Agenda 07/07/2015 Item #16D 87/7/2015 16.D.8.
EXECUTIVE SUMMARY
Recommendation to approve continuation of the Library Electronic Assistance Program through
annual recurring funding by the Friends of the Library, Inc. and the necessary budget amendment
OBJECTIVE: To provide continued assistance to Library patrons through this program.
CONSIDERATIONS: On November 12, 2013, the Board approved acceptance of a $28,200 donation
from the Friends of the Library, Inc. (FOL) to fund the establishment of the Library Electronic Assistance
Program (LEAP) — Agenda item 16D10. The LEAP program hired seven high school students to work at
several libraries to provide technology assistance to Library patrons and perform other Library duties.
Original funds were exhausted. The FOL during their April 17, 2015, Board Meeting approved recurring
annual funding for LEAP.
FISCAL IMPACT: Contributions provided by the Friends of the Library in the amount of $28,778.17
will be recognized and budgeted in Other Salaries and Wages, Social Security Match portions within the
Library Trust Fund (Fund 612). These funds will be utilized for program costs in both FY15 and FY16.
A budget amendment will be processed in FYI with the FY16 Fund (612) budget, subject to final budget
adoption, amended to include the carry forward of program budgets for FY16. There is no requirement
for a County match.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: None
RECOMMENDATION: That the Board of County Commissioners accepts the donation of funds from
the Friends of the Library, Inc., to the LEAP program to allow for its continuation and full expenditure of
the donated funds and approves the necessary budget amendment.
Prepared By: Tanya Williams, Assistant Library Director
Attachments: 1) FOL Board Meeting_041715, 2) FY16 LEAP Funding Request, and 3) LEAP Nov 12
2013
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7/7/2015 16.D.8.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.8.
Item Summary: Recommendation to approve continuation of the Library Electronic
Assistance Program through annual recurring funding by the Friends of the Library, Inc. and the
necessary budget amendment
Meeting Date: 7/7/2015
Prepared By
Name: TibbettsKaren
Title: Administrative Assistant, Public Services Department
6/15/2015 3:26:40 PM
Submitted by
Title: Administrative Assistant, Public Services Department
Name: TibbettsKaren
6/15/2015 3:26:42 PM
Approved By
Name: TownsendAmanda
Title: Division Director - Operations Support, Public Services Department
Date: 6/15/2015 4:52:50 PM
Name: WilliamsTanya
Title: Assistant Division Director - Library, Public Services Department
Date: 6/15/2015 9:11:37 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 6/19/2015 10:44:55 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 6/19/2015 2:17:54 PM
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7/7/2015 16.D.8.
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 6/23/2015 9:09:45 AM
Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 6/23/2015 9:48:36 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/24/2015 9:32:56 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 6/26/2015 11:37:50 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 6/26/2015 1:05:00 PM
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7/7/2015 16.D.8.
Board of Direcityr% %leefing
kPT5 t
Friends of tn= Lqra-e l of Z_01'0 *r COAwity
Locatian: Naples Regional Library Rees 'Room
Board Mernbers, Presem- Gearge Bamy, Callty Dio#%- Joseph Hessentha4.-r, Joanne
FowleT. Sandy Lonneman, Beth O'Brien, Bobbi Skaggs, Jon Zoler
Board Members Absent: Dick Jardan, Polatl Kach, Dan Kozlowski, Nita Leftwich, 8Db
Levine, Nick Linn, Linda Leatherbury, Joseph Karagans, Lorna Scharlac*en
Staff Present Cyndi Decke-r, Mac Kern
Ott-vers Present_ Tanya, Williams, Inienrn, Libra -1, Direct of
Tgme-1 Call to order 2'.{ C I P144 - Zoler
Approval of Marclh, 110, 2,D15, Board Minutes � Secretary Ska_qq-s
MOTION to accept November minutes made by Barry with a second by
Fawteir, Mobon palssed.
2, President's Report - Zoaer for Kozloysski
7 Cj�
�. 1!!`s r M An�
chanizes. NO Oft (50M.a,4,t rZtnes is, nerdt�'.0 as FOL owns do !-Ite.
3, Vice President's Remark,& -.lean "Zalter
-C Z17 33
7, ne� L;
1. , meznizmneo
.,;,E n{lf`c !_�, K-aE, P :7, M, r, 44 �1.n i MDOrrla'r, ID, 0 1 S cu
L Tne iib,ar- :� trv�sor B u ard meeting, wa,, altended thi4,
by Joannr I-Dwler. bnard mernhcrs will tio asket..' zo x.,:.end me-otings.
a r L an
117,31-ILIBL TrcasL.avi r_zathy Dion hk,
tr.
r�Jo�, n,�en.",oned �,uo�-g and t*if: for in mve-, rnenl,
5
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mz)e!, o4 -7'
441:1 vme,-utwe boa, cl, uindioaLes were eectvd. Pre5id�ent Jon :a Pr" Vir.e Preq4i(l e-ct
-e, -er I - D- v -y
,,oan,,ne Fov,.,er, c'7 Calhi jon. S�,ecr -tar - 5 "a g
obto Sk gs,
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Friends of the Library of Collier County
Two proposals have been submitted for LEAP students (Sepittrriber to May) and (Sep-
temb�mr to WAViamr. noted (�-r t
1W, , —, I �91 P program, are pta-ced m
the 612 trust fund which can be held year after year. The board discussed the need to
note LEAP u rs demographics far each tocation. Wit'Itams, mentiorit-d swute 257 ol,
the Flonda cc6e- protects patrons information.
