Agenda 09/08/2015 Item #16A489/8/2015 16.A.48.
EXECUTIVE SUMMARY
Recommendation to approve Amendment No. 02 to Agreement 4600002912 between Collier County
and South Florida Water Management District ( SFWMD), which modifies the due date for Task 3:
Final Construction Completion Report to September 30, 2015 for the 28th Avenue SE Bridge,
Project No. 60123.
OBJECTIVE: For the Board of County Commissioners (Board) to approve Amendment No. 02
(attached) to Agreement 4600002912 with South Florida Water Management District to revise
the Payment and Deliverable Schedule of the Agreement so that adequate time is given for
completion of the processing and payment of the final pay request to the construction contractor,
Quality Enterprises, Inc., and so that proof of final payment may be received by South Florida
Water Management District.
CONSIDERATIONS: This project reached substantial completion on June 12, 2015 and final
completion on July 22, 2015, ahead of the scheduled completion date. However, due to delays in
receipt of construction related documents (as -built plans) and approval by the designer of
certifications from a manufacturer regarding load calculations, Amendment No. 02, revising the
due date for Task 3: Final Completion Report, is needed. Without the as -built plans and the
assurance given by the load certification, staff was unable to approve the final payment in time
for the contractor's invoice to be processed and paid within the July 31, 2015, time frame set
forth in Amendment No. 01 approved by the BCC on July 8, 2014. The provisions of
Amendment No. 02 extend the time period from July 31, 2015 to September 30, 2015 for the
County to apply for the final grant payment and to provide proof of payment of the contractor to
SFWMD. When proof of payment is received, SFWMD can release its final payment of
$300,000 to the County.
FISCAL IMPACT: There is no fiscal impact associated with this Executive Summary,
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and
requires majority vote for BCC approval — SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board approve and authorize its Chairman to execute the
attached SFWMD Agreement Amendment No. 02 to Agreement 4600002912 to modify the due
date for Task 3: Final Construction Completion Report to September 30, 2015 for the 28th
Avenue SE Bridge, Project No. 60123.
Prepared by: Steve Ritter, Road Construction Manager, Transportation Engineering Division,
Growth Management Department
Attachment: SFWMD Agreement 4600002912 -A02
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9/8/2015 16.A.48.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.48.
Item Summary: Recommendation to approve Amendment No. 02 to Agreement
4600002912 between Collier County and South Florida Water Management District (SFWMD),
which modifies the due date for Task 3: Final Construction Completion Report to September
30, 2015 for the 28th Avenue SE Bridge, Project No. 60123.
Meeting Date: 9/8/2015
Prepared By
Name: LehmannJune
Title: Supervisor - Operations, Growth Management Department
8/14/2015 11:48:27 AM
Submitted by
Title: Manager - Road Construction, Growth Management Department
Name: RitterSteve
8/14/2015 11:48:28 AM
Approved By
Name: LynchDiane
Title: Supervisor - Operations, Growth Management Department
Date: 8/14/2015 12:50:09 PM
Name: HerreraSandra
Title: Manager - Procurement, Administrative Services Department
Date: 8/14/2015 1:05:46 PM
Name: TaylorLisa
Title: Management/Budget Analyst, Growth Management Department
Date: 8/14/2015 1:10:36 PM
Name: MarkiewiczJoanne
Title: Division Director - Purchasing & Gen Svc, Administrative Services Department
Date: 8/14/2015 2:38:04 PM
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9/8/2015 16.A.48.
Name: KearnsAllison
Title: Manager Financial & Operational Support, Growth Management Department
Date: 8/14/2015 2:45:47 PM
Name: KeamsAllison
Title: Manager Financial & Operational Support, Growth Management Department
Date: 8/14/2015 2:58:10 PM
Name: AhmadJay
Title: Division Director - Transportation Eng, Growth Management Department
Date: 8/17/2015 7:19:37 AM
Name: WilkisonDavid
Date: 8/17/2015 5:35:17 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 8/18/2015 9:32:31 AM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 8/19/2015 2:04:28 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/19/2015 4:36:18 PM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 8/27/2015 1:44:34 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 8/27/2015 5:09:46 PM
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9/8/2015 16.A.48.
