Agenda 07/07/2015 Item #16D 57/7/2015 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve the FY15 Program of Projects and submittal of a grant application
for the Federal Transit Administration, 49 USC § 5307 FY15 grant funds to support the Collier
Area Transit system in the amount of $2,888,127, through the Transportation Electronic Award
Management System
OBJECTIVE: To obtain grant funds for the management of the Collier Area Transit (CAT) system.
CONSIDERATIONS: Each year the Public Transit & Neighborhood Enhancement (PTNE) Division
receives federal grant funds for the management of CAT System under the Urbanized Area Formula
Program (49 U.S.C. § 5307) to be used predominantly for transit capital projects as defined by the Federal
Transit Administration (FTA). FTA has only published apportionments for formula funds based on the
Highway and Transportation Funding Act of 2014, which made 8/12 of the anticipated fiscal year 2015
total available through May 31, 2015. Once Congresses passes legislation that provides the additional
contract authority to support the full allocations, FTA will issue a notice apportioning the remaining
amount. Staff has prepared the proposed Program of Projects based on an anticipated funding amount
based on the prior year allocations. Staff anticipates receiving $2,888,127 of urbanized area funds for the
Bonita Springs/Naples Census Urbanized Area. The Program of Projects has gone through the Public
Involvement Process.
Projects proposed for the appropriated funding may include, as funding permits: (1) transit improvement
projects that are amenities such as bus stop accessibility enhancements; (2) security enhancement (radios)
for our CAT facility; (3) provision of Americans with Disabilities Act (ADA) Paratransit services; (4) bus
route operations; (5) replacement of rolling stock that have exceeded their life expectancy; (6) Support
Vehicles (Sedan & Pickup Truck); (7) Preventive Maintenance; (8) Bus Wrap replacement.
5307 FY 15 Program of Project
Item
Description
Amount
Minimum I% Transit Improvements
Bus stop accessibility
enhancements
$65,371
1% Security
Security Enhancement
$100,000
10% ADA
ADA Paratransit services
$288,813
Operating Funds*
Bus Route Operations
$250,000
Rolling stock Replacement
4 Diesel buses (funded in
coordination with FTA Section
5339 funds and local developer
commitment funds)
$1,241,004
Support Vehicle
Sedan & Pickup truck
$50,000
Preventive Maintenance
Rolling stock PM
$856,689
Transit Enhancement
Bus Wrap Replacement
$36,250
Total Expected Amount
$2,888,127
* A 50% ($250, 000) local funds match is required.
A grant application must be entered into the FTA Transportation Electronic Award Management System
(TEAM) to utilize these funds. The application has been prepared and attached for the Board's approval.
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7/7/2015 16.D.5.
The capital portion of the grant requires a 20% match. Collier County will request approval from the
Florida Department of Transportation for the use of toll revenue credits in the amount of $659,532 as a
soft match for the grant.
After review and approval by FTA, the grant award is electronically executed in TEAM by the Collier
County Board appointed designee, Steve Carnell. PTNE and Office of Management and Budget grant
compliance staff will also use this electronic system to manage the project and submit all required reports.
FISCAL IMPACT: No fiscal impact is associated with this action at this time. The anticipated grant
apportionment is $2,888,127 and includes use of $250,000 for operating assistance. Operating assistance
funding requires a dollar for dollar cash match which is available predominantly from the annual Gas Tax
(313) transfer to support transit operations. Budget amendments will be required once the grant has been
awarded in a subsequent Board action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: Transit capital and operations supports goals and objectives of
the Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approve the Program of Projects
identified herein and authorize PTNE staff to apply and submit the attached grant application for the
Federal Transit Administration, 49 U.S.C. § 5307 available grant funds for fiscal year 2015.
Prepared by: Trinity Scott, Public Transit & Neighborhood Enhancement
Attachments: FTA Section 5307 Grant Application
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7/7/2015 16.D.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.5.
