Agenda 09/08/2015 Item #11D9/8/2015 11. D.
EXECUTIVE SUMMARY
Recommendation to approve a scope of work and an out -of -cycle Collier County Tourist
Development Council Category "A" Grant Application for improvements to Clam Pass Beach Park
for Fiscal Year 2015/2016 in the total amount of $1,160,000, to authorize neccesary budget
amendment and to make the finding that this expenditure promotes tourism.
OBJECTIVE: To provide improvements to the Clam Pass Beach Park facility, ensure the park
remains attractive to tourists who frequent the park, and find that the recommendations for the
project will promote tourism.
CONSIDERATIONS: On March 10, 2015, the Board accepted a recommendation to reject RFP
No. 14 -6301 for Design Services for Clam Pass Park Boardwalk and Restroom Facility
improvements (Agenda item 16D3). Previously, the Parks and Recreation Advisory Board
(PARAB) and the Tourist Development Council (TDC) also recommended rejecting RFP No.
14 -6301. The rejection was the result of community input that indicated that there was not an
identified need to expand beach access at this location, nor consideration given to the
environmental impacts of developing a boardwalk and bathroom at this location. The project
was initially approved by the TDC on May 29, 2007 item V1. 6.
The Board also directed staff to reduce the project scope to include repair and /or replacement
work associated with Clam Pass Park and to solicit input from stakeholders prior to issuing the
scope.
The Parks and Recreation Division held a public meeting on June 4, 2015 to solicit public input
into the new scope. From that public input, the Parks and Recreation Division would like to
solicit bids for the following work:
• Resurface and reline the parking lot and include water quality and drainage
improvements
• Reconstruct the wall between Seagate and Clam Pass Park that is ::; disrepair
• Provide "mobi mat" to ensure ADA accessibility at the Clam Pass kayak launch area
• Upgrade the entrance toll booth with the addition of space for the sea turtle monitoring
staff's equipment
• Improve the area of the deteriorated boardwalk and markers located on the existing paths
and remove any derelict materials from the old pathway
• Screen underneath of concession area with materials to hide unsightly storage areas
The Division also sought the opinion of the Conservancy of Southwest Florida for their input
into the scope of services. They placed importance on removing the derelict portions of the
southern trail system by hand, i.e., not using heavy equipment on the beach and to provide water
quality improvements with the scope for redoing the parking area.
The Pelican Bay Foundation asked for improvements for the concession area where the storage
areas were shielded from public view and repairs to the parking bumpers, which will be
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9/8/2015 11. D.
accomplished with the redo of the parking area. This will be completed with maintenance funds
associated with the operating Division.
In addition, recently an analysis of Clam Pass Boardwalk was completed. The analysis revealed
that $650,000 in improvements is required to ensure the integrity of the boardwalk system.
While there are no immediate safety concerns noted, it is requested that a project for this work be
authorized for completion as part of the out -of -cycle grant request.
PROJECT
AMOUNT
PREVIOUSLY
REQUESTED
REQUESTED
Resurface and reline the Parking lot and
$300,000
-0-
include water quality and drainage
improvements
Reconstruct the wall on the southern
$125,000
-0-
boundary of Clam Pass Park
Provide ADA accessibility for kayak launch
$10,000
-0-
with "mobi mat."
Upgrade the entrance toll booth with the
$50,000
-0-
addition of space for the sea turtle
monitoring staffs equipment
Improve the area of the deteriorated
$25,000
-0-
boardwalk and markers located on the
existing paths and remove any derelict
materials from the old pathway
Renovation of substructure of Clam Pass
$650.000
-0-
Boardwalk
TOTAL
$1,160,000
-0-
FISCAL IMPACT: Sufficient reserves are available in TDC Beach Park Facilities Fund (183)
to fund the improvements discussed herein. A Budget Amendment is necessary to move funds
from reserves into appropriate project budgets.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
ADVISORY BOARD RECOMMENDATION: At its June 17, 2015 meeting, the Parks and
Recreation Advisory Board recommended that the scope identified above be approved for
funding for these projects. The Pelican Bay Foundation approved these projects in an email from
James Hoppensteadt, President and Chief Operating Officer dated June 22, 2015. The Tourist
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9/8/2015 11. D.
Development Council unanimously approved the scope on July 29, 2015 with a finding that the
project promotes tourism.
