Backup Documents 01/09/2018 Item #16D12 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 D 12
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting. rte„-rfv in t (h
**NEW** ROUTING SLIP ��,,w„�Jt/✓
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office1161 f 1 B'
4. BCC Office Board of County Commissioners \ -•\
\il � ,\ 2A
5. Minutes and Records Clerk of Court's Office '�� ' ' _ 3. th
PRIMARY CONTACT INFORMATION 1 `ll
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one
of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Joshua Thoma /Tessie Sillery Phone Number 252-8989 or 252-5840
Contact/ Department PTNE Divisi (old ATM Dept)
Agenda Date Item was 01-9-2018 Agenda Item Number 16 D12(#4377)
Approved by the BCC
Type of Document FDOT/FTA Grand Award Agreement— Number of Original -2-- 2
Attached Award—5310 Documents Attached .J
PO number or account
number if document is to Fed Ex#4563-4132-2
be recorded
Special instructions: email a copy to ;ioshuathomasncolliergov.net &tessiesillery(a/colliergov.net
Fed Ex;(2 originals)
Florida Department of Transportation
Paul A. Simmons, Modal Development Administrator
801 N. Broadway Avenue, MS 1-39
Bartow, Florida 33830
INSTRUCTIONS&CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not
(Iral) Applicable)
1. Does the document require the chairman' ri inal s' nature? 1.1
2. Does the document need to be sent to another agency for additional signatures? If yes,provide f"
the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by
the Chairman,with the exception of most letters,must be reviewed and signed by the Office of
the County Attorney. i*Pt
4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office r!t i� n
and all other parties except the BCC Chairman and the Clerk to the Board 'V
5. The Chairman's signature line date has been entered as the date of BCC approval of the document I�
or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature
and initials are required. , V
7. In most cases(some contracts are an exception),the original document and this routing slip T�
should be provided to the County Attorney Office at the time the item is input into SIRE. Some Cv\
documents are time sensitive and require forwarding to Tallahassee within a certain time frame or
the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 01-09-2018 and all changes made during the N/A is not an
meeting have been incorporated in the attached document. The County Attorney's Office option for
has reviewed the changes,if applicable. this line.,
9. Initials of attorney verifying that the attached document is the version approved by the BCC,all 0,0— N/ is hot an
changes directed by the BCC have been made,and the document is ready for the Chairman's opti n for
signature. L this`line,
I.Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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County of collier
CLERK OF THE CIICUT COURT
COLLIER COUNTY C(*JRTHOCCUSE
3315'rAN1tAMt TRL E STE 102 Dwight E. Brock-CIerkipf Circuit Court
P.O. OX 4130{4
F
NAPLES, FL 34112-5324 NAPLES, FL 34101-3044
Clerk of Courts • Comptroller • Auditor • Custodian of County Funds
January 16, 2018
FDOT
Attn: Paul Simmons
Modal Development Administrator
801 North Broadway Avenue
Mail Station 1-39
Bartow, Florida 33830
Re: Notice of FTA Section 5310 Grant Award (FL-16-0042, SFY 2017/18)
Transmitted herewith are the three (3) originals of the above referenced document for
further signatures per your request, as adopted by the Collier County Board of County
Commissioners of Collier County, Florida on Tuesday, January 9, 2018, during Regular
Session.
Please forward a fully executed original to our office for the Boards Official Records.
An envelope has been provided for your convienence.
Very truly yours,
DWIGHT E. BROCK, CLERK
►:
Martha Vergara, Depu lerk
Enclosure
Phone- (239) 252-2646 Fax- (239) 252-2755
Website- www.CollierClerk.com Email-CollierClerk@collierclerk.com
1 f 12
FDOT
Florida Department of Transportation
RICK SCOTT 801 North Broadway Avenue MIKE DEW
GOVERNORBartow, Florida 33830 SECRETARY
February 6, 2018
Ms. Michelle Arnold, Director
Collier County Board of County Commissioners
3299 East Tamiami Trail, Suite 103
Naples, Florida 34112
RE: Notice of Grant Award Determination: FFY 2017/Year 42 (SFY 2017/2018 Federal
Transit Administration Section 5310, "Enhanced Mobility of Seniors and Individuals with
Disabilities" Program
Dear Ms. Arnold:
Enclosed please find the fully-signed notice of funding and acceptance of grant award form for
the Fiscal Year 2017/2018 Federal Transit Administration Section 5310, "Enhanced Mobility of
Seniors and Individuals with disabilities," vehicle and equipment grant award.
