Agenda 06/09/2015 Item #16D17 6/9/2015 16.D.17.
EXECUTIVE SUMMARY
Recommendation to approve an amendment to eight Subrecipient Agreements for the CDBG and
HOME programs to clarify the duration of the records retention period.
OBJECTIVE: To update Subrecipient agreements to conform to Federal and State requirements for the
period for retention of records.
CONSIDERATIONS: The Board of County Commissioners ("Board") approved the below
Subrecipient agreements, some with subsequent amendments, to administer the Department of Housing
and Urban Development's CDBG and HOME grant programs.
In accordance with 24 CFR 84.53 (Uniform Administrative Requirements)which was in effect at the time
that the agreements were signed, the agreement contained the mandatory three year record retention
period as instituted agency wide by the Department of Housing and Urban Development, the Federal
grantor agency. In exception to the Uniform Administrative Requirements, however, the CDBG program
requires a stricter period of four years to be in conformance with 24 CFR 570.506; likewise the HOME
program requires a period of five years to be in conformance with 24 CFR 92.508 for record retention.
Furthermore, a strict interpretation of the Florida Statute requires a five year records retention period for
grants. This action ensures the most conservative course of action.
This item is to amend, or further amend, the affected agreements to institute a uniform five year records
retention requirement in order for the agreements to be in compliance with the applicable Federal and
State records retention requirements. The amendments to be executed by each Subrecipient are attached
to this item for Board execution.
Program/Project Title Date of Executed Item # Proposed
Agreement Amendment
CDBG-Youth Haven Safe& Secure Shelter 11/18/2014 16D4 #1
CDBG-Habitat Legacy Lakes Road
Construction 9/23/2014 16D1 #2
CDBG -Habitat Re-Roof 9/23/2014 16D1 #1
CDBG -United Cerebal Palsy Transportation 9/23/2014 16D1 #1
CDBG-Legal Services-Legal Aid 9/23/2014 16D1 #1
CDBG -DLC Access to Healthcare 9/23/2014 16D1 #1
CDBG - SAWCC Shelter Rehabilitation 9/23/2014 16D1 #1
HOME-CASL Rehab of Multi-Family
Properties 9/23/2014 16D1 #1
FISCAL IMPACT: There is no fiscal impact associated with the modifications to the
Administrative Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority
vote for approval. -JAB
Packet Page-1042-
6/9/2015 16.D.17.
GROWTH MANAGEMENT IMPACT: This action facilitates the goals, objectives and policies set
forth in the Housing Element of the Growth Management Plan.
RECOMMENDATION: To approve and execute eight subrecipient agreements in order to ensure
compliance with proper records retention requirements.
Prepared By: Geoffrey Magon, Compliance Supervisor, Community and Human Services
Packet Page 4043-
6/9/2015 16.D.17.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.17.
Item Summary: Recommendation to approve an amendment to eight Subrecipient
Agreements for the CDBG and HOME programs to clarify the duration of the records retention
period.
Meeting Date: 6/9/2015
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager,County Managers Office
6/3/2015 9:32:51 AM
Submitted by
Title: Executive Secretary to County Manager, County Managers Office
Name: BrockMaryJo
6/3/2015 9:32:52 AM
Approved By
Name: IsacksonMark
Title: Division Director-Corp Fin &Mgmt Svc, Office of Management&Budget
Date: 6/3/2015 9:54:29 AM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 6/3/2015 10:09:26 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/3/2015 11:06:21 AM
Packet Page-1044-
6/9/2015 16.D.17.
Grant#- M-14-UC-12-0217
CFDA/CSFA#- 14.239
Subrecipient — Community Assisted !land
Supported Living,Inc.
DUNS# -940621519 ;i
Agreement# CD14-09
IDIS#- 492 1
FEID#-65-0869993
Fiscal Year End: 12-31
Monitor End: 10/2025
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FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY 1
AND
COMMUNITY ASSISTED AND SUPPORTED LIVING,INC. (CASL) 1
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THIS AMENDMENT is entered into this day of 2015, by and between, the
"Community Assisted and Supported Living, Inc." a private not-for-profit corporation existing under the
laws of the State of Florida, herein after referred to as "SUBRECIPIENT", having its principal office at 11401
16`" Street, Sarasota, FL 34236; and Collier County, Florida, having its principal address as 3339 E.
Tamiami Trail, Naples FL 34112, hereinafter to be referred to as "COUNTY", collectively stated asi the •
"PARTIES."