Item Summary: Recommendation to approve the FY15 Program of Projects and submittal
of a grant application for the Federal Transit Administration, 49 USC § 5307 FY15 grant funds in
the amount of $2,888,127 through the Transportation Electronic Award Management System
Meeting Date: 7/7/2015
Prepared By
Name: ScottTrinity
Title: Manager - Planning, Growth Management Department
5/15/2015 2:10:01 PM
Submitted by
Title: Manager - Planning, Growth Management Department
Name: ScottTrinity
5/15/2015 2:10:02 PM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst, Public Services Department
Date: 6/16/2015 11:53:19 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 6/17/2015 8:54:29 AM
Name: ArnoldMichelle
Title: Division Director - Pub Tran & Nbrhd Enh, Public Services Department
Date: 6/17/2015 11:51:12 AM
Name: TownsendAmanda
Title: Division Director - Operations Support, Public Services Department
Date: 6/18/2015 11:08:25 AM
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Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 6/20/2015 9:50:02 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 6/22/2015 2:25:21 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 6/22/2015 4:09:51 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/24/2015 4:13:14 PM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 6/25/2015 8:43:38 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/25/2015 4:51:12 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 6/26/2015 11:22:09 AM
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DOT G�
U.S. Department of Transportation
Application
Page 1 of 10
7/7/2015 16.D.5.
FTA
Federal Transit Administration
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Project ID:
FL -90 -X000
Budget Number:
1 - Budget Pending Approval
Project Information:
15307 Formula Funds FY 15
Part 1: Recipient Information
Project Number:
FL -90 -X000
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Address:
3301 TAMIAMI TRAIL EAST, NAPLES, FL 34112 4961
Telephone:
(239) 213 -5812
Facsimile:
(239) 659 -5787
Union Information
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2:
City:
Cocoa Beach, FL 32931
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile:
E -mail:
jptwu500 @aol.com
Website:
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2:
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City:
Cocoa Beach, FL 32931
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile:
(321) 784 -8847
E -mail:
Kevin. Smith@SCLS-LLC.com
Website:
$3,138,127
Part 2: Project Information
Page 2 of 10
7/7/2015 16.D.5.
Project Type:
Grant
Gross Project
Cost:
$3,138,127
Project Number:
FL -90 -X000
Adjustment Amt:
$0
Project Description:
5307 Formula Funds FY 15
Total Eligible Cost:
$3,138,127
Recipient Type:
County Agency
Total FTA Amt:
$2,888,127
FTA Project Mgr:
Valencia Williams 404 -865-
5634
Total State Amt:
$0
Recipient Contact:
Michelle Arnold (239) 252 -
5841
Total Local Amt:
$250,000
Other Federal
Amt:
$0
New /Amendment:
New
Amend Reason:
Initial Application
Special Cond Amt:
$0
Fed Dom Asst. #:
20507
Special Condition:
None Specified
Sec. of Statute:
5307 -2A
S.C. Tgt. Date:
None Specified
State Appl. ID:
12
S.C. Eff. Date:
None Specified
Start/End Date:
Oct. 01, 2015 - Dec. 31, 2017
Est. Oblig Date:
None Specified
Recvd. By State:
Pre -Award
Authority ?:
Yes
EO 12372 Rev:
Not Applicable
Fed. Debt
Authority ?:
No
Review Date:
None Specified
Planning Grant ?:
NO
Final Budget ?:
No
Program Date
(STIP /UPWP /FTA
Prm Plan) :
Oct. 01, 2014
Program Page:
591
Application Type:
Electronic
Supp. Agreement ?:
Yes
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
120000 FLORIDA
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Congressional Districts
State ID
District Code
District Official
12
112
Gus M Bilirakis
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7/7/2015 16.D.5.
Project Details
The anticipated Collier County amount of the FY 2015 5307 FTA apportionment is $2,888,127. The funds will be
utilized to improve the security at the CAT operations facility; provide ADA Paratransit services; passenger transit
improvements, replacement of rolling stock and operating assistance. Funds will also be used for preventative
maintenance of the rolling stock. Toll Revenue Credits from FDOT in the amount of $659,532 will be utilized as
the soft match for the capital portion of this grant.
Earmarks
No information found.
Security
Yes — We will expend 1% or more of the 5307 funds in this grant application for security purposes.
Please list security- related projects in the project budget and summarize them in the non -add scope code
991.