MOTION to commit $4 1,.5W4-5 to LE-4LP prog, ram undemstanding that
$28,7778.17 ix committed to September to May and the additional S 12.790.28
will be available to various branch es % ho demonstmte need for summer, ex-
tension. LEAP managers will apply and demonstrate need for the LEAP sunt-
wer program. The LEAP Committee will x6ect the LEAP summer program;
Libraries—MOTION'passed. Unanimous.
BBCB committee - Unneman
The BBCB breakfast with Sue Monk Kidd is progressing welt.
Ron-fiction teaure series -
Participants enjoyed the series and looking forward to next year's lectures.
Communications Committee - brineman
Donor partiop-arit's, ptcture taker, ty Ernie Linnernan writ be pLaced to the F0141 riewx-
Letter. A discussion followed on the expense of the mailed hardcopy newsietters to all
ze cha,q" to make :�Folic-ies abVit the
ers. Zoter suggested 'Afe W9,11- Tor Web Sit
newsletter,
5. rote re Library Director Reptrt . Tanya WiUiarns
The new library director's first day w-ffl 6eem on Ajril 732. Wiafl-,arrs r-nention-ed-, her ex
C, ,temif-nt to wor�, a ,Oat w lbnri?, Coll7er -County w-ftln new eyes and
obj tw ty. During her- lntrrgm Ltbrary Direct. is term, Wihhams nas o ee n usy IMP'Le-
b� i ,
ne D�,O)ect m-i "es,
:rtrTV, prajects, mc ud,,nv� rri -or 4%& np,& f:p
rnergin-R b,Do'F1-. and database catalogs into one. Next year's trbf-ary 14budgel will ;rncrease
from, 7.3 to 7.5 �,,nflbon. She mentioned to acia Saturday riours, 13, new people are re-
CLI'4r�C' '10 0:1Cf1 kl=i%rleS 0,-1 S5*-Ur'dZ,-1% AISS, to -nipWar-y W`e needc-d to be-
come regular permanent employees for better stat�Rfty in staffing. Zoler mentioned
he Tan-a
UD N.M and Dan of budge,
6. Other f1j sinie,.s
MOTION to adjourn meeting made by Barry and second-ed by Fowler, The
meeting adjourned at 3,25-
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7/7/2015 16.D.8.
7/7/2015 16.D.8.
EXECUTIVE SUMMARY
Recommendation to accept the donation of funds from Friends of the Library, a non - profit
501(c)(3) corporation, in the amount of $28,200. Funds will be used for the Library Electronic
Assistance Program (LEAP), providing temporary, seasonal employment to high - school students to
provide assistance for Library users needing help using computers and electronic devices, and
approve the necessary budget amendment.
OBJECTIVE: Provide assistance to Library patrons with computers and electronic devices
CONSIDERATIONS: Friends of the Library, a non - profit 501(c)(3) would like to donate $28,200 to the
Collier County Library. These funds will be used to hire high - school students to assist Library patrons at
the Headquarters, Naples Regional, South Regional, Golden Gate, Vanderbilt Beach, Immokalee and
Marco Island branches. Students will be trained by Library staff to assist patrons needing help using
computers and electronic devices, as well as to shelve books and participate in weekly programs to help
patrons learn to utilize digital resources. The program, intended to last for the duration of the school year,
would pay students to work up to 10 hours a week. Students selected will be hired into a position in the
County's pay plan and compensated within the pay range for that position. In addition, students will
obtain work experience and money for future education.
FISCAL IMPACT: Contributions provided by the Friends of the Library in the amount of $28,200 will
be recognized and budgeted in Other Salaries and Wages and Social Security Match portions of the
Library's Trust Fund (Fund 612). There is no requirement for a County match.
GROWTH MANAGEMENT IMPACT: None
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. — CMG
RECOMMENDATION: That the Board accepts the donation of funds from Friends of the Library, a
non -profit 501(c)(3) corporation, to hire high - school students into positions of seasonal employment to
provide assistance to Library patrons needing help using computers and electronic devices, to participate
in weekly programs offered to the public, and approve the necessary budget amendment.
Prepared By: Marilyn Matthes, Library Director
Attachments: Friends of the Library LEAP letter
Spreadsheet for Cost Estimates
Budget Amendment Request
Classification Specification for Seasonal Library Page
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