include evidence and invoices substantiating
the following activities for reimbursement:
Deliverable 4: Maintain attractive and relevant website to highlight attributes of the Southwest
Florida Region including Collier County Business Development programs. The data updates
and website refreshments will be performed regularly and programs will be initiated to market
the website and optimized its usage, as evidenced by reports consisting of web traffic data
including specific marketing penetration metrics.
III. Objective: Staff & Operations
The Alliance Director would lead the Alliance and represent the organization both externally and internally
to the region. Externally, the Director would oversee development and execution of the annual marketing
plan. The Director would also focus on promoting the region to targeted site selectors and companies;
Enterprise Florida, and international consulates, attending trade missions where appropriate. Internally, the
Director would manage investor relations, direct fund- raising activities, work with the Investor Advisory
Committee to develop long and short term strategy recommendations for the ALLIANCE, promote the
importance of economic development within the region, and act as liaison for economic development
activities for Southwest Florida.
Performance Criteria.
The ALLIANCE shall provide statements to include evidence and invoices substantiating the following
activities for reimbursement:
Deliverable 5: Maintain a Director and operational support staff, two (2 ) FTE's to accomplish
the tasks to achieve performance required by the agreement.
Deliverable 6: Annual Report Presentation to the Collier County Board of Commissioners once
during the term of this Agreement reporting on the branding, marketing, recruitment, and
expansion/ retention activities for the Southwest Florida Region.
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EXHIBIT B
METHOD OF PAYMENT
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development Services
RELEASE OF FUNDS SHALL BE IN ACCORDANCE WITH THE APPROVED BUDGET WILL BE
MADE UPON RECEIPT OF THE COMPLETED REQUEST FOR PAYMENT FORM. NO
MODIFICATIONS WITHIN BUDGET CATEGORIES SHALL BE FUNDED UNLESS PRIOR WRITTEN
APPROVAL HAS BEEN GRANTED BY THE COUNTY MANAGER, WHICH APPROVAL SHALL
BE CONSISTENT WITH THE TERMS OF THE COUNTY /ALLIANCE BUDGET AND AGREEMENT
AND NOT UNREASONABLY WITHHELD. THE COUNTY S FISCAL YEAR COMMENCES ON
OCTOBER 1st AND ENDS ON SEPTEMBER 30th OF THE FOLLOWING CALENDAR YEAR.
INVOICES FOR SERVICES DELIVERED BETWEEN OCTOBER Ist AND SEPTEMBER 30th MUST BE
RECEIVED NO LATER THAN O C T O B E R 10 t h OF EACH YEAR TO ALLOW CLOSEOUT OF
THE COUNTY'S FISCAL YEAR. IN NO EVENT HOWEVER, SHALL PAYMENTS TO THE
ALLIANCE UNDER THIS A G R E E M E N T EXCEED $100,000.00 PER COUNTY FISCAL YEAR.
TOTAL (County Portion) $100,000.00 (fiscal year)
The requests for payment shall include the report on progress on the strategies and tasks identified
in the agreed Scope of Services.
L-011
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BUDGET DETAIL FOR SERVICES
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development
Budget Category
Approved
Budget
1. Salaries including benefits
Director and Operations Support Staff
$100,000
Personnel Subtotal
$100,000
Total Budget Categories
$100,000 per
County FY
NOTE: When completing payment requests complete the appropriate forms and attach
detailed documentation identifying obligations or expenses in the above budget categories only.
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EXHIBIT C
PROGRAM PERFORMANCE REPORT
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development
REPORT PERIOD THROUGH
PERCENTAGE OR SCOPE OR SERVICES OR COMPONENTS OF CONTRACT
COMPLETED %
1. ACCOMPLISHMENTS:
Report No.
A: Staff & Operations
B: Marketing Outreach
Accomplishments
1. Submit on or
a. Maintain a Director and Support Staff.
a. Annual Marketing Plan approved
before, January
See Art IV below for submittals.
and implemented.
31, 2016, for the
b. Progress toward (4) Marketing
period October 1,
Events during term of Agreement.
2015 thru
c. Report on prospect and contact
December 13,
activity.
2015.
d. Report on web traffic data including
specific marketing penetration metrics.
2. Submit On or
a. Maintain a Director and Support Staff.
a. Progress toward (4) Marketing
before, April 30,
See Art IV below for submittals.
Events during term of Agreement.
2016, for the
b. Maintain & enhance website
period January 1,
attributes.
2016 thru March
c. Report on prospect and contact
31, 2016.
activity.
d. Report on web traffic data including
specific marketing penetration metrics.
3. Submit On or
Maintain a Director and Support Staff.
a. Progress toward (4) Marketing
before, July 31,
See Art IV below for submittals.
Events during term of Agreement.
2016, for the
b. Maintain & enhance website
period April 1,
attributes.
2016 thru June
c. Report on prospect and contact
30, 2016.
activity.
d. Report on web traffic data including
specific marketing penetration metrics.
4. Submit on or
a. Maintain a Director and Support Staff.
a. Progress toward (4) Marketing
before October
b. Annual Report Presentation to the
Events during term of Agreement.
