Agenda 07/07/2015 Item #16F2 Proposed Agenda Changes
Board of County Commissioners Meeting
July 7, 2015
Add On Item 12B: Recommendation to approve and accept a proposed Settlement
Agreement to finally resolve all Collier County claims in the matter of In re: Oil Spill by the
Oil Rig"Deepwater Horizon"in the Gulf of Mexico on April 20, 2010 now pending in the
United States District Court for the Eastern District of Louisiana,Case No.MDL 2179 Section
J. (County Attorney's request)
Move Item 16F8 to Item 11F: Recommendation to approve Amendment#1 to contract 15-
6433 Production of the Tourism Guide to Miles Media Group,LLLP,authorize the Chairman
to execute the County Attorney approved amendment,and make a finding that this
expenditure promotes tourism. (Commissioner Taylor's request)
Move Item 16D16 to Item 11G: Recommendation to approve the recommendation to
modify the endowment related to the County's acceptance of properties donated to
Conservation Collier as offsite preservation under the Land Development Code (LDC) Section
3.05.07,H.1.f.iii.a.and b. (Commissioner Henning's request)
Move Item 16F4 to Item 11H: Recommendation to approve the First Amendment to the
Agreement between the Southwest Florida Economic Development Alliance,Inc.and the
Board of County Commissioners. (Commissioner Henning's request)
Add On Item 16H5: Recommendation to appoint a member to the Collier County Planning
Commission. (Commissioner Hiller's request)
Note:
Item 16D7— Page two of the agreement under the paragraph entitled"administrative costs",
the specified dollar amount should read: ' • . . . • - • • • six-
thousand four-hundred fourteen($6,414). (Staffs request)
Item 16F2— Legal name of C-2 Grant Organization should read:
Southwest Florida Holocaust Museum.Inc. (Staffs request)
Time Certain Items:
Item 9A to be heard at 9:45 a.m.,followed by Item 9B
Item 11E to be heard at 11:00 a.m.
Item 9F to be heard at 1:30 p.m.,followed by Item 11D
Item 9C to be heard at 5:05 p.m.,followed by Item 9D
Item 12A to be heard immediately following Item 9D
7/7/2015 16.F.2.
EXECUTIVE SUMMARY
Recommendation to approve Tourism Development Grant Application Agreements for FY
16 Category B ($35,000) and Category C -2 ($40,000) Grants, authorize the Chairman to
sign, and make a finding that this action promotes tourism.
OBJECTIVE: Approve grant agreements for Tourist Development Tax Category B and C -2
grant applications for FY 16.
CONSIDERATIONS: Tourism Grant Applications were made available on our County
Tourism website in March and were due April 17, 2015. In accordance with the Grant
Guidelines, the applications were reviewed by Tourism Department staff to verify they met the
Grant Guidelines and then by the County Attorney's Office for legal sufficiency. Based on these
reviews, Tourism staff made suggestions on the funding level for each applicant. The Tourist
Development Council (TDC) then reviewed the grant applications on May 28, 2015 and
recommended 6 -0 that the Board of County Commissioners approves the funding as follows:
Category "B"- Marketing & Events Grants
ArtsNaples World Festival, Inc. — Recommended Funding of $25,000
This 501 c (3) organization has received grant funding for the past three years to promote their
May multi- venue, multi- discipline festival. Their first festival in 2012 featured Russian music
and culture. The second year they featured Latin American music and culture. The third year
theme was the music, food and culture of Italy. The 2015 festival just completed featured French
music, food and culture. The past funding was as follows: FY 15 $25,000, FY 14 $25,000; FY
13 $50,000; FY 12 $15,000. ArtsNaples World Festival is requesting $25,000 to promote the
2016 festival which will be themed "The Best of All Worlds" with over 45 events featuring
French, Italian, Russian and Latin cultures. Funds will be used in out -of- Collier County on -line
print media, targeted e- blasts in Florida Concert, Organiste.net and others. Matching funding
will come from corporate and individual donations, foundation grants totaling $340,000. The
applicant is projecting 12,400 overnight visitors, 6,340 hotel room nights, $412,100 in TDT
revenue and visitor spending of $7,758,600. The TDC and staff recommend funding of $25,000
for FY 16.
Naples, Marco Region of Antique Automobile Club of America, Inc. (AACA) —
Recommended Funding of $10,000
This 501 c (4) organization is a first time applicant. Their request is for promotional assistance
with the AACA Winter National Meet in conjunction with Walker VoTech School in Naples.
