Agenda 09/08/2015 Item #16C29/8/2015 16. C .2.
EXECUTIVE SUMMARY
Recommendation to approve a $325,248.15 work order, under Request for Quotation 14- 6213 -36,
to Quality Enterprises USA Inc., for the North Reverse Osmosis Wellfield Meter Replacement
Project, Project No. 70085.
OBJECTIVE: To maintain compliance with South Florida Water Management District (SFWMD)
regulatory requirements relative to reliable flow measurement for each of the 20 wells in the North
Reverse Osmosis (NRO) Wellfield that supplies an estimated 40 percent of the raw water necessary to
meet customer demand at the North County Regional Water Treatment Plant (NCRWTP).
CONSIDERATIONS: The proposed scope of work under Project No. 70085, "Wellfield Technical
Support Projects," is consistent with the Capital Improvement Program (CIP) contained in the Water,
Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study approved by the Board of
County Commissioners (Board) on June 10, 2014, as Agenda Item I IC. Funding for Project No. 70085 is
available in, and is consistent with, the FY2015 CIP Budget.
As a condition of the county's SFWMD- issued water use permit, each raw water well must be equipped
with an SFWMD- approved water use accounting system (flow meter). The scope of this project is to
replace the original flow meters on 20 wells located in the county's NRO Wellfield. The NRO Wellfield
provides raw water to the NCRWTP's low pressure reverse osmosis process skids. The existing flow
meters are at the end of their useful lives and have been budgeted for replacement in FYI 5. The new
meters have the latest in communication technology to synchronize with the current wellfield
communication system, and future system upgrades, providing instantaneous flow measurement that will
improve operational decisions.
Request for Quotation (RFQ) 14- 6213 -36, "NRO Wellfield Meter Replacement," was posted
June 18, 2015, and distributed to all vendors of the Fixed -Term Underground Utilities Contract 14 -6213
via the county's electronic bid process. Three of the six notified vendors submitted quotations by the
July 7, 2015 deadline. The quotations are summarized in the table below.
VENDOR
QUOTATION
Quality Enterprises USA, Inc.
$325,248.15
Douglas N. Higgins, Inc.
$439,390.00
Mitchell & Stark Construction Co., Inc.
$469,600.00
Staff and local engineering consultant, Schlumberger Water Services USA, Inc., determined the lowest
quote is fair and reasonable and recommend awarding the work order to Quality Enterprises USA, Inc.
The quote is approximately 14 percent above the project consultant's $285,000 opinion of probable cost.
The Procurement Services Division concluded that bidding was competitive and representative of market
conditions. The quote tabulation, quote analysis, engineer's letter of recommendation, and work order are
Attachments 1, 2, 3, and 4, respectively.
The RFQ informed the bidders there might be unforeseen conditions associated with the project. The
project cost incorporates an allowance of $25,000 that includes, but is not limited to, undocumented
underground infrastructure, as determined by staff, which may be encountered during construction. The
price for any additional work shall be negotiated prior to commencement in accordance with the county's
purchasing ordinance and the terms of the agreement.
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9/8/2015 16.C.2.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2015 Capital Budget approved
by the Board on September 18, 2014. The source of funding is Water User Fees (412).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex- officio the Governing Board of
the Collier County Water -Sewer District, approves a $325,248.15 work order, under Request for
Quotation 14- 6213 -36, to Quality Enterprises USA, Inc., and authorizes the Chairman to sign and execute
the work order after final approval by the County Attorney's Office.
Prepared By: Tom Sivert, P.E., Senior Project Manager, Public Utilities Planning and Project
Management Division
Attachments: Attachment 1 Quote Tabulation
Attachment 2 Quote Analysis
Attachment 3 Engineer's Letter of Recommendation
Attachment 4 Work Order
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9/8/2015 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve a $325,248.15 work order, under Request
for Quotation 14- 6213 -36, to Quality Enterprises USA Inc., for the North Reverse Osmosis
Wellfield Meter Replacement Project, Project No. 70085.
Meeting Date: 9/8/2015
Prepared By
Name: SivertTom
Title: Project Manager, Senior, Public Utilities Department
8/10/2015 10:58:34 AM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Public Utilities Department
Date: 8/10/2015 11:55:09 AM
Name: Pam Libby
Title: Manager - Distribution, Public Utilities Department
Date: 8/10/2015 1:30:30 PM
Name: Oscar Martinez
Title: Project Manager, Senior, Public Utilities Department
Date: 8/10/2015 4:25:39 PM
Name: JohnsonScott
Title: Manager - Procurement, Administrative Services Department
Date: 8/11/2015 8:39:17 AM
Name: Oscar Martinez
Title: Project Manager, Senior, Public Utilities Department
Date: 8/11/2015 3:05:30 PM
Name: HallSwainson
Title: Procurement Specialist, Administrative Services Department
Date: 8/12/2015 8:13:12 AM
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9/8/2015 16.C.2.