Part 3: Budget
Project Budget
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Quantity
FTA Amount
Tot. Elite
SCOPE
116 -00 SIGNAL & COMM EQUIPMENT
(BUS)
40
$100,000.00
$100,000.00
ACTIVITY
11.62.03 PURCHASE RADIOS
40
$100,000.00
$100,000.00
SCOPE
119 -00 Bus Associated Transit
Improvements
11
$101,621.00
$101,621.00
ACTIVITY
11.94.08 REHAB /RENOV SIGNAGE
9
$36,250.00
$36,250.00
11.91.05 ENG /DESIGN PED
ACCESS / WALKWAYS
1
$6,000.00
$6,000.00
11.93.05 CONSTRUCT PIED
ACCESS / WALKWAYS
1
$59,371.00
$59,371.00
SCOPE
111 -00 BUS - ROLLING STOCK
5
$1,291,004.00
$1,291,004.00
ACTIVITY
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11.12.15 BUY REPLACEMENT
SUPPORT VEHICLE
2
$50,000.00
$50,000.00
11.12.03 BUY REPLACEMENT 30 -FT
BUS
3
$1,241,004.00
$1,241,004.00
SCOPE
Bus Associated Transit Improvements
300 -00 OPERATING ASSISTANCE
0
$250,000.001
$500,000.00
ACTIVITY
30.09.03 SPECIAL RULE -
OPERATING ASSISTANCE /1 - 75
BUSES
0
$250,000.00
$500,000.00
SCOPE
117 -00 OTHER CAPITAL ITEMS (BUS)
0
$1,145,502.00
$1,145,502.00
ACTIVITY
11.7A.00 PREVENTIVE
MAINTENANCE
0
$856,689.00
$856,689.00
11.7C.00 NON FIXED ROUTE ADA
PARATRANSIT SERVICE
0
$288,813.00
$288,813.00
Estimated Total Eligible Cost:
$3,138,127.00
Federal Share:
$2,888,127.00
Local Share:
$250,000.00
OTHER (Scopes and Activities not included in Project Budget Totals)
None
No Amendment Funding Source information is available for the selected project
Alternative Fuel Codes
11.94.08
REHAB /RENOV SIGNAGE
Diesel Fuel
11.12.15
BUY REPLACEMENT SUPPORT VEHICLE
Gasoline
11.12.03
BUY REPLACEMENT 30 -FT BUS
Diesel Fuel
Extended Budget Descriptions
11.62.03
PURCHASE RADIOS
40
$100,000.00
$100,000.00
Collier County will purchase up to 40 handheld mobile radios and the associated base radio stations.
119 -00
Bus Associated Transit Improvements
11
$101,621.00
$101,621.00
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11.94.08
REHAB /RENOV SIGNAGE
1 9
$36,250.00
$36,250.00
Funding will be used to apply a trolley design wrap to 9 buses.
11.91.05
ENG /DESIGN PED ACCESS / WALKWAYS
1
$6,000.00
$6,000.00
Collier County will design ADA accessiblity improvements to existing bus stop locations.
11.93.05
CONSTRUCT PED ACCESS / WALKWAYS
1
$59,371.00
$59,371.00
Collier County will construct ADA accessiblity improvements to existing bus stop locations.
111 -00
BUS - ROLLING STOCK
1 5
$1,291,004.00
$1,291,004.00
11.12.15
BUY REPLACEMENT SUPPORT VEHICLE
2
$50,000.00
$50,000.00
Collier County will purchase one pick up truck and one sedan to replace an existing pick up truck and sedan that
have met and exceeded ther useful life. The useful of the new pick up truck and sedan are 4 years or 100,000
miles.
11.12.03
BUY REPLACEMENT 30 -FT BUS
1 3
$1,241,004.00
$1,241,004.00
Collier County will purchase 3 350' heavy duty diesel low floor transit bus to replace 3 buses that have met and
exceeded their useful life. The useful life of the new 30' buses is 12 years or 500,000 miles.
300 -00
OPERATING ASSISTANCE
0
$250,000.00
$500,000.00
30.09.03
SPECIAL RULE - OPERATING
ASSISTANCE /1 - 75 BUSES
0
$250,000.00
$500,000.00
Collier County will use $500,000 towards in -house operating assistance, including fuel and other operating
expenses. The 50% FTA share is $200,000, Collier County will add $250,000 as the local match. No other
grants currently supplement the fuel charges.
117 -00
OTHER CAPITAL ITEMS (BUS) 1
0
$1,145,502.00
$1,145,502.00
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7/7/2015 16.D.5.
11.7A.00
PREVENTIVE MAINTENANCE
1 0
$856,689.00
$856,689.00
Mar. 31, 2016
Collier County will use these funds during FY 14/15 (10/1/14 to 9/30/15) for preventive maintenance of Collier
Area Transit rolling stock and support vehicles. Typically individual parts purchased are less than $5k. The PM
will be done in -house with an established force account.