Funding will be used for national and Florida specific advertising in antique auto magazines and
websites. The organization is projecting 1100 overnight visitors, 1,000 hotel room nights. They
have not projected TDT revenue or visitor spending. The TDC and staff recommend funding for
FY 16 at $10,000 for this first time event.
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Category C -2- Non County Owned /Operated Museums
Southwest Florida Holocaust Museum, Inc. — Recommended Funding of $40,000
The Holocaust Museum & Education Center of SW Florida is a 501 c (3) organization and has
received grant funding for ten years. The past few years approved funding has been: FY 15
$50,000, FY 14 $20,000 FY 13: $32,500; FY 12 $50,000. This year's request is for $40,000 to
promote a seven month series of exhibits at the museum entitled "Why History Matters - Then
and Now ", to help visitors make better informed choices. October - December - "Picture Book
History- Telling the Story to Children ". January-April - "At War's End- The Nuremberg Trials
and Displaced Persons Camps ". The events will be featured on the Museum's website with links
to the CVB website for destination information. For 2014, the museum reports 1,949 overnight
visitors, 9,745 room nights, $428,021 in visitors spending and $740,476 in economic impact. In
2013 the museum attracted 5,934 visitors. The grant funding will be used for production and
media placement in TV, radio and print in markets out of Collier County. They will also promote
through tour operators and European media. The TDC and staff recommend $40,000 in funding
for FY 16.
FISCAL IMPACT: Funding for Category B marketing grants in the amount of $35,000 and for
Category C -2 of $40,000 is included in the proposed FY 16 Tourism Department's budget.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council
recommended approval of this item 6 -0 at the June 22, 2015 meeting.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: Recommendation to approve Tourism Development Grant
Application Agreements for FY 16 Category B ($35,000) and Category C -2 ($40,000) Grants,
authorize the Chairman to sign, and make a finding that this action promotes tourism.
SUBMITTED BY: Jack Wert, Tourism Director
Attachments: Category B and C -2 Grant Agreements
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.2.
Item Summary: Recommendation to approve Tourism Development Grant Application
Agreements for FY 16 Category B ($35,000) and Category C -2 ($40,000) Grants, authorize the
Chairman to sign, and make a finding that this action promotes tourism.
Meeting Date: 7/7/2015
Prepared By
Name: GreenKelly
Title: Tourist Development Tax Coordinator, Tourism Division
6/23/2015 12:53:31 PM
Submitted by
Title: Division Director - Tourism, Tourism Division
Name: WertJack
6/23/2015 12:53:33 PM
Approved By
Name: WertJack
Title: Division Director - Tourism, Tourism Division
Date: 6/23/2015 1:02:18 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/23/2015 3:37:14 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/24/2015 8:53:33 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 6/24/2015 9:17:43 AM
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Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 6/25/2015 1:48:13 PM
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2016 CATEGORY "B" TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND ARTS NAPLES WORLD FESTIVAL, INC.
THIS AGREEMENT is made and entered into this day of
2015, by and between Collier County, a political subdivision of the State
of Florida, hereinafter referred to as "COUNTY" and ArtsNaples World Festival, Inc. a Florida
not - for - profit corporation, hereinafter referred to as "GRANTEE."
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to promote and advertise tourism
within the State of Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council ( "TDC ") and
the County to use Tourist Development Tax funds for out of County promotion of "The Project,"
more specifically described herein; and
WHEREAS, upon recommendation by the TDC, the Collier County Board of County
Commissioners has approved the funding request of the GRANTEE and has authorized the
Chairman to execute the Tourism Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto
as Exhibit "D ", the GRANTEE shall expend the funds for the out of county promotion of the
2016 festival which will be themed "The Best of All Worlds" with over 45 events featuring
French, Italian, Russian and Latin cultures ( "The Project ").
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2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Five Thousand
Dollars ($25,000). GRANTEE shall be paid in accordance with fiscal procedures of the County
for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a
Request for Funds on the form attached hereto as Exhibit "B" and made a part hereof, and shall
submit vendor invoices, copies of credit card receipts and statements and two -sided copies of
cancelled checks, on -line bill pay transaction registers or other acceptable evidence of payment,
original tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on -line
ads, or samples of printed materials to the Tourism Director or his designee, for review. Should
these documents be unavailable, the GRANTEE may submit other legally viable evidence of
payment subject to review and approval by the Clerk of the Court's Finance Department.