0 I �vAL
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0 SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4600002912 -A02
AMENDMENT NO. 02
TO AGREEMENT NO. 4600002912
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA
This AMENDMENT NO. 02, is entered into on _ to
that AGREEMENT dated October 1, 2013, and as amended on July 22, 2014, between "the
Parties," the South Florida Water Management District (DISTRICT), and Collier County
(COUNTY).
WITNESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
Parties; and
WHEREAS, the Parties wish to amend the AGREEMENT in order to extend the period
of performance, revise the Statement of Work, and revise the Payment and Deliverable Schedule
of the AGREEMENT;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flowing from each to the other, do hereby agree as follows:
1. The term of the AGREEMENT is hereby extended by two (2) months and the expiration
date, as amended, is September 30, 2015. This AMENDMENT NO. 02 shall be effective upon
the date of execution by the Parties.
2. This AMENDMENT NO. 02 shall be at no additional cost to the DISTRICT.
3. The Statement of Work, attached as Exhibit "Al" to the AGREEMENT, is hereby
amended in accordance with 11A21', attached hereto and made a part of this AMENDMENT NO.
02.
Page I of 2, Amendment No. 02 to Agreement No. 4600002912
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ID SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4. The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"B2 ", attached hereto and made a part of this AMENDMENT NO. 02.
5. All other terms and conditions of the AGREEMENT remain unchanged,
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO. 02 on the date first written above.
SFW'MD P ocuREMENT APPRovER
BY: � 1t
DATE: 0,
Ca
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
Dorothy A. Bradshaw, Procurement Bureau Chief
BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA
By:
Title:
Page 2 of 2, Amendment No. 02 to Agreement No. 4600002912
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EXHIBIT `°A2"
STATEMENT OF WORK
Replacement of 28th Avenue S.E. Culvert on Miller Canal
Capital Improvement Project — FY 2014
A. INTRODUCTION/BACKGROUND
The existing culvert crossing on Miller Canal at the westerly terminus of 28th Avenue Southeast
off Everglades Boulevard in Northern Golden Gate Estates (Figure 1) has poor conveyance
capacity, and backs up water considerably creating high tailwater conditions for the roadside
swales during high flow conditions. The culvert consists of three 5 -foot diameter corrugated
galvanized steel pipes, 38 feet long and spaced 13' -6" on centers for a total bridge length of
approximately 32 feet. The roadway over the bridge carries two lanes of traffic with a total
pavement width of 20' -6" with 3' -1" grassed shoulders on each side. Guard rail is provided on
each side of the roadway over the bridge and headwalls and wing walls are constructed using
concrete filled rip rap bags.
The crossing is located within a 95' wide, north to south, platted drainage easement as depicted
along the west side of Golden Gate Estates (GGE) unit 88 Plat, Plat Book 5 Page 27, due west of
the western limit of the 28th Avenue Southeast 60' wide road right of way. The road is
moderately used by the Woodlands Grade /Benton Road area residents and provides the only
reasonable access to this area. The area west of the canal is private and not publicly maintained.
In order to meet the District's need for enhancement of the conveyance capacity of Miller Canal,
and also the need for maintaining transportation access to the area residents, the replacement of
the undersized culverts by a bridge has been proposed as a joint capital improvement project by
the two agencies. This statement of work outlines the tasks of a cooperative agreement between
the District and the County for implementation of the project.
This is a cost -share project with Collier County, The County, as the implementing agency, is
providing in kind services for project design management, permitting, construction management
and land acquisition management as needed. In addition, the County will provide up to $250,000
for actual hard costs associated with consultants, land acquisition and construction. The District
is providing funds for construction of the project which is estimated at $575,000.
B. OBJECTIVE
The purpose of this agreement is to provide funding to Collier County for the construction of a
new bridge on Miller Canal at 28'h Ave SE, Collier County, FL to enhance the conveyance
capacity of the canal by replacement of the existing undersized culverts at that location.
C. SCOPE OF WORK
The County will provide construction management and overall contract management, including
obtaining additional land easement (if needed) for the installation of a new bridge on Miller
Page I of 3, Exhibit "A2" to Agreement 4600002912
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Canal at 28th Ave SE, in Golden Gate Estates, Collier County, FL and the District will provide
funding for the construction project.