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RECITALS
WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement, with the HO 4E
Investment Partnerships (HOME) Grant Program funds to be used for the Rehabilitation of Multi Fatiily
Properties Project (hereinafter referred to as the "Agreement"); and
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WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housin and
Urban Development's HOME requirement regarding the records retention period.
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NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valu ble
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agre to
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amend the Agreement as follows:
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Words Struck--Through are deleted; Words Underlined are added
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Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amended! as
follows: ''•
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D. Upon completion of all work contemplated under this Agreement copies of all docum Ants
and records relating to this Agreement shall be surrendered to CHS if requested. In any eventlthe
CASL ij
HOME(HM 14-01) ii
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Rehab of Multi-Family Properties Page 1 of 3 j.
Packet Page-1045- '1
6/9/2015 16.D.17.
SUBRECIPIENT shall keep all documents and records in an orderly tastilon in a readily
accessible, permanent and secured location for three (3) five (5) years after the dat of
submission of the annual performance and evaluation report, as prescribed in 24 CFR 94520
with the following exception: if any litigation, claim or audit is started before the expiration ate
of the three (3) five (5) year period, the records will be maintained until all litigation, clai° or
audit findings involving these records are resolved. The COUNTY shall be informed in writi g if
an agency ceases to exist after closeout of this Agreement of the address where the records e to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records j and
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT pon
termination of the contract and destroy any duplicate public records that are exem or
confidential and exempt from public records disclosure requirements. All records st. red
electronically must be provided to the COUNTY in a format that is compatible withil the
information technology systems of the public agency.
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(Signature Page to Follow)
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CASL
'OME(HM 14-01)
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_.ehab of Multi-Family Properties Page 2 of 3
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Packet Page-1046-
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized person
or agent, hereunder set their hands and seals on the date first written above. II,
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ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
TIM NANCE, CHAIRMAN
Dated:
(SEAL)
COMMUNITY ASSISTED AND SUPPORTED
LIVING, INC.
By:
J. SCOTT ELLER, CEO FOR
COMMUNITY ASSISTED AND SUPPORTED
LIVING, INC. it
Approved as to form and legality:
Jennifer A. Belpedio
Assistant County Attorney 4)9-2.12:\
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CASL
HOME(HM 14-01)
Rehab of Multi-Family Properties Page 3 of 3
Packet Page-1047-
6/9/2015 16.D.17.
Grant#-B-14-UC-12-uuio li
CFDA/CSFA# - 14.218
i
Subrecipient — David Lawrence Metal
Health Center,Inc.
DUNS#-096580782
Agreement# CD14-07PS I
IDIS# - 486 'i
FEID#- 59-2206025 II
Fiscal Year End: 06/30 a
Monitor End: 09/2015
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FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND �I
DAVID LAWRENCE MENTAL HEALTH CENTER, INC.
THIS AMENDMENT is entered into this day of 2015, by and between the "D vid
Lawrence Mental Health Center, Inc." a private not-for-profit corporation existing under the laws of the SI ate
of Florida, herein after referred to as "SUBRECIPIENT", having its principal office at 6075 Bathey L ne,
Naples, FL 34116; and Collier County, Florida, having its principal address as 3339 E. Tamiami T#lail,
Naples FL 34112, hereinafter to be referred to as "COUNTY", collectively stated as the"PARTIES."
RECITALS
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WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement with the Community
Development Block Grant Program funds to be used for the Community Access Administrative Services
.'rogram (hereinafter referred to as the "Agreement"); and
WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housing and
Urban Development's CDBG requirement regarding the records retention period. I;
I
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valu��ble
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agre to
amend the Agreement as follows:
Words gtr-nek---Through are deleted; Words Underlined are added
* * * l
Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amender as
follows:
* * *
D. Upon completion of all work contemplated under this Agreement copies of all documents
and records relating to this Agreement shall be surrendered to CHS if requested. In any eventjthe
SUBRECIPIENT shall keep all documents and records in an orderly fashion in a rea4ily
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IDavid Lawrence Mental Health Center,Inc. it
'DBG(CD14-07PS)
-;ommunity Access Administrative Services Program Page 1 of 3
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Packet Page-1048- I!