Contract Award
11.7C.00
NON FIXED ROUTE ADA PARATRANSIT
SERVICE
0
$288,813.00
$288,813.00
Collier County will use these funds to provide non fixed route ADA paratransit services. Collier County is
currently out for a RFP for a service provider. The paratransit portion of the contract inclues complimentary ADA
service, transportation disdavantaged and Senior Services. With regard to ADA tranportation, Collier County
allocates 10% each year of the 5307 allocation. Local funding is utilized to supplementthe complimentary ADA
funding.
Changes since the Prior Budget
No information found.
Part 4. Milestones
11.62.03 PURCHASE RADIOS
40 $100,000 $100,000
11.94.08 REHAB /RENOV SIGNAGE
9 $36,250 $36,250
Milestone Description
Est. Comp. Date
1.
RFP /IFB Issued
Mar. 31, 2016
2.
Contract Award
Jun. 01, 2016
3.
Contract Complete
Jun. 01, 2017
11.94.08 REHAB /RENOV SIGNAGE
9 $36,250 $36,250
11.12.15 BUY REPLACEMENT SUPPORT VEHICLE
2 $50,000 $50,000
Milestone Description
Est. Comp. Date
1.
RFP /IFB Issued
Oct. 23, 2013
2.
Contract Award
Sep. 01, 2014
3.
Contract Complete
Dec. 31, 2017
11.12.15 BUY REPLACEMENT SUPPORT VEHICLE
2 $50,000 $50,000
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Milestone Description
Est. Comp. Date
1.
RFP /IFB OUT FOR BID
Jan. 01, 2016
2.
CONTRACT AWARDED
Apr. 01, 2016
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7/7/2015 16.D.5.
3.
FIRST VEHICLE DELIVERED
Oct. 01, 2016
4.
ALL VEHICLES DELIVERED
Oct. 01, 2016
5.
CONTRACT COMPLETE
Dec. 31, 2016
11.12.03 BUY REPLACEMENT 30 -FT BUS
3 $1,241,004 $1,241,004
30.09.03 SPECIAL RULE - OPERATING
ASSISTANCE /1 - 75 BUSES
0 $250,000 $500,000
Milestone Description
Est. Comp. Date
1.
RFP /IFB OUT FOR BID
Jun. 17, 2013
2.
CONTRACT AWARDED
Dec. 12, 2013
3.
FIRST VEHICLE DELIVERED
Oct. 30, 2017
4.
ALL VEHICLES DELIVERED
Oct. 30, 2017
5.
CONTRACT COMPLETE
Dec. 31, 2017
30.09.03 SPECIAL RULE - OPERATING
ASSISTANCE /1 - 75 BUSES
0 $250,000 $500,000
11.7A.00 PREVENTIVE MAINTENANCE
0 $856,689 $856,689
Milestone Description
Est. Comp. Date
1.
RFP /IFB Issued
Oct. 01, 2015
2.
Contract Award
Oct. 01, 2015
3.
Final Expenditure
Sep. 30, 2016
11.7A.00 PREVENTIVE MAINTENANCE
0 $856,689 $856,689
11.7C.00 NON FIXED ROUTE ADA PARATRANSIT
SERVICE
0 $288,813 $288,813
Milestone Description
Est. Comp. Date
1.
Initial Expenditure
Oct. 01, 2015
2.
Final Expenditure
Sep. 30, 2016
11.7C.00 NON FIXED ROUTE ADA PARATRANSIT
SERVICE
0 $288,813 $288,813
Part 5. Environmental Findings
111215 BUY REPLACEMENT SUPPORT
VEHICLE
2 $50,000 $50,000
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Milestone Description
Est. Comp. Date
1.
Initial Expenditure
Oct. 01, 2015
2.
Contract Complete
Sep. 30, 2016
Part 5. Environmental Findings
111215 BUY REPLACEMENT SUPPORT
VEHICLE
2 $50,000 $50,000
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7/7/2015 16.D.5.
Finding No. 1 - Class II(c)
C07 - Acquisition, Maintenance of Vehicles / Equipment
Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or
accommodated by existing facilities, that does not result in a change in functional use of the facilities, such
as: equipment to be located within existing facilities and with no substantial off -site impacts; and vehicles,
including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing
facilities or by new facilities that qualify for a categorical exclusion.
Finding Details: The purchase of the vehicle where the uses of this vehicle will be accommodated by existing
facilities qualify for a categorical exclusion.
