Agenda 10/13/2015 Item #11E10/13/2015 11. E.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #15 -6488, Courthouse First Floor Renovations, to
DEC Contracting Group, the lowest responsive bidder, in the amount of $1,747,815, which includes
a $100,000 allowance for unforeseen conditions.
OBJECTIVE: To construct a new courtroom on the I' floor of the Collier County Courthouse in the space
currently occupied by the Probations Office and to construct new offices for the Probations Office in the space
previously occupied by the Clerk of Courts Traffic and Cashiering.
CONSIDERATION: In accordance with Florida Law (F.S. 318.1.8(13)), Collier County Ordinance 2009 -41
provides a supplemental funding source for improvements to the State Court System that is to be utilized
upon approval by the Chief Judge and by the Board.
On March 15, 2011, the Court Administration Office, in collaboration with the Facilities Management
Division, identified the construction of additional courtrooms, Judges' Chambers, holding cells, and support
offices as priorities for the Court system. Subsequent meetings further prioritized the rooms on the first floor
as those required to meet the Court's most immediate operational needs.
On August 20, 2014, the County Manager's Office submitted a letter, with an estimated budget provided by
Facilities Management, to the Chief Judge recommending and requesting approval to use the supplemental
funds to proceed with the design, permitting, and construction of one courtroom and offices for the Probations
Office on the I' floor.
Chief Judge, Hon. Jay B. Rosman, approved the request on September 5, 2014, and the Board of County
Commissioners approved the budget funding for the project at the FY 2015 budget adoption hearing.
After the design was updated to current building code, revised to the court's preferred layouts, and completed
by AECOM USA Inc (Agreement # 13- 6164), ITB # 15 -6488 was publicly advertised on July 2, 2015. Notices
were sent to 1,580 vendors, sixty -nine packages were downloaded, and three bids were received. Bids were
opened on August 13, 2015. The results from the attached bid tabulation are summarized below.
ITEM DESCRIPTION DEC WRIGHT CHRIS -.TEL
A.l New Probation Offices $ 726,967 $ 699,204 $ 672,994
B.2 New Courtroom $ 920,848 $ 987,155 $ 1,017,163
Bid Totals $ 1,647,815 $1,686,359 $ 1,690,157
Owners allowance $ 100,000 $ 100,000 $ 100,000
Proposed Project Total $ 1,747,815 $ 1,786,359' $ 1,790,157
RECOMMENDED AWARD $ 1,747,815
Duration Proposed 460 Days,
Staff reviewed the bids, determined that the lowest bid is fair and responsive, and recommends awarding the
contract to DEC Contracting Group. Their low bid is $47,815, or 2.99 %, more than the Engineers $1,600,000
estimate of the costs. The total award amount will be $1,747,815, which includes an owner's allowance of
$100,000.
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10/13/2015 11. E.
FISCAL IMPACT: Funding in the amount of $1,747,815 is budgeted and currently available in Fund
181. The Court Maintenance Fund (181) is a dedicated Special Revenue Fund which accounts for and budgets
state court facility capital projects paid exclusively from the surcharge imposed on non - criminal traffic
infractions as set forth in Chapter 318 Florida Statutes.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this
action.
LEGAL CONSIDERATIONS; This item has been approved as to form and legality and requires majority vote
for approval. —SRT
RECOMMENDATION: That the Board of County Commissioners awards ITB #15 -6488, Courthouse First
Floor Renovations, to DEC Contracting Group and authorizes the Chairman to sign the attached
agreement after final review and approval by the County Attorney's Office.
PREPARED BY: Claude Nesbitt, Project Manager, Facilities Management Division
ATTACHMENTS:
1) County Managers Request Letter Aug 14
2) Chief Judges Approval Letter Sept 14
3) 15 -6488 Bid tabulation
4) Contract 15 -6488 DEC
Due to the size of this contract which is 5.28 MB and 93 pages long, it is accessible at:
http: / /www.col I ieraov. n1et/ ftp/ 2015BCCMeetings/ AaendaOctl315/ PubServices /ContractCourthouseR
enovation.pdf
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W
/1-1
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.E.
10/13/2015 11. E.
Item Summary: Recommendation to award Invitation to Bid (ITB) #15 -6488, Courthouse
First Floor Renovations, to DEC Contracting Group, the lowest responsive bidder, in the amount
of $1,747,815, which includes a $100,000 allowance for unforeseen conditions. (Claude Nesbitt,
Facilities Management Division Project Manager)
Meeting Date: 10/13/2015
Prepared By
Name: NesbittClaude
Title: Project Manager, Administrative Services Department
9/2/2015 11:08:08 AM
Submitted by
Title: Project Manager, Administrative Services Department
Name: NesbittClaude
9/2/2015 11:08:09 AM
Approved By
Name: CarballoMiguel
Title: Manager - Facilities, Administrative Services Department
Date: 9/2/2015 11:37:59 AM
Name: JonesHank
Title: Project Manager, Principal, Administrative Services Department
Date: 9/2/2015 12:12:38 PM
Name: LinguidiDennis
Title: Division Director - Facilities Mgmt, Administrative Services Department
Date: 9/2/2015 12:59:25 PM
Name: JohnsonScott
Title: Manager - Procurement, Administrative Services Department
Date: 9/4/2015 11:44:20 AM
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10/13/2015 11.E.