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6/9/2015 16.D.17.
accessible, permanent and secured location for three (3) five (5) years aver me hate or
submission of the annual performance and evaluation report, as prescribed in 24 CFR 91'520
with the following exception: if any litigation, claim or audit is started before the expiration I ate
of the three (3) five (5) year period, the records will be maintained until all litigation, clai,' or
audit findings involving these records are resolved. The COUNTY shall be informed in writing if
an agency ceases to exist after closeout of this Agreement of the address where the records ate to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records Land
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT ,pon
termination of the contract and destroy any duplicate public records that are exem or
confidential and exempt from public records disclosure requirements. All records s red
electronically must be provided to the COUNTY in a format that is compatible with] the
information technology systems of the public agency.
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Part IV "General Provisions", Section 4.19 "Uniform Administrative Requirements", is hereby amended as
follows: 1
* * *
4.19 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institution of
Higher Education, Hospitals and Other Non-Profit Organizations and specified by the folio ing
subsections: http://www.law.cornell.edu/cfr/text/24/part-84
t1
o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) applies
with the following exceptions: ;II,
• The retention period referenced in 84.53(b) pertaining to individual CDBG activities
shall be three five years; and 1
• The retention period starts from the date of submission of the annual performance'; nd
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activi is
reported on for the final time rather than from the date of submission of the nal
expenditure report for the award; li
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(Signature Page to Follow) i1
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iiDavid Lawrence Mental Health Center,Inc. l
CDBG(CDI4-07PS)
Community Access Administrative Services Program Page 2 of 3 j
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0
Packet Page-1049-
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized poison
or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
TIM NANCE, CHAIRMAN
Dated: !j
(SEAL)
DAVID LAWRENCE MENTAL HEALTH CENTER,
INC., d/b/a DAVID LAWRENCE CENTER
By:
SCOTT BURGESS, CHIEF EXECUTIVE
OFFICER FOR
DAVID LAWRENCE MENTAL HEALTH
CENTER,INC., d/b/a DAVID LAWRENCE
CENTER
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Approved as to form and legality:
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Jennifer A. Belpedio C)?
Assistant County Attorney UN
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David Lawrence Mental Health Center,Inc.
'DBG(CDI4-07PS)
—ommunity Access Administrative Services Program Page 3 of 3
I
Packet Page-1050-
6/9/2015 16.D.17.
Grant#- B-11-UC-12-(ruin
B-14-UC-12-0016
CFDA/CSFA#- 14.218
Subrecipient — Habitat for Humanity of
Collier County, Inc.
DUNS#-080676690
Agreement# CD14-03
IDIS#- 482
FEID#- 59-1834379
Fiscal Year End: 6/30 ■
Monitor End: 09/30/2023
■,
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
HABITAT FOR HUMANITY OF COLLIER COUNTY,INC.
;
,,
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THIS AMENDMENT is entered into this day of 2015, by and between the
"Habitat for Humanity of Collier County, Inc." a private not-for-profit corporation existing under the la of
the State of Florida, herein after referred to as "SUBRECIPIENT", having its principal office at 111 45
Tamiami Trail E, Naples, FL 34113; and Collier County, Florida, having its principal address as 333 E.
Tamiami Trail, Naples FL 34112, hereinafter to be referred to as "COUNTY", collectively stated as the
"PARTIES." ''
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RECITALS 1
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WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement with the Commtltity
Development Block Grant Program funds to be used for the Re-Roof 2014 Project (hereinafter referred tlo as
the "Agreement"); and i1
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WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housing and
Urban Development's CDBG requirement regarding the records retention period. 'I
i,
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and val ble
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agr to
amend the Agreement as follows:
Words are deleted; Words Underlined are added ,,
* * * it
Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amendelo as
follows: �I
i
* * * it
D. Upon completion of all work contemplated under this Agreement copies of all docun Onts
and records relating to this Agreement shall be surrendered to CHS if requested. In any even the
Habitat for Humanity of Collier County,Inc. 1
CDBG(CD14-04) 'i
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Re-Roof Repair/Replacement Page 1 of 3 II
Packet Page-1051- 11
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6/9/2015 16.D.17.
SUBRECIP1ENT shall keep all documents and records in an orderly fasnion in a re4uuy
accessible, permanent and secured location for three (3) five (5) years after the datO of
submission of the annual performance and evaluation report, as prescribed in 24 CFR 914520
with the following exception: if any litigation, claim or audit is started before the expiration date
of the three (3) five (5) year period, the records will be maintained until all litigation, clainii or
audit findings involving these records are resolved. The COUNTY shall be informed in writi1 g if
an agency ceases to exist after closeout of this Agreement of the address where the records a>,e to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records f
d
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT n
termination of the contract and destroy any duplicate public records that are exemr
confidential and exempt from public records disclosure requirements. All records stared
electronically must be provided to the COUNTY in a format that is compatible with the
information technology systems of the public agency.
