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Agenda 10/13/2015 Item #16E510/13/2015 16.E.5. �1 EXECUTIVE SUMMARY Recommendation to approve the submittal of a Volunteer Fire Assistance Grant application in the amount of $14,800 to purchase Urban Interface Protective Clothing for the Ochopee Fire Control District (County Match $7,400) OBJECTIVE: To conform to the National Fire Protection Agency's standard of replacing protective clothing every ten years and to provide replacement clothing should contamination occur. The new Urban Interface Protective Clothing provides maximum protection for fire personnel. CONSIDERATIONS: Ochopee Fire Control District has submitted and received this type of grant from the Florida Forest Service for the past 38 years. The grant has been used to purchase equipment for the purpose of improving firefighter safety and firefighting capabilities. The Florida Forest Service is allowing grant funding for Urban Interface Protective Clothing which is a costly replacement item. The National Fire Protection Agency advocates that protective clothing is to be replaced every ten years and all personnel must have a set of replacement clothing should contamination occur. This 50150 grant is necessary in order to fulfill the national requirement which is outside of the Ochopee Fire Control District's budgetary perimeters. This grant purchase will enhance the protection of fire personnel and quality of service in the community. FISCAL IMPACT: The total cost of the Urban Interface Protective Clothing is $14,800, split evenly between the Florida Forest Service and Ochopee Fire Control District. If awarded, the District's cost share of 50% in the amount of $7,400 will be provided from Ochopee Fire Control District Fund 146. /�, GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive Summary. 11-\ LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board approval. -JAB RECOMMENDATION: That the Board approves the submittal of the Volunteer Fire Assistance Grant Application for the purchase of Urban Interface Protective Clothing. Prepared by: Alan McLaughlin, Fire Chief, Ochopee Fire Control District Attachment: Volunteer Fire Assistance Grant Application Packet Page -1713- 10/13/2015 16.E.5. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.5. Item Summary: Recommendation to approve the submittal of a Volunteer Fire Assistance Grant application in the amount of $14,800 to purchase Urban Interface Protective Clothing for the Ochopee Fire Control District (County Match $7,400). Meeting Date: 10/13/2015 Prepared By Name: SwisherLinda Title: Operations Coordinator, Administrative Services Department 9/15/2015 11:22:12 AM Submitted by Title: Fire Chief, Administrative Services Department Name: McLaughlinAlan 9/15/2015 11:22:13 AM Approved By Name: SummersDan Title: Division Director - Bureau of Emer Svc, Bureau of Emergency Services Date: 9/15/2015 12:37:34 PM Name: pochopinpat Title: Operations Coordinator, Administrative Services Department Date: 9/15/2015 12:52:51 PM Name: McLaughlinAlan Title: Fire Chief, Administrative Services Department Date: 9/15/2015 5:26:43 PM Name: Joshua Thomas Title: Grants Support Specialist, Grants Management Office Date: 9/16/2015 8:33:19 AM Packet Page -1714- 10/13/2015 16.E.5. Name: BelpedioJennifer Title: Assistant County Attorney, CAO General Services Date: 9/16/2015 9:48:32 AM Name: PriceLen Title: Department Head - Administrative Svc, Administrative Services Department Date: 9/25/2015 4:52:40 PM Name: BelpedioJennifer Title: Assistant County Attorney, CAO General Services Date: 9/28/2015 3:42:51 PM Name: KlatzkowJeff Title: County Attorney, Date: 9/28/2015 3:50:03 PM Name: StanleyTherese Title: Manager - Grants Compliance, Grants Management Office Date: 10/2/2015 9:35:54 PM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 10/3/2015 8:50:57 AM Packet Page -1715- l ADAM H. PUTNAM nnMelliSlnwF.R Florida Department of Agriculture and Consumer Services Florida Forest Service VOLUNTEER FIRE ASSISTANCE GRANT APPLICATION ..._ ... _ ...... . _.. 10/13/2015 16.E.5. LEGAL NAME FORM OF ORGANIZATION; (Municipal, Fire District, Non -Profit County) Ochopes Fire Control District MSTU Dependant Fire District ADDRESS 201 Buckner eve N PROTECTED AREA' EST. POPUlLR77oN: 4100 SIZE (Sq. MruS) 1100 CITY IF COUNTY, LIST VFD'S BENEFITING FROM GRANT: Everglades City NUMBER OF FIREFIGHTERS: PAID 25 VOLUNTEERS, I 6 STATE Florida Zip 34139 COUNTY Collier COUNTY if EMPLOYER IDENTIFICATION NUMBER (EIN) IF YES, WHERE? IS FIRE DEPARTMENT LOCATED IN AN INCORPORATED TOWN? WHAT IS THE FIRE DEPARTMENT ISO RATING? 