Name: CatoeMatthew
Title: Procurement Specialist, Administrative Services Department
Date: 9/4/2015 2:24:18 PM
Name: MarkiewiczJoanne
Title: Division Director - Procurement Services, Administrative Services Department
Date: 9/8/2015 1:17:53 PM
Name: pochopinpat
Title: Operations Coordinator, Administrative Services Department
Date: 9/8/2015 1:28:25 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 9/25/2015 10:38:57 AM
Name: PriceLen
Title: Department Head - Administrative Svc, Administrative Services Department
Date: 9/25/2015 4:24:08 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 9/29/2015 7:57:46 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/29/2015 9:40:10 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 9/29/2015 8:23:51 PM
Name: Casa] angui daNi ck
Title: Deputy County Manager, County Managers Office
Date: 10/2/2015 10:07:36 AM
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10/13/2015 11. E.
°IAL
Office of the County Manager
Leo E. Ochs, Jr.
3299 Tamiami Trail East, Suite 202 Naples Florida 34112 -5746 • (239) 252 -8383 • FAX: (239) 252 -4010
August 20, 2014
Honorable Jay B. Rosman, Chief Judge
Twentieth Judicial Circuit
1700 Monroe Street
Fort Myers, Florida 33901
Reference: Collier County Courthouse Capital Improvements / Fund 181
Dear Judge Rosman:
As you may know, Florida law (F.S. 318.18(13)) provides that local governments may impose a
$30 surcharge for any infraction or violation to fund "state court facilities." In compliance with
the statutes, Collier County enacted Ordinance No. 2009 -41 which provides:
Additionally, Collier County enacted Ordinance No. 2009 -41 that provides that (a) every
person who pays a fine or civil penalty for any violation of a non - criminal traffic
infraction pursuant to Chapter 318, Florida Statutes, and every person who pleads guilty
or nolo contendere or is convicted, regardless of adjudication, of those offenses
enumerated in F.S. 318.17, shall be assessed a surcharge of $30. This surcharge is in
addition to any penalties imposed for non - criminal traffic infraction pursuant to Chapter
318, Florida Statutes, or imposed for criminal violations listed in F.S. 318.17. The
ordinance further stipulates that (b) the Court shall order payments of this surcharge in
all matters subject to this section. The court shall not waive this surcharge and (c) the
funds collected pursuant to this section shall be used to fund state court facilities. Funds
collected pursuant to this section shall be expended as provided by the Board of County
Commissioners in consultation with the Chief Judge.
The County, in accordance with F.S. 318.17, is requesting to utilize these monies for the
following projects:
1) First floor Courthouse renovations and relocations to include:
• Construct new courtroom on 1St floor.
• Relocate Probation Office.
Cost for this project is estimated at $1,702,000
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10/13/2015 11.E.
Honorable Jay B. Rosman, Chief Judge
August 20, 2014
Page 2
2) Update the Courthouse phone system to an IP phone system. Rewire and update the
Courthouse data cabling to Cat 6 cabling throughout the building and provide chase
space for cable organization and expansion. The cost of this project is estimated at
$502,500.
3) Update and installation of new Terrazzo flooring to replace the current stained and
cracked flooring in the lobby of the Courthouse at the request of Court
Administration. Cost of this project is estimated at $172,500.
4) Modernize the five (5) elevators in the Courthouse including the judges', prisoners',
and passengers' elevators and bring all up to the most recent County and State safety
codes. Cost of this project is estimated at $700,000.
5) Update lighting and paint Courtrooms IA and 1B. Change out pendant covers in
Rooms 3A and 3B. Replace wallpaper with paint in entry area to Courtrooms IA, 1B,
2B, 2C, 3 -3, 3C, 3B, 4A, 4B. Estimated cost of the project is $71,410.
In order to move forward on these Courthouse projects, we would need an approval from your n
office. Your attention in this matter is greatly appreciated.
Thank you.
Very truly yours,
Leo E. Ochs, Jr.
County Manager
C: Skip Camp, CFM, Director, Department of Facilities Management
Susan Usher, Senior Budget Analyst, Office of Management and Budget
Charles Rice, Court Administrator, Court Administration
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TWENTIETH JUDICIAL CiRcurr OF FLORIDA
ADMINISTRATIVE OFFICE OF THE COURTS
LEE COUNTY JUSTICE CENTER
1700 MONROE STREET
FORT MYERS, FLORIDA 33901
TEL (239) 533-1700
JAY B. ROSMAN FAX (239) 533-1701
CHIEF JUDGE
September 5, 2014
Leo E. Ochs, Jr.