1
* * *
r
ti
I
Part IV "General Provisions", Section 4.19 "Uniform Administrative Requirements", is hereby amended as
follows: i
I
* * *
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4.19 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institution of
Higher Education, Hospitals and Other Non-Profit Organizations and specified by the following
t
subsections: http://www.law.cornell.edulcfr/text/24/part-84
it
o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) aplies
with the following exceptions:
• The retention period referenced in 84.53(b) pertaining to individual CDBG activities
shall be three five years; and
• The retention period starts from the date of submission of the annual performanceland
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activity is
reported on for the final time rather than from the date of submission of the nal
expenditure report for the award;
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(Signature Page to Follow) a
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Habitat for Humanity of-Collier County,inc. i
,DBG(CD 14-04) i,
Re-Roof Repair/Replacement Page 2 of 3 I
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Packet Page-1052- 11
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by ao autnonZeu p7 son
or agent,hereunder set their hands and seals on the date first written above.
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ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
TIM NANCE, CHAIRMAN
Dated:
(SEAL)
HABITAT FOR HUMANITY OF COLLIER
COUNTY, INC.
By:
NICK KOULOHERAS, EXECUTIVE V.P. OF it
LAND DEVELOPMENT FOR f'
HABITAT FOR HUMANITY OF COLLIER
COUNTY, INC. j!
Approved as to form and legality:
Jennifer A. Belpedio 0")�
Assistant County Attorney CT
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Habitat for Humanity of Collier County,Inc. i{
CDBG(CD14-04)
Re-Roof Repair/Replacement Page 3 of 3
Packet Page -1053-
6/9/2015 16.D.17.
Grant# -B-14-UC-12-buffo
CFDA/CSFA#- 14.218
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Subrecipient — Habitat for Humanity of
Collier County, Inc.
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DUNS#-080676690 J
Agreement it CD14-03
IDIS# - 482
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FEID#- 59-1834379
Fiscal Year End: 6/30 ..
Monitor End: 09/30/2023
!i
SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY ii
AND
HABITAT FOR HUMANITY OF COLLIER COUNTY,INC.
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THIS AMENDMENT is entered into this day of 2015, by and between j�the
"Habitat for Humanity of Collier County,Inc." a private not-for-profit corporation existing under the 1a4 of
the State of Florida, herein after referred to as "SUBRECIPIENT", having its principal office at 11 45
Tamiami Trail E, Naples, FL 34113; and Collier County, Florida, having its principal address as 333 E.
Tamiami Trail, Naples FL 34112, hereinafter to be referred to as "COUNTY", collectively stated as!the
"PARTIES."
RECITALS i
.
WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement with the Comm ity
)evelopment Block Grant Program funds to be used for the Legacy Lakes Access Roadway (Woodc est
Drive) Infrastructure Project (hereinafter referred to as the "Agreement"); and
WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housi4 and
Urban Development's CDBG requirement regarding the records retention period.
ij
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuble
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agref to
amend the Agreement as follows: ��
i1
Words StFuek—Through are deleted; Words Underlined are added
* *
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Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amender as
follows: l!
* * * I
it
D. Upon completion of all work contemplated under this Agreement copies of all documents
and records relating to this Agreement shall be surrendered to CHS if requested. In any eventlthe
SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
Habitat for Humanity of Collier County,Inc. ■!
'014-2015 CDBG(CDI4-03)
Legacy Lakes Access Roadway(Woodcrest Drive) Page 1 of 3
!,
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Packet Page-1054-
1
6/9/2015 16.D.17.
accessible, permanent and secured location for three (3) five (5) years after MC uaup w.
submission of the annual performance and evaluation report, as prescribed in 24 CFR 91'{520
with the following exception: if any litigation, claim or audit is started before the expiration ate
of the three (3) five (5) year period, the records will be maintained until all litigation, claiijit or
audit findings involving these records are resolved. The COUNTY shall be informed in writi'g if
an agency ceases to exist after closeout of this Agreement of the address where the records to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records I d
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon
termination of the contract and destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. All records stared
electronically must be provided to the COUNTY in a format that is compatible with the
information technology systems of the public agency. 1
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* * * II
it
Part IV "General Provisions", Section 4.19"Uniform Administrative Requirements", is hereby amended as
follows: !