11 0, 2016, for the
Collier County Board of Commissioners
b. Maintain & enhance website
period July 1 to
Accomplished.
attributes.
September 30,
See Art IV below for submittals.
c. Report on prospect and contact
2016,
activity.
d. Report on web traffic data including
specific marketing penetration metrics.
II. PROBLEMS:
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9/8/2015 16. F.8.
III. STATUS REPORT ON PROVISION OF SERVICES: (include report period and year- to-
date)
SCOPE OF ANNUAL REPORT YEAR TO % OF GOAL
SERVICE PROGRAM PERIOD DATE COMPLETED
PROVIDED GOAL
(See attached scope of work for detailed deliverables, benchmarks a n d performance measures.)
IV. OTHER COMMENTS:
SUPPORTING ATTACHMENTS: Along with the above status report, provide Project details
for the deliverables delineated in Exhibit A. For specific activities and accomplishments s u b m it
supporting documentation listed below or other documents which support
accomplishment of deliverable. With regard to staff accomplishments submit
timesheets signed by supervisors, payroll reports, bank statements, payroll
related canceled checks, and supporting documentation for payment of
benefits and payroll taxes (SUTA, FUTA, Medicare may use IRS 941 or Form
RT -6).
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9/8/2015 16.F.8.
INSTRUCTIONS FOR
PROGRAM PERFORMANCE REPORT
THE PURPOSE OF THIS REPORT IS TO PRESENT A CONCISE REVIEW SUMMARIZING THE
ALLIANCE'S ACTIVITIES FOR THE COUNTY FUNDED PROGRAM. USE ADDITIONAL PAGES
ONLY IF NECESSARY/REQUIRED.
The ALLIANCE: Provide name of the ALLIANCE as it appears on your Agreement.
Pro ram: Provide title of the program or general service area as contracted. It is defined in the Agreement
between the COUNTY and the ALLIANCE for economic development.
Report Period: Identify dates covered by this narrative report. After the fast report, begin with ending date
of the previous report.
I. Accomplishments
Highlight significant or major accomplishments in the COUNTY funded program during the
report period.
II. Problems
Provide a description of the problems that were encountered during this report period which
would have a negative impact on the program. Also, provide a plan for a corrective action, to
include time of implementation, effect on the program, and indicate if there is a need to modify
the program, goals, Agreement or funding.
III. Status Report on Provision of Services Goals and Objectives (Report period and eay r to date)
Report statistically on program goal achievements for report period and year -to -date total.
IV. Other Comments
Use this section for general remarks regarding ALLIANCE, etc. General information to assist in
understanding the program's operation and purpose may be included.
Provide anyRequired Attachment.
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EXHIBIT D
PAYMENT RECORD CHART FOR ALLIANCE AGREEMENT
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9/8/2015 16. F.8.
y liz-am
9/8/2015 16.F.8.
EXHIBIT E
ALLIANCE GENERAL LIABILITY COVEREAGE
DECLARATION SHEET
Southern- Owners Ins. Co. Policy # 142312 - 20879490 -14
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9/8/2015 16. F.8.
EXHIBIT F
COLLIER COUNTY CMA #5383
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
[Effective Date: March 17, 1999 (Revised: October 1, 2001; Revised: October 1, 2003; Revised: May
1, 2009)]
§ 5383 -1. Purpose.
The purpose of this Instruction is to provide for the implementation of an equal employment
opportunity (EEO) procedure authorized by the County Manager.
§ 5383 -2. Concept.
It is the practice of the County to ensure that all Human Resources procedures are in compliance with
state and federal law. The County prohibits discrimination as defined by state and federal law.
A. All Human Resources practices, including compensation, benefits, discipline, safety, as well as
social and recreational activities will be administered and conducted in compliance with state and
federal law.
B. Recruitment, selection, placement, promotion, transfer, training, reduction in force and Iayoff
decisions will be based on factors including the candidate's /employee's job - related qualifications
and abilities. Seniority may be considered as a factor given other factors are equal.
C. An outreach program may be utilized to recruit, hire and ensure advancement of qualified
minority group members, women, disabled individuals and veterans.
D. Collier County government will take necessary steps to ensure that the work environment is free
of unlawful discrimination or harassment.
E. The County will continue to review its Human Resources procedures to ensure that its
supervisors and managers adhere to its commitment to equal employment opportunity (EEO)
principles.
F. Employees who have EEO - related questions, comments or complaints are encouraged to discuss
them with their Supervisor. If they are unable to resolve the situation through their Supervisor,
they may discuss it with their Department Director, Division Administrator or a representative
from the Human Resources Department. The employee may also utilize the Commitment to Fair
Treatment Procedure.
§ 5383 -3. Currency.
The Human Resources Department is responsible for maintaining the currency of this
Instruction.
§ 5383 -4. Reference.
Collier County Personnel Ordinance, Ordinance No. 2001 -50: Equal Employment Opportunity: It is the
policy of Collier County to ensure that all Human Resources policies and practices are administered
without regard to race, color, religion, sex, age, national origin, physical or mental handicap, or marital
status.
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