4.4x YES © NO D IF YES. NAME OF TOWN: [ Everglades Ci ty � 15 FIRE DEPARTMENT NINi3 COMPLIANT? YES L3I NO ❑ POPULAMON OF TOWN: CURRENT COOPERATIVE AGREEMENT WITH FFS? YES In NO ❑ PROTECTED AREA' EST. POPUlLR77oN: 4100 SIZE (Sq. MruS) 1100 DISTANCE OF CLOSEST MUTUAL AID FIRE DEPARTMENT: r" w — NAME OF FIRE DEPARTMENT: I Greeter Nepies Fire rescue NUMBER OF FIREFIGHTERS: PAID 25 VOLUNTEERS, I 6 HAS APPLICANT RECEIVED GRANT FUNDS FROM ANY SOURCE IN THE PAST 12 MONTHS? YES NO NO, OF INCIDENTS PAST YEAR: MLDLAND FIRE 47 OTHER 712 Stated F qri Fire ery ce IF YES, WHERE? NO, OF FIREFIGHTERS CERTIFIED AS; WfLDLAND FmEF7Q mn I 3t NNLDLAND FIREFIGHTER II . ............._.._.. AMOUNT; $ 1,050 LIST TOTAL FUNDS RECEIVED FROM OTHER TAXING AUTHORITIES SUCH AS CITY, COUNTY, TAXING DISTRICTS (Pest 12 Nbnlhs) AMOUNT. $ LIST OF FIREFIGHTING VEHICLES: TVPI: MAKF.IYR.MDDEL PUMP CAPACITY (GPM) WATER CAPACITY (GAL.) Engine (3) Emergency One 98,05,05 1250 1000 Watar Tender Emergency One 2012 1250 2500 Attack /Brush Dodge 5500 250 450 ESTIMATED GRANT FUNDING REQUEST: $14,800 LIST OF EQUIPMENT OR SUPPLIES TO PURCHASE WITH GRANT FUNDS: FEDERAL 3 7,400 NUMBER DESCRIPTION AMOUNT APPLICANT 3 7,400 8 Urban interfece protedive clothing coats 7,400 COUNTY $ [; Urban interface protective clothing pants 7,400 TOTAL. $ 14,600 (Federal not more than 50% of total. Applicant at least 500/6 of total in matchtng funds.) We understand that this Is a 50 percent ma%imum coat -share program (Cooperative Forestry AsNstance Ad of 1978, PL 95-313), and that funds on deposit up to 50 percent of the actual purchase price of the items approved will be committed to our project. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE GOVERNING BODY OF THE APPLICANT HAS DULY AUTHORIZED THIS DOCUMENT. Type Name of Authorized Repte9e010tive T"un Nance Title Chairman 239 1395.4114 Telephone Number ( ) FAX: ( 239 ) 695 -3473 Signature of AW wized Representative Date Signed and Submitted Email; DACS- 11464 REV. 3106 Packet Page -1716- Form AD -1047 aisn U. S DEPARTMENT OF A GRICUL TURE Certifiotlon Regarding Debarment, Suspension, and Utber Responsibility Matters - Primary Covered Transactions 10/13/2015 16.E.5. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspensiou, 7 CPR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part N of the January 30, 1989, Federal ReQJster(pages 47224733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction. (Before completing certification, read Instructions on reverse.) (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, (b) have not within a three -year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification, and (d) have not within a three -year period preceding this application /proposal had one or more public transactions (Federal, State or Local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Collier County Board of County Commissioners Tim Nance, Chairman I SIGNATURE Ochopee Fire Control District ATTEST 4 a Applrovod as to form and legality DWIGHT E. BRQCK, Clslk i-1.1 AsslM14 County Attomey � aN tttp -tea Packet Page -1717- J Front AD -1047 mvpt:vsr w INSTRUCTIONS FOR CERTIFICATION 10/13/2015 16.E.5. 1, By signing and submitting this form, the prospective primary participant is providing the certification set out on the reverse side in accordance with these instructions. 2. The inability of persm to provide the certification required below will not necessarily result in denial of participation in this covered transactiou. The prospective participant shalt submit an explanation of why it cannot provide the certification set out on this form. The certification or explanation will be considered in connection with the department or agcney's determination whether to enter into this transaction. However, failure of the prospective primacy participant to Burnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. [fit is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Govemment, the department or agency may terminate this transaction for cause or default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 1111 -" ""� "" I 5. The terms "covered transaction, debarred, suspended, "ineligible," "lower tier covered transaction;' "participant," " person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is bring submitted for assistance in obtaining a copy of those regulations. covered 6, The prospective primary participant agrees by submitting this form chat, should the proposed transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," provided by die department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions, 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and Frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurcmant List 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. I tl. Except for transactions authorized under paragraph G of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction far cause or default, Packet Page -1718- bJ 10/13/2015 16.E.5. Olt%Approval No. 0348.0040 ASSURANCES — NON- CONSTRUmON PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Fcderal awarding agencies may require applicants to certify to additional assurances. If sach is the case, you will be notified. ,As the dull authorized renresentatve ofthe auollcsnt 1 certify that the applicant' 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General ofthe United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or doournents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, at Personal gain. 4, Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A ofOPMI's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These Include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88.352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681 -1683, and 1685 - 1686), which prohibits discrimination on the basis of sex., (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S,C. §§ 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92- 255), as amended, relating to nondiscrimination on the basis or drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §157-3 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 -dd -3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Viii of the Civil Rights Art of 1968 (42 U.S.C. § 3601 et mg.), as amended, relating to nondisaiminalion in the sale, rental or financing of housing; (1) any other nondiscrimination provisions in the specific stalute(s) under which application for Federal assistance is being made; and 0) the requirements of any outer nondiscrimination statutes) which may apply to the application. 7, Will comply, or has already complied, with the requiroments of Titles a and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 961 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation In purchases. S. Will comply with the provisions of the Health Act (5 U.S.C. §§ 1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. §§ 276a to 2760 the Copeland Act (40 U.S,C. § 276c and 18 U.S.C. §§ 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327 -333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102 (a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition of $10,000 or more. 11. Will comply with environmental standards which may he prescribed pursuant to the following. (a) lnstixvtion of environmental duality control measures under the National rnvironmental Policy Act of 1969 (P.L. 91.190) and Executive Order (EO) 11514; (b) notification of violating Wilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal pone Management Act of 1972 (16 U.S,C. §§ 1451 at seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. § 7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93 -523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 -205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §11271 ct seq.) related to protecting components or potential components of the national wild and scenic rivers system. V, B -S (021oS) Authorized for Local Reproduction Standard Form 4248 (9 -03)Prescr1bW by OMB Circular A -102 Packet Page -1719- l''J 13. Will assist the awarding agency in assuring compliance with I Section 106 of' the National Historic Preservation Asst of 1966, as amended (16 U.S.C. 4741 EO 11593 (identification and protection of historic properties), and the Archeological and hlismrie Preservation Act of 1974 (16 U.S.C. 469a -I et seq.). 14, Will comply with P.L. 93 -348 regarding the protection of human subjects involve([ in research, development, and related activities supported by this award or assistance. "0.1 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89.544, as amended, 7 U.S.C, 2131 et seq.) pertaining to the care, handling, And treatment or warm blooded animals held for 10/13/2015 16.E.5. research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poi.9oaing Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation oPreaidence stnrcdrres. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984, t8. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Board of County Commissioners Chairman APPLICANT ORGANIZATION DATE Collier County Board of County Commissioners SUBMITTED f47 T SST: p +ilG! 1T E. 3ROCK. Clerk BY' V, A-6 (02r01 Authorizad for Local Reproduction) Standard Form 4245 (9-03 Prescribed by OMS Circular A -102 Approved as to form and legality Assistant County Attamey � 51 `,5 lyj Packet Page -1720-