* * *
1
I,
4.19 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institution of
Higher Education, Hospitals and Other Non-Profit Organizations and specified by the folio ing
subsections: http://www.law.cornell.edu/cfr/text/24/part-84
I
o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) ap,lies
with the following exceptions: 1
• The retention period referenced in 84.53(b) pertaining to individual CDBG activities
shall be t iee five years; and 'i
• The retention period starts from the date of submission of the annual performanceand
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activi is
reported on for the final time rather than from the date of submission of the nal
expenditure report for the award;
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(Signature Page to Follow)
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Habitat for Humanity of Collier County,Inc.
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2014-2015 CDBG(CD 14-03) it
Legacy Lakes Access Roadway(Woodcrest Drive) Page 2 of 3 l
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Packet Page-1055-
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by all [uUU1o11GGU p9asuu
or agent, hereunder set their hands and seals on the date first written above. j
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ATTEST: BOARD OF COUNTY COMMISSIONERS OF !j
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA i.
By:
TIM NANCE, CHAIRMAN Ij
Dated:
(SEAL)
it
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HABITAT FOR HUMANITY OF COLLIER 1
COUNTY, INC.
By:
NICK KOULOHERAS,EXECUTIVE V.P. OF
LAND DEVELOPMENT FOR
HABITAT FOR HUMANITY OF COLLIER
COUNTY, INC.
Approved as to form and legality: !„
Jennifer A. Belpedio
Assistant County Attorney cl
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Habitat for Humanity of Collier County,Inc.
"014-2015 CDBG(CD]4-03)
Legacy Lakes Access Roadway(Woodcrest Drive) Page 3 of 3 11
Packet Page-1056-
6/9/2015 16.D.17.
Grant#-B-14-UC-12-uulb
CFDA/CSFA#- 14.218 ;{
Subrecipient — Legal Aid Services of
Collier County
DUNS#-844481478
Agreement# CD14-06PS
IDIS# - 485
FEID#- 59-1547191
Fiscal Year End: 12/31
Monitor End: 09/2015
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
LEGAL AID SERVICES OF COLLIER COUNTY
THIS AMENDMENT is entered into this day of 2015, by and between the "Legal
Aid Service of Broward County, Inc. d/b/a Legal Aid Service of Collier County." a private not-for-p> Dfit
corporation existing under the laws of the State of Florida, herein after referred to as "SUBRECIPIE1T",
having its principal office at 4125 East Tamiami Trail, Naples, FL 34112; and Collier County, Florida,
having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, hereinafter to be referred tc4 as
"COUNTY", collectively stated as the"PARTIES."
;
RECITALS
WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement with the Community
Development Block Grant Program funds to be used for the Legal Support Project (hereinafter referred t* as
the "Agreement"); and
WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housing and
Urban Development's CDBG requirement regarding the records retention period. I I
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valu4ble
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agreii to
amend the Agreement as follows:
Words Struck Through are deleted; Words Underlined are added
Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amended as
follows:
* * *
D. Upon completion of all work contemplated under this Agreement copies of all docum4nts
and records relating to this Agreement shall be surrendered to CHS if requested. In any eventlithe
i1
Legal Aid of Collier County
CDBG(CD14-06PS) ij
Legal Services to Victims Page 1 of 3
Packet Page -1057-
6/9/2015 16.D.17.
SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
accessible, permanent and secured location for three (3) five (5) years after the date of
submission of the annual performance and evaluation report, as prescribed in 24 CFR 91520
with the following exception: if any litigation, claim or audit is started before the expiration.Mate
of the three (3) five (5) year period, the records will be maintained until all litigation, clai or
audit findings involving these records are resolved. The COUNTY shall be informed in writi g if
an agency ceases to exist after closeout of this Agreement of the address where the records e to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records and
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon
termination of the contract and destroy any duplicate public records that are exempi or
confidential and exempt from public records disclosure requirements. All records stared
electronically must be provided to the COUNTY in a format that is compatible with the
information technology systems of the public agency.