(b) The Tourism Director or his designee shall determine that the invoice payments are
authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "D" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre- audits
all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "D."
(f) Expenditures with publications, broadcast and brochure distribution that runs outside of
Collier County (can also run in Collier County) will be reimbursed up to the percentage of
listeners or circulation outside of Collier County.
(g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement.
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(h) Services or product must be delivered and paid for by GRANTEE between the effective
dates of this agreement.
(i) All requests for reimbursement must be received prior to September 30, 2016 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and
September 30, 2016.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures
shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said
funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years after
termination of this Agreement or any extension or renewal thereof.
4. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a Final Status Report on the form attached hereto as
Exhibit "A" no later than October 15, 2016.
(b) Each report shall identify the economic impact generated by the GRANTEE through the
use of reports (Exhibit "A ") which identify the amount spent, the duties performed, the services
provided, and the goods delivered since the previous reporting period.
(c) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(d) COUNTY may withhold any payments for failure of GRANTEE to provide the final
status report and until the County receives the final status report or other report acceptable to the
Tourism Director.
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(e) GRANTEE shall request that visitors to the ArtsNaples World Festival complete the
visitor questionnaire attached to this Agreement as Exhibit "C ".
5. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of
County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and be
issued by a company licensed in the State of Florida, and provide General Liability Insurance for
no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
(c) The Certificate of Insurance must be delivered to the Tourism Director or his designee
with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence
promotional or advertising activities which are to be funded pursuant to this Agreement until the
Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described in
Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in the
selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and
any subcontractors or vendors, including, but not limited to, similar or related employees, agents,
officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require
payment if invoices have been paid under this Agreement for unreasonable expenditures. The
reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees
from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or
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intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the
GRANTEE in the performance of this Agreement. This indemnification obligation shall not be
construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if
mailed by registered or certified mail to the GRANTEE at the following address:
Roy (Trey) D. Farmer III , Chairman and President
ArtsNaples World Festival, Inc.
P.O. Box 771176
Naples, FL 34107
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if
mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2660 N. Horseshoe Drive Suite 105
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time upon
giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters
pertaining to this Agreement and shall provide all information and documentation requested by
the COUNTY from time to time pertaining to the use of any funds provided hereunder.
11. TERMINATION:
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(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving
thirty (30) days advance written notice of such termination specifying the effective date of
termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for all
expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors,
up to the effective date of the termination so long as such expenses are eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate
accounting records. All revenue related to the Agreement must be recorded, and all expenditures
must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist
Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part
of this agreement, the COUNTY may upon written notice , at any time during the term of this
agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents,
papers and financial information pertaining to work performed under this Agreement for a period
of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in
whole or in part its interest in this Agreement without the prior written consent of the COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain
effective for one year until September 30, 2016. If the project is not completed within the term of
this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this
agreement beyond the one (1) year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty (60) days
prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this
Agreement to extend the term for an additional ninety (90) days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the
tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director or his designee by October 15, 2016.
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19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on -line
media advertising where possible should contain the verbiage "A cooperative effort funded by the
Collier County Tourist Development Tax" and/or display the CVB .logo and website url
www.paradisecoast.com to qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written agreement
of the parties, after review by the Collier County Tourist Development Council if warranted.
IN WITNESS WHEREOF, the COUNTY and GRANTEE have respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
Approved as to form and
Legality:
&--07Z, leen M. Greene
Assistant County Attorney
Tim Nance, Chairman
WITNESSES: GRANTEE:
Printed /Typed Name
(2)
ARTSNAPLES WORLD FESTIVAL, INC.
•
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
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EXHIBIT "A"
Collier County Tourist Development Council
Final Status Report (Due by Oct. 15, 2416)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet~ answer the following questions for each element in your
scope of work.
Final — These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
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EXHIBIT "B"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS,
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD FROM TO
REQUEST#
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT $
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other
backup information to substantiate payment must accompany request for funds. The following
will not be accepted for payments: statements in place of invoices; checks or invoices not dated.
