Agenda 10/13/2015 Item #16A 110/13/2015 16.A.1.
EXECUTIVE SUMMARY
Recommendation to accept a proposal from CB &I Environmental & Infrastructure, Inc. dated
July 13, 2015 for the Tropical Storm Debby beach renourishment design, permitting and Engineer
of Record certification, approve a Work Order under Contract 15 -6382 for a not to exceed amount
of $57,649, authorize the County Manager or his designee to execute this work order, and make a
finding that this expenditure promotes tourism.
OBJECTIVE: To provide design, permitting and Engineer of Record services as required to
execute a beach renourishment to repair damages caused by Tropical Storm (TS) Debby and
authorized by the Federal Emergency Management Agency (FEMA) PW 1079.
CONSIDERATIONS: The Federal Emergency Management Agency (FEMA) has authorized
the repair of South Marco Island with 13,228 CY's of sand as a result of damages incurred from
Tropical Storm Debby. CB &I Environmental & Infrastructure, Inc. (CB &I will provide the
engineering and permitting services to support the County during preparations and construction
of a truck haul beach renourishment on South Marco Island to replace Tropical Storm Debby
losses.
This project will be grant reimbursed by FEMA, Florida Department of Emergency Management
(FDEM) and the Florida Department of Environmental Protection (FDEP).
FISCAL IMPACT: Funding for this project is available in TDC Beach Renourishment Fund
(195), Project No. 90061. This project will be grant reimbursed by FEMA at 75% and FDEM at
12.5 %. The remaining 12.5% will be reimbursed by FDEP at approximately 20 %.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated
with this Executive Summary.
ADVISORY COMMITTEE RECOMMENDATIONS: At the September 10, 2015 Coastal
Advisory Committee (CAC) meeting this item was unanimously approved by a 6 to 0 vote.
At the September 28, 2015 Tourist Development Council (TDC) meeting this item was
unanimously approved by a 9 to 0 vote.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: That the Board of County Commissioners accepts a proposal from
CB &I Environmental & Infrastructure, Inc. dated July 13, 2015 for the Tropical Storm Debby
beach renourishment design, permitting and Engineer of Record certification, approves a Work
Order under Contract 15 -6382 for a not to exceed amount of $57,649, authorizes the County
Manager or his designee to execute this Work Order, and make a finding that this expenditure
promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning,
Impact Fees and Program Management Division, Growth Management Department
Attachments: 1) Proposal and 2) Work Order
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10/13/2015 16.A.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.1.
Item Summary: Recommendation to accept a proposal from CB &I Environmental &
Infrastructure, Inc. dated July 13, 2015 for the Tropical Storm Debby beach renourishment
design, permitting and Engineer of Record certification, approve a Work Order under Contract
15 -6382 for a not to exceed amount of $57,649, authorize the County Manager or his designee
to execute this work order, and make a finding that this expenditure promotes tourism.
Meeting Date: 10/13/2015
Prepared By
Name: HambrightGail
Title: Accountant, Growth Management Department
8/20/2015 12:14:53 PM
Submitted by
Title: Accountant, Growth Management Department
Name: HambrightGail
8/20/2015 12:14:54 PM
Approved By
Name: McAlpinGary
Title: Manager - Coastal Management Programs, Growth Management Department
Date: 8/20/2015 5:25:59 PM
Name: MarkiewiczJoanne
Title: Division Director - Procurement Services, Administrative Services Department
Date: 9/3/2015 11:21:11 AM
Name: NorthrupAdam
Title: Procurement Specialist, Administrative Services Department
Date: 9/8/2015 11:39:14 AM
Name: PuigJudy
Title: Operations Analyst, Growth Management Department
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10/13/2015 16.A.1.
Date: 9/9/2015 9:41:18 AM
Name: PuigJudy
Title: Operations Analyst, Growth Management Department
Date: 9/9/2015 9:42:02 AM
Name: HerreraSandra
Title: Manager - Procurement, Administrative Services Department
Date: 9/9/2015 10:59:21 AM
Name: Tara Castillo
Title: Management/Budget Analyst, Growth Management Department
Date: 9/16/2015 5:06:40 PM
Name: KearnsAllison
Title: Manager - Financial & Operational Sprt, Growth Management Department
Date: 9/21/2015 3:38:21 PM
Name: PattersonAmy
Title: Division Director - IF, CPP & PM, Growth Management Department
Date: 9/22/2015 12:21:47 PM
"—*N
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 9/22/2015 2:36:58 PM
Name: Marcella.Teanne
Title: Executive Secretary, Growth Management Department
Date: 9/23/2015 8:40:47 AM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 9/24/2015 9:30:05 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/24/2015 9:36:19 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 9/30/2015 2:37:39 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office j^
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Date: 10/2/2015 9:24:59 AM
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10/13/2015 16.A.1.
CBI
July 13, 2015
Gary McAlpin, Director
Collier County Coastal Zone Management
2800 N. Horseshoe Drive
Naples, FL 34104
i
10/13/2015 16.A.1.