■{
I
* * *
Part IV "General Provisions", Section 4.19 "Uniform Administrative Requirements", is hereby amended as !
follows:
1
* * *
4.19 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institution of
Higher Education, Hospitals and Other Non-Profit Organizations and specified by the following
subsections: http://www.law.cornell.edu/cfr/text/24/part-84
i
o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) applies
with the following exceptions:
• The retention period referenced in 84.53(b) pertaining to individual CDBG activities
shall be twee five years; and it
• The retention period starts from the date of submission of the annual performance' nd
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activit , is
reported on for the final time rather than from the date of submission of the nal
expenditure report for the award;
* * * 11
(Signature Page to Follow)
it
Legal Aid of Collier County
')BG(CD14-06PS)
..egal Services to Victims Page 2 of 3
Packet Page-1058-
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an autnorized pelison
or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
TIM NANCE, CHAIRMAN II
Dated:
(SEAL) 'I
ii
LEGAL AID SERVICE OF BROWARD COUNTY, !{
INC. D/B/A LEGAL AID SERVICE OF COLLIER
COUNTY
it
By:
ANTHONY J. KARRAT, ESQ., EXECUTIVE
DIRECTOR FOR II
LEGAL AID SERVICE OF BROWARD
COUNTY, INC. D/B/A LEGAL AID SERVICE
OF COLLIER COUNTY . I�
Approved as to form and legality:
Jennifer A. Belpedio
County Attorney ');
la
it
it
ii
ii
it
Legal Aid of Collier County !�
CDBG(CD14-06PS)
Legal Services to Victims Page 3 of 3
{
Packet Page-1059-
I
6/9/2015 16.D.17.
Grant#- B-11-UC-12-uuio
B-14-UC-12-0016
CFDA/CSFA#- 14.218
Subrecipient — The Shelter for Ab sed
Women & Children, Inc.
DUNS #-836680769
Agreement# CD14-09
IDIS#- 488
FEID #-59-2752895
Fiscal Year End: 06/30
Monitor End: 09/2020
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
THE SHELTER FOR ABUSED WOMEN & CHILDREN,INC.
T is entered into this day of 2015, by and between the " he
THIS AMENDMEN s e e y y
Shelter for Abused Women & Children, Inc." a private not-for-profit corporation existing under the la of
the State of Florida, herein after referred to as "SUBRECIPIENT", having its principal office at P.O. i ox
10102, Naples, FL 34101; and Collier County, Florida, having its principal address as 3339 E. Tam mi
Trail, Naples FL 34112, hereinafter to be referred to as"COUNTY", collectively stated as the"PARTIES.'
RECITALS
WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement with the Comm ity
Development Block Grant Program funds to be used for the Shelter Improvements Project (herein fter
referred to as the "Agreement"); and
WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housi and
Urban Development's CDBG requirement regarding the records retention period.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and val ble
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agr, to
amend the Agreement as follows:
Words Struck T hrough are deleted; Words Underlined are added
I I
Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amende as
follows:
* *
D. Upon completion of all work contemplated under this Agreement copies of all doc nts
and records relating to this Agreement shall be surrendered to CHS if requested. hi any even the
SAWCC
'DBG(CD 14-09)
shelter Improvements Page 1 of 3
Packet Page-1060-
I
6/9/2015 16.D.17.
SUBRECIPIENT shall keep all documents and records in an orderly fasmon in a re.lily
accessible, permanent and secured location for three (3) five (5) years after the dat of
submission of the annual performance and evaluation report, as prescribed in 24 CFR 91 520
with the following exception: if any litigation, claim or audit is started before the expiration gate
of the three (3) five (5) year period, the records will be maintained until all litigation, cl.' or
audit findings involving these records are resolved. The COUNTY shall be informed in writi g if
an agency ceases to exist after closeout of this Agreement of the address where the records : - to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records and
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT is on
termination of the contract and destroy any duplicate public records that are exem. or
confidential and exempt from public records disclosure requirements. All records s 'red
electronically must be provided to the COUNTY in a format that is compatible with the
information technology systems of the public agency.