If project budget has specific categories with set dollar limits, the Grantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct
based on our official accounting system and records, consistently applied and maintained and
that the cost shown have been made for the purpose of and in accordance with, the terms of the
contract. The funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "C"
Naples
Marco
Everglades
PARADISE COAST' VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast am. Thank you for choosing this area for your visit.
Please take a few minutes to complete the following questions so that we can
better serve the needs of future visitors to Florida's Last Paradise sm. PLEASE
REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA
ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS /FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY /AREA:
NAME OF CONDOMINIUM/TIMESHARE:
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY =
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
INTERNET( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE WATER SPORTS
NATURE
von Liebig Art Center Beaches
Everglades Tour
Artis Naples Naples Pier
County Parks
Sugden Theatre Shelling
National Park
Naples Philharmonic Fishing
State Parks
Art Galleries Boating
Corkscrew Swamp
Other Kayaking
Conservancy of SW
Other
FL
Lake Trafford
SHOPPING AND DINING
Fifth Avenue South
Third Street South
Waterside Shops
Venetian Bay
Bayfront
Tin City
Other
SIGHTSEEING
Lunch /Dinner Cruise/
Sunset Cruise
City Trolley Tour
Everglades Tour
Segway Tour
Dolphin Cruise
Other
Other
RELAXATION &
ENTERTAINMENT
Golf
Spa
Shelling
Seminole Casino
Lounges & Clubs
Music
Other
FAMILY
ATTRACTIONS
Naples Zoo
Naples Botanical Garden
Fun 'n Sun Water Park
Swamp Buggy Race
Mini Golf
County Museums
Other
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EXHIBIT "D"
ArtsNapies World Festival, Inc.
Project Budget
Out of Collier County Area Advertising and Marketing
Related Expenses To Promote the Project
Total:
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Funding — Not to Exceed
$25,000
$25,000
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2016 CATEGORY "B" TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND NAPLES/MARCO REGION OF ANTIQUE AUTOMOBILE
CLUB OF AMERICA, INC.
THIS AGREEMENT is made and entered into this day of
2015, by and between Collier County, a political subdivision of the State
of Florida, ( "COUNTY ") and Naples /Marco Region of Antique Automobile Club of America
Inc., a Florida corporation, hereinafter referred to as "GRANTEE."
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to promote and advertise tourism
within the State of Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council ( "TDC ") and
the County to use Tourist Development Tax funds for out of County promotion of the AACA
Winter National Meet ( "The Project "); and
WHEREAS, with the recommendation of the TDC, the Collier County Board of County
Commissioners has approved the funding request of the GRANTEE and has authorized the
Chairman to execute the Tourism Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto
as Exhibit "D ", the GRANTEE shall expend the funds for the out of County promotion of The
Project.
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2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Ten Thousand - Dollars
($10,000). GRANTEE shall be paid in accordance with fiscal procedures of the County for the
expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request for
Funds on the form attached hereto as Exhibit `B" and made a part hereof, and shall submit
vendor invoices, copies of credit card receipts and statements and two -sided copies of cancelled
checks, on -line bill pay transaction registers or other acceptable evidence of payment, original
tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on -line ads, or
samples of printed materials to the Tourism Director or his designee, for review. Should these
documents be unavailable, the GRANTEE may submit other legally viable evidence of payment
subject to review and approval by the Clerk of the Court's Finance Department.
(b) The Tourism Director or his designee shall determine that the invoice payments are
authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "D" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre- audits
all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "D."
(f) Expenditures with publications, broadcast and brochure distribution that runs outside of
Collier County (can also run in Collier County) will be reimbursed up to the percentage of
listeners or circulation outside of Collier County.
(g) invoices for prepayment or for deposit on services will not be eligible for reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the effective
dates of this agreement.
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(i) All requests for reimbursement must be received prior to September 30, 2016 to be
eligible for payment.
2. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and
September 30, 2016.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures
shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said
funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years after
termination of this Agreement or any extension or renewal thereof.
3. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a final status report on the form attached hereto as
Exhibit "A" no later than October 15, 2016.
(b) Each report shall identify the economic impact generated by the GRANTEE through the
use of reports (Exhibit "A ") which identify the amount spent, the duties performed, the services
provided, and the goods delivered since the previous reporting period.
(c) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(d) COUNTY may withhold any payments for failure of GRANTEE to provide the final
status report and until the County receives the final status report or other report acceptable to the
Tourism Director.