CB &I Environmental & Infrastructure, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431 "4
Tel: +1 5F1 3918102
Fax: +1 561 391 9116
www.CBI.com
Re: Collier County Marco Island: Design, Permitting, Construction Plans & Specifications,
Bidding Assistance and Engineer of Record
(Contract No. 15- 6382 -CZ "Grant Funded Professional Services for Coastal Zone ")
Dear Gary:
This letter is in response to Collier County's request for a proposal for CB &I Environmental &
Infrastructure, Inc. (CB &I) to perform staff engineering tasks under the above referenced contract, to
support the County during preparations and construction of a truck haul construction on Marco Island.
CB &I will design the fill placement templates, pursue minor permit modifications to allow for the use of
upland sand sources, produce construction plans and technical specifications, provide bidding
assistance to the County, and serve as the engineer of record for construction. A detailed scope of
work is attached in Exhibit A.
A fee proposal is included as Exhibit B, and the rate schedule is provided as Exhibit C. The cost with
time and materials is not to exceed $57,649.00.
All work will be completed within 365 days of receiving the Notice to Proceed.
Very truly yours,
Thomas P. Pierro, P.E., D.CE.
Vice President
CB &I Environmental & Infrastructure, Inc.
cc: Tara Brenner, P.G., CB &I
Stephen Keehn, P.E., CB &I
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Exhibit A
Scope of Work
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South Marco Island: Design, Permitting, Construction Plans & Specifications
Collier County, Florida
Scope of Work
Contract Number 15 -6382
Federal Emergency Management Agency (FEMA) has authorized the repair of South Marco
Island with 13,228 cy of sand as a result of damages incurred from Tropical Storm Debby (PA-
04-FL- 4068 -PW- 01079). CB &I Environmental & Infrastructure, Inc. (CB &I) will provide the
engineering services described below as required to support the County during preparations and
construction of a truck haul beach renourishment on Marco Island to replace Tropical Strom
Debby losses.
;. ,,
Assuming the County will provide data from an existing 2015 monitoring survey for use as the
pre - construction design condition, CB &I will review the survey data and design fill placement
templates in accordance with the existing permits. The objective of the design will be to place
sand in accordance with FEMA's PW.
The design fill template will include berm elevations and range from the R- monument, design
slopes and taper sections. Volume calculations will be completed to determine the quantity of
sand needed to fill the template at each profile. The distribution of sand will be in accordance
with the FEMA PW and the established permit limits. A complete set of design documents will
be provided to the County for review. Upon approval from the County, CB &I will incorporate
this final design into the construction documents.
On behalf of the County, CB &I will pursue minor permit modifications to existing South Marco
Island Nourishment permits (FDEP: Permit No. 0235209- 003 -JC and USAGE: Permit No. SAJ-
2005 -2726 (IP -MN)). The modifications will be to allow for the use of upland sand sources for
nourishment of South Marco Island.
CB &I will provide the additional sand source data to FDEP in order to add the three previously
permitted upland sand mines (Stewart's Immokalee, Vulcan Witherspoon & CEMEX Lake
Wales). Geologists familiar with these upland sand sources and the County's needs will conduct
compatibility analyses and provide an upland sand source sediment QA/QC plan. Beach samples
from the most recent nourishment project will be used to represent existing beach conditions for
FDEP requirements.
It is expected that a minor permit mod for use of upland sands will result in the USACE
reinitiating consultation with U.S. Fish and Wildlife Service (USFWS) in order to amend the
Biological Opinion (BO) to include an upland sand source for this project. Part of this
coordination will likely include consultation on possible impacts to the Florida panther due to the
transport from upland mines to the project area. Recently listed loggerhead turtle critical habitat
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10/13/2015 16.A.1.
10,11' is not located within the project area; however, the USACE may choose to consult with USFWS
and National Marine Fisheries Service (NMFS) for potential impacts to critical habitat located
immediately south of the project area. CB &I biologists and engineers will coordinate with the
FDEP, Florida Fish and Wildlife Conservation Commission (FWC), USACE, USFWS and
NMFS and reply to their requests for additional information to support the modifications to the
FDEP and USACE permits to allow use of upland sand sources. This proposal assumes that the
minor permit modifications will not require preparation of a Biological Assessment (BA) or
Essential Fish Habitat (EFH) Assessment.
n,
To prepare for construction of the truckhaul project, CB &I will prepare construction plans and
technical specifications, provide bidding assistance, and obtain a notice to proceed.
CB &I will prepare construction documents including construction plans and specifications
necessary for bidding the project. CB &I will prepare technical specifications and supplemental
general provisions to support the County's bid process. Detailed drawings incorporated into the
plans will be prepared to scale and will serve as the basis for the contract drawings in the final
package sent to prospective bidders. Drawings will include the topographic & bathymetric
survey data, in plan and profile views and include construction access points and easements.