Please contact Ms. Lazara Stinnette at the University of South Florida / Center for Urban
Transportation Research / Florida Transit Research Inspection and Procurement Services
(TRIPS) by electronic mail at LStinnette(a cutr.usf.edu, by telephone at 813-974-0695 or by
facsimile at 813-974-5168 to activate your agency's purchase order. It is a requirement to order
your vehicle on or before May 15, 2018.
Should you have any questions, please feel free to contact Jared N. DeLong at 863-519-2390 or
by email at jared.delong@dot.state.fl.us.
Sincerely,
red N. eLong
Transit Projects oordinator
Enclosures
cc: Lazara Stinnette, Center for Urban Transportation Research
www.fdot.gov
1 6 0 1 DIST. ONE ISD
JAN 17 2013
NOTICE OF FTA SECTION 5310 GRANT AWARD/ FL-16-0042, SFY W 83ARTOW
Based on the Agency's Application for Federal Assistance under 49 U.S.C. Section 5310, which was due to the
Department on or before January 13, 2017 and is on file at the Florida Department of Transportation, District One, 801
North Broadway Avenue, Bartow, Florida 33830 offices, the Department hereby makes the following grant award under
the 49 U.S.C. Section 5310 Program to:
Collier County Board of County Commissioners
3299 East Tamiami Trail, Suite 103,Naples,Florida 34112
As of November 28,2017
Description Estimated Estimated Estimated Estimated
Total Federal State Applicant or
100% 80% 10% Local 10%
(3)23'Standard Buses $335,421.00 $268,337.00 $33,542.00 $33,542.00
Mobile Radios $10,500.00 $8,400.00 $1,050.00 $1,050.00
TOTAL $345;921.00 .: $276,737.00 $34,59200 $34;592.00
Financial Management Number: 435210-1-93-14
Federal Award Identification Number(FAIN): 1001-2017-10
ACCEPTANCE OF GRANT AWARD
(To be signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above-described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits E,F,and G of its application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state
program requirements,and for the services described,in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor,Lama Stinnette,at the Center for Urban
Transportation Research,Florida Transit Research Inspection and Procurement Services(TRIPS)at
813-974-0695 to arrange purchase of the above items. This purchase will follow the Department's Guidelines for
Acquiring Vehicles.
e) The Recipient must do the following PRIOR to the purchase of equipment:
1) Follow FDOT procurement guidance by completing the appropriate third party checklist in accordance
with the procurement threshold
2) Have it approved by the Department's Transit Project Coordinator
3) The Recipient may now make purchase
4) Compile documents: approved third party check list, invoice(s), proof of payment, and agency invoice to
Department
5) Send all documents to Laura to request reimbursement
f) The Recipient MUST request purchase of the vehicles/equipment on or before May 15,2018.
g) The Recipient agrees to submit the local matching funds when requested to do so.
h) The Recipient, if it is not a CTC,agrees to submit its Annual Operating Report(AOR)data to the CTC as
requested.
i) The Recipient will forward a copy of its maintenance plan to Ms. Barr by December 31,2018 if you have not
already done so.
j) The Recipient will furnish proof of insurance for the vehicle(s)to Ms.Barr,listing FDOT District One as first
Lien Holder and an additional insured,upon receipt of the vehicle.
Page 1 of 6
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SPECIAL CONSIDERATIONS:
E-Verify
Vendors/Contractors:
I. Shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contractor during the term of the contract;and
2. Shall expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the subcontractor during the contract term.
Single Audit Information
I. Please note this award is for a passenger vehicle(s)and/or other capital equipment/costs.The value of the federal
award should be considered as non-cash assistance.A non-Federal entity as defined by OMB Circular A-I33, for
fiscal years beginning before December 26,2014,and 2 CFR Part 200,thereafter,as a Subrecipient of this
Federal award,may be subject to the audit requirements established by OMB Circular A-133,for fiscal years
beginning before December 26,2014,and 2 CFR Part 200,thereafter. In determining Federal awards expended in
a fiscal year,the non-Federal entity must consider all sources of Federal awards,including non-cash
contributions.