Name: Joseph Bellone
Title: Division Director - Operations Support, Public Utilities Department
Date: 8/13/2015 1:37:00 PM
Name: Steve Messner
Title: Division Director - Water, Public Utilities Department
Date: 8/14/2015 12:12:25 PM
Name: Markiewiczioanne
Title: Division Director - Purchasing & Gen Svc, Administrative Services Department
Date: 8/14/2015 2:13:21 PM
Name: JacobsSusan
Title: Operations Analyst, Public Utilities Department
Date: 8/18/2015 9:14:34 AM
Name: YilmazGeorge
Title: Department Head - Public Utilities, Public Utilities Department
Date: 8/18/2015 12:16:12 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 8/18/2015 4:21:55 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/19/2015 11:12:47 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 8/19/2015 3:51:14 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/19/2015 4:22:05 PM
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Schlumberger water Services USA Inc.
1567 Hayley Lane, Suite 202
Fort Myers, FL 33907
Phone 1 239 4816494
Fax 1 239 4816393
July 9, 2015
Mr. Tom Sivert, P.E.
Senior Project Manager
Public Utilities Planning & Project Management
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
9/8/2015 16.C.2.
1 Schiumbepoep
Water Services
Re: RFQ 15 -14- 6213 -36 NRO wellfield flow meter replacements — Letter of Recommendation for
Award
Dear Mr. Sivert:
The bids due on July 7, 2015 for the above referenced project were reviewed by Schlumberger Water
Services USA Inc. (SWS). Each of the three responsive bidders appears to be qualified and properly
equipped to complete the proposed meter replacements.
The low bid of approximately $325,246 was received from Quality Enterprises USA Inc. The bid tabulation
provided by Quality Enterprises was reviewed by SWS and found to be accurate. The next lowest bid was
received from Douglas N. Higgins, Inc. Their bid total was $439,390 or approximately $114,142 higher
than the low bid.
Quality Enterprises is the apparent low bidder for the project. It is recommended that Quality Enterprises
be awarded the project based on their previous experience with the County, their pre- approved contractor
status, and by virtue of the fact they are the low bidder on the project.
Please let us know if you have any questions or comments.
Very truly yours,
Wm. Scot Manahan, P.E.
Operations Manager
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9/8/2015 16.C.2.
WORK t)xEDERIPURCAASC ORDER
Contract 14- 6213 -3 `Annual Underground Utility,Qontractors"
Contract Expiration Date: July 7, Wd
This Work Order is for utility contractor services for work known as:
Project Name: NRO We11,Meter Replacement
Project No: 70085.16.1'
The work is specified in the proposal dated July 7, 2013 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order/Purchase Order is assigned to: Quality Enterprises USA, Inc.
Scope of Work: As detailed in the attached proposal and the following:
Task 1 Perform all work as described in the RFQ and as listed on the quote form
Task II Allowance
Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is
accompanying this Work Order. The consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-6113 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following mipthod(s): ®Negotiated -Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS +RC) ®TirKe & Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task 1 $300,248.15 NLS /�'
Task. II S 25000.00 TM
TOTAL FEE $325,248.15
Prepared by:
m Sive , PE Senior Project Manager, PPMD Date
Page I of 3
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CP
Project Name: NR0 Well Meter Replacement
Project No.: 70085.16.1
APPROVED BY:
0sffMartincz, .E., PPMD
7.
APPROVED BY:,. h bAkI_ io%
Pam.L.ibby, Distribution Manager
APPROVED BY;_
Stevc
APPROVED BY:
Tom m .., P.E., , Director
APPROVED BY:
roject Manager
Swaid}�urc`hasing Procurement Strategist
APPROVED BY:
Joe B/&ne, Vtilitij�s Operations Support Director
APPROVED BY:
George Yilmaz, Public Utilities Administrator
9/8/2015 16.C.2.
Datc
r I
Dafe
`7
`Date
-7 2z t
Date
Date
-
Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts conccming past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work, and bear on whether the Finn has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
(Remainder of Rage intentionally left blank)
Page 2 of
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v
9/8/2015 16.C.2.
Project Name: NRO Well Meter Replacement
Project No. 70085.16.1
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
Dated:
(SEAL)
First Witness
Marcie Cohen
�� r r I' ✓ /
second Wi
�J
Susan J. Schultz
Approved as to Form and Legality:
Assistant County Attorney
Print Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Tim Nance, Chairman
Quality Enterprises USA Inc.
Signature
Louis J. Gaudio, Vice President
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