Agenda 02/13/2018 Item #16F402/13/2018
EXECUTIVE SUMMARY
Recommendation to authorize one additional FY 2018 budget amendment covering post Hurricane
Irma clean up and recovery providing an additional $750,000 appropriation to the County’s claim
processing consultant CDR Maguire consistent with Board approved contractual provisions.
OBJECTIVE: Establish sufficient FY 2018 budget providing for uninterrupted clean up and recovery
post Hurricane Irma.
CONSIDERATIONS: Funding cleanup and restoration of the community in the aftermath of Hurricane
Irma continues and to that end, this executive summary requests approval for one (1) additional FY 2018
budget amendments as follows;
1. $750,000 to cover additional Hurricane Irma claim processing consulting services provided by
the County’s contractor CDR Maguire.
Attached to this report is a complete summary of all FY 2017 and current to date FY 2018 budget
amendments processed because of Hurricane Irma including the one (1) budget amendment covered in
this executive summary. Cumulatively, all non - payroll FY 2017 and FY 2018 budget amendments to
date total $169,839,600. Including payroll expenses associated with the event (9/2/17 to 10/13/17) of
$4,384,600, total event expenses and outstanding appropriations total $174,224,200. The amount spent to
date during FY 2017 and FY 2018 totals $76,271,800. Reimbursement revenue from insurance proceeds
booked to the wastewater system totals $100,163. Establishing sufficient budget for clean up and
restoration from this event is not indicative of what will be spent simply a barometer of anticipated
expenses.
FISCAL IMPACT: Establishing budget in the amount of $174.2 million has required a combination of
financial management steps not the least of which is the deferral/postponement of capital projects
particularly in the public utility, storm-water and transportation road network area and a reduction of FY
2017 and FY 2018 General Fund reserves totaling $22.0 million. These reserve reductions were primarily
necessary to minimize the deferral of capital projects. Where necessary and appropriate in funds with
sufficient cash, FEMA revenue has been budgeted anticipating some level of reimbursement later in FY
2018 and in FY 2019.
The following summary table for FY 2017 and FY 2018 shows the extent of budget deferrals necessary to
fund Hurricane Irma recovery.
Fund Category FEMA Revenue
Budgeted
Capital Project
Deferral
Reserves
(Reduced)
Total Budget
Deferrals
General Governmental $15,537,800 $18,089,000 $16,855,100 $50,481,900
Enterprise $48,500,000 $41,557,700 $22,300,000 $112,357,700
Constitutional - Sheriff $7,000,000 $7,000,000
Total $64,037,800 $59,646,700 $46,155,100 $169,839,600
Eventually, FEMA revenue and other reimbursement revenue will be received into the accounting system.
This reimbursement revenue will be booked initially to the fund where the expense was incurred and
subsequent budget adjustments will be processed to make whole various donating funds with a priority to
re-establish depleted reserves and re-appropriate capital budgets which were reduced.
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02/13/2018
The County has sufficient resources to cash flow the required clean up and restoration work given the
necessary financial management steps outlined above and we are well positioned to submit for
reimbursement for work performed to the appropriate agencies in a timely fashion. However, OMB will
be monitoring the reimbursement stream closely and if necessary take appropriate mid -year budget
management steps to always insure that sufficient year ending FY 2018 cash is maintained in all affected
funds.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: Authorize one (1) FY 2018 budget amendment covering post Hurricane Irma
clean up and recovery providing an additional $750,000 appropriation to the County’s claim processing
consultant CDR Maguire consistent with Board approved contractual provisions.
Prepared by: Mark Isackson, Director of Corporate Finance and Management Services, Office of
Management and Budget
ATTACHMENT(S)
1. Hurricane IRMA Recap 2-13-18 meeting (PDF)
2. Hurricane IRMA Budget Amendments 2-13-18 meeting (PDF)
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02/13/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.4
Doc ID: 4750
Item Summary: Recommendation to authorize one additional FY 2018 budget amendment
covering post Hurricane Irma clean up and recovery providing an additional $750,000 appropriation to
the County’s claim processing consultant CDR Maguire consistent with Board approved contractual
provisions.
Meeting Date: 02/13/2018
Prepared by:
Title: Operations Coordinator – Office of Management and Budget
Name: Valerie Fleming
02/05/2018 2:43 PM
Submitted by:
Title: Operations Coordinator – Office of Management and Budget
Name: Valerie Fleming
02/05/2018 2:43 PM
Approved By:
Review:
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/05/2018 2:44 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/05/2018 3:33 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 02/06/2018 10:13 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/06/2018 10:54 AM
Board of County Commissioners MaryJo Brock Meeting Pending 02/13/2018 9:00 AM
16.F.4
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16.F.4.a
Packet Pg. 1442 Attachment: Hurricane IRMA Recap 2-13-18 meeting (4750 : Recommendation to authorize one additional
16.F.4.b
Packet Pg. 1443 Attachment: Hurricane IRMA Budget Amendments 2-13-18 meeting (4750 : Recommendation to authorize one additional FY 2018 budget
16.F.4.b
Packet Pg. 1444 Attachment: Hurricane IRMA Budget Amendments 2-13-18 meeting (4750 : Recommendation to authorize one additional FY 2018 budget
16.F.4.b
Packet Pg. 1445 Attachment: Hurricane IRMA Budget Amendments 2-13-18 meeting (4750 : Recommendation to authorize one additional FY 2018 budget