AGENCY: Collier County Board of County Commissioners
(N )
Accepted by: Date January 9, 2 018
(Signature)
Typed Name and Title: Penny Taylor, Chairman
Agency Federal Employment Identification Number: 59-6000558
October 1-September 30
Agency Fiscal Year:
DUNS Number: 076997790
FLORIDA DEPARTMENT OF TRANSPORTATION
Award Approved by:- "� Date: (/i ?//$
Typed Name and Title: Paul A. Simmons
District Modal Development Administrator
Approved as to form and legality Irl BR `-
ate '. 44111"
�� -=- -- �� kPage2 of 6
Assistant County rneY N Attest as to Chairman
et. signature only.
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EXHIBIT 1
Federal Financial Assistance
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No.: 20.513
CFDA Title: Enhanced Mobility of Seniors and Individuals with Disabilities
CFDA Program Site: www.cfda.gov
Awarding Agency: Florida Department of Transportation
Award Amount: *refer to the Vehicle/Equipment delivery notice package for actual purchase
price*
Research & Not Applicable
Development:
Indirect Cost Rate: Not Applicable
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE
FOLLOWING AUDIT REQUIREMENTS:
2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal
Awards
www.ecfr.gov
OMB Circular A-133,Audits of States, Local Governments and Non-Profit Organizations
www.whitehouse.gov/omb/circulars
OMB Circular A-133 Compliance Supplement
www.whitehouse.gov/omb/circulars
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE
SUBJECT TO THE FOLLOWING:
OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments
www.whitehouse.goviomb/circulars
OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Non-Profit Organizations
www.whitehouse.gov/omb/circulars
49 USC 5310: Formula Grants for the Enhanced Mobility of Seniors and Individuals With Disabilities
http://uscode.house.gov/browse.xhtml
FTA Circular 9070.1G: Enhanced Mobility of Seniors and Individuals With Disabilities Program Guidance and
Application Instructions
www.fta.dot.gov/legislation law/12349.htmi
Federal Funding Accountability and Transparency Act(FFATA) Sub-award Reporting System(FSRS)
www.fsrs.gov
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EXHIBIT 2
Single Audit Requirements
The administration of resources awarded through the Florida Department of Transportation (Department)to the
Subrecipient may be subject to audits and/or monitoring by the Department. The following requirements do not
limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of
Federal awards or limit the authority of any State agency inspector general, the State of Florida Auditor General
or any other State official. The Subrecipient shall comply with all audit and audit reporting requirements as
specified below.
a. In addition to reviews of audits conducted in accordance with OMB Circular A-133, for fiscal years
beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F - Audit
Requirements, for fiscal years beginning on or after December 26, 2014, monitoring procedures may
include but not be limited to on-site visits by Department staff and/or other procedures including,
reviewing any required performance and financial reports, following up, ensuring corrective action, and
issuing management decisions on weaknesses found through audits when those findings pertain to
Federal awards provided through the Department by this Award. By accepting this Award, the
Subrecipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed
appropriate by the Department. The Subrecipient further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Department, State of Florida
Chief Financial Officer(CFO)or State of Florida Auditor General.
b. The Subrecipient, a non-Federal entity as defined by OMB Circular A-133, for fiscal years beginning
before December 26, 2014, and as defined by 2 CFR Part 200, Subpart F - Audit Requirements, for
fiscal years beginning on or after December 26, 2014, as a subrecipient of a Federal award awarded
through the Department, is subject to the following requirements:
i. In the event the Subrecipient expends a total amount of Federal awards equal to or in excess of
the threshold established by OMB Circular A-133, for fiscal years beginning before December
26, 2014, and established by 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years
beginning on or after December 26, 2014, the Subrecipient must have a Federal single or
program-specific audit for such fiscal year conducted in accordance with the provisions of OMB
Circular A-133,for fiscal years beginning before December 26,2014, and in accordance with the
provisions of 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years beginning on or
after December 26, 2014. Exhibit 1 to this Agreement provides the required Federal award
identification information needed by the Subrecipient to further comply with the requirements of
OMB Circular A-133, for fiscal years beginning before December 26, 2014, and the
requirements of 2 CFR Part 200, Subpart F -Audit Requirements, for fiscal years beginning on
or after December 26, 2014. In determining Federal awards expended in a fiscal year, the
Subrecipient must consider all sources of Federal awards based on when the activity related to
the Federal award occurs, including the Federal award provided as noncash assistance through
the Department by this Award. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, for fiscal years
beginning before December 26, 2014, and established by 2 CFR Part 200, Subpart F - Audit
Requirements, for fiscal years beginning on or after December 26, 2014. An audit conducted by
the State of Florida Auditor General in accordance with the provisions of OMB Circular A-133,
for fiscal years beginning before December 26, 2014, and in accordance with 2 CFR Part 200,
Subpart F -Audit Requirements, for fiscal years beginning on or after December 26, 2014, will
meet the requirements of this part.