RECOMMENDATION: That the Board of County Commissioners approves the scope of
work associated with the above - referenced Category "A" grant application in the amount of
$1,160,000, authorizes the budget amendment to establish this as a Beach Park Facility Project
and makes a finding that this expenditure promotes tourism.
Prepared by: Barry Williams, Division Director, Parks and Recreation
Attachment: 1) TDC Grant Application, 2) E -mail Clam Pass Repairs and Maintenance
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.D.
9/8/2015 11. D.
Item Summary: Recommendation to approve a scope of work and an out -of -cycle Collier
County Tourist Development Council Category "A" Grant Application for improvements to Clam
Pass Beach Park for Fiscal Year 2015/2016 in the total amount of $1,160,000, to authorize
necessary budget amendment and to make the finding that this expenditure promotes tourism.
(Barry Williams, Parks and Recreation Division)
Meeting Date: 9/8/2015
Prepared By
Name: BetancurNatali
Title: Operations Analyst, Public Services Department
8/7/2015 12:45:54 PM
Submitted by
Title: Division Director - Parks & Recreation, Public Services Department
Name: WilliamsBarry
8/7/2015 12:45:55 PM
Approved By
Name: McPhersonJeanine
Title: Assistant Division Director - P & Rec, Public Services Department
Date: 8/17/2015 11:25:32 AM
Name: Washburnllonka
Title: Manager - Park Operations, Public Services Department
Date: 8/17/2015 11:53:07 AM
Name: TownsendAmanda
Title: Division Director - Operations Support, Public Services Department
Date: 8/21/2015 8:27:45 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
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Date: 8/21/2015 8:40:54 AM
9/8/2015 11. D.
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 8/21/2015 9:07:59 AM
Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 8/22/2015 1:14:13 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 8/25/2015 10:48:37 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/25/2015 11:47:23 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 8/26/2015 11:05:41 AM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 8/28/2015 1:54:07 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/28/2015 3:59:42 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 8/28/2015 5:05:46 PM
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9/8/2015 11. D.
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
CATEGORY "A" GRANT APPLICATION
Clam Pass Park Improvements
Design, Permitting and Construction
1. Name and Address of Project Sponsor Organization:
Collier County Parks and Recreation Department
North Collier Regional Park
15000 Livingston Road
Naples, FL 34109
2. Contact Person, Title and Phone Number:
Name: Barry Williams, Director
Address: 15000 Livingston Road
City: Naples; ST: FL; ZIP 34109
Phone: (239) 252 -4035 FAX: (252) 530 -6538
Other: (239) 280 -7035
3. Organization's Chief Official and Title:
Barry Williams, Director
Collier County Parks and Recreation Division
4. Details of Project- Description and Location:
On March 10, 2015, Item 16D3, the Board accepted a recommendation to reject RFP No.
14 -6301 for Design Services for Clam Pass Park Boardwalk and Restroom Facility
improvements. Previously, the Parks and Recreation Advisory Board (PARAB) and the
Tourist Development Council (TDC) also recommended rejecting RFP No. 14 -6301.
The project was initially approved by the TDC on 05 /29 /07"item VI. 6.
The Board also approved staff to reduce the project scope to include repair and/or
replacement work associated with Clam Pass Park and to solicit input from stakeholders
prior to issuing the scope.
Recently, the Parks and Recreation Division held a public meeting on June 4, 2015 to
solicit public input into the new scope that is consistent with the items below. Attached
are minutes of that meeting. The Parks and Recreation Advisory Board also approved the
scope identified from the public meeting on June 17, 2015. Finally, the Pelican Bay
Foundation has also approved the scope as it relates to renovations of the existing
structures it was approved administratively by the Chief Operating Executive of Pelican
Bay Foundation. Given these approvals the Parks and Recreation Division would like to
solicit bids and request an out of cycle budget request for work related to the following:
5. Estimated project start date: October, 2015
6. Estimated project duration: (see below for milestones)
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9/8/2015 11. D.
Collier County Tourist Development Council
Category "A" Grant Application Page 2
PROJECT
AMOUNT REQUESTED
PREVIOUSLY
REQUESTED
Resurface and reline the Parking
$300,000
0
lot and include water quality and
drainage improvements
Reconstruct the wall on the
$125,000
0
southern boundary of Clam Pass
Park
Provide ADA accessibility for
$10,000
0
kayak launch with "mobi mat."