Collier County Manager
3299 Tamiami Trail East, Suite 202
Naples, FL 34112-5746
Re: Collier County Courthouse Capital Improvements / Fund 181
Dear Mr. Ochs:
10/13/2015 11. E.
SCOTT WILSKER
COURT ADMINISTRATOR
I am in receipt of your letter dated August 20, 2014, in which you are seeking my approval, as
Chief Judge, to utilize revenues generated pursuant to Collier County Ordinance No. 2009-41 for
the improvement of courthouse facilities as outlined in your letter. In accordance with Florida
Statute § 318.18(13), 1 hereby approve and certify the uses outlined in your letter dated August 20,
2014,
Sincerely,
Jay �, Rosman
Chief Judge
cc: The Honorable Christine GTeider, Collier Administrative Judge
Chuck Rice, Administrative Services Manager, Collier AOC
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ITB 15 -6488 10/13/2015 11. E.
Courthouse First Floor Renovations
Project Manager: Claude Nesbitt Notices Sent: 1580
Procurement Specialist: Matt Catoe Pkgs Downloaded: 69
Bids Received: 3
Opened: Matt Catoe; 08/13/2015; 3:OOPM DEC Contracting Wright Construction Chris -Tel
Witness: Swain Hall; 08/13/2015; 3:OOPM Group Group
ITEM JEHASE JqESCRIPTION
PRICE
PRICE
PRICE
A 1 New Probation Offices
GENERAL CONDITIONS
MOBILIZATION
ARCHITECTURAL
INTERIOR ARCHITECTURAL WOODWORK
FIRE SUPPRESSION
PLUMBING
MECHANICAL
ELECTRICAL
FIRE ALARM
BUILDING AUTOMATION SYSTEM
ALL OTHER MISCELLANEOUS WORK (Outlined in Spec Summary - Divisions 10, 12, 13 and 14)
Yes
Yes
Yes
$ 86,138.00
$ 119,643.00
$ 110,702.00
$ -
$ 18,285.00
$ 28,630.00
$ 351,473.00
$ 262,955.00
$ 247,892.00
$ 2,105.00
$ 2,120.00
$ 5,286.00
$ 7,315.00
$ 9,116.00
$ 11,180.00
$ -
$
$
$ 44,210.00
$ 43,248.00
$ 40,800.00
$ 84,210.00
$ 95,400.00
$ 87,526.00
$ 27,057.00
$ 26,500.00
$ 6,265.00
$ 113,167.00
$ 113,298.00
$ 133,213.00
$ 11,292.00
$ 8,639.00
$ 1,500.00
SUBTOTAL FOR PHASE 1
$ 726,967.00
$ 699,204.00
$ 672,994.00
ITEM ILHASE IDESCRIPTION
PRICE
PRICE
PRICE
B 2 New Courtroom
GENERAL CONDITIONS
MOBILIZATION
ARCHITECTURAL
INTERIOR ARCHITECTURAL WOODWORK
FIRE SUPPRESSION
PLUMBING
MECHANICAL
ELECTRICAL
FIRE ALARM
BUILDING AUTOMATION SYSTEM
ALL OTHER MISCELLANEOUS WORK (Outlined in Spec Summary - Divisions 10, 12,13 and 14)
Yes
Yes
Yes
$ 86,138.00
$ 101,562.00
$ 166,861.00
$ -
$ 12,826.00
$ 37,889.00
$ 300,191.00
$ 366,770.00
$ 332,665.00
$ 194,406.00
$ 196,085.00
$ 184,000.00
$ 7,315.00
$ 5,618.00
$ 7,094.00
$ 18,105.00
$ 18,232.00
$ 11,250.00
$ 32,631.00
$ 31,800.00
$ 30,000.00
$ 84,210.00
$ 93,766.00
$ 100,243.00
$ 11,595.00
$ 12,424.00
$ 6,265.00
$ 48,500.00
$ 49,500.00
$ 57,092.00
$ 137,757.00
$ 98,572.00
$ 83,804.00
SUBTOTAL FOR PHASE 2
$ 920,848.00
$ 987,155.00
$ 1,017,163.0
Yes
Yes
Yes
E- Verify
TOTAL for PHASE 1 & PHASE 2
$ 1,647,815.00
1 $ 1,686,359.00
$ 1,690,157.01,
Required Documents:
DEC Contracting
Group
Wright Construction
Group
Chris -Tel
Construction Bid
Yes
Yes
Yes
Bid Schedule
Yes
Yes
Yes
Material Manufacturers
Yes
Yes
Yes
List of Major Subcontractors
Yes
Yes
Yes
Statement of Experience
Yes
Yes
Yes
Trench Safety Act
Yes
Yes
Yes
Immigration Law Affidavit Certification
Yes
Yes
Yes
Collier County Solicitation Substitute W -9
Yes
Yes
Yes
Bid Bond
Yes
Yes
Yes
Bidder Check List
Yes
Yes
Yes
Addendum 1
Yes
Yes
Yes
E- Verify
Yes
Yes
IC
Vendor's Insurance Statement
Yes
Yes
No
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