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ii. In connection with the audit requirements, the Subrecipient shall fulfill the requirements relative
to the auditee responsibilities as provided in OMB Circular A-133, for fiscal years beginning
before December 26, 2014, and as provided in 2 CFR Part 200, Subpart F-Audit Requirements,
for fiscal years beginning on or after December 26, 2014.
iii. In the event the Subrecipient expends less than the threshold established by OMB Circular A-
133, for fiscal years beginning before December 26, 2014, and established by 2 CFR Part 200,
Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014, in
Federal awards, the Subrecipient is exempt from Federal audit requirements for that fiscal year.
However,the Subrecipient must provide a single audit exemption statement to the Department at
FDOTSingleAudit@dot.state.fl.us no later than nine months after the end of the Subrecipient's
audit period for each applicable audit year.
iv. The Subrecipient must electronically submit to the Federal Audit Clearinghouse (FAC) at
https://harvester.census.gov/facweb/the audit reporting package as required by OMB Circular A-
133, for fiscal years beginning before December 26, 2014, and as required by 2 CFR Part 200,
Subpart F - Audit Requirements, for fiscal years beginning on or after December 26, 2014,
within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after
the end of the audit period. The FAC is the repository of record for audits required by OMB
Circular A-133, for fiscal years beginning before December 26, 2014, and for audits required by
2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years beginning on or after
December 26, 2014, and this Award. However, the Department requires a copy of the audit
reporting package also be submitted to FDOTSingleAudit@dot.state.fl.us dot.state.fl.us within the earlier of 30
calendar days after receipt of the auditor's report(s) or nine months after the end of the audit
period as required by OMB Circular A-133, for fiscal years beginning before December 26,
2014, and as required by 2 CFR Part 200, Subpart F - Audit Requirements, for fiscal years
beginning on or after December 26,2014.
v. Upon receipt, and within six months, the Department will review the Subrecipient's audit
reporting package, including corrective action plans and management letters, to the extent
necessary to determine whether timely and appropriate action on all deficiencies has been taken
pertaining to the Federal award provided through the Department by this Award. If the
Subrecipient fails to have an audit conducted in accordance with OMB Circular A-133, for fiscal
years beginning before December 26, 2014, and in accordance with 2 CFR Part 200, Subpart F-
Audit Requirements, for fiscal years beginning on or after December 26, 2014, the Department
may impose additional conditions to remedy noncompliance. If the Department determines that
noncompliance cannot be remedied by imposing additional conditions,the Department may take
appropriate actions to enforce compliance.
vi. As a condition of receiving this Federal award, the Subrecipient shall permit the Department, or
its designee, the CFO or State of Florida Auditor General access to the Subrecipient's records
including financial statements, the independent auditor's working papers and project records as
necessary. Records related to unresolved audit findings, appeals or litigation shall be retained
until the action is complete or the dispute is resolved.
vii. The Department's contact information for requirements under this part is as follows:
Office of Comptroller,MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0450
FDOTS in gleAudit@dot.state.fl.us
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c. The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued and shall allow the
Department, or its designee, the CFO or State of Florida Auditor General access to such records upon
request. The Subrecipient shall ensure that the audit working papers are made available to the
Department, or its designee, the CFO, or State of Florida Auditor General upon request for a period of
five years from the date the audit report is issued unless extended in writing by the Department.
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