Agenda 02/13/2018 Item #16D1802/13/2018
EXECUTIVE SUMMARY
Recommendation to authorize the necessary budget amendment for Project# 80286 - Eagle Lake
Aquatic Facility to provide for capital furnishings, fixtures, and equipment associated with the new
facility.
OBJECTIVE: To furnish the new Eagle Lakes Aquatic Facility with capital furnishings, fixtures, and
equipment associated with the new facility.
CONSIDERATION: On March 28, 2017 (Item #11C) the Board of County Commissioners (Board)
approved a contract for the construction of Eagle Lakes Aquatic Facility. As part of this approval, the
Division outlined the 5-year budget for the facility, which identified the operating and maintenance costs
as well as the Capital Outlay needed for capital furnishings, fixtures, and equipment, required for the
operation of the new facility once built. These costs were estimated at $350,000, and the original 5-year
budget is shown in the table below.
Elements FY 2018 = 4 mths FY 2019 FY 2020 FY 2021 FY 2021
Personnel Costs 191,453.33$ 574,360.00$ 574,360.00$ 574,360.00$ 574,360.00$
Operating and Maintenance 109,350.00$ 334,611.00$ 341,303.22$ 348,129.28$ 355,091.87$
Capital Outlay 350,000.00$ N/A N/A N/A N/A
Total Operating Costs 650,803.33$ 908,971.00$ 915,663.22$ 922,489.28$ 929,451.87$
Minus Cost Savings N/A N/A N/A N/A N/A
Minus New Revenues (40,033.33)$ (120,100.00)$ (120,100.00)$ (120,100.00)$ (120,100.00)$
Net Operating Effect 610,770.00$ 788,871.00$ 795,563.22$ 802,389.28$ 809,351.87$
New Personnel (FTE)8 8 8 8 8
As the construction of the Aquatic Facility is scheduled for completion May 2018, staff are preparing to
purchase the items needed to equip the new facility. The contract approved March 28, 2017, just covered
the cost of construction of the facility and did not include the costs associated with capital furnishings,
fixtures, and equipment.
The Division is seeking authorization for a budget amendment to fund these capital furnishings, fixtures,
and equipment necessary to operate the facility, in the amount of $336,450, which is slightly below the
budgeted amount.
FISCAL IMPACT: A budget amendment is needed in the amount of $336,450 from the Parks Impact
Fee Fund 346, $125,000 will come from the Impact Refund Project 31346 and $211,450 from Reserves.
The construction contract for the facility has money set aside on a contingency line item which is
currently encumbered. Once the final payment is made on the construction contract (anticipated to be
completed summer 2018) any “unspent” contingency becomes unencumbered/unspent; then a subsequent
budget amendment will be processed to return the budget back to the Reserve account.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: To authorize the necessary budget amendment for the Eagle Lake Aquatic
Facility Project 80286.
Prepared By: Carrie Drew, Operations Analyst, Parks & Recreation Division
16.D.18
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02/13/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.18
Doc ID: 4520
Item Summary: Recommendation to authorize the necessary budget amendment for Project#
80286 - Eagle Lake Aquatic Facility to provide for capital furnishings, fixtures, and equipment associated
with the new facility.
Meeting Date: 02/13/2018
Prepared by:
Title: Operations Analyst – Parks & Recreation
Name: Matthew Catoe
01/11/2018 1:01 PM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
01/11/2018 1:01 PM
Approved By:
Review:
Parks & Recreation Barry Williams Additional Reviewer Completed 01/31/2018 12:01 PM
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 01/31/2018 4:26 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 02/01/2018 8:13 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 02/01/2018 9:08 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 02/02/2018 3:04 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/02/2018 3:09 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 02/02/2018 5:49 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/05/2018 8:32 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/05/2018 8:33 AM
Board of County Commissioners MaryJo Brock Meeting Pending 02/13/2018 9:00 AM
16.D.18
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