(e) GRANTEE shall request that visitors to the AACA Winter National Meet complete the
visitor questionnaire attached to this Agreement as Exhibit "C ".
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5. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of
County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and be
issued by a company licensed in the State of Florida, and provide General Liability Insurance for
no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
(c) The Certificate of Insurance must be delivered to the Tourism Director or his designee
with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence
promotional or advertising activities which are to be funded pursuant to this Agreement until the
Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described in
Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in the
selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and
any subcontractors or vendors, including, but not limited to, similar or related employees, agents,
officers, directors and /or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require
payment if invoices have been paid under this Agreement for unreasonable expenditures. The
reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees
from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
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attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the
GRANTEE in the performance of this Agreement. This indemnification obligation shall not be
construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if
mailed by registered or certified mail to the GRANTEE at the following address:
Yvonne Rhoads, President
Naples/Marco Region of Antique Automobile Club of America, Inc.
28 W. Pelican St.
Naples, FL 34113
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if
mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2660 N. Horseshoe Drive Suite 105
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time upon giving
the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters
pertaining to this Agreement and shall provide all information and documentation requested by the
COUNTY from time to time pertaining to the use of any funds provided hereunder.
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11. TERMINATION;
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving
thirty (30) days advance written notice of such termination specifying the effective date of
termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for
all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and
vendors, up to the effective date of the termination so long as such expenses are eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate
accounting records. All revenue related to the Agreement must be recorded, and all expenditures
must be incurred within the term of this Agreement.
13, AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist
Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part
of this agreement, the COUNTY may upon written notice , at any time during the term of this
agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents,
papers and financial information pertaining to work performed under this Agreement for a period
of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in
whole or in part its interest in this Agreement without the prior written consent of the COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain
effective for one year until September 30, 2016. If the project is not completed within the term of
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this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this
agreement beyond the one (1) year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty (60) days
prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this
Agreement to extend the term for an additional ninety (90) days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the
tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director or his designee by October 15, 2016.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on -line
media advertising where possible should contain the verbiage "A cooperative effort funded by the
Collier County Tourist Development Tax" and/or display the CVB logo and website url
www.paradisecoast.com to qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written agreement
of the parties, after review by the Collier County Tourist Development Council if warranted.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
[SIGNATu'RES ON NEXT PAGE]
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
Approved as to form and
Legality:
&--Teen M. Greene
Assistant County Attorney
WITNESSES:
Printed/Typed Name
(2)
Printed/Typed Name
�:
Tim Nance, Chairman
GRANTEE:
IvTAPLES/MARCO REGION OF ANTIQUE
AUTOMOBILE CLUB OF AMERICA, INC.
mm
Printed/Typed Name
Printed/Typed Title
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7/7/2015 16.F.2.
EXHIBIT "A"
Collier County Tourist Development Council
Final Status Report (Due by Oct. 15, 2016)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
TITLE:
PHONE: FAX:
-------------------------------------------------------------------
-------------------------------------------------------------------
On an attached sheet, answer the following questions for each element in your
scope of work.
Final — These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
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EXHIBIT "B"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD
REQUEST#
FROM TO,
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT $
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other
backup information to substantiate payment must accompany request for funds. The following
will not be accepted for payments: statements in place of invoices; checks or invoices not dated.
If project budget has specific categories with set dollar limits, the Grantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct
based on our official accounting system and records, consistently applied and maintained and
that the cost shown have been made for the purpose of and in accordance with, the terms of the
contract. The funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "C"
Naples
Marco �Island
Everglades
PARADIGC COAST VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast am. Thank you for choosing this area for your visit.
Please take a few minutes to complete the following questions so that we can
better serve the needs of future visitors to Florida's Last Paradise sm. PLEASE
REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA
ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS /FAMILY
CONDOMINIUM
STAYING?