Submittals will be provided to the County for review and comment. We will revise any changes
promptly and furnish the final construction drawings for approval prior to reproduction of signed
and sealed copies of the plans suitable for distribution to FDEP and the County. CB &I will also
provide the constructions plans and specifications in pdf format, suitable for electronic bidding.
CB &I will assist the County in their lead of the bidding process. CB &I will attend the Pre -Bid
Meeting, and will prepare a basic addendum if needed. Once the bids have been opened, CB &I
will assist the County in reviewing the bids and provide a recommendation to the County based
on a review of the submitted bids.
In support of acquiring a Notice to Proceed from FDEP, CB &I will submit the following
information:
1. Sediment analysis results of a recent sample collected from the upland sand mine,
representative of the fill that will be used for construction of this project.
2. Turbidity monitoring qualifications. The names and qualifications of individuals
performing water quality functions along with 24 -hour contact information shall be
submitted for approval.
As the engineer of record, CB &I will conduct during- and post - construction tasks necessary for
certification of the project. A CB &I engineer will attend the pre - construction conference. During
construction, CB &I will support the County's inspection efforts and perform occasional site
visits to inspect the work. Based largely on surveys, daily reports and observations made by the
contractor and County inspectors, CB &I will prepare an as -built report and certification to meet
permit requirements.
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10/13/2015 16.A.1.
This work will be performed on a time and materials (T &M) basis with a cost not to exceed
$57,649.00 as outlined in the attached fee spreadsheet. The work will be completed within 365
days of receipt of the Notice to Proceed.
Confidentiality Statement
The information contained in this proposal is confidential commercial information and shall not be disclosed, except
for evaluation purposes, provided that if a contract is awarded to CB&I Environmental & Infrastructure, Inc. as a
result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose
the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose
any technical data obtained from another source without restriction.
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Exhibit B
Fee Proposal
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Exhibit C
Rate Schedule
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SCHEDULE B
RATE SCHEDULE
Title
Rate
Principal
$207.00
Senior Project Manager
$173.00
Project Manager
$148.00
Senior Engineer
$158.00
Engineer
$124.00
Senior Inspector
$97.00
Inspector
$77.00
Senior Planner
$140.00
Planner
$111.00
Senior Desiqner
$115.00
Designer
$95.00
Environmental Specialist
$110.00
Senior Environmental Specialist
$135.00
Scientist/Geologist
$94.00
Senior Scientist/Geologist
$119.00
Marine Biologist/Hydrogeologist
$111.00
Senior Marine Biolo ist /H dro eolo ist
$139.00
Senior GIS Specialist
$146.00
GIS Specialist
$103.00
Clerical /Administrative
$63.00
Senior Technician
$86.00
Technician
$73.00
Sunrevor and Mapper
$121.00
CAD Technician
$82.00
Survey Crew - 2 man
$136.00
Survey Crew - 3 man
$172.00
Survey Crew - 4 man
$205.00
Senior Architect
$155.00
Architect
$122.00
This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and
other services shall be mutually negotiated by Collier County and firm on a project by project basis as
needed.
B -1
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10/13/2015 16.A.1.
WORK ORDEFURCHASE ORDER
Contract 15-6392- & Engineering"
Contract Expiration Date: June 9. 2016 ve`
This Work Order is for professional Engineering services for work known as: Marco Island design,
permitting, construction plans & specifications. bidding assistance and engineer of record.
Project Name: TS Debbie Marco Island
Project No- 195-90061 f
The work is specified in the proposal dated July 13, 2015 which is attached hereto and made a pail of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work, Order/Purchase Order is assigned to: CA_42 Environrnerital & Infrastructure, Inc.
Sc) of Work: As detailed in the attached proposal and the following
• Task I Design
• Task If Permitting
• Task III Pre - Construction
• Task IV Engineer of Record
Schedule of Work: Compicte work within 365 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement No. 15-6392 Aill survive and remain subject to the terms and
condition-, of that Agreement until the completion (it termination of this Work Order.
Compensation- In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with fiollowing method(s): E]Ncgotiaied Lump Sum (NLS) ❑1-ump Sum Plus
Reimbursable Costs (LS-RC) ZTimc & Material (T&M) (established hourly rate - Schedule B) F7
Cost Plus Fixed Fee (CPFF). (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $11.308-00 (T&M)
Task 11 $15.411.00 (T&M)
I-ask Ill $17,722.25 (T&NI)
Task I V $ 13,207.75 5 (T&NI)
I-OTAL FEE 9i57,649.ti0 -(' F& KT)
PREPARED BY:
—WGary -N1c--A4pin-PE., CZ Manager Date
APPROVEDBY:
my Pattek-on. Division Director Date
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APPROVED Bz�— 19A -7 /1 G
David t'Wilkison, P.B., Department Head Date
By the signature Wow. the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work, and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 49 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY- CBM Environmental & Infrastructure. Inc.
Thomas Pierro, P.E.. DCE, Director
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Date
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