* * *
Part IV "General Provisions", Section 4.19 "Uniform Administrative Requirements", is hereby amended as
follows:
*
4.19 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institutio of
Higher Education, Hospitals and Other Non-Profit Organizations and specified by the follo ing
subsections: http://www.law.cornell.edu/cfr/text/24/part-84
o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) ap lies
with the following exceptions:
• The retention period referenced in 84.53(b) pertaining to individual CDBG acti ties
shall be three five years; and
• The retention period starts from the date of submission of the annual performanc d
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activi , is
reported on for the final time rather than from the date of submission of the nal
expenditure report for the award;
* *
(Signature Page to Follow)
SAWCC
CDBG(CD 1 4-09)
Shelter Improvements Page 2 of 3 _
ty^
Packet Page -1061-
I
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an autnonzed .: son
or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
TIM NANCE, CHAIRMAN
Dated:
(SEAL)
THE SHELTER FOR ABUSED WOMEN &
CHILDREN
By:
LINDA OBERHAUS, EXECUTIVE DIRECTOR
THE SHELTER FOR ABUSED WOMEN&
CHILDREN
Approved as to form and legality:
Jennifer A. Belpedio fr)�
Assistant County Attorney
SAWCC
DBG(CD14-09) •
.,nester Improvements Page 3 of 3
Packet Page -1062-
6/9/2015 16.D.17.
Grant#-B-14-UC-12-uulb
CFDA/CSFA#- 14.218
Subrecipient — United Cerebral Pals* of
Southwest Florida, Inc. (UCP) !
I!
DUNS #- 078476765
Agreement # CD14-05PS
IDIS#- 484
FEID# - 59-1796622
�4
Fiscal Year End: 6/30
Monitor End: 09/2015
ii
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
UNITED CEREBRAL PALSY OF SOUTHWEST FLORIDA,INC.
ii
THIS AMENDMENT is entered into this day of 2015, by and between;;the
"United Cerebral Palsy of Southwest Florida, Inc." a private not-for-profit corporation existing underli'the
laws of the State of Florida, herein after referred to as "SUBRECIPIENT", having its principal office at 9040
Sunset Drive, Miami, FL 33173; and Collier County, Florida, having its principal address as 3339i E.
Tamiami Trail, Naples FL 34112, hereinafter to be referred to as "COUNTY", collectively stated asil the
"PARTIES."
it
RECITALS 11
WHEREAS, on September 23, 2014, the COUNTY entered into an Agreement with the Community
Development Block Grant Program funds to be used for the Transportation Services Project (hereinafter
referred to as the "Agreement"); and I'
WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housink and
Urban Development's CDBG requirement regarding the records retention period.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agrel to
amend the Agreement as follows:
Words b are deleted; Words Underlined are added
Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amendec as
follows:
* * *
D. Upon completion of all work contemplated under this Agreement copies of all documents
and records relating to this Agreement shall be surrendered to CHS if requested. In any eventthe
SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily
United Cerebral Palsy of SW Florida,Inc.
CDBG(CD 14-05PS)
Transportation Services Page 1 of 3 ;!
it `
Packet Page -1063-
6/9/2015 16.D.17.
accessible, permanent and secured location for three (3) five (5) years after me aat; or
submission of the annual performance and evaluation report, as prescribed in 24 CFR 9111520
with the following exception: if any litigation, claim or audit is started before the expiration date
of the three (3) five (5) year period, the records will be maintained until all litigation, claim or
audit findings involving these records are resolved. The COUNTY shall be informed in writi`g if
an agency ceases to exist after closeout of this Agreement of the address where the records e to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records land
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon
termination of the contract and destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. All records stored
electronically must be provided to the COUNTY in a format that is compatible with) the
information technology systems of the public agency. j
1
* * * li
J
Part IV "General Provisions", Section 4.19 "Uniform Administrative Requirements", is hereby amended as 11
follows:
ij
* * * l
I
4.19 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institution of
Higher Education, Hospitals and Other Non-Profit Organizations and specified by the follovp�ing
subsections: http://www.law.cornell.edu/cfr/text/24/part-84
o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) applies
with the following exceptions: ii
• The retention period referenced in 84.53(b) pertaining to individual CDBG acti ies
shall be tree five years; and
• The retention period starts from the date of submission of the annual performance nd
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activi r is
reported on for the final time rather than from the date of submission of the nal
expenditure report for the award; I{
,1
* * *
■
1
1
l
li
it
(Signature Page to Follow) Il
i
it
it
11
United Cerebral Palsy of SW Florida,Inc.
'DBG(CD14-05PS) 1
transportation Services Page 2 of 3 it
■i
ii %
'I
Packet Page-1064-
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an autnorizeu person
or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA 11
By:
TIM NANCE, CHAIRMAN
Dated:
(SEAL) it
UNITED CEREBRAL PALSY OF SOUTHWEST !i
FLORIDA, INC.