Upgrade the entrance toll booth
$50,000
0
with the addition of space for the
sea turtle monitoring staff s
equipment
Improve the area of the deteoriated
$25,000
0
boardwalk and markers located on
the existing paths and remove any
derelict materials from the old
pathway
Renovation of substructure of
$650,000
0
Clam Pass Boardwalk
TOTAL
$1,160,000
7. Total TDC Tax Funds Requested: $1,160,000
8. If the full amount requested cannot be awarded, can the program/project
be restructured to accommodate a smaller award?
Yes ( ) No (X)
I have read the Tourist Development Category "A" Beach Funding Policy covering
beach park facilities and agree that my organization will comply with all guidelines
and criteria.
i
IZ4441 14 -71,Pq
Signature ot Sponsor Organization's Chief Official ate
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9/8/2015 11. D.
From:
WilliamsBarry
To:
BetancurNatali
Cc:
Roiaslftauel
Subject:
FW: Clam Pass repairs and maintenance
Date:
Tuesday, August 25, 2015 10:27:28 AM
From: James Hoppensteadt [mailto:jimh @pelicanbay.org]
Sent: Sunday, June 21, 2015 6:33 PM
To: WilliamsBarry
Cc: CarnellSteve; JonesHank; BishopMargaret; Frank Laney
Subject: RE: Clam Pass repairs and maintenance
Barry,
Sorry for my delayed response... as we discussed, all the items you've indicated are maintenance in
nature and won't require Foundation Board approval. Please continue to work with Frank Laney on
the coordination of your work; we're certain the proposed work will enhance the Park.
Sincerely,
,TivwYoppevv to v
President / COO
Pelican Bay Foundation
6251 Pelican Bay Blvd.
Naples, FL 34108
239 - 260 -8460 direct
239 - 597 -6927 fax
* * * ** The information transmitted is intended onl
y for person or entity to which it is addressed and may contain
confidential and /or privileged material. If the reader of this message is not the intended recipient you are hereby
notified that you have received this message in error and that any review, dissemination, distribution or copying of
this message including any attachments is strictly prohibited. If you received this in error, please contact the sender
and delete the material from any computer. * * * **
From: WilliamsBarry [ma ilto•Bar[yWilliamsCcDcollier ov net]
Sent: Wednesday, June 10, 2015 3:39 PM
To: James Hoppensteadt
Cc: CarnellSteve; JonesHank; BishopMargaret; Frank Laney
Subject: Clam Pass repairs and maintenance
Jim,
Good to meet with you and Neil Friday. Just to confirm our plans for moving forward with
maintenance projects at Clam Pass Park, our intent is to:
Continue to solicit public input for our maintenance repairs at Clam Pass by presenting these
projects in advance of issuing a scope of work thru our Facilities Management and Purchasing
Department at the Parks and Recreation Advisory Board, Tourist Development Council, and Board of
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9/8/2015 11. D.
County Commissioners.
After successfully outlining the scope with these entities, our intent is to solicit for a scope that
includes the following:
• Repair and or replace the wall that is between our parking area and Seagate community
• Resurface and reline the current parking area (we will provide storm water improvements as
well as part of this plan).
• Establish ADA accessibility to the kayak launch from the parking area with "mobi mat" or
other like surfacing
• Clean out the southern portion of the park behind the dunes of the previous walkover
materials (this will be accomplished by not using equipment to remove the items, but it will
be hand carried off the premises)
• Provide improvements to the concession area to including redecking the concession,
providing shielding of highly visible exterior surface in need of repair in and around the
concession area.
• Improve the current toll booth to allow for expansion of a storage area to store sea turtle
monitoring supplies kept at the park (this will eliminate the need of the storage trailer that
is currently on the property).
• Redo electrical at the concession area
• Routine maintenance of infrastructure of boardwalk (underneath the boardwalk)
• Exotic removal in the park
I've attached photos of the improvements that we seek. Please let me know at your convenience if
it is acceptable for us to proceed as outlined within the covenants. Please note as well that we have
been given a Courtesy Notice of Violations, Article 3.20, regarding these maintenance issues and
with the Foundation's approval, we will be able to satisfy several of the items listed in the
Description of Conditions observed. For the remaining items, I will outline our plan in a separate
email.
Thanks in advance for your support. Please let me know if you have questions or concerns.
Barry
Under Florida Lai:, e -mail addresses are pubk, records. If you do not want your e -man address released in response to a pubiie
records request, do not send electronic mail to this entity instead, contact this office by telephone or in writine.
Packet Page -342-
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