D. WORK BREAKDOWN STRUCTURE
The County shall be responsible for the satisfactory completion of this project and may retain
consultants to acquire professional services for design, permitting, real estate acquisition, and
construction management of the project. The County shall be responsible for project
management, budget management and quality control and public outreach. The County shall be
responsible for processing construction contract bidding, selecting contractor, reviewing and
approving deliverables from its construction contractor(s) and consultant(s) to ensure that the
project objectives are met. The work breakdown associated with this project is described below.
Task 1: 1St Quarterly Status Report: The County shall submit to the project manager a status
report summarizing construction progress made to date, and include the First Invoice. This
invoice will include documented costs associated with the initial mobilization through
construction of main substructural bridge components. Major items will include clearing and
grubbing activities, installation of temporary detour, construction of new bridge pilings and
abutments.
Due Date: March 31St, 2015
Task 2: 2 "d Quarterly Status Report: The County shall submit to the project manager a status
report summarizing construction progress made to date, and include the Second Invoice. Invoice
will include documented costs of items associated with substantial project completion, to include
superstructure, paving of bridge roadway traffic lanes and associated signing, and canal bank
stabilization.
Due Date: June 30th, 2015
Task 3: Final Construction Completion Report: The County shall submit to the project
manager a status report documenting the project completion, to be accompanied by a Certificate
of Completion and submission of As -Built drawings, duly signed and sealed by a Florida
registered P.E.
The third and Final Invoice will include documented cost of items associated with final project
completion, closeout items from previously completed tasks, final site cleanup, any remaining
landscaping and sod, and removal of temporary detour.
Due Date: September 3051, 2015
Page 2 of 3, Exhibit "A2" to Agreement 4600002912
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FIGURE 1— Project Location
Page 3 of 3, Exhibit "A2" to Agreement 4600002912
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Page 3 of 3, Exhibit "A2" to Agreement 4600002912
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EXHIBIT "B2"
PAYMENT AND DELIVERABLE SCHEDULE
• Payment from the District to the County shall be done in three (3) installments. The
County shall submit to the District Project Manager two (2) Quarterly Status Reports and
one (1) final Construction Completion Report summarizing progress made to date, issues
of concern potentially affecting project performance, and any other information pertinent
to the project on the dates shown in the table below.
• The County, as the implementing agency is providing services for project design and
permitting, and will provide construction management and acquire easements as needed.
The value of the County's fiscal participation shall not exceed $250,000. In kind services
of design management, permitting management, land acquisition management and
construction management shall not be considered for fiscal participation.
• All deliverables submitted hereunder are subject to review and acceptance by the District.
• Acceptability of all work will be based on the judgment of the District that the work is
technically complete and accurate. The District shall approve the design and bid
specifications prior to the County advertising the project.
• Payment shall be made following receipt and acceptance by the District of project
invoices in accordance with the schedule set forth above.
• All invoices shall be accompanied by adequate documentation to demonstrate completion
of each task outlined in this the Statement of Work (SOW).
• Total payment by the District for all work completed herein shall not exceed the amount
of $575,000. If the total consideration for this Agreement is subject to multi -year funding
allocations, funding for each applicable fiscal year will be subject to Governing Board
budgetary appropriation. In the event the District does not approve funding for any
subsequent fiscal year, this Agreement shall terminate upon expenditure of the current
funding, notwithstanding other provisions of this Agreement to the contrary.
* Final actual costs shall be submitted to the District prior to construction contract approval for
reconciliation. Amount may change based upon actual construction costs.
Page I of 1, Exhibit `B2" to Agreement No. 46000029I2
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Report Due
District Not -To
Task
Deliverables
Invoice Date
Date
Exceed Payment
First Quarterly Status
1
Report / First Invoice
3/31/15
3/31/15
$125,000.00
Second Quarterly Status
2
Report / Second Invoice
6/30/15
6130115
$150,000.00
Final Construction
Completion Report /
9/30/15
9/30/15
$300,000.00*
3
Third Invoice
Total District
Funding *
1 $575,440.00*
* Final actual costs shall be submitted to the District prior to construction contract approval for
reconciliation. Amount may change based upon actual construction costs.
Page I of 1, Exhibit `B2" to Agreement No. 46000029I2
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