By: it
JAMES G. WEEKS, PhD/CHIEF FINANCIAL
OFFICER FOR
UNITED CEREBRAL PALSY OF i�
SOUTHWEST FLORIDA, INC.
Approved as to form and legality:
11
Jennifer A. Belpedio
.;
Assistant County Attorney
{
United Cerebral Palsy of SW Florida,Inc.
CDBG(CD34-O5PS)
Transportation Services Page 3 of 3
II ..
11 Jl
Packet Page -1065-
6/9/2015 16.D.17.
Grant#- B-14-UC-12-0016
B-13-UC-12-0016
B-12-UC-12-0016
B-11-UC-12-0016
ii
CFDA/CSFA#- 14.218
Subrecipient—Youth Haven, Inc. ii
DUNS #-077283349 1
Agreement# CD14-12 ,
IDIS#- 481
FETI#- 23-7065187 !!
Fiscal Year End: 6/30
Monitor End: 04/2021 1
I
I
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY }
AND ti
YOUTH HAVEN, INC. '1
!1
THIS AMENDMENT is entered into this day of 2015, by and between the "Y th
Haven, Inc." a private not-for-profit corporation existing under the laws of the State of Florida, herein er
referred to as "SUBRECIPIENT", having its principal office at 5867 Whitaker Road, Naples, FL 34112; d
Collier County, Florida, having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, herein er
to be referred to as "COUNTY", collectively stated as the "PARTIES." 'j
it
RECITALS
ii
WHEREAS, on November 18, 2014, the COUNTY entered into an Agreement with the Community
Development Block Grant Program funds to be used for the Safe and Secure Home for Collier Youth Phi se
II & III (hereinafter referred to as the "Agreement"); and 1
WHEREAS, the Parties desire to amend the Agreement to conform to the Department of Housin and
Urban Development's CDBG requirement regarding the records retention period.
i
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuale
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to
amend the Agreement as follows:
1j
Words S ��h are deleted; Words Underlined are added !j
,
il
* * * 1
Part II "Grant Control Requirements", Section 2.2D "Records and Documentation", is hereby amended as
follows: i{
1
* * * I
1
D. Upon completion of all work contemplated under this Agreement copies of all documehts
and records relating to this Agreement shall be surrendered to HHVS if requested. In any evnt
Page 1 of 3
ii
it 0 1
Packet Page-1066- j
6/9/2015 16.D.17.
II
the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a reidily
accessible, permanent and secured location for three (3) five (5) years after the data of
submission of the annual performance and evaluation report, as prescribed in 24 CFR 91520
with the following exception: if any litigation, claim or audit is started before the expiration liclate
of the three (3) five (5) year period, the records will be maintained until all litigation, clai or
audit findings involving these records are resolved. The COUNTY shall be informed in writ' g if
an agency ceases to exist after closeout of this Agreement of the address where the records e to
be kept as outlined in 24 CFR 85.42. Meet all requirements for retaining public records and
transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon
termination of the contract and destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. All records stored
electronically must be provided to the COUNTY in a format that is compatible with li the
information technology systems of the public agency.
■
l
* * * 11
11
Part IV "General Provisions", Section 4.19 "Uniform Administrative Requirements", is hereby amended as
follows: I
* * * ii
ii
4.19 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institution$ of
Higher Education, Hospitals and Other Non-Profit Organizations and specified by the follo*ng
subsections: http://www.law.cornell.edu/cfr/text/24/part-84 l
j
o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) appliies
with the following exceptions: I;
• The retention period referenced in 84.53(b) pertaining to individual CDBG activities
shall be three five years; and II
• The retention period starts from the date of submission of the annual performance land
evaluation report, as prescribed in 24 CFR 91.520, in which the specific activi is
reported on for the final time rather than from the date of submission of the al
expenditure report for the award;
II
it
* * *
!
i
ii
lj
■
�
Il
!1
(Signature Page to Follow)
i,
11
it
Page 2 of 3 ll
II
Packet Page -1067-
ii
6/9/2015 16.D.17.
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized person
or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
TIM NANCE, CHAIRMAN
ii
Dated:
ii
(SEAL)
it
YOUTH HAVEN, INC.
li
By:
JAMES JESSEE, PRESIDENT
YOUTH HAVEN, INC.
i1
Approved as to form and legality:
ii
Jennifer A. Belpedio
Assistant County Attorney <
cy (.9
ii
Page 3 of 3
Packet Page-1068-