117A00 PREVENTIVE MAINTENANCE 0 $856,689 $856,689
Finding No. 1 - Class II(c)
C04 - Planning and Administrative Activity
Planning and administrative activities which do not involve or lead directly to construction, such as: training,
technical assistance and research; promulgation of rules, regulations, directives, or program guidance;
approval of project concepts; engineering; and operating assistance to transit authorities to continue
existing service or increase service to meet routine demand.
Finding Details: Program administration, technical assistance activities, and operating assistance to transit
authorities to continue existing service.
117C00 NON FIXED ROUTE ADA 0 $288,813 $288,813
PARATRANSIT SERVICE
Findinq No. 1 - Class II(c)
C04 - Planning and Administrative Activity
Planning and administrative activities which do not involve or lead directly to construction, such as: training,
technical assistance and research; promulgation of rules, regulations, directives, or program guidance;
approval of project concepts; engineering; and operating assistance to transit authorities to continue
existing service or increase service to meet routine demand.
Finding Details: Program administration, technical assistance activities, and operating assistance to transit
authorities to continue existing service.
119408 REHAB /RENOV SIGNAGE 9 $36,250 $36,250
Finding No. 1 - Class II(c)
C07 - Acquisition, Maintenance of Vehicles / Equipment
Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or
accommodated by existing facilities, that does not result in a change in functional use of the facilities, such
as: equipment to be located within existing facilities and with no substantial off -site impacts; and vehicles,
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including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing
facilities or by new facilities that qualify for a categorical exclusion.
300903 SPECIAL RULE - OPERATING 0 $250,000 $500,000
ASSISTANCE /1 - 75 BUSES
Findina No. 1 - Class II(c)
C04 - Planning and Administrative Activity
Planning and administrative activities which do not involve or lead directly to construction, such as: training,
technical assistance and research; promulgation of rules, regulations, directives, or program guidance;
approval of project concepts; engineering; and operating assistance to transit authorities to continue
existing service or increase service to meet routine demand.
116203 PURCHASE RADIOS
Finding No. 1 - Class II(c)
40 $100,000 $100,000
C07 - Acquisition, Maintenance of Vehicles / Equipment
Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or
accommodated by existing facilities, that does not result in a change in functional use of the facilities, such
as: equipment to be located within existing facilities and with no substantial off -site impacts; and vehicles,
including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing
facilities or by new facilities that qualify for a categorical exclusion.
119105 ENG /DESIGN PED ACCESS /
WALKWAYS 1 $6,000 $6,000
Findina No. 1 - Class II(c)
CO2 - Pedestrian or Bicycle Action
Acquisition, construction, maintenance, rehabilitation, and improvement or limited expansion of stand -alone
recreation, pedestrian, or bicycle facilities, such as: a multiuse pathway, lane, trail, or pedestrian bridge; and
transit plaza amenities.
119305 CONSTRUCT PED ACCESS / 1 $59,371 $59,371
WALKWAYS
Finding No. 1 - Class II(c)
CO2 - Pedestrian or Bicycle Action
Acquisition, construction, maintenance, rehabilitation, and improvement or limited expansion of stand -alone
recreation, pedestrian, or bicycle facilities, such as: a multiuse pathway, lane, trail, or pedestrian bridge; and
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transit plaza amenities.
111203 BUY REPLACEMENT 30 -FT BUS
Findina No. 1 - Class II(cl
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3 $1,241,004 $1,241,004
C07 - Acquisition, Maintenance of Vehicles / Equipment
Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or
accommodated by existing facilities, that does not result in a change in functional use of the facilities, such
as: equipment to be located within existing facilities and with no substantial off -site impacts; and vehicles,
including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing
facilities or by new facilities that qualify for a categorical exclusion.
Part 6: Fleet Status
C'; --,a (D-4—
Part 7. FTA Comments
No information found.
Part 8: Results of Reviews
The reviewer did not find any errors
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Before
Change
After
I.
Active Fleet
A. Peak Requirement
17
0
17
B. Spares
6
0
6
C. Total (A +B)
23
0
23
D. Spare Ratio (B /A)
35.29%
0.00%
35.29%
II.
Inactive Fleet
A. Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A +B)
0
0
0
III.
Total (I.0 and II.C)
23
0
23
Part 7. FTA Comments
No information found.
Part 8: Results of Reviews
The reviewer did not find any errors
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