Waterside Shops
NAME OF HOTEL AND CITY /AREA:
Venetian Bay
NAME OF CONDOMINIUM/TIMESHARE:
Bayfront
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY =
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
Dolphin Cruise
INTERNET( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE WATER SPORTS NATURE
FAMILY
von Liebig Art Center Beaches Everglades Tour
ATTRACTIONS
Artis Naples Naples Pier County Parks
Naples Zoo
Sugden Theatre Shelling National Park
Naples Botanical Garden
Naples Philharmonic Fishing State Parks
Fun `n Sun Water Park
Art Galleries Boating Corkscrew Swamp
Swamp Buggy Race
Other Kayaking Conservancy of SW
Mini Golf
Other FL
County Museums
Lake Trafford
Other
Other
SHOPPING AND DINING SIGHTSEEING
Fifth Avenue South
Lunch /Dinner Cruise/
Third Street South
Sunset Cruise
Waterside Shops
City Trolley Tour
Venetian Bay
Everglades Tour
Bayfront
Segway Tour
Tin City
Dolphin Cruise
Other
Other
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EXHIBIT "D"
Naples /Marco Region of Antique Automobile Club of America, Inc.
Project Budget
Out of Collier County area advertising and marketing
related expenses to promote the Project
Funding — Not to Exceed
$10,000
Total: $10,000
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2016 CATEGORY C -2 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND HOLOCAUST MUSEUM OF SOUTHWEST FLORIDA,
INC.
THIS AGREEMENT is made and entered into this day of , 2015,
by and between Collier County, a political subdivision of the State of Florida, ( "COUNTY ") and
Holocaust Museum of Southwest Florida Inc., a Florida not - for - profit corporation,
( "GRANTEE ")
WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred
to as "Plan") funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not - for - profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S marketing expenses to promote exhibits
and festivals to attract visitors and enhance the quality of life for area residents; and
WHEREAS, the Tourist Development Council ( "TDC ") has recommended funding for
GRANTEE'S out of market advertising expenditures for the promotion of events to attract
visitors; and
WHEREAS, the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum; and
WHEREAS, upon recommendation from the TDC, the Collier County Board of County
Commissioners has approved the funding request of the GRANTEE and has authorized the
Chairman to execute the Tourism Agreement.
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NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto
as Exhibit "D ", the GRANTEE shall expend the funds for the promotion of GRANTEE'S
marketing (hereinafter "the Project ").
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Forty Thousand Dollars
($40,000). GRANTEE shall be paid in accordance with the fiscal procedures of the County for
the expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request
for Funds on the form attached hereto as Exhibit `B" and made a part hereof, and shall submit
vendor invoices, copies of credit card receipts and statements and two -sided copies of cancelled
checks, on -line bill pay transaction registers or other acceptable evidence of payment and
performance, tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on-
line ads, or samples of printed materials to the Tourism Director, or his designee, for review.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's Finance Department.
(b) The Tourism Director, or his designee, shall determine that the invoice payments are
authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "D" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
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(d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre- audits
all payment invoices in accordance with law,
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "D."
(f) Expenditures with publications, broadcast and brochure distribution that run outside of
Collier County (can also run in Collier County) will be reimbursed up to the percentage of
listenership or circulation outside of Collier County.
(g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the effective
dates of this agreement.
(i) All requests for reimbursement must be received by September 30, 2016 to be eligible for
payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and
September 30, 2016.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures
shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said
funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years after
termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
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(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of
County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and be
issued by a company licensed in the State of Florida, and provide General Liability Insurance for
no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY — Statutory
(c) The Certificate of Insurance must be delivered to the Tourism Director or his designee
with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence
promotional or advertising activities which are to be funded pursuant to this Agreement until the
Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County a final status report on the form attached hereto as
Exhibit "A" no later than October 15, 2016.
(b) Each report shall identify the economic impact generated by the GRANTEE through the
use of reports (Exhibit "A ") which identify the amount spent, the duties performed, the services
provided, and the goods delivered since the previous reporting period.
(c) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(d) COUNTY may withhold any payments for failure of GRANTEE to provide the final
status report and until the County receives the final status report or other report acceptable to the
Tourism Director.
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(e) GRANTEE shall request that visitors to The Holocaust Museum of Southwest Florida
complete the visitor questionnaire attached to this Agreement as Exhibit "C ".
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described in
Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in the
selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and
any subcontractors or vendors, including, but not limited to, similar or related employees, agents,
officers, directors and /or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require
payment if invoices have been paid under this Agreement for unreasonable expenditures. The
reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees
from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the
GRANTEE in the performance of this Agreement. This indemnification obligation shall not be
construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
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8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if
mailed by registered or certified mail to the GRANTEE at the following address:
Joan Hogan
The Holocaust Museum of Southwest Florida, Inc.
4760 Tamiami Trail North Suite 7
Naples, Florida 34103
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if
mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2660 N. Horseshoe Drive Suite 105
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time upon
giving the other party written notification pursuant to this Section.
9. PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership
between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to constitute the
GRANTEE, or its vendors or subcontractors, as an agent or employee of the COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters
pertaining to this Agreement and shall provide all information and documentation requested by
the COUNTY from time to time pertaining to the use of any funds provided hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by
giving thirty (30) days advance written notice of such termination specifying the effective date of
termination.
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If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for
all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and
vendors, up to the effective date of the termination so long as such expenses are eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate
accounting records. All revenue related to the Agreement must be recorded, and all expenditures
must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist
Development Tax revenues. If for any reason tourist tax funds are not available to fund all or
part of this agreement, the COUNTY may upon written notice, at any time during the term of
this agreement, and at its sole discretion, reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents,
papers and financial information pertaining to work performed under this Agreement for a period
of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in
whole or in part its interest in this Agreement without the prior written consent of the COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain
effective for one year until September 30, 2016. If the project is not completed within the term
of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this
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agreement beyond the one (1) year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty (60) days
prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this
Agreement to extend the term for an additional ninety (90) days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the
tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director or his designee, by October 15, 2016.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on -line
media advertising should contain the verbiage "A cooperative effort funded by the Collier
County Tourist Development Tax"; and/or display the CVB logo and website address url
www.paradisecoast.com to qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written agreement
of the parties, after review by the Collier County Tourist Development Council if warranted.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST:
DWIGHT E. BROCK, Clerk
Approved as to form and
legal sufficiency
Teen M. Greene
Assistant County Attorney
WITNESSES:
(1)
Printed /Typed Name
(2)
Printed /Typed Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
LIN
Tim Nance, Chairman
GRANTEE:
HOLOCAUST MUSEUM OF SOUTHWEST
FLORIDA, INC.
Printed/Typed Name
Printed/Typed Title
9
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EXHIBIT "A"
Collier County Tourist Development Council
Final Status Report (Due by Oct. 15, 2016)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE:
TITLE:
FAX:
7/7/2015 16. F.2.
On an attached sheet answer the following auestions for each element in your scope of work
Final — These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels /motels were utilized to support the project and how many?
What is the total direct economic impact and revenue generated from this event?
Total expenses. (Have all vendors been paid ?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out -of- county- advertising, marketing, and /or public relations that was used to support the
project and attach samples.
How could the project been improved or expanded?
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EXHIBIT "B"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD FROM TO REQUEST #
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT $
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices, cancelled checks, tear sheets, printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated. .
If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct based on our
official accounting system and records, consistently applied and maintained and that the cost shown have been
made for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE
TITLE
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EXHIBIT "C"
Naples
Marco d
Everglades
PARAD1E8 COAST- VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast -. Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise Im. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
AUUKE55: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS /FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY /AREA:
NAME OF CONDOMINIUM /TIMESHARE:
# OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY =
HOW DID YOU SELECT THE HOTEL /CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT:
Number of people in your party =
Number of days of your visit =
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE
WATER SPORTS
NATURE
von Liebig Art Center
Beaches
Everglades Tour
Naples Museum of Art
Naples Pier
County Parks
Sugden Theatre
Shelling
National Park
Artis Naples
Fishing
State Parks
Art Galleries
Boating
Corkscrew Swamp
Other
Kayaking
Conservancy of SW FL
Other
Lake Trafford
SHOPPING AND DINING
Fifth Avenue South
Third Street South
Waterside Shops
Venetian Bay
Bayfront
Tin City
Other
SIGHTSEEING
Lunch /Dinner Cruise/
Sunset Cruise
City Trolley Tour
Everglades Tour
Segway Tour
Dolphin Cruise
Other
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Other
RELAXATION & ENTERTAINMENT
Golf
Spa
Shelling
Seminole Casino
Lounges & Clubs
Music
Other
Packet Page -2154-
FAMILY ATTRACTIONS
Naples Zoo
Naples Botanical Garden
Fun 'n Sun Water Park
Swamp Buggy Race
Mini Golf
County Museums
Other
01N
7/7/2015 16.F.2.
EXHIBIT "D"
Holocaust Museum of Southwest Florida, Inc.
Project Budget
Out of Collier County Area Advertising and Marketing Related Expenses to Promote
The Project.
Total Funding — Not to Exceed: $40,000
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